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HomeMy WebLinkAbout06/10/96 Board of Public Works MinutesREGULAR MEETING JUNE 10, 1996 The regular meeting of the Board of Public Works was convened at 9:34 a.m. on Monday, June 10, 1996, by Board President John E. Leszczynski, with Mr. Leszczynski, Mr. James R. Caldwell and Mrs. Jenny Pitts Manier present. Board Attorney Anne Bruneel was not present. AGENDA ITEM ADDED Upon a motion made by Mrs. Manier, seconded by Mr. Leszczynski and carried, an agenda item for a Grant of Perpetual Easement was added. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the minutes of the regular meeting of the Board held on June 3, 1996, were approved. PUBLIC HEARING - TRANSIENT MERCHANT LICENSE - RUM VILLAGE DAY - RUM VILLAGE PARTNERSHIP CENTER Mr. Leszczynski advised that this was the date set for the Board's Public Hearing concerning an application for a Transient Merchant License, as submitted by Mr. Dave Norris, Rum Village Neighborhood Partnership Center, 609 West Indiana Avenue, South Bend, Indiana, to conduct Rum Village Day on Saturday, July 20, 1996, from 8:00 a.m. until 4:00 p.m. on Indiana Avenue between Franklin and Kemble Streets. Mr. Leszczynski stated that favorable recommendations have been received by the Police Department, Fire Department and the Building Commissioner. Mr. Dave Norris, Rum Village Partnership Center, 609 West Indiana Avenue, South Bend, Indiana, was present, and stated that this is the first annual event the Center is holding, and recommended approval. There being no one else present wishing to address the Board concerning this matter, the Public Hearing was closed. Therefore, upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the Application for a Transient Merchant License was approved. PUBLIC HEARING - TRANSIENT MERCHANT LICENSE - MICHIANA GEM AND MINERAL SOCIETY Mr. Leszczynski advised that this was the date set for the Board's Public Hearing concerning an Application for a Transient Merchant License, as submitted by Ms. Margaret Heinek, 7091 East Park Lane, New Carlisle, Indiana, to conduct a gem show at Century Center, on Friday, August 30, Saturday August 31, 1996, and Sunday, September 1, 1996. Mr. Leszczynski stated that favorable recommendations have been received by the Police Department, Fire Department and the Building Commissioner. Ms. Margaret Heinek, 7091 East Park Lane, New Carlisle, Indiana, was present, and stated that the Society conducts the Gem Shows twice a year, and recommended approval. There being no one else present wishing to address the Board concerning this matter, the Public Hearing was closed. Therefore, upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the Application for a Transient Merchant License was approved. AWARD BID - KETTERING DRIVE STORM SEWER - PROJECT NO 96-20 Mr. Carl P. Littrell, Director, Division of Engineering, advised the Board that on June 3, 1996, bids were received and opened for the above referred to project. After reviewing those bids, Mr. Littrell recommends that the Board award the contract to Selge Construction, 2833 South I Ith Street, Niles, Michigan, in the amount of $185,552.20. The Common Council recently appropriated $300,000.00 from Wastewater revenue to fund this project. Therefore, Mr. Caldwell made a motion that the recommendation be accepted and the bid be awarded as outlined above. Mrs. Manier seconded the motion which carried. AWARD BID - SKID STEER LOADER Mr. Matthew Chlebowski, Director, Division of Equipment Services, advised the Board that on June 3, 1996, bids were received and opened for the above referred to equipment. After reviewing those bids, Mr. Chlebowski recommends that the Board award the contract to the low bidder, Hull Lift Truck, Inc., 28747 U.S. 33 West, Elkhart, Indiana, as follows: REGULAR MEETING Bobcat Loader 863 24" Tree Planting Bit Trailer TOTAL $20,524.00 $ 371.00 4 425.00 $25,320.00 DUNE 10, 1996 Therefore, Mr. Caldwell made a motion that the recommendation be accepted and the bid be awarded as outlined above. Mrs. Manier seconded the motion which carried. AWARD BID - NETWORKING EQUIPMENT Mr. Milford Hutsell, Administration and Finance, advised the Board that on June 3, 1996, bids were received and opened for the above referred to