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Home My WebLink About04/29/96 Board of Public Works MinutesREGULAR MEETING APRIL 29, 1996 The regular meeting of the Board of Public Works was convened at 9:36 a.m. on Monday, April 29, 1996, by Board President John E. Leszczynski, with Mr. Leszczynski, Mr. James R. Caldwell and Mrs. Jenny Pitts Manier present. Also present was Board Attorney Anne Brunel. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mrs. Manier, seconded by Mr. Caldwell and carried, the minutes of the regular meeting of the Board held on April 22, 1996, were approved. OPENING OF BIDS - SAMPLE-EWING REDEVELOPMENT AREA SITE CLEARANCE - PHASE II - PROJECT NO. 96-15-3 This was the date set for receiving and opening of sealed bids for the above referred to project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: WARNER & SONS. INC. Post Office Box 87 Elkhart, Indiana Bid was signed by Mr. Jack Warner, President Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $28,990.00 BRADBERRY BROTHERS, INC. 20061 West Dice Street South Bend, Indiana 46614 Bid was signed by Mr. W.J. Bradberry, President Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Security was submitted BID: $46,162.00 B&J EXCAVATION, INC. 1104 West Donald Street South Bend, Indiana 46613 Bid was signed by Mr. Julius O'Neal, Jr., President Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $60,000.00 LAFREE EXCAVATION. INC. 1251 West Third Street Osceola, Indiana 46561 Bid was signed by Mr. Richard LaFree, President 07 I� 1 REGULAR MEETING Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $32,160.00 TOROK EXCAVATING & DEMOLITION, INC. 54195 North Burdette South Bend, Indiana 46637 Bid was signed by Mr. William Torok, President Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Security was submitted BID: $24,670.00 APRIL 29, 1996 Upon a motion made by Mr. Leszczynski, seconded by Mrs. Manier and carried, the above bids were referred to the Division of Engineering for review and recommendation. OPENING OF BIDS - ONE (1) SEWER DEROOTING MACHINE AND ONE (1) RUBBER TIRED WHEEL TRACTOR This was the date set for receiving and opening of sealed bids for the above referred to equipment. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: WYATT FARM CENTER, INC. 66400 S.R. 331 Wyatt, Indiana 46595 Bid was signed by Mr. Earl Zeltwander, Vice President Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Ten per cent (10%) Bid Security was submitted One (1) Kubota M4700F Tractor $14,295.00 Option 1 - Curtis All Steel Cab $ 2,495.00 Option 2 - Curtis Soft Side Cab $ 1,195.00 Option 3 - M5400F Tractor 58hp Engine 50 PTO $ 1,300.00 Upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the bid submitted by H.F.S. Tractor, 8644 Stevensville-Baroda Road, Baroda, Michigan, was rejected, as it did not contain Bid Security. Upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the above bid was referred to the Division of Equipment Services for review and recommendation. AWARD BID - ABANDONED VEHICLES Mr. Gary Libbey, Department of Code Enforcement, advised the Board that on April 22, 1996, bids were received and opened for the above referred to vehicles. After reviewing those bids, Mr. Libbey recommends that the Board award the bids as follows: REGULAR MEETING APRIL 29. 1996 STEVE & GENE'S AUTO TRUCK SALVAGE 3109 Gertrude South Bend, Indiana 46614 Number Red Tag Make Year VIN 2 26765 Impulse 1984 JABAR007AXE0909270 $79.85 17 37935 Ford 1982 IFABP0527CW220919 $55.85 TOTAL $135.70 CURTIS KENDALL 19270 Darden Road South Bend, Indiana 46637 Number Red Tag Make Year VIN 3 27334 Ford T-Bird 1985 IFABP4633FJ216163 $87.00 4 27338 Olds 1984 1G3AH69Y4EM702699 $87.00 6 27462 Ford Exp 1985 IFABP0I48FW199106 $45.00 8 27866 Pontiac 1986 2GAG19XXG9237699 $97.00 11 37563 Ford 1978 8E93T135913 $68.00 18 24358 Toyota 1984 JT2AE86S2 $55.00 TOTAL $439.00 SUPER AUTO 3300 South Main Street South Bend, Indiana 46614 Number Red Tag Make Year VIN 7 27788 Olds 1983 1G3AY37YDM925237 $122.79 9 36990 Buick 1977 4P69Y711625825 $87.79 10 37104 Buick Riv. 1975 4787T5H432733 $87.79 12 37669 Chevrolet 1987 IGIJC1116HJ252696 $52.79 13 37687 Mazda 1983 JM1FB331XD0712192 $76.79 14 37925 Chevy 1981 1G1AP87J5BL180177 $92.79 15 37931 Chrysler 1985 1C3BT56G3FC320359 $87.75 16 37934 Chrysler 1982 1B3BD49B6CF181150 $52.79 TOTAL $661.28 DAVID W. EDMONDS 1919 Ontario Niles, Michigan 49120 Number Red Tag Make 1 25985 Cadillac CRAIG A. BRADLEY 750 South 34th Street South Bend, Indiana 46615 Number Red Tag Make 5 27381 VW Year VIN 1957 -0- $150.60 TOTAL $150.60 Year VIN 1984 1VWEB0177EV003173 $100.00 TOTAL $100.00 Therefore, Mr. Caldwell made a motion that the recommendation be accepted and the bids be awarded as outlined above. Mrs. Manier seconded the motion which carried. 1 G 1 REGULAR MEETING APRIL 29, 1996 AWARD BID - SOUTH BEND ANIMAL CONTROL SHELTER - PROJECT NO. 96-13 Mr. Carl P. Littrell, Director, Division of Engineering, advised the Board that on April 22,1996, bids were received and opened for the above referred to project. After reviewing those bids, Mr. Littrell recommends that the Board award the contract to Kaser Spraker Construction, Inc. 25487 West State Road 2, South Bend, Indiana, in the amount of $107,880.00. Therefore, Mrs. Manier made a motion that the recommendation be accepted and the bid be awarded as outlined above. Mr. Caldwell seconded the motion which carried. APPROVAL OF ACCESS AGREEMENT - 2001 WEST WASHINGTON Mr. Leszczynski stated that the Board is in receipt of an Access Agreement between the City of South Bend and Law Engineering and Environmental Services, Inc., 9810 Bluegrass Parkway, Louisville, Kentucky, for access to a portion of 2001 West Washington Street, South Bend, Indiana, to collect underground and ground water samples to complete environmental testing. Mr. Leszczynski noted that the AccessAgreement is in the amount of One Dollar ($1.00). Therefore, upon a motion made by Mr. Leszczynski, seconded by Mrs. Manier and carried, the Access Agreement was approved and executed. APPROVE COMMUNITY DEVELOPMENT CONTRACTS AND ADDENDA The following Community Development Contracts and Addenda were presented to the Board for approval: Housing Development Addendum II Housing Development Corp. Addendum I Housing Development Addendum I Bureau of Housing Addendum I Code Enforcement Addendum I Extend Contract to 1231/96 REWARD Program Extend Contract to 12/31/96 Lease/Purchase Program Extend Contract to 12/31/96 REWARD Activity Extend Contract to 12/31/96 Affordable Loan Program Extend Contract to 12/31/96 Receivership Contract Neighborhood Housing Services $ 30,000.00 Administer NHS Programs Bureau of Housing $207,564.00 Affordable Loan/Repair Grant Upon a motion made by Mrs. Manier, seconded by Mr. Caldwell and carried, the above referred to Contracts and Addenda were approved and executed. APPROVE CHANGE ORDERS - IRONWOOD WIDENING PROJECT - PROJECT NO. 95-62 Mr. Leszczynski advised that Mr. Toy Villa, Project Engineer, has submitted the following Change Orders on behalf of Rieth Riley, 25200 State Road 23, South Bend, Indiana and recommended approval as follows: Change Order No. 3 Increase $1,911.00 Change Order No. 4 Increase $1,838.88 New Contract Sum $2,349,287.78 Upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the Change Orders were approved. APPROVE CHANGE NO. 1 (FINAL) AND PROJECT COMPLETION AFFIDAVIT - CORBY STREET LIFT STATION - C.I.C. - PROJECT NO.95-68 Mr. Leszczynski advised that Mr. Roberto Flores, Division of Environmental Services has submitted Change Order No. 1 (Final) , on behalf of Shaum Electric Company, 1125 North Nappanee Street, Elkhart, Indiana, indicating that the contract amount be increased by $523.03 for a new contract sum including this Change Order in the amount of $22,557.03. Additionally submitted was the Project Completion Affidavit indicating this new final cost. Upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, Change Order No. 1 (Final) and the Project Completion Affidavit were approved subject to the filing of the appropriate three-year Maintenance Bond. REGULAR MEETING APRIL 29, 1996 APPROVE PROJECT COMPLETION AFFIDAVIT - COLLEGE FOOTBALL HALL OF FAME - BUILDING CONSTRUCTION - PROJECT NO. 93-09 Mr. Leszczynski advised that Mr. Bob Allen, Public Construction Manager, has submitted the Project Completion Affidavit on behalf of Hagerman Construction, Post Office Box 10690, Fort Wayne, Indiana, for the above referred to project, indicating a final cost of $587,375.63. Upon a motion made by Mr. Leszczynski, seconded by Mrs. Manier and carried, the Project Completion Affidavit was approved. APPROVE PROJECT COMPLETION AFFIDAVIT - COLLEGE FOOTBALL HALL OF FAME - TUNNEL CONSTRUCTION - PROJECT NO.93-09 Mr. Leszczynski advised that Mr. Bob Allen, Public Construction