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Home My WebLink About05/20/96 Board of Public Works MinutesREGULAR MEETING MAY 20, 1996 The regular meeting of the Board of Public Works was convened at 9:40 a.m. on Monday, May 20, 1996, by Board President John E. Leszczynski, with Mr. Leszczynski and Mrs. Jenny Pitts Manier present. Board member James R. Caldwell was not present. Also present was Board Attorney Anne Bruneel. AGENDA ITEMS STRICKEN Upon a motion made by Mrs. Manier, seconded by Mr. Leszczynski and carried, the agenda items for HVAC Repairs Quotation Award and South Bend Response Group Agreement were stricken from the agenda. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mrs. Manier, seconded by Mr. Leszczynski and carried, the minutes of the regular meeting of the Board held on May 13, 1996, were approved. OPENING OF BIDS - ONE (1) DRUM TYPE WOOD CHIPPER This was the date set for receiving and opening of sealed bids for the above referred to equipment. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: DEEDS EQUIPMENT 7720 Records Street Lawrence, Indiana 46226 Bid was signed by Mr. W.E. Downey, Agent Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Ten per cent (10%) Bid Bond was submitted One (1) W/C 12 F $18,990.00 One (1) W/C 16F $19,490.00 Both units powered by John Deere 4039 diesel engines One (1) year full warranty Five (5) year or 3,000 hour engine warranty F.O.B. South Bend, Indiana Delivery: 45 Days A.R.O. Upon a motion made by Mrs. Manier, seconded by Mr. Leszczynski and carried, the above bid was referred to the Division of Equipment Services for review and recommendation. OPENING OF BIDS - 1996 NETWORK CABLING - PROJECT NO.96-47 This was the date set for receiving and opening of sealed bids for the above referred to project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: TRANS TECH ELECTRIC, INC. 4601 Cleveland Road South Bend, Indiana 46628 Bid was signed by Mr. John A. Martell, Vice President Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted REGULAR MEETING MAY 20. 1996 BID: $70,158.00 SHAUM ELECTRIC COMPANY_ INC 1125 North Nappanee Street Elkhart, Indiana Bid was signed by Mr. Gary Shaum, President Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $35,418.00 - Option 41 - Wireway for surface mount recepts Add $ 98.00 per recept Option #2 - 600' of fiber cable for Park Dept. Add $1,125.00 THOMPSON. INC. 53971 North Park Avenue Elkhart, Indiana 46515 Bid was signed by Mr. Edwin D. Grubb, President Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Fiven per cent (5%) Bid Bond was submitted BID: $54,226.00 ROEING CORPORATION 2433 South Ninth Street Lafayette, Indiana 47905 Bid was signed by Mr. David Roetker Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $58,831.00 INFOTECH 224 West Jefferson South Bend, Indiana 46601 Bid was signed by Mr. Thomas Herrman, President Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $31,625.00 Upon a motion made by Mr. Leszczynski, seconded by Mrs. Manier and carried, the above bids were referred to the Department of Administration and Finance for review and recommendation. AWARD BID - LIGHT BULBS . Mr. George Zana, Director, Division of Purchasing, advised the Board that on April 22, 1996, bids were received and opened for the above referred to items. After reviewing those bids, Mr. Zana recommends that the Board award the bids as follows: REGULAR MEETING MAY 20. 