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Home My WebLink About05/13/96 Board of Public Works Minutes(19 r. REGULAR MEETING MAY 13,199 The regular meeting of the Board of Public Works was convened at 9:3 5 a.m. on Monday, May 13, 1996, by Board President John E. Leszczynski, with Mr. Leszczynski, Mr. James R. Caldwell and Mrs. Jenny Pitts Manier present. Also present was Board Attorney Anne Bruneel. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mrs. Manier, seconded by Mr. Caldwell and carried, the minutes of the regular meeting of the Board held on May 6, 1996, were approved. PUBLIC HEARING - TRANSIENT MERCHANT LICENSE - LEEPER PARK ART FAIR Mr. Leszczynski advised that this was the date set for the Board's Public Hearing concerning an Application for a Transient Merchant License, as submitted by Ms. Judy Ladd, 16200 Continental Drive, Granger, Indiana, to conduct the sale of art work at Leeper Park, on Saturday, June 15, 1996, from 10:00 a.m. until 6:00 p.m., and Sunday, June 16, 1996, from 10:00 a.m. until 5:00 p.m. Mr. Leszczynski stated that favorable recommendations have been received by the Police Department, Fire Department and the Building Commissioner. Mr. Leszczynski noted that the Public Hearing for this event was tabled from the May 6, 1996 meeting, as no representative from the Leeper Park Art Fair was present. Ms. Judy Ladd, 16200 Continental Drive, Granger, Indiana, was present and recommended approval. There being no one else present wishing to address the Board concerning this matter, the Public Hearing was closed. Therefore, upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the Application for a Transient Merchant License was approved. OPENING OF BIDS - ONE (1) HEAVY DUTY 2 TON CAB & CHASSIS: ONE (1) HEAVY DUTY 15-,000 GVWR CHASSIS This was the date set for receiving and opening of sealed bids for the above referred to equipment. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: WHITEFORD FORD TRUCKS, INC. 4707 Western Avenue South Bend, Indiana 4661.9 Bid was signed by Mr. Rich Stopczynski Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Ten per cent (10%) Bid Bond was submitted One (1) 1997 Ford Model F800 Cab & Chassis $28,335.00 Trade -In (1) 1983 Ford Model F600 Unit #460 $ 2,200.00 Net Bid Price $26,135.00 WHITEFORD FORD TRUCKS, INC. 4707 Western Avenue South Bend, Indiana 46619 Bid was signed by Mr. Rich Stopczynski Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Ten per cent (10%) Bid Bond was submitted o 02c) REGULAR MEETING One (1) 1996 Ford F450 Super Duty Cab & Chassis Trade -In (1) 1988 Ford F350 Net Bid' Note: Unit is stock chassis If no wheelbase modification WISE INTERNATIONAL TRUCKS 4849 West Western Avenue South Bend, Indiana 46619 $27,948.00 $ 3,200.00 $24,748.00 -$ 870.00 Bid was signed by Mr. Shawn Wise Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Ten per cent (10%) Bid Bond was submitted D One (1) 1997 International 4700 per Bid Specs $27,287.21 One (1) 1996 International 4700 25,500 GVW Stock Unit $28,511.42 One (1) 1996 International 4700 29,000 GVW Stock Unit $27,700.49 Trade Unit #460 1983 Ford F600 $ 500.00 Option 1 - A/C for the order unit .$ 550.00 Option 2 - To shorten wheelbase of either stock unit to $ 700.00 any length less than 254" MAY 111996 Upon a motion made by Mrs. Manier, seconded by Mr. Caldwell and carried, the above bids were referred to the Division of Equipment Services for review and recommendation. OPENING OF BIDS - ONE (1) AERIAL LIFT BOOM TRUCK This was the date set for receiving and opening of sealed bids for the above referred to equipment. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: DUECO, INC. N4 W22610 Bluemound Road Waukesha Wisconsin 53186 Bid was signed by Ms. Tammy Lowitz Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Ten per cent (10%) Bid Bond was submitted o One (1) Aerial Lift Boom Truck $67,530.00 Simon-Teletect HR37M Aerial Lift 1997 Ford F Super Duty chassis Dueco DSL84 Body Trade -In Unit #240 $ 4,000.00 Option - Dueco Demonstrator per Specs Add $ 129.00 MID AMERICA TRUCK & EQUIPMENT CO- INC. 7128 Barray Street Rosemont, Illinois 60018 Bid was signed by Mr. Frank Hantak Non -Collusion Affidavit was in order [1 1 REGULAR MEETING Non -Discrimination Commitment form was completed Ten per cent (10%) Bid Bond was