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Home My WebLink About06/03/96 Board of Public Works MinutesREGULAR MEETING JUNE 11996 The regular meeting of the Board of Public Works was convened at 10:09 a.m. on Monday, June 3, 1996, by Board President John E. Leszczynski, with Mr. Leszczynski, Mr. James R. Caldwell and Mrs. Jenny Pitts Manier present. Also present was Board Attorney Anne Bruneel. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mrs. Manier, seconded by Mr. Leszczynski and carried, the minutes of the regular meeting of the Board held on May 28, 1996, were approved. OPENING OF BIDS - KETTERING DRIVE STORM SEWER - PROJECT NO.96-20 This was the date set for receiving and opening of sealed bids for the above referred to project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: HERRMAN & GOETZ, INC. D/B/A UNDERGROUND SERVICES 225 South Lafayette Boulevard South Bend, Indiana 46601 Bid was signed by Mr. Thomas J . Herrman, President Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $238,936.52 HRP CONSTRUCTION. INC. Post Office Box 266 South Bend, Indiana 46624-0266 Bid was signed by Mr. Paul Fallon, President Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $280,385.00 DYE PLUMBING & HEATING. INC. 3535 Monroe Street LaPorte, Indiana Bid was signed by Mr. Charles T. Dye, President Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $229,432.00 SELGE CONSTRUCTION CO.. INC. 2833 South 1 lth Street Niles, Michigan 49120 Bid was signed by Mr. Mary Selge, Jr., President Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $185,552.20 REGULAR MEETING RIETH RILEY CONSTRUCTION CO. INC. Post Office Box 1775 South Bend, Indiana 46634 RUNE 3. 1996 Bid was signed by Mr. Dale A. Clingerman Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed . Five per cent (5%) Bid Bond was submitted BID: $239,951.80 Upon a motion made by Mr. Leszczynski, seconded by Mrs. Manier and carried, the above bids were referred to the Division of Engineering for review and recommendation. OPENING OF BIDS - NETWORKING EQUIPMENT This was the date set for receiving and opening of sealed bids for the above referred to project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: ROEING CORPORATION 2433 South 9th Street Lafayette, Indiana 47905 Bid was signed by Mr. David Ingreen Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Ten per cent (10%) Bid Bond was submitted BID: $40,150.00 ANIXTER INC. 2431 Directors Row, Suite D Indianapolis, Indiana 46241 Bid was signed by Mr. Kopp Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $23,433.00 COMPUCOM SYSTEMS 6994 Hillsdale Court Indianapolis, Indiana 46250 Bid was signed by Compucom Systems Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $26,020.50 Upon a motion made by Mrs. Manier, seconded by Mr. Leszczynski and carried, the bid submitted by Lucent Technologies, 404 Columbia Place, South Bend, Indiana, was rejected, as the bid form was not signed. REGULAR MEETING JUNE 3. 1996 Upon a motion made by Mr. Leszczynski, seconded by Mrs. Manier and carried, the above bids were referred to the Department of Administration and Finance for review and recommendation. OPENING OF BIDS - ONE (1) OR MORE SKID STEER LOADER This was the date set for receiving and opening of sealed bids for the above referred to equipment. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: WYATT FARM CENTER, INC. 66400 S.R. 331 Wyatt, Indiana 46595 Bid was signed by Mr. Earl Zeltwanger, Vice President Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Security was submitted BID: $24,637.00 Option 1: Bradcoe 4'x6' Trencher $ 2,532.00 Option 2: McMillen 24" Auger Bit $ 388.00 $27,557.00 HULL LIFT TRUCK, INC. 28747 U.S. 33, West Elkhart, Indiana 46516 Bid was signed by Mr. Keith E. Newton Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $20,524.00 MACDONALD MACHINERY CO., INC. 3953 Ralph Jones Drive South Bend, Indiana 46628 Bid was signed by Mr. Jay Courtner Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $22,253.00 Option 1: 4'x6' Trencher . $2,200.00 Option 2: 24" Tree Auger Bit $1,400.00 Trailer LT214 $4,200.00 Upon a motion made by Mr. Caldwell, seconded by Mr. Leszczynski and carried, the above bids were referred to the Division of Equipment Services for review and recommendation. OPENING OF BIDS - SALE OF MISCELLANEOUS VEHICLES This was the date set for receiving and opening of sealed bids for the sale of the above referred to equipment. