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HomeMy WebLinkAbout05/28/96 Board of Public Works Minutes()!?'Qq REGULAR MEETING MAY 28. 1996 The regular meeting of the Board of Public Works was convened at 9:37 a.m. on Tuesday, May 28, 1996, by Board President John E. Leszczynski, with Mr. Leszczynski, Mr. James R. Caldwell and Mrs. Jenny Pitts Manier present. Also present was Board Attorney Anne Bruneel. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mr. Caldwell, seconded by Mr. Leszczynski and carried, the minutes of the regular meeting of the Board held on May 20, 1996, were approved. OPENING OF BIDS - SOUTHEAST PARTNERSHIP CENTER - SIDEWALK. CURB AND APPROACH REPAIRS - PROJECT NO.96-35 This was the date set for receiving and opening of sealed bids for the above referred to project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: RIETH RILEY CONSTRUCTION CO. INC Post Office Box 1775 South Bend, Indiana 46634 Bid was signed by Mr. John M. Szuba, Area Manager Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: Total Base Bid $56,004.00 Total, Alternate No. 1 $17,837.50 Total, Alternate No. 2 $20,044.00 BATTEAST CONSTRUCTION COMPANY, INC 430 East LaSalle Avenue South Bend, Indiana 46617 Bid was signed by Mr. Robert Batteast, President Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted . m Total Base Bid $51,593.00 Total, Alternate No. 1 $16,191.00 Total, Alternate No. 2 $16,291.00 KASER-SPRAKER CONSTRUCTION 25487 West State Road 2 South Bend, Indiana 46619 Bid was signed by Mr. Gary L. Spraker, President Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted 029 REGULAR MEETING MAY 28. 1996 an Total Base Bid $59,542.00 Total, Alternate No. 1 $17,457.00 Total, Alternate No. 2 $17,556.00 Upon a motion made by Mr. Caldwell, seconded by Mr. Leszczynski and carried, the above bids were referred to the Division of Engineering for review and recommendation. OPENING OF BIDS - ABANDONED VEHICLES This was the date set for receiving and opening of sealed bids for the above referred to vehicles. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: MICHIANA ENTERPRISE 19270 Darden Road South Bend, Indiana 46637 Bid was signed by Mr. Curtis Kendall .D Red Tag Make Year VIN Amount 27072 Chevrolet 1986 2G1AW35WXG1214986 $ 62.00 27328 Buick 1982 1 G4AHL9E8CD461991 $ 76.00 27329 Chrysler 1985 1C3BA54E9FG306384 $ 56.00 27605 Dodge 1985 1P3BP21D4FG319810 $ 56.00 27783 Chevrolet 1986 IGIAW19RXGG139976 $ 62.00 37005 Mercury 1984 2MEBP75RIEB647662 $ 76.00 37007 Oldsmobile 1983 1G3AJ19E2DD358124 $ 76.50 37047 Olds 1977 3X69R7M426990 $103.00 37744 Plymouth 1985 1P3BJ46D5FC290458 $ 76.00 37763 Ford 1979 9R03Z148202 $ 66.00 37780 Chevrolet 1984 1G1AN69H8EH125458 $106.00 37792 Chevrolet 1982 IGCBS14AXCO121294 $ 86.50 37913 Pontiac 1983 1G2AR69A1DB206015 $ 86.00 37926 Toyota 1984 JT2AE86S7E0031436 $ 56.50 SUPER AUTO SALVAGE 3300 South Main Street South Bend, Indiana 46614 Bid was signed by Mr. Paul Schultz Red Tag Make Year VIN Amount 27072 Chevrolet 1986 2G1AW35WXG1214986 $ 48.79 27328 Buick 1982 1 G4AHL9E8CD461991 $ 53.79 27329 Chrysler 1985 1C3BA54E9FG306384 $ 57.79 27605 Dodge 1985 1P3BP21D4FG319810 $ 47.79 27783 Chevrolet 1986 1GIAW19RXGG139976 $ 47.79 37005 Mercury 1984 2MEBP75R1EB647662 $ 47.79 37007 Oldsmobile 1983 1G3AJ19E2DD358124 $ 47.79 37047 Olds 1977 3X69R7M426990 $ 63.79 37744 Plymouth 1985 1P3BJ46D5FC290458 $ 47.79 37763 Ford 1979 9R03Z148202 $ 43.79 OP... REGULAR MEETING MAY 28, 1996 Red Tag Make Year VIN Amount 37780 Chevrolet 1984 1G1AN69H8EH125458 $121.29 37792 Chevrolet 1982 1 GCBS 14AXCO121294 $131.29 37913 Pontiac 1983 1G2AR69A1DB206015 $ 57.79 37926 Toyota 1984 JT2AE86S7E0031436 $ 37.75 STEVE AND GENE'S AUTO TRUCK SALVAGE 3109 Gertrude Street South Bend, Indiana 46614 Bid was signed by Mr. Gene Hancz Red Tag Make Year VIN Amount 27072 Chevrolet 1986 2G1AW35WXG1214986 $ 53.00 27328 Buick 1982 1 G4AHL9E8CD461991 $ 53.00 27329 Chrysler 1985 1C3BA54E9FG306384 $ 53.00 27605 Dodge 1985 1P3BP21D4FG319810 $ 53.00 27783 Chevrolet 1986 IGIAW19RXGG139976 $ 53.00 37005 Mercury 1984 2MEBP75R1EB647662 $ 53.00 37007 Oldsmobile 1983 1G3AJ19E2DD358124 $ 53.00 37047 Olds 1977 3X69R7M426990 $ 88.00 37744 Plymouth 1985 1P3BJ46D5FC290458 $ 53.00 37763 Ford 1979 9R03Z148202 $ 53.00 37780 Chevrolet 1984 1G1AN69H8EH125458 $ 88.00 37792 Chevrolet 1982 1 GCBS 14AXCO121294 $ 88.00 37913 Pontiac 1983 1G2AR69A1DB206015 $ 88.00 37926 Toyota 1984 JT2AE86S7E0031436 $ 53.00 Upon a motion made by Mr. Caldwell, seconded by Mr. Leszczynski and carried, the above bids were referred to the Department of Code Enforcement for review and recommendation. AWARD BID - HVAC REPAIRS - WAYNE STREET PARKING GARAGE RETAIL SPACE - PROJECT NO. 95-97 Mr. Carl P. Littrell, Director, Division of Engineering, advised the Board that on May 13, 1996, bids were received and opened for the above referred to project. After reviewing those bids, Mr. Littrell recommends that the Board award the contract to Repairs, Inc., 1015 South Michigan Street, South Bend, Indiana, in the amount of $13,050.00. Funds have been appropriated from the Wayne Street Garage Fund. Therefore, Mr. Caldwell made a motion that the recommendation be accepted and the bid be awarded as outlined above. Mr. Leszczynski seconded the motion which carried. AWARD BID - ITEM NO. 1 - 1996 COMPUTER PURCHASES Mr. Milford Hutsell, Administration and Finance, advised the Board that on May 6, 1996, bids were received and opened for the above referred to items. The Board awarded bids on May 13, 1996, with the exception of Item Number 1, workstations. Mr. Hutsell stated that Computer Specialists bid on Item Number 1, workstations, did not meet the specifications, in that the equipment bid does not meet Netware Certification. Documentation from said vendor does not state that it is Novell certified and approved. All of the workstations will be connected to a Novell server and will be running Netware Client Software, thus needing this certification. Since the bidder did not meet the specifications, Mr. Hutsell recommended that Item Number 1, workstations, be awarded to Roeing Corporation, 2433 South 9th Street, Lafayette, Indiana, who was the next lowest bidder. Funding for these purchases will come from each department's capital budget and general fund. Item No. 1 Computer Workstation Acer Pentium 100mhz minitow, 8mb ram, 630HD $1,075.27 (WOE REGULAR MEETING Options: 32MB Ram in place of 8 Acer 16MB Ram in place of 8 Acer 104+Key Enhanced Keyboard Microsoft Intellipoint Serial Mouse 15" .28mm Monitor Minium 1024068 Resolution w/256 colors - Acer Sound Blaster 16 sound card/Altec Lansing Supply DOS 6.22 and Windows for Workgroups MAY 28. 1996 $ 309.89 $ 90.11 $ 18.68 $ 25.27 $ 329.67 $ 127.96 $ 93.41 Therefore, Mr. Caldwell made a motion that the recommendation be accepted and the bid for Item Number 1, workstations, be awarded as outlined above. Mr. Leszczynski seconded the motion which carried. AWARD PROPOSAL - 1995 DEBT COLLECTION - AMBULANCE ACCOUNTS Fire Chief Luther Taylor, advised the Board that on May 13, 1996, proposals were received and opened for the above referred to service. After reviewing those proposals, Chief Taylor recommends that the Board award the 1995 debt collection for ambulance accounts to C.B.M. Accounts Services, 1320 Mishawaka Avenue, South Bend, Indiana as follows: Past Due Accounts - 25% Contingency Fee Accounts forwarded to debtor's local area - 40% of amounts collected Legal Action required - 40% of amounts collected Therefore, Mr. Caldwell made a motion that the recommendation be accepted and the 1996 debt collection for ambulance accounts be awarded as outlined above. Mr. Leszczynski seconded the motion, which carried. AWARD BID - NETWORK CABLING - PROJECT NO.96-47 Mr. Milford Hutsell, Administration and Finance, advised the Board that on May 20,1996, bids were received and opened for the above referred to project. After reviewing those bids, Mr. Hutsell recommends that the Board award the contract to Infotech, 224 West Jefferson, South Bend, Indiana, in the amount of $31,625.00. Therefore, Mr. Caldwell made a motion that the recommendation be accepted and the bid be awarded as outlined above. Mr. Leszczynski seconded the motion which carried. AWARD BID - COMPUTER TRAINING Mr. Milford Hutsell, Administration and Finance, advised