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HomeMy WebLinkAbout04/01/96 Board of Public Works MinutesREGULAR MEETING APRIL 1. 1996 The regular meeting of the Board of Public Works was convened at 9:35 a.m. on Monday, April 1, 1996, by Board President John E. Leszczynski, with Mr. Leszczynski, Mr. James R. Caldwell and Mrs. Jenny Pitts Manier present. Also present was Board Attorney Anne Bruneel. AGENDA ITEM ADDED Upon a motion made by Mrs. Manier, seconded by Mr. Leszczynski and carried, an Agenda item for a Non -Competition Agreement was added to the Agenda. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mrs. Manier, seconded by Mr. Leszczynski and carried, the minutes of the regular meeting of the Board held on March 25, 1996, were approved. PUBLIC HEARING - TAXI DRIVER'S LICENSE APPEAL Mr. Leszczynski advised that this was the date set for the Board's Public Hearing concerning a taxi driver's license appeal for Mr. Scott Kelley, 510 East Colfax Avenue, South Bend, Indiana. Mr. Chuck Leone, Attorney at Law, was present to conduct the appeal. Ms. Ann Carol Simons, Assistant City Attorney, was present, representing the City Controller's office in the public hearing. Mr. Leone stated that this public hearing was for an appeal for a taxi cab driver's license, which was denied by the City Controller's Office. Ms. Simons stated that the reasons for the denial are safety concerns. The Police Department, pursuant to Municipal Code 4-61, examined Mr. Kelley's driving record and criminal history. Lt. Norval Williams, South Bend Police Department, was present, and stated that he preformed an investigation of Mr. Kelly's driving record, which found speeding and ignoring traffic signal violations. In addition, his driver's license was suspended on seven (7) occasions between June 1989 and August 1995 for failure to pay fines and failure to appear in court. In addition to the driving record, Lt. Williams took into consideration Mr. Kelley's criminal record, which includes five (5) arrests between May 1989 and February 1996, and one (1) conviction for rape in 1989. All of the above information, considered together, indicates that Mr. Kelley would be a risk to the public of South Bend. Ms. Simons also indicated that Mr. Kelley has been driving a cab, but has no cab driver's license. Mr. Kelley was present, and indicated that he has been undergoing counseling, and has had no tickets in the past year. Additionally, he stated that if his license were denied, it would be financially difficult for him, as this is his sole source of income. When asked by Ms. Simons, Mr. Kelley indicated that he has been driving for Courtesy Cab, and before that, Yellow Cab Company. Ms. Carol Heilman, Courtesy Cab, 3918 South Michigan, South Bend, Indiana, was present, and indicated that she has had no complaints concerning Mr. Kelley. He has been driving for six (6) years, and there has not been a problem. She stated that he owns his own cab, and suggested the possibility of a probationary license. When asked by Ms. Simons, Ms. Heilman indicated that she was aware that he did not have a license since 1989. There being no one else present wishing to address the Board concerning this matter, the Public Hearing was closed. Based on the testimony heard today, Mr. Caldwell made a motion that the appeal be denied. Mr. Leszczynski seconded the motion which carried. OPENING OF BIDS - 1996 STREET MATERIALS This was the date set for receiving and opening of sealed bids for the above referred to materials. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: 1-28 REGULAR MEETING ST. JOSEPH MATERIALS, INC. 60669 Orange Road South Bend, Indiana 46614 APRIL 1. 1996 Bid was signed by Mr. Michael Vasta, Sales Manager Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed , Ten per cent (10%) Bid Bond was submitted I: p No. Item Quantijy Unit Price Amount 10 Course Agg. No. 73- Gravel 5,000 Ton $ 4.91 $24,550 11 Course Agg. No. 53 - Gravel 5,000 Ton $ 4.91 $24,550 12 Fine Agg. No. 23, Sand 1,500 Ton $ 3.80 $ 5,700 13 Fine Agg. No. 24, Sand 1,500 Ton $ 3.80 $ 5,700 14 Course Agg. No. 9 Mixture 1,000 Ton $ 6.95 $ 6,950 TOTAL $67,450 THE LEVY COMPANY, INC. Post Office Box 540 Portage, Indiana 46368 Bid was signed by Mr. Michael Vasta, Sales Manager Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Ten per cent (10%) Bid Bond was submitted . BID: No. Item Qumti Unit Price Amount 7 Coarse Agg. No. 73 Stone or Slag 5,000 Ton $ 8.09 $ 40,450 8 Course Agg. No. 53 Stone or Slag 5,000 Ton $ 8.04 $ 40,200 9 Mineral Agg. No. 2 Stone or Slag 3,000 Ton $ 7.69 $ 23,070 TOTAL $103,720 