1996 Schedule of Bidders Light Bulbs Item Present Description WESCO All Phase CED No. 1 .46 Inside Frosted 15A15 .45 .45 .47 2 NB 15W Spot 15 R14 SC/SP N/B N/B 10.68 GE #33404 3 .75 Exit Lamp Ceramic Frost 1.32 1.47 1.51 20T61/2/DC/CF 4 .75 Exit Lamp Frosted 1.10 1.23 1.24 20T61 /2CF 5 NB Flood 36 PAR CAP/WFL NB 10.95 10.24 6 .53 Inside Frosted 60A17/99/YL .52 .55 .56 7 .60 Inside Frosted, Daylight .59 .60 .31 60A17/52/SSXL 8 .54 Inside Frosted .54 .60 .62 75A17/67/SSXL 9 .41 Double Life 1.68 .38 .41 75A/W/RP/DLSW 10 2.59 Inside Frosted Reflector Spot 2.47 2.42 2.44 75ER30 11 .41 Inside Frost, SuperSaver .40 .40 .61 100A17/99XL 12 .60 Inside Frosted SuperSaver .59 .60 .62 100A17/90/SSXL 13 .41 Soft White SuperSaver .59 .29 .41 100A17/90/SSXL 14 1.89 Inside Frosted Reflector Spot 2.02 1.57 6.46 l OOR/SP 15 2.83 Flood, SuperSaver 2.79 2.64 2.68 120ER/FL/SS 16 .90 Inside Frost, SuperSaver .88 .98 .99 150A/135/SSXL 17 4.05 Flood 150PAR38/CAP NB 11.59 10.24 18 4.05 Spot 150PAR38/CAP NB 11.59 10.24 19 2.10 Flood SuperSaver 2.07 4.57 2.09 120PAR/FL/SS 20 2.02 Flood, Inside Frosted 2.00 2.05 2.07 150R/FL 21 1.61 Spot, Inside Frosted 1.59 1.61 1.63 150R/SP REGULAR MEETING MAY 20. 1996 Item Present Description WESCO All Phase CED No. 22 1.42 Inside Frosted 1.40 1.61 1.63 200A/99/XL 23 2.10 I.F., Rough Service 2.07 2.39 2.41 200A/RS 24 7.76 Narrow Spot 7.67 7.75 19.81 25 10.48 Wide Flood 10.35 10.46 26.74 300PAR56/WFL 26 1.66 Clear 300M/99/XL 1.64 1.87 1.66 27 1.53 Inside Frosted 300/99 IF/XL 1.79 1.56 1.67 28 1.03 300M/IF PS25 Med NB 1.03 1.07 29 3.37 Inside Frosted 3.33 3.47 3.51 500/99IF/XL 30 NB 500 PAR 56Q/WFL NB 19.31 49.35 31 NB 500 PAR 64/WFL NB 20.05 50.61 32 2.90 500 T3Q/CL 2.80 3.20 3.42 33 N/B 500 Q/CL (EVR) N/B 7.88 8.42 34 3.67 Clear (ANSI # EHM) 3.62 3.47 3.71 300T21/2Q/CL 35 4.56 Clear Krypton Filled 4.50 3.68 4.44 400T3Q/CL/SS 36 2.84 Clear (ANSI # FCL) 2.80 3.20 3.42 500T3Q/CL 37 5.00 Clear 4.94 4.71 5.22 1500T3Q/CL 38 12.49 Bright White Deluxe 6.11 6.23 6.67 175 Watts, H39KC-175/DX 39 11.20 Bright White Deluxe 8.42 11.22 11.33 250 Watts, H37KC-250/DX 40 8.73 Bright White Deluxe 8.62 8.81 8.90 400 Watts, H33GL-400/DX 41 NB Clear 100 Watts M90 29.41 39.57 40.20 MP 100/U/MED 42 NB Coated 100 Watts M90TX 29.41 42.11 42.79 M100/C/U/MED 43 14.32 Coated 250 Watts M58PH 15.29 13.08 13.21 M250/C/U 44 13.05 Coated 400 Watts M59PK 14.11 13.32 14.24 M400/C/U 1 EI REGULAR MEETING MAY 20, 1996 Item Present Description WESCO All Phase CED No. 45 30.05 Clear Universal Burning 29.70 27.62 29.51 Position (k), 1000 Watts M47 ANSI Spec # M1000/U 46 11.95 Coated, 175 Watts, M57 11.82 11.67 12.46 M 175/C/U/MED 47 37.16 Clear Universal Burning 36.74 32.78 35.02 1500 Watts, M1500/BU- HOR 48 11.65 Clear, 35 Watts 11.49 11.57 12.09 S76 LU35/MED 49 11.62 Coated, 50 Watts 15.00 11.94 12.48 S68 LU50/D/MED 50 11.95 Coated, 70 Watts 13.50 11.96 12.50 S62 LU70/D/MED 51 15.56 Coated, 100 Watts 19.00 13.47 13.92 S54 LU100/D/MED 52 12.39 150 Watts, 55 Volt, Clear 12.34 13.53 13.66 S55 LU150/55 53 17.39 Coated, 250 Watts 17.19 17.30 18.48 S50 LU250/1) 54 12.78 Clear, 400 Watts 12.64 14.75 14.91 S51 LU400 55 45.48 Clear, 1000 Watts 44.96 40.12 40.51 S52 LU1000 56 .78 69A21/TS/CL .77 .90 .91 Min. Lumens - 636 57 .86 116A21/TS/CL .85 .98 .87 Min. Lumens - 1280 58 1.46 1950L/P25/CL 1.43 1.63 1.65 Nominal Watts - 165 59 NB Dulux 13 Watts, T-4 NB 5.35 5.72 CF 13 DD/827 60 1.06 Cool White, 15 Watts 1.06 1.30 1.39 F15T8/CW 61 NB Octrox 16 Watts, T-8 NB 8.14 8.46 FBO 16/830 62 NB Dulux 26 Watts, T-4 NB 7.74 8.09 CF26DD/827 63 1.76 Warm White, 15 Watts 1.74 1.64 1.73 F15T12/WW 64 1.47 Cool White, 20 Watts 1.44 1.36 1.38 F20Tl2/CW/SS W10 REGULAR MEETING MAY 20. 