submitted Bid was signed by Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Ten per cent (10%) Bid Bond was submitted BID: One (1) 1997 GMC Model C7H042 Chassis Cab $89,832.00 Trade -In Unit #420 $ 1,500.00 Net Total Delivered Bid Price $88,332.00 Optional GMC Warranties: Cat Engine 5 years/100,000 miles $ 500.00 Allison Transmission 5 years/unlimited miles $ 875.00 Engine & Transmission (GGMPP) 5 years/100,000 miles $ 1,760.00 MAY 13, 1996 Upon a motion made by Mrs. Manier, seconded by Mr. Caldwell and carried, the above bids were referred to the Division of Equipment Services for review and recommendation: OPENING OF QUOTATIONS - LANDSCAPE IMPROVEMENTS - WWTP - PROJECT NO 96- 42 Mr. Leszczynski advised that this was the date set for the receiving and opening of sealed Quotations for the above referred to project. No quotations were received. OPENING OF QUOTATIONS - LILAC ROAD SEWER AND WATER EXTENSION - PROJECT NO. 95-77 Mr. Leszczynski advised that this was the date set for the receiving and opening of sealed Quotations for the above referred to project. The following Quotations were opened and read: RIETH RILEY CONSTRUCTION CO. INC. Post Office Box 1775 South Bend, Indiana 46634 Quotation was submitted by Mr. John Szuba, Area Manager QUOTATION: $ 89,122.28 HERRMAN & GOETZ, INC. 225 South Lafayette Boulevard South Bend, Indiana 46601 Quotation was submitted by Mr. Thomas Herrman, President QUOTATION: $101,466.41 LAFREE EXCAVATING, INC. 1251 West 3rd Street Osceola, Indiana 46561 Quotation was submitted by Mr. Richard LaFree, President QUOTATION: $ 74,800.00 Upon a motion made by Mr. Leszczynski, seconded by Mrs. Manier and carried, the above Quotations were referred to the Division of Engineering for review and recommendation. OW F REGULAR MEETING MAY 13, 1996 OPENING OF QUOTATIONS - HEATING, VENTILATION & A/C REPAIRS - WAYNE STREET PARKING GARAGE - PROJECT NO.95-97 Mr. Leszczynski advised that this was the date set for the receiving and opening of sealed Quotations for the above referred to project. The following Quotations were opened and read: REPAIRS. INC. 1015 South Michigan Street South Bend, Indiana 46634 Quotation was submitted by President, Repairs, Inc. QUOTATION: $13,050.00 STALKERS HEATING & A/C INC. Post Office Box 3681 South Bend, Indiana 46619 Quotation was submitted by Owner, Stalkers Heating QUOTATION: $18,610.00 Upon a motion made by Mr. Leszczynski, seconded by Mrs. Manier and carried, the above Quotations were referred to the Division of Engineering for review and recommendation. OPENING OF PROPOSALS - DEBT COLLECTION SERVICES FOR PAST DUE AMBULANCE ACCOUNTS Mr. Leszczynski advised that this was the date set for the receiving and opening of sealed Proposals for the above referred to service. The following Proposals were opened and read: CREDIT BUREAU OF SOUTH BEND/ELKHART 312 West Colfax South Bend, Indiana 46601 Proposal was submitted by Mr. Steve Vaderhen PROPOSAL: Pre -Collect Program - $1.00 per account Full Service Collections - 25% Contingency fee basis Legal Accounts - 45% fee MAS INCORPORATED 3015 Mishawaka Avenue South Bend, Indiana 46615 Proposal was submitted by Mr. Frank Kracher, Manager PROPOSAL: Full Service Contingency: 33 1/3% Straight; 50% Sue FEDERATED COLLECTION AGENCY 2015 West Western South Bend, Indiana 46619 Proposal was submitted by Mr. Robert Forgash, President PROPOSAL: 09P3 REGULAR MEETING Compensation Retainage - 30% Legal Action - 50% C.B.M. ACCOUNTS SERVICE. INC. 1320 Mishawaka Avenue South Bend, Indiana 46615 Proposal was submitted by Mr. Robert D. Martin PROPOSAL: Past Due Accounts - 25% Contingency Accounts forwarded to debtor's local area - 40% Contingency Accounts forwarded for legal action - 40% MALCOM S. GERALD AND ASSOCIATES INC 332 South Michigan Avenue Chicago, Illinois 60604 MAY 13, 1996 Proposal was submitted by Mr. Malcom S. Gerald and Associates, Inc. PROPOSAL: Accounts placed for collection - 25% Accounts approved for litigation - 45% Upon a motion made by Mr. Leszczynski, seconded by Mrs. Manier and carried, the above Proposals were referred to the Fire Department for review and recommendation. OPENING OF PROPOSALS - 1996 COMPUTER TRAINING This was the date set for receiving and opening of sealed proposals for the above referred to training. