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HomeMy WebLinkAbout06/17/96 Board of Public Works MinutesA REGULAR MEETING JUNE 17, 1996 The regular meeting of the Board of Public Works was convened at 9:34 a.m. on Monday, June 17, 1996, by Board President John E. Leszczynski, with Mr. Leszczynski, Mr. James R. Caldwell and Mrs. Jenny Pitts Manier present. Also present was Board Attorney Anne Bruneel. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mr. Caldwell, seconded by Mr. Leszczynski and carried, the minutes of the regular meeting of the Board held on June 10, 1996, were approved. APPROVAL OF BID AWARD - SOUTHEAST PARTNERSHIP CENTER CURB SIDEWALK AND APPROACH REPAIRS - PROJECT NO 96-35 In a letter to the Board, Mr. Carl Littrell, Director, Division of Engineering, stated that on May 28, 1996, bids were received and opened for the above referred to project. Mr. Littrell stated that he has reviewed the bids, and recommends the contract be awarded to the low bidder, Batteast Construction, 430 East LaSalle Avenue, South Bend, Indiana, in the amount of $84,087.75. Upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the bid award was approved. APPROVE CONSTRUCTION CONTRACT - HVAC REPAIRS - WAYNE STREET PARKING GARAGE - PROJECT NO. 95-97 Mr. Leszczynski advised that in accordance with the bid awarded on May 28, 1996, to Repairs, Inc., 1015 South Michigan Street, South Bend, Indiana, in the amount of $13,050.00 for the above referred to project, a Contract in said amount was being submitted for Board approval. Upon a motion made by Mr. Leszczynski, seconded by Mrs. Manier and carried, the Contract was approved and the appropriate Certificate of Insurance was filed. APPROVE CHANGE ORDER NO 2 (FINAL) AND PROJECT COMPLETION AFFIDAVIT - COLLEGE FOOTBALL HALL OF FAME - RIETH RILEY - PROJECT NO 93-09 Mr. Leszczynski advised that Mr. Bob Allen, Public Construction Manager has submitted Change Order No. 2 (Final) on behalf of Rieth Riley Construction, Post Office Box 1775, South Bend, Indiana, indicating that the contract amount be increased by $1,685.00 for a new contract sum including this Change Order in the amount of $81,960.75. Additionally submitted was the Project Completion Affidavit indicating this new final cost. Upon a motion made by Mrs. Manier, seconded by Mr. Caldwell and carried, Change Order No. 2 (Final) and the Project Completion Affidavit were approved subject to the filing of the appropriate three-year Maintenance Bond. APPROVE PROJECT COMPLETION AFFIDAVIT - LINDENWOOD EAST DRIVE SUBDIVISION - PROJECT NO. 92-94 Mr. Leszczynski advised that Mr. Bob Allen, Public Construction Manager, has submitted the Project Completion Affidavit on behalf of Miller Builders, for the above referred to project. Upon a motion made by Mr. Leszczynski, seconded by Mrs. Manier and carried, the Project Completion Affidavit was approved. ADOPT RESOLUTION NO. 44-1996 - TRANSFER OF CERTAIN PARCELS OF REAL PROPERTY TO HOUSING DEVELOPMENT CORPORATION OF ST. JOSEPH COUNTY Upon a motion made by Mr. Caldwell, seconded by Mr. Leszczynski and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO.44-1996 A RESOLUTION OF THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, INDIANA, AUTHORIZING THE TRANSFER OF CERTAIN PARCELS OF REAL PROPERTY TO HOUSING DEVELOPMENT CORPORATION OF ST. JOSEPH COUNTY, INDIANA WHEREAS, the City of South Bend, Indiana (hereinafter the "City"), is the owner of one (1) parcel of real property situated in the City of South Bend, St. Joseph County, Indiana, and being REGULAR MEETING JUNE 17, 1996 more particularly described as follows: Key No. 18-3031-1181 24.28 FT S Side Lot E & Ex 35 FT S Side Lot F Replat & Resurvey of Rush 3rd Commonly known as 622 Rush Street; and WHEREAS, the care, custody and control of City -owned real estate is vested in the Board of Public Works pursuant to I.C. 36-9-6-3 and 36-1-11-1, et seq.; and WHEREAS, Housing Development Corporation of St. Joseph County, Indiana (hereinafter "HDC"), an Indiana not -for -profit corporation meeting the requirements of I.C. 36-1-11-1(a)(7), desires to obtain ownership of the above -described real estate for the purpose of constructing a single-family home on this property, which will provide