1996 Item Present Description WESCO All Phase CED No. 65 2.65 Warm White 30 Watts 2.61 2.47 2.65 F30T12/WW/RS/SS 66 1.84 Cool White, 30 Watts 1.82 2.07 2.09 F30Tl2/CW/RS/SS 67 1.34 Warm White 40 Watts 1.32 1.05 1.26 F40WW/SS 68 1.89 Daylight 40 Watts 1.86 1.97 2.00 F40/DSGN50 69 .89 Cool White, 40 Watts .89 .88 .90 F40/CW/SS Minimum life 20,000 hours 70 1.23 Daylight 40 Watts, F40/D30 1.21 1.42 1.44 Minimum life 20,000 hours 71 1.49 White 40 Watts 1.47 1.48 1.50 F40/W/SS 72 3.80 U Shaped Lamp - Cool 3.75 3.85 3.88 White 40 Watts, FB40/CW/6/SS 73 3.80 U Shaped Lamp - Warm 3.75 3.85 3.88 White 40 Watts, FB40/WW/6/SS 74 4.19 Cool White NB 4.24 4.33 F72T8/CW 75 2.30 Cool White, 39 Watts 2.26 2.34 2.36 F48T12/CW 76 3.03 Cool White 3.03 3.06 3.09 F64T12/CW/HO 77 2.27 Cool White, 75 Watts 2.24 2.27 2.30 F96T12/CW/SS 78 2.64 Cool White, 60 Watts 2.60 2.67 2.70 F48T12/CW/1-10 79 3.41 Cool White 3.37 3.84 3.87 F36T12/CW/HO/SS 80 2.73 Cool White (112), 100 Watts 2.69 2.35 2.78 F96T12/CW/HO/SS 81 3.74 White (112), 110 Watts 3.69 3.77 3.96 F96T12/W/D35/110/SS 82 .67 Bulbs - Red NB .65 1.28 1 OS 11N/TR 83 .67 Bulbs - Yellow NB .65 1.28 1 OS 11N/TY 84 .67 Bulbs - Blue NB NB 1.28 l OS 11N/TB 1 wp; 3 1 REGULAR MEETING MAY 20, 1996 Item Present Description WESCO All Phase CED No. 85 .67 Bulbs - Green NB NB 1.28 1OS11N/TG 86 .67 Bulbs - White NB N/B 2.90 1 OS I IN/TO 87 N/B 1141 Bulb NB .63 .73 Sylvania #363770 or equivalent 88 7.50 2 Foot Ballast 7.58 6.85 6.92 447-LR-TC-P 89 9.10 4 Foot Ballast 9.75 8.81 8.90 R-2540-TP 90 21.50 72" or 96" High Output 23.15 20.93 21.14 RS-2511-TP 91 15.38 60", 72", or 96" Slim Line 16.41 14.84 14.98 R-2E75-S-ST 92 NB 4 Foot Ballast NB 42.13 42.55 (for Two 4 E Bulbs) VDC - 2540 TP All items are individual quantities based on annual estimated usage. Orders will be made on an "as needed" basis. Therefore, Mr. Leszczynski made a motion that the recommendation be accepted and the bids be awarded as outlined above. Mrs. Manier seconded the motion which carried. AWARD BID - ONE 1 HEAVY DUTY 15,000 GVW CAB & CHASSIS AND ONE 1 HEAVY DUTY TWO TON CAB & CHASSIS Mr. Matt Chlebowski, Director, Division of Equipment Services, advised the Board that on May 13, 1996, bids were received and opened for the above referred to equipment. After reviewing those bids, Mr. Chlebowski recommends that the Board award the bid to Whiteford Ford, 4707 Western Avenue, South Bend, Indiana, as follows: One (1) Heavy Duty 15,000 GVW Cab & Chassis $27,948.00 Less Trade-In-3,200.00 Less Modification - 870.00 NET TOTAL $23,878.00 One (1) Heavy Duty Two Ton Cab & Chassis $28,335.00 Less Trade In-2,200.00 NET TOTAL $26,135.00 Therefore, Mrs. Manier made a motion that the recommendation be accepted and the bid be awarded as outlined above. Mr. Leszczynski seconded the motion which carried. AWARD QUOTATION - LILAC ROAD SEWER AND WATER EXTENSION - PROJECT NO 95-77 Mr. Carl P. Littrell, Director, Division of Engineering, advised the Board that on May 13, 1996, quotations were received and opened for the above referred to project. After reviewing those bids, Mr. Littrell recommends that the Board award the contract to LaFree Excavating, Inc., 1251 West 3rd Street, Osceola, Indiana in the amount of $74,800.00. Therefore, Mrs. Manier made a motion W i1 REGULAR MEETING MAY 20, 1996 that the recommendation be accepted and the quotation be awarded as outlined above. Mr. Leszczynski seconded the motion which carried. APPROVE CONSTRUCTION CONTRACT - 1996 PUBLIC WORKS PARTNERSHIP PROGRAM - ZONES 6.7 AND 8 - PROJECT NO. 96-09 Mr. Leszczynski advised that