the Board that on May 13, 1996, bids were received and opened for the above referred to project. After reviewing those bids, Mr. Hutsell recommends that the Board award the contract to Productivity Point International, 1600 West Beardsley, Elkhart, Indiana, as follows: Windows Classes $45.8333 per person WordPerfect Classes $45.8333 per person Lotus 1-2 3 Classes $45.8333 per person Therefore, Mr. Caldwell made a motion that the recommendation be accepted and the bid be awarded as outlined above. Mr. Leszczynski seconded the motion which carried. AWARD BID - ONE (1) AERIAL LIFT BOOM TRUCK Mr. Lou Grounds, Division of Equipment Services, advised the Board that on May 13, 1996, bids were received and opened for the above referred to item. After reviewing those bids, Mr. Grounds recommends that the Board award the contract to Dueco, Inc., N4 W22610 Bluemound Road, Waukesha, Wisconsin, in the amount of $63,659.00, which is Option Number Two, ($67,659.00, less a trade in of $4,000.00). Funding for this unit will come from the Traffic and Lighting Vehicle Capital Budget. Therefore, Mr. Caldwell made a motion that the recommendation be accepted and the bid be awarded as outlined above. Mr. Leszczynski seconded the motion which carried. 1 op'"3 I REGULAR MEETING MAY 28. 1996 APPROVE CONSTRUCTION CONTRACTS - 1996 PUBLIC WORK PARTNERSHIP PROGRAM - ZONES 11D 2 9 10 11A AND 11B - PROJECT NO. 96-09 Mr. Leszczynski advised that in accordance with the bid awarded on May 6, 1996, to Niles Concrete Sawing and Construction, 2580 East Detroit Road, Niles Michigan, for the above referred to project, Contracts for each Zone were being submitted for Board approval, as follows: Zone 11 D $63,911.00 Zone 2 $59,312.00 Zone 9 $52,279.00 Zone 10 $55,063.00 Zone 11A & 11B $66,504.50 Upon a motion made by Mr. Caldwell, seconded by Mr. Leszczynski and carried, the Contracts were approved and the appropriate Certificates of Insurance, Performance Bonds and Labor and Materials Payment Bonds as submitted were filed. APPROVE CONSTRUCTION CONTRACTS - 1996 _ PUBLIC WORK PARTNERSHIP PROGRAM - ZONES 1, 3, 4. 5, and 11C - PROJECT NO. 96-09 Mr. Leszczynski advised that in accordance with the bid awarded on May 6, 1996, to Rieth Riley Construction, 25700 State Road 23, South Bend, Indiana, for the above referred to project, Contracts for each Zone were being submitted for Board approval, as follows: Zone 1 $55,552.00 Zone 3 $63,435.25 Zone 4 $61,547.00 Zone 5 $59,765.00 Zone 11C $71,549.45 Upon a motion made by Mr. Leszczynski, seconded by Mr. Caldwell and carried, the Contracts were approved and the appropriate Certificates of Insurance, Performance Bonds and Labor and Materials Payment Bonds as submitted were filed. APPROVE CONSTRUCTION CONTRACT - SOUTHEAST PARTNERSHIP CENTER - SIDEWALK. CURB AN APPROACH REPAIRS - PROJECT NO. 95-1 lA Mr. Leszczynski advised that in accordance with the bid awarded on May 13, 1996, to Walsh & Kelly, 24358 State Road 23, South Bend, Indiana, in the amount of $21,758.30 for the above referred to project, a Contract in said amount was being submitted for Board approval. Upon a motion made by Mr. Caldwell, seconded by Mr. Leszczynski and carried, the Contract was approved and the appropriate Certificate of Insurance, Performance Bond and Labor and Materials Payment Bond as submitted were filed. APPROVE COMMUNITY DEVELOPMENT ADDENDA The following Community Development Addenda were presented to the Board for approval: South Bend Heritage Addendum I Reduces budget to $55,000 Housing Development Addendum IV Extends contract to September 30, 1996 Upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the above referred to Addenda were approved and executed. APPROVAL OF UTILITY AGREEMENT - NORTHSIDE WALKWAYBIKEWAY - PROJECT NO. 95-22 Mr. Leszczynski stated that the Board is in receipt of an Agreement between the City of South Bend and Northern Indiana Public Service Company, for utilities to be retained, installed, adjusted or relocated along or under the highway within the right-of-way limits in conjunction with the above referred to project. Therefore, upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the