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HomeMy WebLinkAbout04/08/96 Board of Public Works MinutesREGULAR MEETING APRIL 8. 1996 The regular meeting of the Board of Public Works was convened at 9:35 a.m. on Monday, April 8, 1996, by Board President John E. Leszczynski, with Mr. Leszczynski and Mrs. Jenny Pitts Manier present. Board Member James R. Caldwell and Board Attorney Anne Brunel were not present. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mrs. Manier, seconded by Mr. Leszczynski and carried, the minutes of the regular meeting of the Board held on April 1, 1996, were approved. OPENING OF BIDS - SAMPLE-EWING REDEVELOPMENT AREA SITE CLEARANCE - PHASE II - PACKAGE 2 - PROJECT NO. 96-15-2 This was the date set for receiving and opening of sealed bids for the above referred to project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: SAFETY AND ENVIRONMENTAL RESOURCES, INC. 14009 Jefferson Boulevard Mishawaka, Indiana Bid was signed by Mr. Daniel Wilson, President Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $46,830.00 KLEENCOR DRILLING, INC. 66540 State Road 19 Wakarusa, Indiana 46573 Bid was signed by Ms. Nadine R. Clark, President Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Security submitted BID: $52,500.00 WARNER & SONS. INC. Post Office Box 87 Elkhart, Indiana 46515 Bid was signed by Mr. Jack Warner, President Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $32,570.00 BRADBERRY BROTHERS INC. 20061 West Dice Street South Bend, Indiana Bid was signed by Mr. W.H., Bradberry, President Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $27,005.00 REGULAR MEETING APRIL 8, 1996 Upon a motion made by Mr. Leszczynski, seconded by Mrs. Manier and carried, the above bids were referred to the Division of Engineering for review and recommendation. OPENING OF BIDS - ONE (1) AERIAL LIFT BOOM TRUCK This was the date set for receiving and opening of sealed bids for the above referred to equipment. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: LIFT -ALL. DIVISION OF HYDRA -TECH INC 3020 Commercial Road Fort Wayne, Indiana 46809 Bid was signed by Mr. Jim Barnum, Sales Coordinator Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Ten per cent (10%) Bid Bond was submitted BID: $55,592.00 DUECO. INC. N4 W22610 Bluemound Road Waukesha, Wisconsin 53186 Bid was signed by Mr. Daniel Wilson, President Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Ten per cent (10%) Bid Bond was submitted BID: $50,893.00 MID-AMERICA TRUCK & EQUIPMENT CO INC 7128 Barry Street Rosemont, Illinois Bid was signed by Mr. Frank Hantak Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Ten per cent (10%) Bid Bond was submitted BID: $49,948.00 Upon a motion made by Mrs. Manier, seconded by Mr. Leszczynski and carried, the above bids were referred to the Division of Equipment Services for review and recommendation. OPENING OF BIDS - MISCELLANEOUS GOLF EQUIPMENT - BLACKTHORN GOLF COURSE This was the date set for receiving and opening of sealed bids for the above referred to equipment. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: KENNEY MACHINERY CORP. 8420 Zionsville Road Indianapolis, Indiana 46268 Bid was signed by Mr. John L. Morris Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed REGULAR MEETING APRIL 8. 1996 Ten per cent (10%) Bid Bond was submitted BID: Per Unit Trade -In Total Item I, Toro GR 1000 (8 or 11 Blades) $ 3,532.00 $10,596.00 (3) Item I, Toro GR 1000 (8 or 11 Blades) Trade -In Allowance for two (2) 1993 Jacobsen Mowers $ 3,532.00-$1,200.00 $ 6,996.00 (3) Item II, Toro MP-1100 Dedicated Sprayer $13,890.00 $13,890.00 (1) Item III, NO BID Item IV, Fuerst Harrow, 2-HS4 1-HD8 $ 725.00 $ 725.00 (1) ILLINOIS LAWN EQUIPMENT INC 16450 South 104th Avenue Orland Park, Illinois 60462 Bid was signed by Ms. M. Jill Loutz Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Ten per cent (10%) Bid Bond was submitted BID: Per Unit Trade -In Total Item I, Jacobsen BK 522 $ 3,375.00 $10,125.00 (3) Item II, Smithco Spray Star $16,915.00 $16,915.00 (1) Item III, Jacobsen 60" Flail (66087) $ 4,129.00 $ 4,129.00 (1) Item IV NO BID Upon a motion made by Mrs. Manier, seconded by Mr. Leszczynski and carried, the above bids were referred to the Blackthorn Golf Course for review and recommendation. AWARD BIDS - SALE OF MISCELLANEOUS VEHICLES Mr. Matthew Chlebowski, Director, Division of Equipment Services, advised the Board that on April 1, 1996, bids were received and opened for the sale of miscellaneous equipment. After reviewing those bids, Mr. Chlebowski recommends that the Board award the bids as follows: Vehicle 1982 3 %2 Ton Crew Truck w /Hoist 19.91 5-10 Two Door Blazer 1989 3/4 Ton w/Valve Machine 1990 3/4 Ton w/Equipment Body Highest Bidder Amount Mike Gill Auto Parts $ 3,180.00 Mike Gill Auto Parts $ 2,570.00 Northern Equipment