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: PRODUCTIVITY POINT INTERNATIONAUNORTHERN INDIANA 1600 West Bearsdley Avenue Elkhart, Indiana 46514 Proposal was signed by President, Productivity Point PROPOSAL: Item 1 120 Students 10 Classes Windows 3.1 $550.00 $ 5,500.00 Item 2 100 Students 9 Classes WordPerfect 6.1 $550.00 $ 4,950.00 Item 3 70 Students 7 Classes Lotus 5.0 $550.00 $ 3,850.00 Item 4 40 Students 4 Classes WordPerfect $550.00 $ 2,200.00 Intermediate Item 5 30 Students 3 Classes Lotus 5.0 $550.00 $1,650.00 Intermediate TOTAL: $18,150.00 MANPOWER, INC. 320 West LaSalle South Bend, Indiana 46601 Proposal was signed by Manpower, Inc. WCA REGULAR MEETING MAY 13,199 PROPOSAL: Item Students Classes Course Unit Price Total Item 1 120 Students '/2 Day Windows 3.1 $54.00 $ 6,480.00 Item 2 100 Students One Day WordPerfect 6.1 $95.00 $ 9,500.00 Item 3 70 Students One Day Lotus 5.0 $95.00 $ 6,650.00 Item 4 40 Students One Day WordPerfect $95.00 $ 3,800.00 Intermediate Item 5 30 Students One Day Lotus 5.0 $95.00 $ 2,850.00 Intermediate TOTAL: $29,280.00 PERCOMO DB/A COMPUTERLAND OF NORTHERN INDIANA 3371 Cleveland Road South Bend, Indiana 46628 Proposal was signed by Mr. Robert C. Shields PROPOSAL: Item 1 120 Students 4 Hours Windows 3.1 $62.00 $ 7,400.00 Item 2 100 Students 6 Hours WordPerfect 6.1 $91.00 $ 9,100.00 Item 3 70 Students 6 Hours Lotus 5.0 $91.00 $ 6,370.00 Item 4 40 Students 6 Hours WordPerfect $91.00 $ 3,640.00 Intermediate Item 5 30 Students 6 Hours Lotus 5.0 $91.00 $ 2,730.00 Intermediate SS INNOVATIONS, INC. 300 North Michigan South Bend, Indiana 46601 Proposal was signed by Ms. Darlene DeLarelle PROPOSAL: WordPerfect 6. 1, Windows 3. 1, Lotus 5.0 12 Students, No Minimum, Per day Rate, 1-12 Students, 6 Hour class - $700.00 12 Students, Minimum of 6, Per Person, 6 Hour class, $92.00/Person 12/$1,104.00 SOFTEACH, INC. 19525 Cleveland Road South Bend, Indiana 46637 Proposal was signed by Ms. Catherine Osowski PROPOSAL: Item 1 120 Students 8 Hours Item 2 100 Students 8 Hours Item 3 70 Students 8 Hours Item 4 40 Students 8 Hours Item 5 30 Students 8 Hours Windows 3.1 $88.85 $10,638.00 WordPerfect 6.1 $88.65 $ 8,865.00 Lotus 5.0 $88.65 $ 3,546.00 WordPerfect $88.65 $ 6,205.50 Intermediate Lotus 5.0 Intermediate$ 8 8.65 $ 2,659.50 Upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the above bids were referred to the Department of Administration and Finance for review and recommendation. n [1 0 REGULAR MEETING MAY 13, 1996 AWARD BID - SOUTHEAST PARTNERSHIP CENTER SERVICE AREA - SIDEWALK CURB AND APPROACH REPAIRS - PROJECT NO. 95-11 A Mr. Carl P. Littrell, Director, Division of Engineering, advised the Board that on May 6, 1996, bids were received and opened for the above referred to project. After reviewing those bids, Mr. Littrell recommends that the Board award the contract to Walsh & Kelly, 24358 State Road 23, South Bend, Indiana in the amount of $21,758.30. Funding from this project will come from CDBG Grant Funds. Therefore, Mrs. Manier made a motion that the recommendation be accepted and the bid be awarded as outlined above. Mr. Caldwell seconded the motion which carried. AWARD BID - SAMPLE-EWING REDEVELOPMENT AREA - SITE CLEARANCE PHASE II - STRUCTURE REMOVAL PACKAGE 3 - PROJECT NO 96-15-3 Mr. Carl P. Littrell, Director, Division of Engineering, advised the Board that on April 29, 1996, bids were received and opened for the above referred to project. After reviewing those bids, Mr. Littrell recommends that the Board award the contract to Torok Excavating, Inc., 54195 North Burdette, South Bend, Indiana in the amount of $24,670.00. Therefore, Mrs. Manier made a motion that the recommendation be accepted and the bids be awarded as outlined above. Mr. Caldwell seconded the motion which carried. AWARD BID - TRUCKING OF LAND APPLICATION SLUDGE Mr. Ken Zmudzinski, Division of Environmental Services, advised the Board that on May 6, 1996, bids were received and opened for the above referred to service. After reviewing those bids, Mr. Zmudzinski recommends that the Board award the contract to Sands Trucking Co., Inc., 23942 State Road 2, South Bend, Indiana, as follows: Fifty-six Dollars ($56.00)/hour weekdays Sixty-one Dollars ($61.00)/hour Saturday Therefore, Mr. Caldwell made a motion that the recommendation be accepted and the bid be awarded as outlined above. Mrs. Manier seconded the motion which carried. AWARD BID - 1996 COMPUTER & PRINTER PURCHASES Mr. Milford Hutsell, Department of Administration and Finance, advised the Board that on May 6, 1996, bids were received and opened for the above referred to equipment. After reviewing those bids, Mr. Hutsell recommends that the Board award the bids as follows: Computer Specialists 52139 US 33 North REGULAR MEETING Computerland of Northern Indiana 3371 Cleveland Road MAY 13. 