in accordance with the bid awarded on May 6, 1996, to Kaser Spraker, Post Office Box 3605, South Bend, Indiana, in the amount of $58,240.00 (for all three zones) for the above referred to project, a Contract in said amount was being submitted for Board approval. Upon a motion made by Mr. Leszczynski, seconded by Mrs. Manier and carried, the Contract was approved and the appropriate Certificate of Insurance, Performance Bond and Labor and Materials Payment Bond as submitted were filed. APPROVE CONSTRUCTION CONTRACT - SAMPLE EWING REDEVELOPMENT AREA SITE CLEARANCE - PHASE II - PROJECT NO.96-15-2 Mr. Leszczynski advised that in accordance with the bid awarded on May 13, 1996, to Torok Excavating, 54195 North Burdette Road, South Bend, Indiana, in the amount of $24,670.00 for the above referred to project, a Contract in said amount was being submitted for Board approval. Upon a motion made by Mr. Leszczynski, seconded by Mrs. Manier and carried, the Contract was approved and the appropriate Certificate of Insurance, Performance Bond and Labor and Materials Payment Bond as submitted were filed. APPROVAL OF AGREEMENTS - IRONWOOD DRIVE RECONSTRUCTION - RIGHT-OF- WAY ACQUISITION - EWING AVENUE TO RANDOLPH STREET - PHASE II Mr. Leszczynski stated that the Board is in receipt of two (2) Agreements between the City of South Bend and Ralph Lauver, MAI, 218 East Eckman Street, South Bend, Indiana, for appraisal services, and Paul R. Deem and Associates, Inc., 2328 Lynhurst Drive, Indianapolis, Indiana, for review of appraisal services, for the right-of-way acquisition services of the Ewing Avenue to Randolph Street phase of the above referred to project. Mr. Leszczynski noted that the Agreement with Ralph Lauver is in the amount of $36,020.00, and the Agreement with Paul R. Deem & Associates is in the amount of $18,134.00. Funds were appropriated for this project in February, through the Local Roads and Streets Fund. Therefore, upon a motion made by Mrs. Manier, seconded by Mr. Leszczynski and carried, the Agreements were approved and executed. APPROVAL OF GRANT AGREEMENT - NEIGHBORHOOD YOUTH PROGRAM - LINCOLN ELEMENTARY SCHOOL Mr. Leszczynski stated that the Board is in receipt of an Agreement between the City of South Bend and Lincoln Elementary School/5th Grade Class, South Bend, Indiana, for the purpose of a one (1) day workday project around Lincoln School, Miami Business District and neighborhood park area. The students, teachers and parents will be planting flowers, painting equipment and cleaning up. Mr. Leszczynski noted that the Agreement is in the amount of $1,000.00. Therefore, upon a motion made by Mrs. Manier, seconded by Mr. Leszczynski and carried, the Agreement was approved and executed. APPROVAL OF AGENCY AGREEMENT - SOUTH BEND REDEVELOPMENT COMMISSION - ROBERTSON'S DEPARTMENT STORE RENOVATION Mr. Leszczynski stated that the Board is in receipt of an Agreement between the City of South Bend and the Redevelopment Commission, for the renovation of the former Robertson's Department Store. Mr. Leszczynski noted that the Redevelopment Commission has determined to make certain improvements to the former Robertson's Department Store building in anticipation of its eventual sale, and the South Bend Common Council has appropriated $350,000.00 of EDIT funds for this purpose. Therefore, upon a motion made by Mrs. Manier, seconded by Mr. Leszczynski and carried, the Agreement was approved and executed. APPROVAL OF AGREEMENT - LICENSE AGREEMENT - NORFOLK AND WESTERN RAILWAY COMPANY Mr. Leszczynski stated that the Board is in receipt of an Agreement between the City of South Bend and the Norfolk Southern Corporation, Three Commercial Place, Norfolk, Virginia, for installation, maintenance and operation of a ten (10) inch water line pipeline on railroad property, as described Wq5 REGULAR MEETING MAY 20. 