equipment. Mr. Hutsell stated that funding for this project will come from each department's Capital Improvement Budget. After reviewing those bids, Mr. Hutsell recommends that the Board award the bids as follows: Item. 2 through 16 Roeing Corporation $19,160.00 Networking Solution Item 4 CompuCom $ 690.00 Novell Web Server Item 5 CompuCom $ 1,715.00 Novell MPR Software Item 7 Anixter Corporation $ 225.00 1000' Box Plenum Item 8 Anixter Corporation $ 75.00 1000' Box Vinyl Item 9 Anixter Corporation $ 70.00 RJ-45 Crimp Ends Item 10 Roeing Corporation $ 28.00 BNC Crimp Ends Item 11 Not Awarded at This Time Therefore, Mr. Caldwell made a motion that the recommendation be accepted and the bids be awarded as outlined above. Mrs. Manier seconded the motion which carried. AWARD BID - SALE OF MISCELLANEOUS EQUIPMENT Mr. Matthew Chlebowski, Director, Division of Equipment Services, advised the Board that on June 3, 1996, bids were received and opened for the sale of miscellaneous equipment. After reviewing those bids, Mr. Chlebowski recommends that the Board award the bids to the highest bidder as follows: Equipment 1986 Chevy Pickup 1969 Chevy Tanker Aeriol Tar Kettle 1984 Int'l. Dump Truck 1984 GMC Pickup 1981 Ford Dump Hi -hest Bidder Amount Bill Cowan $ 575.00 Doug Maike $3,025.00 Doug Maike $ 415.00 Henderson Auction $2,786.00 Bill Cowan $ 675.00 Mike Gill $3,868.00 Therefore, Mr. Caldwell made a motion that the recommendation be accepted and the bids be awarded as outlined above. Mrs. Manier seconded the motion which carried. REGULAR MEETING DUNE 10, 1996 APPROVE CONSTRUCTION CONTRACT - LILAC ROAD SEWER AND WATER EXTENSION - PROJECT NO. 95-77 Mr. Leszczynski advised that in accordance with the bid awarded on May 20, 1996, to LaFree Excavating, Inc., 1251 West 3rd Street, Osceola, Indiana, in the amount of $74,800.00 for the above referred to project, a Contract in said amount was being submitted for Board approval. Upon a motion made by Mr. Leszczynski, seconded by Mrs. Manier and carried, the Contract was approved and the appropriate Certificate of Insurance, Performance Bond and Labor and Materials Payment Bond as submitted were filed. APPROVAL OF AGREEMENT - NORTHSIDE WALKWAYBIKEWAY - PROJECT NO.95-22 Mr. Leszczynski stated that the Board is in receipt of an Agreement between the City of South Bend and the Indiana Department of Transportation, for the construction of a lighted walkway bikeway from Viewing Park to Veteran's Memorial Park, eventually to connect with a similar facility being planned by IUSB. This Agreement provides eighty percent (80%) federal matching funds from ISTEA. The Local Public Agency's (the City of South Bend) share of the cost shall be the total amount of the entire cost of said project, approximately $1,203,200.00 less the amount contributed by the Federal Government through federal aid. The LPA has by an appropriation duly made and entered of record appropriated the sum of $240,600.00 to apply to the cost of said project. Therefore, upon a motion made by Mrs. Manier, seconded by Mr. Caldwell and carried, the Agreement was approved and executed. APPROVAL OF AGREEMENT - 1996 LEASE PURCHASE AGREEMENT Mr. Leszczynski stated that the Board is in receipt of an Agreement between the City of South Bend and Safeco Credit Company, 1840 Essex Road, Minnetonka, Minnesota, for the City's 1996 Capital acquisitions through lease purchase. The payment will come from several different capital funds. Therefore, upon a motion made by Mrs. Manier, seconded by Mr. Leszczynski and carried, the Agreement was approved and executed, subject to striking the commitment phrase from the Agreement. APPROVE CHANGE ORDER - IRONWOOD WIDENING PROJECT - PROJECT NO 95-62 Mr. Leszczynski advised that Mr. Toy Villa, Engineer, has submitted Change Order No. 5, on behalf of Rieth Riley Construction Co., 25200 State Road 23, South Bend, Indiana indicating that the Contract amount be increased $6,652.10 for a new Contract sum including this Change Order in the amount of $2,355,939.88. Upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the Change Order was approved. APPROVAL OF GRANT OF PERPETUAL EASEMENT Mr. Leszczynski stated that a Grant of Perpetual Easement was presented to the Board for approval, as submitted by Mr. James