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: REGULAR MEETING RODERICH BROWN 21943 Brick Road South Bend, Indiana 46628 :e Unit 428 $ 552.68 BILL COWAN 27865 Inwood Road North Liberty, Indiana 46554 . a 1984 GMC Pick Up $ 675.00 1986 Chevy Pick Up $ 575.00 MIKE GILL AUTO & TRUCK PARTS, INC. 1806 West Wonina Avenue Warsaw, Indiana 46580 . D 1986 Chevy Pick Up $ 551.00 1984 Int'l. Dump Truck $2,651.00 1981 Ford Dump Truck $5,011.00 HENDERSON AUCTION Post Office Box 8507 Alexandria, Louisiana 71306 I: 8 1984 Int'1. Dump Truck $2,786.00 1981 Ford Dump Truck $3,868.00 DOUG MAIKE 2694 Redfield Road Niles, Michigan 49120 IC 1969 Chevy Distributor $3,025.00 Crackfilling Machine $ 415.00 JUNE 3. 1996 Upon a motion made by Mr. Leszczynski, seconded by Mrs. Manier and carried, the above bids were referred to the Division of Equipment Services for review and recommendation. AWARD BID - ABANDONED VEHICLES Mr. Gary Libbey, Department of Code Enforcement, advised the Board that on May 28, 1996, bids were received and opened for the above referred to vehicles. After reviewing those bids, Mr. Libbey recommends that the Board award the bids as follows: MICHIANA ENTERPRISE 19270 Darden Road South Bend, Indiana 46637 t REGULAR MEETING - JUNE 3. 1996 Red Tag Make Year VIN Amount 27072 Chevrolet 1986 2G1AW35WXG1214986 $ 62.00 27328 Buick 1982 1 G4AHL9E8CD461991 $ 76.00 27605 Dodge 1985 1 P3BP21 D4FG319810 $ 56.00 27783 Chevrolet 1986 lGlAW19RXGG139976 $ 62.00 37005 Mercury 1984 2MEBP75R1EB647662 $ 76.00 37007 Oldsmobile 1983 1G3AJ19E2DD358124 $ 76.50 37047 Olds 1977 3X69R7M426990 $103.00 37744 Plymouth 1985 1P3BJ46D5FC290458 $ 76.00 37763 Ford 1979 9R03Z148202 $ 66.00 37926 Toyota 1984 JT2AE86S7E0031436 $ 56.50 TOTAL SUPER AUTO SALVAGE 3300 South Main Street South Bend, Indiana 46614 $710.00 Red Tag Make Year VIN Amount 27329 Chrysler 1985 1C3BA54E9FG306384 $ 57.79 37780 Chevrolet 1984 1G1AN69H8EH125458 $121.29 37792 Chevrolet 1982 1 GCBS 14AXCO 121294 $131.29 TOTAL STEVE AND GENES' AUTO TRUCK SALVAGE 3109 Gertrude Street South Bend, Indiana 46614 Red Tag Make Year VIN 37913 Pontiac 1983 1G2AR69A1DB206015 TOTAL $310.37 Amount $ 88.00 $ 88.00 Therefore, Mr. Caldwell made a motion that the recommendation be accepted and the bids be awarded as outlined above. Mrs. Manier seconded the motion which carried. APPROVE CHANGE ORDER - COLLEGE FOOTBALL HALL OF FAME - HUNTER CORPORATION - PROJECT NO.93-09 Mr. Leszczynski advised that Mr. Rick Dieringer, Verkler, Inc., 4406 Technology Drive, South Bend, Indiana, has submitted Change Order No. 8, on behalf of Hunter Corporation, 6000 Southport Road, Portage, Indiana indicating that the Contract amount be increased $16,441.93 for a new Contract sum including this Change Order in the amount of $610,977.67. Upon a motion made by Mrs. Manier, seconded by Mr. Caldwell and carried, the Change Order was approved. APPROVAL OF UTILITY AGREEMENT - AMERICAN ELECTRIC POWER - NORTHSIDE BOULEVARD BIKEWAY/WALKWAY Mr. Leszczynski stated that the Board is in receipt of an Agreement between the City of South Bend and American Electric Power, for utilities to be retained, installed, adjusted or relocated within the right-of-way limits on Northside Boulevard from 80 meters north of Sample Street to 25 meters east of Twyckenham Avenue. Therefore, upon a motion made by Mr. Leszczynski, seconded by Mrs. Manier and carried, the Agreement was approved and executed. APPROVAL OF UTILITY AGREEMENT - AMERITECH - NORTHSIDE BOULEVARD BIKEWAY/WALKWAY Mr. Leszczynski stated that the Board is in receipt of an Agreement between the City of South Bend and Ameritech, for utilities to be retained, installed, adjusted or relocated within the right-of-way REGULAR MEETING JUNE 3. 1996 limits on Northside Boulevard from 80 meters north of Sample Street to 25 meters east of Twyckenham Avenue. Therefore, upon a motion made by Mr. Leszczynski, seconded by Mrs. Manier and carried, the Agreement was approved and executed. APPROVAL OF CLOSURE AGREEMENT - ARNOLD STREET CROSSINGS Mr. Leszczynski stated that the Board is in receipt of an Agreement between the City of South Bend and Grand Trunk Western Railroad, 333 Brewery Park Boulevard, Detroit, Michigan, for the permanent closure of the Arnold Street vehicular crossings at grade. Mr. Leszczynski noted that the Agreement is in the amount of $75,000.00, to be paid to the City of South Bend, to be used for the construction of a paved parking lot for Pulaski Park off Walnut Street. Therefore, upon a motion made by Mr. Leszczynski, seconded by Mr. Caldwell and carried, the Agreement was approved and executed. APPROVAL OF AGREEMENT - PROFESSIONAL ENGINEERING SERVICES - NIMTZ PARKWAY/ST. JOSEPH VALLEY PARKWAY INTERCHANGE Mr. Leszczynski stated that the Board is in receipt of an Agreement between the City of South Bend and Cole Associates, Inc., 2211 East Jefferson Boulevard, South Bend, Indiana, for engineering services for field survey and design of the Nimtz Parkway/St. Joseph Valley Parkway Interchange. Mr. Leszczynski noted that the Agreement is in the amount of $303,500.00. Therefore, upon a motion made by Mr. Leszczynski, seconded by Mrs. Manier and carried, the Agreement was approved and executed. APPROVE COMMUNITY DEVELOPMENT ADDENDUM/CONTRACT The following Community Development Addendum was presented to the Board for approval: NBDC - Addendum III $11,000.00 Staff Support/Loan Program NBDC $11,000.00 Support Agreement Upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the above referred to Addendum was approved and executed. APPROVAL OF RECOMMENDATION - TO CONDUCT BLOCK PARTY Mr. Leszczynski stated that favorable recommendations have been received by the Division of Engineering, Police Department and the City Attorney's office, in reference to a request as submitted by Ms. Darlene Herron, 2001 Prast, South Bend, Indiana to conduct the above referred to block party, on Saturday, June 1, 1996, from 6:00 p.m. until 12:00 midnight, on Prast, from O'Brien to Johnson. Upon a motion made by Mrs. Manier, seconded by Mr. Leszczynski and carried, the recommendation was approved. APPROVE IRREVOCABLE STANDBY LETTER OF CREDIT• Mr. Larry D. Spradlin, Sr., Engineer, Division of Engineering, submitted the following Irrevocable Standby Letter of Credit to the Board and recommended approval: IRREVOCABLE STANDBY LETTER OF CREDIT NO. S1351-701 ISSUED BY: First Source Bank FOR: Emerson Forest, Phase I AMOUNT: $363,000.00 EXPIRES: April 12, 1997 IMPROVEMENT: Unimproved portions of water, sewers and streets Mr. Leszczynski made a motion that the Letter of Credit, as outlined above, be approved. Mrs. Manier seconded the motion which carried. APPROVE CONSENT TO ANNEXATION AND WAIVER OF RIGHTS TO REMONSTRATE Mr. Leszczynski stated that the Board is in receipt of a Consent to Annexation and Waiver of Right to Remonstrate as submitted by Shirley and John Coquillard. The Consent indicates that in consideration for permission to tap into the public water system of the City, to provide water service to Lot 29, Hagey Linda Plat, South Bend, Indiana, (Key # 02-2061-2638), the Coquillard's waive I 0 ()f>107 I REGULAR MEETING JUKE 3. 1996 and release any and all right to remonstrate against or oppose any pending or future annexation of the property by the City of South Bend. Therefore, Mr. Caldwell made a motion that the Consent be approved. Mrs. Manier seconded the motion which carried. APPROVE CONSENT TO ANNEXATION AND WAIVER OF RIGHTS TO REMONSTRATE Mr. Leszczynski stated that the Board is in receipt of a Consent to Annexation and Waiver of Right to Remonstrate as submitted by John R. Shirrell, AAA Tool & Die Company, Inc., The Consent indicates that in consideration for permission to tap into the public sanitary sewer system of the City, to provide sanitary sewer service to 191 Perley Street, South Bend, Indiana, (Key # 03-1129- 001402), AAA Tool & Die's waive and release any and all right to remonstrate against or oppose any pending or future annexation of the property by the City of South Bend. Therefore, Mr. Caldwell made a motion that the Consent be approved. Mrs. Manier seconded the motion which carried. FILING OF CERTIFICATES OF INSURANCE Upon a motion made by Mr. Leszczynski, seconded by Mr. Caldwell and carried, the following Certificates of Insurance were accepted for filing: L.L. Geans & Sons, Inc. 1923 North Home Street Mishawaka, Indiana 46545 Lykowski Construction, Inc. 21707 West Ireland Road South Bend, Indiana 46614 APPROVE CLAIMS Mr. Kevin Horton, City Controller, submitted claims in the amount of $459,219.87, dated June 3, 1996, and recommended approval. Additionally, Mr. Juan Manigault, Executive Director, WDS of Northern Indiana, submitted two (2) lists containing claims in the amount of $235,934.69 and $72,052.56 and recommended approval. Mr. Leszczynski made a motion that the claims be approved and the reports as submitted be filed. Mrs. Manier seconded the motion which carried. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Leszczynski, seconded by Mrs. Manier and carried, the meeting adjourned at 10:29 a.m. BOARD OF PUBLIC WORKS ohn E. Leszczynski,' re Adent ames R. aldwell, ember zlflzi� 4��,�1166� Jenny Pi Manier, Member AT ST: Angela K. cob, Cle7rl