Co. $ 4,852.39 Northern Equipment Co. $ 5,148.29 Therefore, Mrs. Manier made a motion that the recommendation be accepted and the bids be awarded as outlined above. Mr. Leszczynski seconded the motion which carried. AWARD QUOTATION - COLLEGE FOOTBALL HALL OF FAME 1995/1996 EXHIBIT UPGRADE Mr. Bernie Kish, Executive Director, College Football Hall of Fame, advised the Board that on April 1, 1996, quotations were received and opened for the above referred to project. After reviewing those quotations, Mr. Kish recommends that the Board award the contract to Omnicraft International, 512 West Ireland Road, South Bend, Indiana in the amount of $19,953.40. Mr. Kish advised that the funds for this update will come from the Exhibit Upgrade portion of the 1996 College Football Hall of Fame budget. Therefore, Mrs. Manier made a motion that the recommendation be accepted 146 REGULAR MEETING APRIL 8. 1996 and the quotation be awarded as outlined above. Mr. Leszczynski seconded the motion which carried. APPROVE CONSTRUCTION CONTRACT - SAMPLE-EWING REDEVELOPMENT AREA - SITE CLEARANCE PHASE II - STRUCTURE REMOVAL PACKAGE 1 - PROJECT NO 96-15- 1 Mr. Leszczynski advised that in accordance with the bid awarded on March 25, 1996, to LaFree Excavating, Inc., 1251 West Third Street, Osceola, Indiana, in the amount of $19,300.00 for the above referred to project, a Contract in said amount was being submitted for Board approval. Upon a motion made by Mr. Leszczynski, seconded by Mrs. Manier and carried, the Contract was approved and the appropriate Certificate of Insurance, Performance Bond and Labor and Materials Payment Bond as submitted were filed. APPROVAL OF AGREEMENT - ESCROW AGREEMENT - WISSCO IRRIGATION - PROJECT NO. 95-16 Mr. Leszczynski stated that the Board is in receipt of an Escrow Agreement between the City of South Bend, Wissco Irrigation and NBD Bank, South Bend, Indiana, for the irrigation system at Elbel Golf Course. It was noted that the Construction Contract for this project was approved on October 16, 1995. Therefore, upon a motion made by Mr. Leszczynski, seconded by Mrs. Manier and carried, the Agreement was approved and executed. APPROVE COMMUNITY DEVELOPMENT CONTRACTS AND ADDENDUM The following Community Development Contracts and Addendum were presented to the Board for approval: Contract/Addendum Family & Children's Center Amount Extends term to 12/31/96 and update Addendum I (CD94-307) Davis -Bacon wages 4C's Child Care Subsidy $45,000 LaSalle Fillmore Center $10,100 Real Services Guardianship Program $ 8,000 Real Services Older Adult Crime Victim Program $10,000 Police Neighborhood Reclamation Action Patrols $80,000 Police Neighborhood Watch $80,000 Neighborhood Services & Technical Services Corp. $25,000 Planning/Neighborhood Dev. $150,000 Near Northwest Neighborhood $20,000 Develop. Admin. NNN Social/Economic Concerns Initiative $12,500 Youth Service Bureau Runaway $14,500 Shelter Activity Upon a motion made by Mrs. Manier, seconded by Mr. Leszczynski and carried, the above referred to Contracts and Addendum were approved and executed. APPROVE CHANGE ORDER - ORGANIC RESOURCES OFFICE UPGRADE - PROJECT NO 95-71 Mr. Leszczynski advised that Mr. Robert Flores, Division of Environmental Services, has submitted Change Order No. 1, on behalf of Kaser-Spraker Construction, 25487 West State Road 2, South Bend, Indiana, indicating that the Contract amount be increased $1,350.00 for a new Contract sum including this Change Order in the amount of $38,200.00. Upon a motion made by Mrs. Manier, seconded by Mr. Leszczynski and carried, the Change Order was approved. REGULAR MEETING APRIL 8. 1996 APPROVE PROJECT COMPLETION AFFIDAVIT - WATER WORKS RENOVATIONS - PROJECT NO. 94-93 Mr. Leszczynski advised that Mr. Bob Allen, Public Construction Manager, has submitted the Project Completion Affidavit on behalf of Gibson -Lewis, 1001 West I Ith Street, Mishawaka, Indiana, for the above referred to project, indicating a final cost of $194,279.00. Upon a motion made by Mr. Leszczynski, seconded by Mrs. Manier and carried, the Project Completion Affidavit was approved. APPROVE PROJECT COMPLETION AFFIDAVIT - COLLEGE FOOTBALL HALL OF FAME - MUSEUM SERVICES - PROJECT NO 93-09 Mr. Leszczynski advised that Mr. Bob Allen, Project Construction Manager, has submitted the Project Completion Affidavit on behalf of Museum Services, Inc., 1220 S.E. Veitch Street, Gainesville, Florida, for the above referred to project, indicating a final cost of $169,109.70. Upon a motion made by Mrs. Manier, seconded by Mr. Leszczynski and carried, the Project Completion Affidavit was approved. APPROVAL OF RECOMMENDATION - TO CONDUCT MULTIPLE SCLEROSIS SUPER CITIES WALK Mr. Leszczynski stated that favorable recommendations have been received by the Division of Engineering, Park Department, Police Department