1996 in the Agreement submitted. Therefore, upon a motion made by Mr. Leszczynski, seconded by Mrs. Manier and carried, the Agreement was approved and executed. APPROVE COMMUNITY DEVELOPMENT CONTRACTS The following Community Development Contracts were presented to the Board for approval: Neighborhood Housing Services $100,000 Housing acquisition and rehab Neighborhood Housing Services $ 60,000 Curbs and sidewalks Upon a motion made by Mrs. Manier, seconded by Mr. Leszczynski and carried, the above referred to Contracts were approved and executed. APPROVE CHANGE ORDER - STUDEBAKER GOLF COURSE IRRIGATION SYSTEM - PROJECT NO. 95-14 Mr. Leszczynski advised that, has submitted Change Order No. 1 on behalf of Wissco Irrigation, 1820 South Bend, Avenue, South Bend, Indiana, indicating that the Contract amount be increased $6,450.04 for a new Contract sum including this Change Order in the amount of $194,925.04. Upon a motion made by Mr. Leszczynski, seconded by Mrs. Manier and carried, the Change Order was approved. APPROVE CHANGE ORDER NO. 1 (FINAL) AND PROJECT COMPLETION AFFIDAVIT - 1995 CONCRETE IMPROVEMENTS - PROJECT NO. 95-01 Mr. Leszczynski advised that Mr. Bob Allen, Public Construction Manager has submitted Change Order No. 1 (Final) on behalf of LaPorte Construction, Post Office Box 577, LaPorte, Indiana, indicating that the contract amount be increased by $3,780.91 for a new contract sum including this Change Order in the amount of $96,772.95. Additionally submitted was the Project Completion Affidavit indicating this new final cost. Upon a motion made by Mr. Leszczynski, seconded by Mrs. Manier and carried, Change Order No. 1 (Final) and the Project Completion Affidavit were approved subject to the filing of the appropriate three-year Maintenance Bond. APPROVE PROJECT COMPLETION AFFIDAVIT - CENTURY CENTER REMODELING - PROJECT NO. 94-83 Mr. Leszczynski advised that Mr. Bob Allen, Public Construction Manager, has submitted the Project Completion Affidavit on behalf of Reinke Construction, 1216 West Sample Street, South Bend, Indiana, for the above referred to project, indicating a final cost of $2,389,225.55. Upon a motion made by Mr. Leszczynski, seconded by Mrs. Manier and carried, the Project Completion Affidavit was approved. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS - ROBERTSON'S BUILDING RENOVATIONS - PROJECT NO. 96-48 In a memorandum to the Board, Mr. Carl P. Littrell, Director, Division of Engineering, requested permission to advertise for the receipt of bids for the above referred to project. Mr. Littrell stated that this project will make some renovations to the Robertson's Building prior to transferring ownership to others for development of the building as residential apartment units. A total of $350,000 has been appropriated from Economic Development Income Tax revenues for the work. Therefore, upon a motion made by Mrs. Manier, seconded by Mr. Leszczynski and carried, the request to advertise for the receipt of bids was approved. APPROVAL OF LICENSE APPLICATION FOR GARBAGE AND RUBBISH REMOVAL SERVICE - V&J REMOVAL Mr. Leszczynski stated that the Board is in receipt of a favorable recommendation from the Department of Code Enforcement for a License Application for a Garbage and Rubbish Removal Service, as submitted by Ms. Kay Griesinger, V&J Removal, 1804 Lincolnway East, Mishawaka, Indiana. Mr. Leszczynski stated that the Bureau of Sanitation has inspected the vehicles to be used in conjunction with the service, and has approved them. Upon a motion made by Mrs. Manier, seconded by Mr. Leszczynski and carried, the License Application was approved. W REGULAR MEETING MAY 20. 