Manager, has submitted the Project Completion Affidavit on behalf of Hagerman Construction, Post Office Box 10690, Fort Wayne, Indiana, for the above referred to project, indicating a final cost of $348,527.00. Upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the Project Completion Affidavit was approved. APPROVE PROJECT COMPLETION AFFIDAVIT - COLLEGE FOOTBALL HALL OF FAME - SITE CONCRETE - PROJECT NO.93-09 Mr. Leszczynski advised that Mr. Bob Allen, Public Construction Manager, has submitted the Project Completion Affidavit on behalf of Casteel Construction, 23186 West Ireland Road, South Bend, Indiana, for the above referred to project, indicating a final cost of $170,459.00. Upon a motion made by Mr. Caldwell, seconded by Mr. Leszczynski and carried, the Project Completion Affidavit was approved. APPROVE PROJECT COMPLETION AFFIDAVIT - COLLEGE FOOTBALL HALL OF FAME - SYNTHETIC SURFACES - PROJECT NO.93-09 Mr. Leszczynski advised that Mr. Bob Allen, Public Construction Manager, has submitted the Project Completion Affidavit on behalf of Kiefer Specialty Flooring, Inc., 1700 Kiefer drive, Zion, Illinois, for the above referred to project, indicating a final cost of $152,917.02. Upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the Project Completion Affidavit was approved. APPROVE PROJECT COMPLETION AFFIDAVIT - COLLEGE FOOTBALL HALL OF FAME - FLOOR FINISHES - PROJECT NO. 93-09 Mr. Leszczynski advised that Mr. Bob Allen, Public Construction Manger, has submitted the Project Completion Affidavit on behalf Interior Finishes, Inc., Post Office Box 308, Osceola, Indiana, for the above referred to project, indicating a final cost of $223,418.96. Upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the Project Completion Affidavit was approved. APPROVE GRANT OF LICENSE - A PORTION OF RIGHT-OF-WAY AT LAFAYETTE BOULEVARD - HERRMAN & GOETZ Mr. Leszczynski stated that the Board is in receipt of a Grant of License, as submitted by Herrman & Goetz, 225 South Lafayette Boulevard, South Bend, Indiana, for usage of portion of the right-of- way on Lafayette Boulevard, as submitted to the Board, as a permanent easement to accommodate a fiber optic communication line. Therefore, upon a motion made by Mr. Caldwell, seconded by Mrs. Mariier and carried, the Grant of License was approved and executed. APPROVAL OF REQUEST TO INCREASE CHARGES - COMPOST, WOOD CHIPS. MULCH - ORGANIC RESOURCE FACILITY In a letter to the Board, Mr. Jack Dillon, Director, Environmental Services, requested permission to increase the charge for compost, wood chips and mulch for the Organic Resource Facility. Mr. Dillon recommended that this charge be increased from $2.00 per cubic yard to $4.00 per cubic yard, based on the cost of loading 7,500 cubic yards of material. Additionally, Mr. Dillon recommended that a flat rate tipping fee of $7.00 for pick up trucks with yard waste equal to bed side wall be instituted, and $14.00 for pick ups with side boards or yard waste heaped above the side wall. Mr. Dillon stated that the increased revenues generated would help to balance the program budget, while remaining well below market value. The tipping fee of $3.65 per cubic yard continues to be about E I I REGULAR MEETING APRIL 29, 1996 what it costs to process the material. Therefore, upon a motion made by Mrs. Manier, seconded by Mr. Leszczynski and carried, the request to increase rates was approved. APPROVE WASTEWATER DISCHARGE PERMIT In a Memorandum to the Board, Mr. Ken Zmudzinski, Pretreatment Coordinator, Division of Environmental Services, submitted the following Wastewater Discharge Permit and recommended approval: l . Absorbtech of Indiana 3900 West William Richardson Drive South Bend, Indiana 46628 Therefore, upon a motion made by Mr. Leszczynski, seconded by Mrs. Manier and carried, the Wastewater Discharge Permit was approved. ADOPT RESOLUTION NO.35-1996 - DISPOSAL OF CITY OWNED PROPERTY Upon a motion made by Mr. Caldwell, seconded by Mr. Leszczynski and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO. 35-1996 WHEREAS, I.C. 36-9-6-1 gives the Board of Public Works of the City of South Bend the right and duty to have custody of, control of, use of, and dispose of in accordance with Indiana statutes, all real and personal property owned by the City of South Bend; and . WHEREAS, the Common Council of the City of South Bend passed as amended on January 9, 