1996 0 ARM Computing 305 South Michigan [Item No. Description Quantity A rm 521.16 Port.DigiBoard EI$A 2 5 3 _F 2 1 II •Go milli Hauser Computers 801 South Monticello Hauser Item No. Descri v t i o n - Com uter 2 FILE SERVER 8 Corn vaq 14" SVGA Color Monitor Compaq 4MM ExternalTa a Drive w/autoloader m Dual 10 i2. Ein_ DualPentium/133 MHZProcessorsw/CPUfans Con tro Ile rs �2Iv1�bxttt��&'��fr�ai 1 REGULAR MEETING Roeing Corporation 2,433-South NirfM Stmet MAY 13, 1996 No. Cgerilltion Roeing 8 28.57 11 ISA 10/100 3-Com Combo Network Cards-Microd ne - 3Com 25 131.54 12 25 126.37 16 8 MB Memory upgrade Card for Toshiba 1910CS 3 196,70 17.4 MB M emory upgrade Card for Toshiba 1910CS 3 104.40 1818 MB Memory up2rade Card for To hi a 405CS 1 21868 21 g MB Memory MAgdafftTbsi1ibar211d"1blvMhd6 t 2 96.70 2 34 3 139.20 36Visioneer Paper PortVxPage Scanner 1 2:79.0 T6+Ititi'Itlt �t�4€TQ6 117.03 46HPLaserJet4 Plus orE uivelantHPLaserPrinter 2 g126.37 *O tions *Expanded to 12Mb Memory 529.07 *Optional 500 Sheet add -on tray 233.52 HP LaserJet 5 La 1324.34 42 t rn 4 4 67 Cheyenne Inoculan 25 User 11 631.87 68 Cheyenne Inoculan 50 User 2 631.87 69 BJs 11 631.87 11 70 Che enne Inoculan 250 User 11 631.87 Further, Mr. Hutsell stated that the awards were made to the lowest bidder, except Item Number 1. Computer Specialists bid did not meet the specifications, in that the bid material did not meet Netware Certification, hence, the bid was awarded to the next lowest bidder. Computer Specialists bid on Item Number 2 did not include all of the options which were needed to be bid on this particular item. Funding for these purchases will be from each individual Department's Capital Budgets. Therefore, Mr. Caldwell made a motion that the recommendation be accepted and the bids be awarded as outlined above, except for Item Number One. Mrs. Manier seconded the motion which carried. AWARD BID - JANITORIAL SUPPLIES Mr. George Zanna, Purchasing Department, advised the Board that on April 22, 1996, bids were received and opened for the above referred to items. After reviewing those bids, Mr. Zanna recommends that the Board award the bids as follows: Schedule of Awards Item I Description I Brand Name and Number I Unit Price I No. IINLANDER STEINDLER PAPER CO. I 915 West Ireland Road, South Bend, Indiana REGULAR MEETING MAY 13, 1996 5 2 Ply Facial Tissue Scott 2365 14.95 140 sheets/box, 48 box/case Kleenex #21600 or equivalent 7 (R) 2 Ply Roll Towel (Pref) FH 273 19.12 11 x 9.3, 10 sheets/roll Select Source Marcal #710 or equivalent U10100 15 rolls/pkg. 30 rolls/case 12 Ivory Bar Soap Ivory 44.20 3.1 oz. wrapped, 192/case 13 Lava Bar Soap Lava 28.00 5 oz. wrapped, 48/case 16 Liquid Hand Cleaner 91757 26.80 w/ pumas and lotion, Santi-Tuff Santi-Tuff or equivalent 3.5 liter, 2/case 19 Foaming Bath Cleaner Spartan TNT 19.07 Scrubbing Bubbles 12/20 oz. 25 oz. 12/case 22 Glass Cleaner/Ready to use Purple Power 8.60 1 gallon liquid, 6/ctn 4 gal/carton 24 Ammonia 6/carton 4.62 1 gallon liquid, 6/ctn 25 Bleach, 5.25 HS 6/carton 5.12 1 gallon liquid, 6/ctn 26 Lysol Spray - Regular Scent or equiv. Spartan Steperine 23.10 19 oz., 12 cnt 12/20 oz. 27 Drain Opener Spartan Block Aid 16.50 The Works or equivalent 12/32 oz. 1 qt., 12/ctn 30 Bowl Cleaner - 9% HCL Johnie Bright 9.18 32 oz. Liquid 12/ctn 36 Sweeping Compound 100 # No Dust 10.17 Oil Base 100 lb ctn 37 Floor Wax Buffable Spartan Sunnside 32.70 Franklin "De-Fense" or equivalent 5 gallon pail 38 Spray and Buff Wax Spartan Spray Buff 14.58 Franklin "Cross -Link" or equivalent 32 oz. spray 12/case 40 Push Broom, nylon, med 2924 Rubbermaid 7.32 24" wooden head 47 Scrub Brush - 9" 9" Poly Scrub 1.33 w/ plastic head & bristles 50 12" Window Squeegee 12" Squeegee 3.36 Steel or Brass Frame Mal 1 REGULAR MEETING _ MAY 13, 1996 57 Trash Bags - Black PG6 - 5246 12.99 50 x 43 HD, 65 gal. 