1996 APPROVAL OF LICENSE APPLICATION FOR GARBAGE AND RUBBISH REMOVAL SERVICE - ABLE DISPOSAL Mr. Leszczynski stated that the Board is in receipt of a favorable recommendation from the Department of Code Enforcement for a License Application for a Garbage and Rubbish Removal Service, as submitted by Able Disposal, 809 Wabash Avenue, Chesterton, Indiana. Mr. Leszczynski stated that the Bureau of Sanitation has inspected the vehicles to be used in conjunction with the service, and has approved them. Upon a motion made by Mrs. Manier, seconded by Mr. Leszczynski and carried, the License Application was approved. APPROVAL OF RECOMMENDATION - TO CONDUCT 1996 AMERICAN HEART ASSOCIATION HEARTWALK Mr. Leszczynski stated that favorable recommendations have been received by the Division of Engineering, Park Department, Police Department and the City Attorney's office, in reference to a request as submitted by Ms. Joanne Bunnage, Co -chairperson, American Heart Association, 2410 North Grape Road, Mishawaka, Indiana to conduct the above referred to HeartWalk, on Sunday, October 6, 1996, from 1:00 p.m. until 4:00 p.m., on the designated route as submitted. Therefore, upon a motion made by Mrs. Manier, seconded by Mr. Leszczynski and carried, the recommendation was approved. APPROVAL OF RECOMMENDATION - TO CLOSE STREETS - 1996 ETHNIC FESTIVAL Mr. Leszczynski stated that favorable recommendations have been received by the Division of Engineering, Park Department, Police Department and the City Attorney's office, in reference to a request as submitted by Ms. Mikki Dobski, Community Affairs to close specific streets as submitted, in conjunction with the 1996 Ethnic Festival, on Friday, June 28, 1996, Saturday, June 29, 1996 and Sunday, June 30, 1996. Therefore, upon a motion made by Mr. Leszczynski, seconded by Mrs. Manier and carried, the recommendation was approved. APPROVAL OF RECOMMENDATION - TO CONDUCT ST. JOE COUNTY 4H PARADE Mr. Leszczynski stated that favorable recommendations have been received by the Division of Engineering, Park Department, Police Department and the City Attorney's office, in reference to a request as submitted by Mr. Rick Kring, 803 Greenview Avenue, South Bend, Indiana to conduct the above referred to 4H Parade, on Sunday, July 28, 1996, from 4:30 p.m. until 6:00 p.m., on the designated route as submitted. Therefore, upon a motion made by Mr. Leszczynski, seconded by Mrs. Manier and carried, the recommendation was approved. APPROVAL OF RECOMMENDATION - TO CONDUCT BLOCK PARTY Mr. Leszczynski stated that favorable recommendations have been received by the Division of Engineering, Police Department and the City Attorney's office, in reference to a request as submitted by Ms. Emee Miller, 344 South Sunnyside, South Bend, Indiana to conduct the above referred to block party, on Saturday, June 1, 1996, from 3:00 p.m. until 11:00 p.m., on East Wayne North and East Wayne South to Sunnyside. Therefore, upon a motion made by Mrs. Manier, seconded by Mr. Leszczynski and carried, the recommendation was approved. APPROVAL OF RECOMMENDATION - TO CONDUCT BLOCK PARTY Mr. Leszczynski stated that favorable