Agreement was approved and executed. O�>0- REGULAR MEETING MAY 28, 1996 APPROVAL OF AGREEMENT - IRELAND/MAYFLOWER WATER PROJECT - SOUTH BEND RESPONSE GROUP Mr. Leszczynski stated that the Board is in receipt of an Agreement between the City of South Bend and South Bend Response Group, Post Office Box 10, South Bend, Indiana, for installation of a water main to Dollar Lake. Therefore, upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the Agreement was approved and executed. APPROVE CHANGE ORDER - SIGNALIZATION MODERNIZATION - PROJECT NO 90-03 Mr. Leszczynski advised that Mr. Greg Scherpereel, Engineer, has submitted Change Order No. 1 on behalf of TransTech Electric, 4601 Cleveland Road, South Bend, Indiana indicating that the Contract amount be increased $45,000.00 for a new Contract sum including this Change Order in the amount of $1,444,444.20. Upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the Change Order was approved. APPROVE CHANGE ORDER NO. 1 (FINAL) AND PROJECT COMPLETION AFFIDAVIT - CLAYTON DRIVE DRAINAGE IMPROVEMENTS - PROJECT NO. 95-72 Mr. Leszczynski advised that Mr. Bob Allen, Public Construction Manager has submitted Change Order No. 1 (Final) on behalf of Northern Indiana Construction, Post Office Box 1333, Mishawaka, Indiana, indicating that the contract amount be increased by $75.00 for a new contract sum including this Change Order in the amount of $5,505.00. Additionally submitted was the Project Completion Affidavit indicating this new final cost. Upon a motion made by Mrs. Manier, seconded by Mr. Leszczynski and carried, Change Order No. 1 (Final) and the Project Completion Affidavit were approved. ADOPT RESOLUTION NO. 37-1996 - SALE OF PARK PROPERTY Upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO. 37-1996 A RESOLUTION OF THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, INDIANA, CONCERNING THE SALE OF PARK PROPERTY WHEREAS, the City of South Bend, Indiana, for the use and benefit of its Park Department (hereinafter, the "Park Department") owns certain real property located at 936 West LaSalle Street, South Bend, being more particularly described on Exhibit "A" hereto, (hereinafter, the "Real Property"); and WHEREAS, pursuant to I.C. 36-10-4-9(a), said lands are under the exclusive control of the Board of Park Commissioners of the Park District of the City of South Bend (hereinafter, the "Park Board"); and WHEREAS, the Real Property formerly served as a neighborhood playground, but is no longer put to that use or needed for that purpose; and WHEREAS, the Park Board has been approached by the South Bend Heritage Foundation, a non-profit corporation involved in a project to revitalize the West LaSalle Street neighborhood concerning its interest in acquiring the Real Property; and WHEREAS, the Park Board has determined that the Real Property is not required for park purposes; and WHEREAS, the Common Council of the City of South Bend, Indiana, has by its Ordinance No. 866-96 adopted, March 25, 1996, approved the disposition of the Real Property to the South Bend Heritage Foundation upon the following conditions: A. That the Real Property be transferred to the South Bend Heritage Foundation for the sum of One Dollar ($1.00) for use in its West LaSalle Street revitalization project. B. That the playground equipment located at the Real Property be located by South Bend Heritage Foundation to a location serving any eligible South Bend neighborhood; and WHEREAS, the Park Board has by its Resolution adopted May 20, 1996, resolved that the transfer of the Real Property to the South Bend Heritage Foundation shall be effectuated by the transfer of the Real Property to the City of South Bend which shall, through its Board of Public Works, approve the transfer of the Real Property to the South Bend Heritage Foundation. NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend, Indiana, as follows: 1. That the Park Department owns the real property described at Exhibit "A", hereto, hereinafter referred to as the "Real Property." 2. That the Real Property is not required for park purposes. 