a home ownership opportunity for low to moderate income individuals in the community; and WHEREAS, the use of said property for such purposes will be beneficial to the community, and the City is willing to transfer said property to HDC for the construction of said single-family home. NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend, Indiana, as follows: 1) The City shall transfer to HDC one (1) parcel of real property more particularly described as follows: Key No. 18-3031-1181 24.28 FT S Side Lot E & Ex 35 FT S Side Lot F Replat & Resurvey of Rush 3rd Commonly known as 622 Rush Street; and 2) Such transfer shall be accomplished by Quit -Claim Deed, executed by the Mayor of the City of South Bend and attested to by the South Bend City Clerk. 3) Such transfer shall be made by the City to HDC in an "as is" condition with no warranties, indemnities or representations made relative to said real property. Adopted this 17th day of June, 1996. SOUTH BEND BOARD OF PUBLIC WORKS s/John E. Leszczynski, President s/James R. Caldwell, Member s/Jenny Pitts Manier, Member ATTEST: s/Angela K. Jacob, Clerk ADOPT RESOLUTION NO. 45-1996 - DISPOSAL OF CITY OWNED PROPERTY - 1113 BURNS STREET Upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO.45 - 1996 WHEREAS, the Board of Public Works of the City of South Bend, Indiana, has compiled a current detailed inventory of all real property owned by the City of South Bend; and WHEREAS, the Board of Public Works has reviewed said inventory of real property and it REGULAR MEETING JUNE 17. 1996 finds that a certain parcel of real estate now owned by the City of South Bend is not necessary to the public use and is not set aside by State and City laws for public purposes; and WHEREAS, the Board of Public Works finds that the property described below has an assessed valuation of less than $2,000.00, that the cost of maintaining said parcel equals or exceeds the estimated fair market value of the parcel, and that the highest and best use of the parcel is sale to an abutting landowner. WHEREAS, the Board of Public Works now wishes to take the necessary action to make it possible for the Board, in the future, to sell said parcel of real estate pursuant to State statutes. NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend, Indiana: 1. That the parcel of real estate owned by the City contained in the following list is not necessary to the public use, is not set aside by State or City laws for public purposes, that the cost of maintaining said parcel equals or exceeds the estimated fair market value of said parcel and the highest and best use of said parcel is sale to an abutting landowner: ADDRESS 1113 Burns Street Key No. 18-5100-3540 Lot 78 ADOPTED this 17th day of June, 1996. BOARD OF PUBLIC WORKS s/John E. Leszczynski, President s/James R. Caldwell, Member s/Jenny Pitts Manier, Member ATTEST: s/Angela K. Jacob, Clerk APPROVAL OF PURCHASE AGREEMENT - 1113 BURNS STREET Mr. Leszczynski stated that the Board is in receipt of a Purchase Agreement between the City of South Bend and Mr. Elvis Willis, 302 Napoleon Boulevard, for the purchase of 1113 Burns Street, South Bend, Indiana. Mr. Leszczynski noted that the Agreement is in the amount of $50.00. It was noted that the Board approved the purchase of this lot on December 11, 1995. Therefore, upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the Agreement was approved and executed. APPROVAL OF REQUEST TO REJECT BIDS/READVERTISE FOR THE RECEIPT OF BIDS - FM PORTABLE RADIOS AND ACCESSORIES In a letter to the Board, Mr. Allan Miller, Radio Communications, requested permission to reject all bids submitted on May 6, 1996, for the above referred to equipment. Mr. Miller stated that the bids were being rejected due to an error in the bid specifications, and additionally, requested permission to readvertise for the receipt of bids. Therefore, upon a motion made by Mrs. Manier, seconded by Mr. Caldwell and carried, the request to reject bids and readvertise for the receipt of bids for the above referred to equipment was approved. APPROVE LICENSE APPLICATION - SECOND HAND DEALER Mr. Leszczynski stated that the following secondhand dealers license application has been received: 1 REGULAR MEETING JUNE 17. 