M. Parker, for an easement for the installation, operation, construction, maintenance, adjustment, replacement, repair, alteration, removal, modernization and use of a water transmission main and related facilities, described on Exhibit "A', as submitted. Upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the Grant of Perpetual Easement was approved. APPROVAL OF RECOMMENDATION - TO CONDUCT BLOCK PARTY Mr. Leszczynski stated that favorable recommendations have been received by the Division of Engineering, Police Department and the City Attorney's office, in reference to a request as submitted by Ms. Phyllis Johnson, 2205 Smith Street, South Bend, Indiana, to conduct the above referred to block party, on Sunday, June 9, 1996, from 3:00 p.m. until 9:00 p.m. on Smith Street from Duey to Olive. Therefore, upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the recommendation was approved. APPROVAL OF RECOMMENDATION - TO CONDUCT BLOCK PARTY Mr. Leszczynski stated that favorable recommendations have been received by the Division of Engineering, Police Department and the City Attorney's office, in reference to a request as submitted by Ms. Judy Griffin, 1802 Florence Avenue, South Bend, Indiana, to conduct the above referred to block party, on Friday, June 7, 1996, from 2:00 p.m. until 9:00 p.m. on Florence Avenue from College to Brookfield. Therefore, upon a motion made by Mr. Caldwell, seconded by Mrs. Manier REGULAR MEETING and carried, the recommendation was approved. JUNE 10. 1996 APPROVAL OF RECOMMENDATION - TO CONDUCT BLOCK PARTY Mr. Leszczynski stated that favorable recommendations have been received by the Division of Engineering, Police Department and the City Attorney's office, in reference to a request as submitted by Mr. Albert Hill, 1012 Lindsey, South Bend, Indiana, to conduct the above referred to block party, on Saturday, June 8, 1996, from 2:00 p.m. until 10:00 p.m. on Lindsey from Sherman to Harrison. Therefore, upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the recommendation was approved. APPROVAL OF RECOMMENDATION - TO CONDUCT BLOCK PARTY Mr. Leszczynski stated that favorable recommendations have been received by the Division of Engineering, Police Department and the City Attorney's office, in reference to a request as submitted by Ms. Janet Hoeston,1424 Sunnymede, South Bend, Indiana, to conduct the above referred to block party, on Sunday, June 16, 1996, from 12:30 p.m. until 5:00 p.m. on Sunnymede from Sunnyside to Twyckenham. Therefore, upon a motion made by Mrs. Manier, seconded by Caldwell and carried, the recommendation was approved, subject to an agreement from the petitioner that she contact Ms. Nadia Gillespie, 1428 Sunnymede, to make accommodations so she can ingress and egress from her property during the block party. APPROVAL OF RECOMMENDATION - TO CONDUCT BLOCK PARTY Mr. Leszczynski stated that favorable recommendations have been received by the Division of Engineering, Police Department and the City Attorney's office, in reference to a request as submitted by Ms. Kim Furlong, 1629 College, South Bend, Indiana, to conduct the above referred to block party, on Saturday, June 15, 1996, from 12:00 p.m. until 5:00 p.m. on College from Keller to Bulla. Therefore, upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the recommendation was approved. APPROVAL OF RECOMMENDATION - TO CONDUCT BLOCK PARTY Mr. Leszczynski stated that favorable recommendations have been received by the Division of Engineering, Police Department and the City Attorney's office, in reference to a request as submitted by Ms. Vicki Black, 1218 East Dayton, South Bend, Indiana, to conduct the above referred to block party, on Saturday, July 20, 1996, from 10:00 a.m. until 4:00 p.m. on Leer Street from Dubail to Randolph. Therefore, upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the recommendation was approved. APPROVAL OF RECOMMENDATION - TO CONDUCT BLOCK PARTY Mr. Leszczynski stated that favorable recommendations have been received by the Division of Engineering, Police Department and the City Attorney's office, in reference to a request as submitted by Ms. Rachelle Burton, 821 North O'Brien, South Bend, Indiana, to conduct the above referred to block party, on Sunday, June 9, 1996, from 12:00 p.m. until 