3. That the Board of Public Works hereby accepts the transfer of the Real Property from the Park Board so that the Real Property may be conveyed by the Board of Public Works to South Bend Heritage Foundation upon the following conditions: A. That the Real Property be transferred to the South Bend Heritage Foundation for the sum of One Dollar ($1.00) for use in its West LaSalle Street revitalization project. B. That the playground equipment located at the Real Property be located by South Bend Heritage Foundation to a location serving any eligible South Bend neighborhood. 4. This Resolution shall be effective upon its adoption by the Board of Public Works. Adopted this 28th day of May, 1996. ATTEST: s/Angela K. Jacob, Clerk CITY OF SOUTH BEND BOARD OF PUBLIC WORKS s/John E. Leszczynski s/James R. Caldwell s/Jenny Pitts Manier EXHIBIT A Lot Numbered Fifty-nine (59) as shown on the recorded Plat of Cobb's Subdivision of Bank Out Lot Numbered Thirty (30) of the First Plat of Out Lots of the Town, now City of South Bend, as platted by the State Bank of Indiana, recorded in Plat Book 2, page 20, in the Office of the Recorder of St. Joseph County. Key No. 18- 1027-1193. Commonly known as 936 West LaSalle Street. REGULAR MEETING MAY 28, 1996 ADOPT RESOLUTION NO.42-1996 - DISPOSAL OF CITY OWNED PROPERTY Upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO.42-1996 WHEREAS, I.C. 36-9-6-1 gives the Board of Public Works of the City of South Bend the right and duty to have custody of, control of, use of, and dispose of in accordance with Indiana statutes, all real and personal property owned by the City of South Bend; and WHEREAS, the Common Council of the City of South Bend passed as amended on January 9, 1995, Ordinance No. 8570-95 which states that upon retirement with twenty (20) or more years of service: "Upon retirement with twenty (20) or more years of service to the City of South Bend, Indiana, a sworn member of the South Bend Fire Department shall be entitled to retain as his or her own personal property, the fire helmet used by such Firefighter immediately prior to giving notice of his or her retirement." and WHEREAS, Richard E. Fogle has retired from the South Bend, Indiana Fire Department after twenty (20) or more years of service, and the Board of Public Safety of the City of South Bend, Indiana has determined that they have retired in good standing; and WHEREAS, I.C.. 36-1-11-6 permits and established procedure for disposal ofpersonal property which is no longer needed by the City and which is unfit for the purpose for which it was intended; and WHEREAS, Chief Luther Taylor has advised that the fire helmet previously worn by this Firefighter is of no further use to the Department and of no practical value; NOW, THEREFORE, BE IT RESOLVED, by the Board of Public Works of the City of South Bend that the fire helmet worn by this Firefighter is no longer needed by the City and unfit for the purpose for which it was intended and has an estimated fair market value of less than One Thousand ($1,000.00) Dollars. BE IT FURTHER RESOLVED that said property be disposed of in accordance with Ordinance 8570-95 and removed from the City inventory. Adopted this 28th day of May, 1996. BOARD OF PUBLIC WORKS s/John E. Leszczynski, President s/James R. Caldwell, Member s/Jenny Pitts Manier, Member ATTEST: s/Angela K. Jacob, Clerk ADOPT RESOLUTION NO. 43-1996 - TRANSFER OF REAL PROPERTY TO THE SOUTH BEND REDEVELOPMENT COMMISSION Upon a motion made by Mrs. Manier, seconded by Mr. Caldwell and carried, the following Resolution was adopted by the Board of Public Works: REGULAR MEETING MAY 28, 1996 RESOLUTION NO.43-1996 A RESOLUTION OF THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, INDIANA, APPROVING THE TRANSFER OF REAL PROPERTY TO THE SOUTH BEND REDEVELOPMENT COMMISSION WHEREAS, the City of South Bend, Indiana (the "City") is the owner of the following described real property situated in St. Joseph County, Indiana: Lot Numbered One Hundred Twenty-six (126) as shown on the recorded Plat of Martin L. Wenger's Fifth Addition to the City of South Bend, St. Joseph County, Indiana recorded June 17, 1892 in the Office of the Recorder of St. Joseph County, Indiana, in