51" x 48" 1.5 Mil 100/case 58 (ALL) Trash Bags - Black Recycled Resin, 2 mil w/ star seal bottom 58 (A) 38 x 58, 55/60 gal PG6-6151 14.24 100/case 58 (B) 30 x 36, 20/30 gal PG6-3751 17.45 250/case 580 40 x 47, 40/45 gal PG6-4661 15.85 100/case Alternate PG6-4651 11.99 Item Description Brand Name and Number Unit Price No. HP PRODUCTS 4220 Saguaro Trail, Indianapolis, Indiana 17 Liquid Soap for dispenser, 30444 10.65 Pink Lotion 1 gallong container, 6/ctn 20 Foaming Germicidal Cleaner 36525 17.82 Kills HIV and others 24 oz., 12/case 28 Spic N Span Powder 25730 47.04 27 oz., 12/ctn 29 Furniture Wax Polish HP Brand 36505 19.99 20 oz. spray, 12/case 31 Bowl Cleaner - 23% HCL 36900 9.92 32 oz. liquid, 12/ctn 32 Deodorant Blocks/Urinal 39520 14.01 4 oz. Cherry w/screen, 12/box 35 Bio-Haz Bags 24 x 24 Mobile 18.85 7-10 gal, 1.4 mil MR24-33RZ 500/ctn 39 Corn Brooms, HD 03980 4.51 (Three Sew with Band, France 1190D or equivalent) 41 Wooden screw handle for push broom 06641 1.31 60" with metal tip Rubbermaid 42 Mop head - cotton 37729 24.00/dz. Cut end 24 oz. Southern - Seco 43 Mop head - rayon 37723 32.93/dz. Cut end 24 oz. Seco 45 Plastic Spray Bottles 04920 .38 32 oz. w/spray nozzle 104930 -45 EWC REGULAR MEETING MAY 13, 1996 48 Plastic Bucket 08045 1.40 10 qt. w/handle 51 (A) Curved Floor Squeegee 41520 14.05 36" Blade, neoprene White w/o handle 51 (B) Straight Floor Squeegee 41480 13.39 36" Blade, neoprene White w/o handle 510 Refill blade for 55 (A) and 55 (B) 41545 7.66 White 53 Squeegee Wood Handle 06693 1.88 54" Tapered Rubbermaid 54 Squeegee Wood Handle 06690 2.00 60" Tapered Rubbermaid 55 Oven Cleaner OR08122 19.43 16 oz., 12/ctn Item Description Brand Name and Number Unit Price No. STANZ CHEESE CO., INC. 1840 North Commerce Drive, South Bend, Indiana 1 (R) 2 Ply Toilet Tissue Encore #702 29.92* 4.5 x 4.5, 500 sheets/roll Standard Size Rolls 96 rolls/case 2 (R) 2 Ply Toilet Tissue Encore #782 27.15 * 3.9 x 1000, 1000 sheets/roll James River # 162 or equivalent must fit J.R. Twinsavr cabinet 3 (R) 2 Ply Toilet Tissue Encore #792 27.15* 12" Roll, 2000 sheets/roll JR-166 or equivalent must fit Scott Jumbo roll cabinet 6 rolls/case 6 (R) C Fold Towels Encore #4814 13.60* 10.25 x 13.25, 200 twl/pkg. JR341 equivalent 12 pkg/case 9 (R) Roll Towel - Natural Encore #4861 14.75* 7.875 W, 1.5 Core Size F.H. #264 or equivalent 400 ft/roll, 12 roll/case must work in STD 8" Roll cabinet 10 (R) Roll Towel - White Quilted Encore #4860 18.85 * 8" W, 1.5" core White/Quilted Scott 108 or equivalent 425 ft/roll, 12 rolls/case 11 (R) Roll Towel - Natural Encore # 4867 16.65 * 8" W, 1.5" Core Size FH 263 or equivalent 850/roll, 6 roll/case 23 Vinegar, White 5% Non Provided 7.25 1 gallon liquid, 6/ctn 44 Mop Handle MH40113 2.90 Wood -clamp type REGULAR MEETING MAY 13. 1996 [1 f Item Description Brand Name and Number Unit Price No. GORDON FOOD SERVICE, INC. Post Office Box 1787, Grand Rapids, Michigan 14 Safeguard Bar Soap GFS 269166 24.26 3.5 oz. wrapped, 48/case 21 Comet Powder Cleaner GFS 478261 17.26 21 oz., 24/case 33 Deodorant Blocks/Urinal GFS 330302 5.37 4 oz. w/ hanger, 12/box 34 Bio-Haz Bags Tenneco Red 1.5 mil 23.30 33 x 39 GFS 456349 Moblie PG4-4080 XHRT or equivalent 33 gal, 200/ctn 46 Sponge 2 x 4.5 x 7 5/8 Gold Sponges 21.20/cs General purpose GFS 505935 individually wrapped 49 Johnny Mops, polyester Impact #200 .43 GFS 515736 Item Description Brand Name and Number Unit Price No. KSS ENTERPRISES 616 East Vine Street, Kalamazoo, Michigan 8 (R) Roll Towel - Natural Bay West 203 31.75 7.25 W, 1.5 Core Size (will provide adaptor for J.R. Exec #359 or equivalent cabinet at no charge) 450 ft/roll, 12 roll/case Must work in J.R. Executive cabinet 15 Waterless Hand Cleaner Go -Jo # 1115 29.68 Go -Jo w/o pumice or equivalent 4.5 # can, 6/case 18 Floor Degreaser/Stripper KSS HD Degreaser 3.20/gallon Femco F35B or equivalent 16.00/pail 5 gallon container 52 (A) Curved Floor Haviland 324C 17.18 24" blade neoprene w/o handle 52 (B) Refill blade for 52 (A) Haviland 524 8.89 56 Trash Bags - Black Rolpak 12.85 24 x 23 12/16 gallon RP 323K 1.1 mil, 500/case Ww 3 REGULAR MEETING MAY 13, 1996 Item Description Brand Name and Number Unit Price No. GREAT LAKES SUPPLY 208 Freyer Road, Michigan City, Indiana 4 (R) Single Fold Tissue Fort Howard # 1717 49.04 1000 sheet/pkg, 60 