11:00 p.m. on Prast from O'Brien to Huey. Therefore, upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the recommendation was approved. APPROVAL OF RECOMMENDATION - TO CONDUCT PARADE Mr. Leszczynski stated that favorable recommendations have been received by the Division of Engineering, Park Department, Police Department and the City Attorney's office, in reference to a request as submitted by Mr. Calvin Manns, Macedonia Baptist Church, 1862 North Olive, South Bend, Indiana, to conduct the above referred to parade, on Saturday, July 13, 1996, from 8:30 a.m. until 10:30 a.m. on the designated route as submitted. Therefore, upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the recommendation was approved. APPROVAL OF RECOMMENDATION - TO CONDUCT RUM VILLAGE DAY Mr. Leszczynski stated that favorable recommendations have been received by the Division of Engineering, Police Department and the City Attorney's office, in reference to a request as submitted by Mr. Dave Norris, Rum Village Partnership Center, 609 West Indiana, South Bend, Indiana, to conduct the above referred to event, on Saturday, July 20, from 8:00 a.m. until 4:00 p.m. on Indiana Avenue from Franklin to Kemble Streets. Therefore, upon a motion made by Mrs. Manier, seconded REGULAR MEETING JUNE 10. 1996 by Mr. Caldwell and carried, the recommendation was approved. APPROVAL OF REQUEST TO PARK ON WASHINGTON STREET SIDE OF LASALLE PARK - PUBLIC SPEAKING AFFAIR Mr. Leszczynski stated that favorable recommendations have been received by the Division of Engineering, Police Department, Board of Park Commissioners and the City Attorney's office, in reference to a request as submitted by Mr. Melvin Townsend, Post Office Box 3361, South Bend, Indiana, to park on the Washington Street side of LaSalle Park, to conduct the above referred to public affair, on Saturday, June 15, 1996, from 7:00 a.m. until 9:00 p.m. Therefore, upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the recommendation was approved, subject to an Indemnification to be signed by Mr. Townsend. APPROVAL OF RELEASE OF CLAIM Mr. Leszczynski stated that Ms. Marcia Qualls, Traffic Investigator, has submitted a Release and Settlement for Transport Carriers, Inc., 14151 Mellon Drive, Detroit Michigan, for a claim for damages incurred to City property at the intersection of Lombardy and Western on December 6, 1995. Ms. Qualls stated that the sum of the damages, $5,251.16, has been paid in full. Therefore, upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the Release of Claim and Settlement was approved. APPROVE CONSENT TO ANNEXATION AND WAIVER OF RIGHTS TO REMONSTRATE Mr. Leszczynski stated that the Board is in receipt of a Consent to Annexation and Waiver of Right to Remonstrate as submitted by Bob and Tamara McDonald. The Consent indicates that in consideration for permission to tap into the public sanitary sewer system of the City, to provide sanitary sewer service to 60097 Fellows Street, South Bend, Indiana, (Key # 01-1071-2327), the McDonald's waive and release any and all right to remonstrate against or oppose any pending or future annexation of the property by the City of South Bend. Therefore, Mrs. Manier made a motion that the Consent be approved. Mr. Leszczynski seconded the motion which carried. APPROVE CONTRACTOR BONDS Mr. Larry D. Spradlin, Sr., Engineer, Division of Engineering, recommended that the following Contractor Bonds be approved as follows: BOND OF CONTRACTOR Fred Aichele Approved June 10, 1996, Retroactive to June 5, 1996 Alfredo Ramirez Approved June 10, 1996, Retroactive to June 8, 1996 Mr. Leszczynski made a motion that the recommendation be accepted and that the Bonds be approved as outlined above. Mr. Caldwell seconded the motion which carried. APPROVE CLAIMS Mr. Kevin Horton, City Controller, submitted claims in the amount of $823,262.89, dated June 10, 1996, and recommended approval. Mr. Leszczynski made a motion that the claims be approved and the reports as submitted be filed. Mr. Caldwell seconded the motion which carried. 1 REGULAR MEETING JUNE 10, 1996 ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the meeting adjourned at 9:53 a.m. ATEST: Angela K. 41cob, Clerk) 1 BOARD OF PUBLIC WORKS 9'1�.i .4 hn E. Leszczynski, Pre= t Jame, aldwell, Member