1996 NAME: Bargains Galore ' BY: Harold L. Wise ADDRESS: 3316 Mishawaka Avenue FOR THE PURPOSE OF SELLING: Toys, furniture, tools Mr. Leszczynski further advised that favorable recommendations have been received from the Bureau of Traffic and Lighting, Department of Code Enforcement, Police Department and Fire Department concerning the above application. Upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the above license application was approved and referred to the Deputy Controller's Office for issuance of a license. APPROVAL OF RECOMMENDATION - TO CONDUCT A BLOCK PARTY Mr. Leszczynski stated that favorable recommendations have been received by the Division of Engineering, Police Department and the City Attorney's office, in reference to a request as submitted by Mr. Walter Botich, 5749 Danbury Drive, South Bend, Indiana to conduct the above referred to block party, on Sunday, June 16, 1996, from 7:00 p.m. until 12:00 midnight, on Danbury Drive from Gotham to Selwyn Court. Therefore, upon a motion made by Mrs. Manier, seconded by Mr. Caldwell and carried, the recommendation was approved. APPROVAL OF RECOMMENDATION - TO CONDUCT A BLOCK PARTY Mr. Leszczynski stated that favorable recommendations have been received by the Division of Engineering, Code Enforcement, Police Department and the City Attorney's office, in reference to a request as submitted by Mr. Tom Wisniewski, 1620 Sunnymede, South Bend, Indiana to conduct the above referred to block party, on Thursday, July 4, 1996, from 10:00 a.m. until 6:00 p.m., on Sunnymede from Twyckenham to Greenlawn. Upon a motion made by Mrs. Manier, seconded by Mr. Caldwell and carried, the recommendation was approved. APPROVE SIDEWALK SALE PERMIT APPLICATION Mr. Leszczynski indicated that the Board is in receipt of the following Sidewalk Sale Permit application: 1. APPLICANT: BUSINESS ADDRESS: DATES OF SALE: GOODS TO BE SOLD: Osco Drug #822 128 South Michigan Street June 28, 29, 30, 1996 Pop, hats, sunglasses Favorable recommendations have been received by the Engineering Department, Code Enforcement, Police Department and the Fire Department. Mr. Leszczynski made a motion that these applications be approved. Mrs. Manier seconded the motion which carried. APPROVE REQUEST TO CONDUCT PROCESSION - A.B.A.T.E. In a letter to the Board, Mr. Alien Gould, A.B.A.T.E. of Indiana, 16434 County Road 8, Bristol, Indiana, advised that the people of A.B.A.T.E. of Indiana, Region I will celebrate a benefit for Muscular Dystrophy on Sunday, September 1, 1996 . Therefore, Mr. Gould requested the permission and assistance to bring the ride through the City of South Bend, beginning at the Michiana Regional Airport at 12:00 noon, on the designated route as submitted. Mr. Caldwell made a motion that this request be approved. Mr. Leszczynski seconded the motion which carried. FILING OF CERTIFICATE OF INSURANCE Upon a motion made by Mr. Leszczynski, seconded by Mrs. Manier and carried, the following Certificate of Insurance was accepted for filing: Viking Insurance 2300 Michigan Street Hammond, Indiana 46320 APPROVE TRAFFIC CONTROL DEVICE Upon a motion made by Mr. Leszczynski, seconded by Mrs. Manier and carried, the following traffic REGULAR MEETING JUNE 17, 1996 control device was approved: STREET CLOSURE: Close Arnold Street from Huron to Hancock, due to closing of Grand Trunk Railroad and Conrail Railroad crossing by the railroads. REMARKS: Arnold Street will be closed to vehicular traffic, not vacated. APPROVE CLAIMS Mr. Kevin Horton, City Controller, submitted claims in the amount of $1,796,309.96, dated June 17, 1996, and recommended approval. Additionally, Mr. Juan Manigault, Executive Director, WDS of Northern Indiana, submitted one (1) list containing claims in the amount of $41,326.90 and recommended approval. Mr. Leszczynski made a motion that the claims be approved and the reports as submitted be filed. Mr. Caldwell seconded the motion which carried. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Leszczynski, seconded by Mrs. Manier and carried, the meeting adjourned at 9:43 a.m. BOARD OF PUBLIC WORKS F10- I Liu I WN 110" P ow 51 R I MIJ L J mes R. C well, Member Olen7nyPitts anier, Member A TEST: Angela . Jacob, C erk