1995, Ordinance No. 8570-95 which states that: "Upon retirement with twenty (20) or more years of service to the City of South Bend, Indiana, a sworn member of the South Bend Fire Department shall be entitled to retain as his or her own personal property, the fire helmet used by such Firefighter immediately prior to giving notice of his or her retirement." and WHEREAS, Dale P. Soos has retired from the South Bend, Indiana Fire Department after twenty (20) or more years of service, and the Board of Public Safety of the City of South Bend, Indiana has determined that he has retired in good standing; and WHEREAS, I.C.. 36-1-11-6 permits and established procedure for disposal of personal property which is no longer needed by the City and which is unfit for the purpose for which it was intended; and WHEREAS, Chief Luther Taylor has advised that the fire helmet previously worn by this Firefighter is of no further use to the Department and of no practical value; NOW, THEREFORE, BE IT RESOLVED, by the Board of Public Works of the City of South Bend that the fire helmet worn by this Firefighter is no longer needed by the City and unfit for the purpose for which it was intended and has an estimated fair market value of less than One Thousand ($1,000.00) Dollars. BE IT FURTHER RESOLVED that said property be disposed of in accordance with Ordinance 8570-95 and removed from the City inventory. Adopted this 29th day of April, 1996. BOARD OF PUBLIC WORKS REGULAR MEETING APRIL 29. 1996 s/John E. Leszczynski, President s/James R. Caldwell, Member s/Jenny Pitts Manier, Member ATTEST: s/Angela K. Jacob, Clerk APPROVAL OF RECOMMENDATION - TO CONDUCT A WALK FOR HEALTHY YOUTH - ST. JOSEPH COUNTY MENTAL HEALTH ASSOCIATION Mr. Leszczynski stated that favorable recommendations have been received by the Division of Engineering, Park Department, Police Department and the City Attorney's office, in reference to a request as submitted by Ms. Donna Germain Voor, St. Joseph County Mental Health Association, 211 West Madison, South Bend, Indiana to conduct the above referred to walk, on Saturday, May 4, 1996, from 4:30 p.m. until 5:30 p.m., on the designated route as submitted. Therefore, upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the recommendation was approved. APPROVAL OF RECOMMENDATION - TO CONDUCT MAURICE MATTHYS LITTLE LEAGUE PARADE Mr. Leszczynski stated that favorable recommendations have been received by the Division of Engineering, Park Department, Police Department and the City Attorney's office, in reference to a request as submitted by Mr. Rick Kring, Maurice Matthys Little League, 803 Greenview Avenue, South Bend, Indiana to conduct the above referred to parade, on Saturday, May 4, 1996, from 9:00 a.m. until 9:20 p.m., on the designated route as submitted. Therefore, upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the recommendation was approved. APPROVAL OF RECOMMENDATION - TO CONDUCT SUNBURST RACE - MEMORIAL HOSPITAL Mr. Leszczynski stated that favorable recommendations have been received by the Division of Engineering, Park Department, Police Department and the City Attorney's office, in reference to a request as submitted by Mr. Mark Chambers, Memorial Hospital, 615 North Michigan, South Bend, Indiana to conduct the above referred to race, on Saturday, June 8, 1996, from 6:00 a.m. until 12:00 p.m., on the designated route as submitted. Therefore, upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the recommendation was approved. APPROVAL OF RECOMMENDATION - TO CONDUCT MARCH FOR JESUS Mr. Leszczynski stated that favorable recommendations have been received by the Division of Engineering, Park Department, Police Department and the City Attorney's office, in reference to a request as submitted by Ms. Lynne Davis, March Organizer, South Bend, Indiana to conduct the above referred to march, on Saturday, May 25, 1996, from 10:00 a.m. until 12:30 p.m., on the designated route as submitted. Therefore, upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the recommendation was approved. APPROVAL OF RECOMMENDATION - TO CLOSE DALE STREET - FIELD DAY - ST MATTHEW SCHOOL Mr. Leszczynski stated that favorable recommendations have been received by the Division of Engineering, Park Department, Police Department and the City Attorney's office, in reference to a request as submitted by Ms. Mary Anne Retseck, St. Matthew School, 1015 East Dayton, South