and the City Attorney's office, in reference to a request as submitted by Ms. Ann Pinnick, National Multiple Sclerosis Society, 615 North Alabama, Indianapolis, Indiana to conduct the above referred to walk, on Sunday, April 14, 1996, on the designated route as submitted. Therefore, upon a motion made by Mr. Leszczynski, seconded by Mrs. Manier and carried, the recommendation was approved. APPROVAL OF RECOMMENDATION - TO CLOSE STREETS - WORLD'S LARGEST GARAGE SALE Mr. Leszczynski stated that favorable recommendations have been received by the Division of Engineering, Park Department, Police Department and the City Attorney's office, in reference to a request as submitted by Ms. Rebecca Jasinski, Community Affairs to close St. Joseph, Wayne, and Michigan Streets, in conjunction with the "World's Largest Garage Sale", to be held on Saturday, June 1, 1996, beginning at 7:00 p.m. on Friday, May 31, 1996, in the Wayne and St. Joseph Street Municipal Parking Garage. Therefore, upon a motion made by Mr. Leszczynski, seconded by Mrs. Manier and carried, the recommendation was approved. APPROVAL OF RECOMMENDATION - TO CONDUCT RIVER PARK DAY PARADE Mr. Leszczynski stated that favorable recommendations have been received by the Division of Engineering, Park Department, Police Department and the City Attorney's office, in reference to a request as submitted by Ms. Angie Jacob, River Park Business Association, to conduct the above referred to parade, on Saturday, June 22, 1996, from 9:00 a.m. until 11:00 a.m., on the designated route as submitted. Therefore, upon a motion made by Mrs. Manier, seconded by Mr. Leszczynski and carried, the recommendation was approved. REQUEST REFERRED Upon a motion made by Mr. Leszczynski, seconded by Mrs. Manier and carried, the following request was referred to the appropriate Bureaus and Departments for recommendation: - TO CONDUCT "TOOTSIE ROLL DRIVE" - KNIGHTS OF COLUMBUS In a letter to the Board, Mr. Martin Moorman, Knights of Columbus, 60155 Ruby Street, South Bend, Indiana, requested permission to conduct their annual "Tootsie Roll Drive", on Friday, May 3, 1996 and Saturday, May 4 and May 11, 1996, at the designated locations as submitted. APPROVE REQUEST TO ADVERTISE FOR RECEIPT OF BIDS - SALE OF ABANDONED VEHICLES Mrs. Kathy Dempsey, Director, Department of Code Enforcement, requested permission to advertise for the sale of approximately eighteen (18) abandoned vehicles, which are being stored at Super Auto Salvage Corporation, 3300 South Main Street, South Bend, Indiana. It was noted that all vehicles REGULAR MEETING APRIL 8. 1996 have been stored more than fifteen (15) days, identification checks had been run for auto theft and the owners and lienholders notified. Upon a motion made by Mr. Leszczynski, seconded by Mrs. Manier and carried, the above request was approved. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS - ONE (11 DEROOTING MACHINE/ONE (1) RUBBER TIRED WHEEL TRACTOR In a memorandum to the Board, Mr. Matthew Chlebowski, Director, Division of Equipment Services, requested permission to advertise for the sale of bids for the above listed miscellaneous equipment. Mr. Chlebowski stated that the funding for this equipment will be provided by the User Department Capital Fund. Therefore, upon a motion made by Mrs. Manier, seconded by Mr. Leszczynski and carried, the request to advertise for the receipt of bids was approved. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS - SAMPLE EWING REDEVELOPMENT AREA - SITE CLEARANCE PHASE II - STRUCTURE REMOVAL PACKAGE 3 - PROJECT NO. 96-15-3 In a memorandum to the Board, Mr. Dan Weisel, Division of Engineering, requested permission to advertise for the receipt of bids for the above referred to project. Mr. Weisel stated that this project will demolish two (2) commercial structures located in the above referenced area. The source of funding for this project is Fund 414, the Sample Ewing TIF Allocation Fund. Therefore, upon a motion made by Mrs. Manier, seconded by Mr. Leszczynski and carried, the request to advertise for the receipt of bids was approved. APPROVE CLAIMS Mr. Kevin Horton, City Controller, submitted claims in the amount of $1,121,606.50, dated April 8, 1996, and recommended approval. Additionally, Mr. Juan Manigault, Executive Director, WDS of Northern Indiana, submitted two (2) lists containing claims in the amount of $183,997.14 and $19,003.68 and recommended approval. Mr. Leszczynski made a motion that the claims be approved and the reports as submitted be filed. Mrs. Manier seconded the motion which carried. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Leszczynski, seconded by Mrs. Manier and carried, the meeting adjourned at 9:50 a.m. BOARD OF PUBLIC WORKS �John E. Leszczynski, e ident Jenny Pitts Lanier, Member d`TEST: �i Angela I Jacob, Clet