recommendations have been received by the Division of Engineering, Police Department and the City Attorney's office, in reference to a request as submitted by Ms. Kellyrae Barry, 1076 Woodward Avenue, South Bend, Indiana to conduct the above referred to block party, on Saturday, June 8, 1996, from 9:00 a.m. until 5:00 p.m., on Woodward between Golden and Vassar. Therefore, upon a motion made by Mrs. Manier, seconded by Mr. Leszczynski and carried, the recommendation was approved. APPROVE WASTEWATER DISCHARGE PERMIT In a Memorandum to the Board, Mr. Ken Zmudzinski, Pretreatment Coordinator, Division of Environmental Services, submitted the following Renewal for a Wastewater Discharge Permit and recommended approval: 1. Prairie View Recycling & Disposal Facility 15505 Shively Road 1 REGULAR MEETING MAY 20, 1996 Wyatt, Indiana 46595 Therefore, upon a motion made by Mr. Leszczynski, seconded by Mrs. Manier and carried, the Wastewater Discharge Permit was approved. APPROVAL OF DEED OF DEDICATION Mr. Leszczynski stated that a Deed of Dedication has been submitted by Steve Leopold and Emma Lou Leopold, and Eugene Hancs and Doris Hancs, for use as public right-of-way, to the City of South Bend in consideration of One Dollar ($1.00) and other good and valuable consideration, an additional ten (10) feet R/W west side of Locust Road, more particularly described on the Dedication as recorded by the St. Joseph County Recorder's Office. Upon a motion made by Mr. Leszczynski, seconded by Mrs. Manier and carried, the Deed of Dedication was approved. APPROVE CONTRACTOR BOND Mr. Larry D. Spradlin, Sr., Engineer, Division of Engineering, recommended that the following Contractor Bond be approved as follows: BOND OF CONTRACTOR Ron Willis Approved Effective May 20, 1996 Mr. Leszczynski made a motion that the recommendation be accepted and that the Bond be approved as outlined above. Mrs. Manier seconded the motion which carried. FILING OF CERTIFICATE OF INSURANCE Upon a motion made by Mr. Leszczynski, seconded by Mrs. Manier and carried, the following Certificate of Insurance was accepted for filing: Knapp Environmental Construction Services, Inc. 12875 McKinley Highway Mishawaka, Indiana 46545 APPROVE TRAFFIC CONTROL DEVICES Upon a motion made by Mr. Leszczynski, seconded by Mrs. Manier and carried, the following four (4) traffic control devices were approved: INSTALLATION OF: LOCATION: REMARKS: INSTALLATION OF: LOCATION: REMARKS: NEW INSTALLATION: LOCATION: REMARKS: NEW INSTALLATION: LOCATION: REMARKS: Handicap Sign 1122 North O'Brien Ms. Sharon Wilcox has a temporary condition. Signs will be removed December 1996. Handicap Sign 1219 West Napier Ms. Anderson has met all requirements Handicap Sign 3009 Prast Ms. Lillian Hogue has met all requirements Handicap Sign 534 Pulaski Ms. Buck has met all requirements (1,9P, REGULAR MEETING MAY 20, 1996 APPROVE CLAIMS Mr. Kevin Horton, City Controller, submitted claims in the amount of $2,334,911.45, dated May 13, 1996, and recommended approval. Additionally, Mr. Juan Manigault, Executive Director, WDS of Northern Indiana, submitted one (1) list containing claims in the amount of $56,604.64 and recommended approval. Mr. Leszczynski made a motion that the claims be approved and the reports as submitted be filed. Mrs. Manier seconded the motion which carried. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Leszczynski, seconded by Mrs. Manier and carried, the meeting adjourned at 10:00 a.m. BOARD OF PUBLIC WORKS James dwell, Member Jenny Pitts Manier, Member 04NMINS OF 2 NA . �20'10 1