pkg/case FH #171 or equivalent Therefore, Mrs. Manier made a motion that the recommendation be accepted and the bids be awarded as outlined above. Mr. Caldwell seconded the motion which carried. APPROVAL OF AGREEMENT - SALE OF RETIRED POLICE K-9 (MAX) Mr. Leszczynski stated that the Board is in receipt of an Agreement between the City of South Bend and Mr. Gary Jerzak, South Bend, Indiana, for the sale of a retired Police Department K-9 dog, "Max". Mr. Leszczynski noted that the Agreement is in the amount of $1.00, and the K-9 dog was declared obsolete by Resolution No. 36-1996, at the May 6, 1996 meeting. Therefore, upon a motion made by Mrs. Manier, seconded by Mr. Caldwell and carried, the Agreement was approved and executed. APPROVAL OF SUPPLEMENTAL AGREEMENTS - TEAMSTERS LOCAL UNION NO. 364 AGREEMENT Mr. Leszczynski stated that the Board is in receipt of nine (9) Supplemental Agreements between the City of South Bend and the Teamsters Local Union No. 364, as submitted: Division of Equipment Services Bureau of Sewers Bureau of Organic Resources Street Department, Maintenance Division Police Department Bureau of Streets Bureau of Solid Waste Bureau of Traffic & Lighting Bureau of Wastewater Therefore, upon a motion made by Mrs. Manier, seconded by Mr. Caldwell and carried, the Supplemental Agreements were approved and executed. APPROVE CHANGE ORDERS NO. 1 AND 2 (FINAL) AND PROJECT COMPLETION AFFIDAVIT - COLLEGE FOOTBALL HALL OF FAME - BUILDING SIGNAGE Mr. Leszczynski advised that Mr. Ralph Rhodes, Hilferty & Associates, 14240 Route 550, Athens, Ohio has submitted the following Change Orders on behalf of Exhibit Concepts, 700 Crossroads Court, Vandalia, Ohio, and recommended approval: Change Order No. 1 Decrease $11,147.00 $165,528.00 Change Order No. 2 Increase $13,720.00 $179,248.00 Additionally submitted was the Project Completion Affidavit indicating this new final cost. Upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the Change Orders (Final) and the Project Completion Affidavit were approved. APPROVE CHANGE ORDERS NO. 13 THROUGH 20 (FINAL) AND PROJECT COMPLETION AFFIDAVIT - COLLEGE FOOTBALL HALL OF FAME - EXHIBIT WORK Mr. Leszczynski advised that Mr. Ralph Rhodes, Hilferty & Associates, 14240 Route 550, Athens, Ohio has submitted the following Change Orders on behalf of Exhibit Concepts, 700 Crossroads Court, Vandalia, Ohio, and recommended approval: Change Order No. 13 Increase $ 580.00 $1,450,134.00 Change Order No. 14 Increase $ 2,250.00 $1,452,384.00 Change Order No. 15 Decrease $ 3,400.00 $1,448,984.00 Change Order No. 16 Increase $ 952.00 $1,449,936.00 Change Order No. 17 Increase $ 5,813.00 $1,455,749.00 Change Order No. 18 Increase $14,630.00 $1,470,379.00 Change Order No. 19 Increase $ 650.00 $1,471,029.00 Change Order No. 20 Decrease $47,000.00 $1,424,029.00 C REGULAR MEETING MAY 13. 1996 I Additionally submitted was the Project Completion Affidavit indicating this new final cost. Upon a motion made by Mr. Caldwell, seconded by Mr. Leszczynski and carried, the Change Orders (Final) and the Project Completion Affidavit were approved. APPROVE COMMUNITY DEVELOPMENT ADDENDA The following Community Development Addenda were presented to the Board for approval: Neighborhood Partnership Program CD95-302 Addendum II Neighborhood Partnerships Program CD94-302 Addendum V Neighborhood Partnership Program CD93-603 Addendum VIII Updates federal wage decision Updates federal wage decision Updates federal wage decision Upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the above referred to Addenda were approved and executed. APPROVAL OF PROPOSAL - SANITARY SEWER MASTER PLAN - IIN KOTE - UN TEK TIF DISTRICT Mr. Leszczynski stated that the Board is in receipt of a Proposal between the City of South Bend and Ken Herceg & Associates, Inc., 211 West Washington, South Bend, Indiana, for professional engineering services to the Department of Public Works in its effort to study the services of the UN Kote-I/N Tek TIF District with sanitary sewer. Mr. Leszczynski noted that the Proposal is in the amount of $5,450.00. Therefore, upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the Proposal was approved and executed. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS - KETTERING DRIVE STORM SEWER - PROJECT NO. 96-20 In a memorandum to the Board, Mr. Dan Weisel, Division of Engineering, requested permission to advertise for the receipt of bids for the above referred to project. Mr Weisel stated that this project will install storm sewers on Kettering Drive and the surrounding area. Further, the source of funding is Wastewater revenues. Therefore, upon a motion made by Mrs. Manier, seconded by Mr. Caldwell and carried, the request to advertise for the receipt of bids was approved. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS - NETWORKING EQUIPMENT In a memorandum to the Board, Mr. Milford Hutsell, Department of Administration and Finance, requested permission to advertise for the receipt of bids for the above referred to equipment. The source of funding will come from each individual department's Capital Budget. Therefore, upon a motion made by Mr. Leszczynski, seconded by Mrs. Manier and carried, the request to advertise for the receipt of bids was approved. APPROVE REQUEST TO ADVERTISE FOR RECEIPT OF BIDS - SALE OF ABANDONED VEHICLES Mrs. Kathy Dempsey, Director, Department of Code Enforcement, requested permission to advertise for the sale of approximately fourteen (14) abandoned vehicles, which are being stored at Super Auto Salvage Corporation, 3300 South Main Street, South Bend, Indiana. It was noted that all vehicles have been stored more than fifteen (15) days, identification checks had been run for auto theft and the owners and lienholders notified. Upon a motion made by Mrs. Manier, seconded by Mr. Caldwell and carried, the above request was approved. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS - ONE (1) OR MORE SKID STEER LOADER In a memorandum to the Board, Mr. Matthew Chlebowski, Director, Division of Equipment Services, requested permission to advertise for the receipt of bids for the above referred to equipment. Mr. Chlebowski stated that this equipment will be for use by the Park Department, and funding will be provided by the User Department Capital Fund. Therefore, upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the request to advertise for the receipt of bids was approved. REGULAR MEETING MAY 111996 ADOPT RESOLUTION NO.41-1996 - DISPOSAL OF' CITY OWNED PROPERTY Upon a motion made by Mrs. Manier, seconded by Mr. Caldwell and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO. 41 - 1996 A RESOLUTION OF THE SOUTH BEND BOARD OF PUBLIC WORKS ON DISPOSAL OF UNFIT AND/OR OBSOLETE PROPERTY WHEREAS, it has been determined by the Board of Public Works that the following property is unfit for the purpose for which it was intended and is no longer needed by the City of South Bend: ONE (1) 1986 CHEVY PICK UP ONE (1) 1969 CHEVY TANKER ONE (1) AERIOL TAR KETTLE ONE (1) 1984 INTERNATIONAL DUMP TRUCK ONE 1) 1984 GMC PICK UP ONE (1) 1981 FORD DUMP WHEREAS, Indiana Code 36-1-11-60 permits and establishes procedure for disposal of personal property which is unfit for the purpose for which it was intended and which is no longer needed by the City. NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend that the items listed above are no longer needed by the City; are unfit for the purpose for which they were intended and have an estimated value of less than five thousand dollars ($5,000.00). BE IT FURTHER RESOLVED, that said equipment may be transferred or sold at public auction or private sale, without advertising. However, if the property is deemed worthless, such may be demolished or junked. ADOPTED this 13th day of May, 1996. BOARD OF PUBLIC WORKS CITY OF SOUTH BEND, INDIANA s/John E. Leszczynski, President s/James R. Caldwell, Member s/Jenny Pitts Manier, Member ATTEST: s/Angela K. Jacob, Clerk APPROVAL OF REQUEST TO ADVERTISE FOR THE SALE OF BIDS - ONE (1) 1986 CHEVY PICK UP =ONE (1) 1969 CHEVY TANKER - ONE (1) AERIOL TAR KETTLE - ONE (1) 1984 INTERNATIONAL DUMP TRUCK - ONE (1) 1984 GMC PICK UP - ONE (1) 1981 FORD DUMP In a memorandum to the Board, Mr. Matthew Chlebowski, Director, Division of Equipment Services, requested permission to advertise for the sale of bids for the above referred to equipment. Mr. Chlebowski stated that this equipment is no longer in use by the City of South Bend, and was declared obsolete by Resolution No. 41-1996, on May 13, 1996. Therefore, upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the request to advertise