Plat Book 6, page 21. Key No. 18-7023-0913 (hereinafter referred to as the Real Property) and; WHEREAS, pursuant to I.C. 36-9-6-3, the Board of Public Works of the City of South Bend (the "Board") has custody of and may maintain all real property of the City of South Bend; and WHEREAS, the City, through the Board, is desirous of transferring the Real Property to the City of South Bend, for the use and benefit of its Department of Redevelopment for use in the redevelopment of the Sample -Ewing Development Area; and WHEREAS, pursuant to I.C. 36-1-11-8, the City, acting by and through the Board, may exchange or transfer property with another governmental entity upon terms and conditions agreed upon by the two (2) entities as evidenced by the adoption of substantially identical resolutions of each entity; and WHEREAS, the South Bend Redevelopment Commission, at its meeting of June 7,1996 will consider its Resolution No. accepting the transfer of the Real Property by the City. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF PUBLIC WORKS FOR THE CITY OF SOUTH BEND, INDIANA, AS FOLLOWS: 1. That the transfer of the Real Property situated in St. Joseph County, Indiana, and generally described as follows: Lot Numbered One Hundred Twenty-six (126) as shown on the recorded Plat of Martin L. Wenger's Fifth Addition to the City of South Bend, St. Joseph County, Indiana recorded June 17, 1892 in the Office of the Recorder of St. Joseph County, Indiana, in Plat Book 6, page 21. Key No. 18-7023-0913 by the City of South Bend, Indiana to the City of South Bend, for the use and benefit of its Department of Redevelopment, shall be, and hereby is, approved. 2. That the Mayor of the City of South Bend and the South Bend City Clerk shall be, and hereby are, authorized, respectively, to execute and attest to the execution of a quitclaim deed conveying all of the right, title and interest of the City of South Bend, Indiana in and to the Real Property to the City of South Bend, for the use and benefit of its Department of Redevelopment. 3. That this Resolution shall be in full force and effect upon its adoption by the Board of Public Works of the City of South Bend. W10 REGULAR MEETING MAY 28, 1996 ADOPTED at a meeting of the Board of Public Works of the City of South Bend held on May 28, 1996, at 1308 County -City Building, 227 West Jefferson Boulevard, South Bend, Indiana 46601. CITY OF SOUTH BEND BOARD OF PUBLIC WORKS s/John E. Leszczynski s/James R. Caldwell s/Jenny Pitts Manier ATTEST: s/Angela K. Jacob, Clerk APPROVAL OF RECOMMENDATION - PROCESSION - SPECIAL OLYMPIANS Mr. Leszczynski stated that favorable recommendations have been received by the Division of Engineering, Park Department, Police Department and the City Attorney's office, in reference to a request as submitted by Ms. Sharon Evans, Special Olympics, Post Office Box 643, Mishawaka, Indiana to conduct the above referred to procession, on Thursday, June 6, 1996, beginning at 6:00 p.m. from the north end of Logan Center, for the purpose of escorting the athletes to the summer State games in Terre Haute, Indiana, on the designated route as submitted. Upon a motion made by Mr. Leszczynski, seconded by Mrs. Manier and carried, the recommendation was approved. APPROVAL OF RECOMMENDATION - TO CONDUCT PROCESSION - ST. STEPHENS/ST. CASIMIR' S Mr. Leszczynski stated that favorable recommendations have been received by the Division of Engineering, Park Department, Police Department and the City Attorney's office, in reference to a request as submitted by Father Bill Schafer, St. Stephens, 1308 West Dunham, South Bend, Indiana to conduct the above referred to procession, on Sunday, June 9, 1996, from 11:20 a.m. until 12:00 noon, on the designated route as submitted. Upon a motion made by Mrs. Manier, seconded by Mr. Caldwell and carried, the recommendation was approved. FAVORABLE RECOMMENDATION - PETITION TO VACATE PROPERTY Mr. Leszczynski indicated that the Common Council has submitted to the Board a Vacation Petition as completed by Mr. Joseph Catanzarite, 1314 Catondale Lane, Mishawaka, Indiana to vacate the following property: Ivy Road from