Bend, Indiana to close Dale Street from Dayton and Dubail, and Dubail between Miami and Dale Street, in conjunction with Field Day, on Monday, June 3, 1996, from 10:45 a.m. until 2:30 p.m. Therefore, upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the recommendation was approved. APPROVAL OF RECOMMENDATION - TO CONDUCT BLOCK PARTY Mr. Leszczynski stated that favorable recommendations have been received by the Division of Engineering and the Police Department, in reference to a request as submitted by Ms. Elizabeth Walker, 634 East Angela Boulevard, South Bend, Indiana to conduct the above referred to block party, on Saturday, May 4, 1996, from 12:00 p.m. until 8:00 p.m., on St. Louis Boulevard, from 1 1 REGULAR MEETING APRIL 29, 1996 Angela to Peashway. Therefore, upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the recommendation was approved. APPROVAL OF RECOMMENDATION - TO CONDUCT MADISON SCHOOL ANNUAL ICE CREAM SOCIAL Mr. Leszczynski stated that favorable recommendations have been received by the Division of Engineering, Park Department, Police Department and the City Attorney's office, in reference to a request as submitted by Ms. Elizabeth Eldon, Madison Elementary School, 832 North Lafayette, South Bend, Indiana to conduct the above referred to Ice Cream Social, on Park Lane, from Lafayette to Main Street, on Friday, May 17, 1996, from 4:00 p.m. until 7:30 p.m.. Therefore, upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the recommendation was approved. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS - ONE (1 D) RUM TYPE WOOD CHIPPER In a memorandum to the Board, Mr. Matthew Chlebowski, Director, Division of Equipment Services, requested permission to advertise for the receipt of bids for the above referred to equipment. Mr. Chlebowski stated that the wood chipper will be for use by the Sewer Department, and funding will be provided by the User Department Capital Fund. Therefore, upon a motion made by Mr. Leszczynski, seconded by Mrs. Manier and carried, the request to advertise for the receipt of bids was approved. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS - NETWORK CABLING In a memorandum to the Board, Mr. Milford Huetsell, PC Specialist, requested permission to advertise for the receipt of bids for the above referred to network cabling. Mr. Huetsell stated that this project will install network cabling for individual LAN systems that will be going into the Police, Fire, Park and County City Buildings (4th, 12th, 13th, and 14th floor). Mr. Huetsell stated that funding for these individual projects will come from the Capital Budget for each respective area. Therefore, upon a motion made by Mr. Leszczynski, seconded by Mrs. Manier and carried, the request to advertise for the receipt of bids was approved. REQUEST REFERRED Upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the following request was referred to the appropriate Bureaus and Departments for recommendation: - REQUEST TO CLOSE STREETS - ETHNIC FESTIVAL In a memorandum to the Board, Ms. Mikki Dobski, Community Affairs, requested permission to hold the 1996 Ethnic Festival on June 28, 29, and 30,1996, in downtown South Bend and in Howard Park, with times and street closings as submitted. APPROVE AND/OR RELEASE CONTRACTOR AND EXCAVATION BONDS Mr. Larry D. Spradlin, Sr., Engineer, Division of Engineering, recommended that the following Contractors and Excavation Bonds be approved as follows: BOND OF CONTRACTOR Gregorio H. Hernandez Almac-Sotebeer, Inc. Robert Watson Approved April 29, 1996 Retroactive to April 22, 1996 Approved April 29, 1996 Retroactive to April 29, 1996 Approved April 29, 1996 Retroactive to April 22, 1996 Mr. Caldwell made a motion that the recommendation be accepted and that the Bonds be approved REGULAR MEETING APRIL 29, 1996 as outlined above. Mrs. Manier seconded the motion which carried. APPROVE CLAIMS Mr. Kevin Horton, City Controller, submitted claims in the amount of $469,494.50, dated April 29, 1996, and recommended approval. Mr. Leszczynski made a motion that the claims be approved and the reports as submitted be filed. Mrs. Manier seconded the motion which carried. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the meeting adjourned at 9:56 a.m. BOARD OF PUBLIC WORKS Z'Vei�v - S aohn E. Leszczynski, Presi ent left L James R. C ld 1, Member e y Pitts Manier, Member TEST: D - Angela . Jacob, erk 1