for the sale of the above referred to equipment was approved. APPROVAL OF SALE OF CITY -OWNED PROPERTY - 749 NORTH CLEVELAND Mr. Leszczynski stated that on March 4, 1996, bids were received for the sale of the above referred to property. One (1) bidder, Ms. Della Jenkins, 745 North Cleveland Avenue, South Bend, Indiana, submitted a bid for $100.00. In addition, the property was declared obsolete by Resolution No 7- 1996, adopted by the Board on March 4, 1996. Therefore, upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the sale of City -owned property at 749 North Cleveland was approved, subject to the filing of necessary paperwork. Qpk-15 REGULAR MEETING MAY 13. 1996 FAVORABLE RECOMMENDATION = PETITION TO VACATE A PORTION OF PROPERTY OF F. JAY NIMTZ PARKWAY Mr. Leszczynski indicated that the Common Council has submitted to the Board a Vacation Petition as completed by Mr. James Riggs, City of South Bend Redevelopment Department, South Bend, Indiana to vacate the following alley: A part of F. Jay Nimtz Parkway, located in the Southeast Quarter of Section 19, Township 38 North, Range 2 East, German Township, city of South Bend, St. Joseph County, Indiana, more particularly described in documentation submitted to the Board. Mr. Leszczynski advised that the Board is in receipt of favorable recommendations concerning this Vacation Petition from the Area Plan Commission, Police Department, Fire Department, Sanitation, Department of Economic Development and the Department of Public Works. Therefore, Mrs. Manier made a motion that the Board send a favorable recommendation to the Common Council concerning this Vacation Petition. Mr. Caldwell seconded the motion which carried. COPPERFIELD ANNEXATIONIFISCAL PLAN MODIFICATION TABLED Upon a motion made by Mrs. Manier, seconded by Mr. Leszczynski and carried, the modification to the Copperfield Annexation Fiscal Plan was tabled. APPROVE TITLE SHEET - KETTERING DRIVE STORM SEWER - PROJECT NO. 96-20 Mr. Leszczynski advised that the Title Sheet for the above referred to project was being presented at this time for execution. Upon a motion made by Mr. Leszczynski, seconded by Mrs. Manier and carried, the above referred to Title Sheet was approved and signed. APPROVE TRAFFIC CONTROL DEVICES Upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the following five (5) traffic control devices were approved: REMOVAL OF: LOCATION: REMARKS: REMOVAL OF: LOCATION: REMARKS: Handicap Sign 423 South 26th Street Signs are not needed Handicap Sign 2486 Bow Court Signs are not needed NEW INSTALLATION: Hour 6A to 6P LOCATION: 2010 South Michigan REMARKS: Requested by WHLY Radio Hollywood for Business turnover REMOVAL: REVISED TO: LOCATION: REMARKS: NEW INSTALLATION: LOCATION: REMARKS: No Parking Sign Tow Zone 2500 block Riverside Parking problems Stop Sign Bellewood & Woodhill "T" Intersection APPROVE CONTRACTOR BOND Mr. Larry D. Spradlin, Sr., Engineer, Division of Engineering, recommended that the following Contractor Bond be approved as follows: BOND OF CONTRACTOR Harvey R. Bryant Approved May 13, 1996, Retroactive to May 6, 1996 Mr. Leszczynski made a motion that the recommendation be accepted and that the Bond be approved as outlined above. Mrs. Manier seconded the motion which carried. REGULAR MEETING MAY 13. 1996 APPROVE CLAIMS Ms. Ann Kolata, Department of Community and Economic Development, submitted claims for the College Football Hall of Fame and recommended approval. Mr. Leszczynski made a motion that the claims be approved. Mrs. Manier seconded the motion which carried. a PRIVILEGE OF THE FLOOR Mr. Jim Jasowitz, South Bend Community School Corporation, was present for a recommendation of an alley vacation, near Twyckenham Drive. Mr. Leszczynski stated that the alley vacation received an unfavorable recommendation at the May 6, 1996 meeting, and that recommendatio was forwarded to the City Council. The City Council will be holding a hearing for the alley vacation in question on Monday, May 13, 1996, at 7:00 p.m. in the Council Chambers. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Leszczynski, seconded by Mr. Caldwell and carried, the meeting adjourned at 10:05 a.m. BOARD OF PUBLIC WORKS joehnE.Leszczynski, Pr si ent James R. Caldwell, Member )�'-Jenny Pitt anier, Member VVII t `TTEST: 1 Angela . Jacob, C rk