the north right-of-way line of South Bend Avenue (S.R. 23) to the south right-of-way of Edison Road for a distance of approximately 260 feet in length and 60 feet in width; part situated in the Northwest quarter of the west one-half of the Northeast quarter of Section 6, Township 37 North, Range 3 East, Portage Township, South Bend, St. Joseph County, Indiana. Mr. Leszczynski advised that the Board is in receipt of favorable recommendations concerning this Vacation Petition from the Area Plan Commission, Police Department, Fire Department, Sanitation, Department of Economic Development and the Department of Public Works. Therefore, Mr. Leszczynski made a motion that the Board send a favorable recommendation to the Common Council concerning this Vacation Petition. Mrs. Manier seconded the motion which carried. FAVORABLE RECOMMENDATION - PETITION TO VACATE A PORTION OF VARIOUS STREETS/ALLEYS Mr. Leszczynski indicated that the Common Council has submitted to the Board a Vacation Petition as completed by Ms. Ann Kolata, Community and Economic Development to vacate the following portions of streets and alleys: All streets and alleys south of vacated Elder Street, east of Michigan Street, west of Carroll Street and north of first east/west alley south of Pennsylvania, including all streets and alleys 1 op"q REGULAR MEETING MAY A 1996 south of Ohio street, east of Carroll Street, west of Fellows Street and north of first east -west alley south of Pennsylvania Street. Further including Keasey Street east of Fellows and west of Marietta Mr. Leszczynski advised that the Board is in receipt of favorable recommendations concerning this Vacation Petition from the Area Plan Commission, Police Department, Fire Department, Sanitation, Department of Economic Development and the Department of Public Works. Therefore, Mr. Caldwell made a motion that the Board send a favorable recommendation to the Common Council concerning this Vacation Petition. Mrs. Manier seconded the motion which carried. REQUEST DENIED - PURCHASE OF CITY OWNED PROPERTY - 1505 CATALPA Mr. Leszczynski stated that unfavorable recommendations have been received in reference to a request, as submitted by Mr. Rick Moore, Post Office Box 5, Berrien Springs, Michigan, to purchase City owned property at 1505 Catalpa Street. The Division of Planning and Neighborhood Development has reviewed the request, and stated that the City acquired this property during the 1994 County owned tax, and falls within the area of Rum Village where the City has a number of properties. Community and Economic Development recommends that the City maintain ownership of these properties until long range development plans determine otherwise. In addition, the area in which the property is located is identified in the Rum Village Neighborhood Action Plan as a potential site for a business park development. The Division of Engineering recommends that the City maintains ownership based on the same criteria. Therefore, upon a motion made by Mrs. Manier, seconded by Mr. Caldwell and carried, the request was denied. APPROVE CONTRACTOR BONDS Mr. Larry D. Spradlin, Sr., Engineer, Division of Engineering, recommended that the following Contractor Bonds be approved as follows: BOND OF CONTRACTOR Michiana Concrete Approved Effective May 28, 1996 Retroactive to May 20, 1996 Robert J. Simpson Approved May 28, 1996, Retroactive to May 23, 1996 Mr. Caldwell made a motion that the recommendation be accepted and that the Bonds be approved as outlined above. Mrs. Manier seconded the motion which carried. APPROVE CLAIMS Mr. Kevin Horton, City Controller, submitted claims in the amount of $840,396.49 dated May 28, 1996, and recommended approval. Mr. Leszczynski made a motion that the claims be approved and the reports as submitted be filed. Mrs. Manier seconded the motion which carried. LJI 011 REGULAR MEETING MAY 28, 1996 ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Leszczynski, seconded by Mrs. Manier and carried, the meeting adjourned at 9:52 a.m. A ST: Angela K. acob, Cler BOARD OF PUBLIC WORKS ohn E. Leszczynski, PpriesIdent James R. Caldwell, Member Jenny Pius Manier, Member 1