NIBLOCK EXCAVATING, INC. Post Office Box 211 Bristol, Indiana 46507 Bid was signed by Mr. Gary Niblock, President Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Ten per cent (10%) Bid Bond was submitted BID: No. Item QuaRIAY Unit Price Amount ** Bituminous Patch Material 500 Ton $58.00 $34,800 ROSE FUELS & MATERIALS, INC. 513 East Madison South Bend, Indiana 46617 TOTAL $34,800 P� F1 F E REGULAR MEETING Bid was signed by Mr. R. Boyd Harwood, President Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Ten per cent (10%) Bid Security was submitted BID: No. Item Quantijy Unit Price 15 Portland Cement, 47 lb. 3,000 Bags $ 3.40 16 Portland Cement, 94 lb. 1,500 Bags $ 5.70 17 Quick Setting Cement, 50 lb. 200 Bags $11.30 TOTAL KOCH MATERIALS COMPANY 1510 Clover Road Mishawaka, Indiana 46545 Bid was signed by Mr. John Baumgartner, Sales Manager Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Ten per cent (10%) Bid Bond was submitted BID: No. Item Quanti1y Unit Price 2 Bituminous Material, Tack 200 Ton $ 165.00 3 Bituminous Material, Dust Palative 20,000 Gal. $ .47 4 Polymer Bond, Asph. Emulsions 50,000 Gal. $ .83 5 Polymer Modified Asph. Cement 20,000 Gal. $ .93 6 Polymer Modified Asph. Cement 40,000 Gal. $ .95 TOTAL MISHAWAKA ASPHALT, INC. 727 South Beiger Mishawaka, Indiana 46544 Bid was signed by Mr. Ross Csaszar, Sales Director Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Ten per cent (10%) Bid Bond was submitted APRIL 1, 1996 Amount $10,200 $ 8,550 $ 2,260 $21,010 Amount $ 33,000 $ 9,400 $ 41,500 $ 18,800 $ 38,000 $140,700 BID: No. Item Quant4 Unit Price Amount 1 a HAC Surface No. 11 2,000 Ton $22.85 $ 45,700 lb HAC Surface No. 11 HV 1,000 Ton $32.50 $ 32.500 lc HAC Surface No. 9 1,000 Ton $21.75 $ 21,750 Id HAC Surface No. 9 Slag 1,000 Ton $22.50 $ 22,500 le HAC Surface No. 11 Slag 20,000 Ton $23.00 $460,000 if HAC Surface No. 11 Slag 10,000 Ton $33.75 $337,500 lg HAC Binder No. 8 Or 9 3,000 Ton $19.65 $ 58,950 lh HAC Binder No. 11, MV 8,000 Ton $18.00 $144,000 li HAC Base No. 5D, MV 5,000 Ton $17.85 $ 89,250 lj Bituminous Patch, WS 600 Ton $26.75 $ 16,050 lk Bituminous Patch, AE300S 600 Ton $25.00 $ 21,000 TOTAL $1,2491200 -o REGULAR MEETING APRIL 1. 1996 VULCAN MATERIALS COMPANY 1050 South River Road Lafayette, Indiana 47906 Bid was signed by Mr. Michael Boyda, Sales Representative Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Ten per cent (10%) Bid Bond was submitted BID: No. Item Quantijy Unit Price Amount 12 Fine Agg. No. 23, Sand 1,500 Ton $ 4.35 $ 6,525 13 Fine Agg. No. 24, Sand 1,500 Ton $ 4.35 $6,525 TOTAL $13,050 RIETH RILEY CONSTRUCTION CO.. INC. Post Office Box 1775 South Bend, Indiana 46634 Bid was signed by Mr. Eugene Yarkie Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Ten per cent (10%) Bid Bond was submitted BID: No. Item Quanti1y Unit Price Amount 1 a HAC Surface No. 11 2,000 Ton $19.90 $ 39,800 lb HAC Surface No. 11 HV 1,000 Ton $27.25 $ 27,250 lc HAC Surface No. 9 1,000 Ton $19.75 $ 19,750 Id HAC Surface No. 9 Slag 1,000 Ton $20.25 $ 20,250 le HAC Surface No. 11 Slag 20,000 Ton $20.20 $404,000 if HAC Surface No. 11 Slag 10,000 Ton $27.45 $274,500 lg HAC Binder No. 8 Or 9 3,000 Ton $18.25 $ 54,750 lh HAC Binder No. 11, MV 8,000 Ton $18.95 $151,600 li HAC Base No. 51), MV 5,000 Ton $18.25 $ 91,250 1 j Bituminous Patch, WS 600 Ton $28.65 $ 17,190 lk Bituminous Patch, AE300S 600 Ton $33.95 $ 20,370 TOTAL $1,120,710 WALSH & KELLY. INC. 24358 State Road 23 South Bend, Indiana 46614 Bid was signed by Mr. James R. Walsh, Sales Manger Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Ten per cent (10%) Bid Bond was submitted o No. Item Quantb Unit Price Amount la HAC Surface No. 11 2,000 Ton $22.50 $ 45,000 lb HAC Surface No. 11 HV 1,000 Ton $29.00 $ 29,000 lc HAC Surface No. 9 1,000 Ton $22.50 $ 22,500 REGULAR MEETING APRIL 1. 1996 No. Item Quantijy Unit Price Amount ld HAC Surface No. 9 Slag 1,000 Ton $22.25 $ 22,250 le Hac Surface No. 11 Slag 20,000 Ton $22.65 $453,000 if HAC Surface No. 11 Slag 10,000 Ton $29.50 $295,000 lg HAC Binder No. 8 Or 9 3,000 Ton $21.50 $ 64,500 lh HAC Binder No. 11, MV 8,000 Ton $22.00 $176,000 li HAC Base No. 5D, MV 5,000 Ton $21.25 $106,250 lj Bituminous Patch, WS 600 Ton $27.75 $ 16,650 lk Bituminous Patch, AE300S 600 Ton $33.90 $ 20,340 TOTAL $1,250,490 KOCH MINERALS COMPANY One North Buchanon Street Gary, Indiana 46402 Bid was signed by Mr. E. B. Warda, General Manager Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Ten per cent (10%) Bid Bond was submitted Lotus No. Item Qu=AY Unit Price Amount 7 Course Agg. No. 73 5,000 Ton $ 8.10 $ 40,500 8 Course Agg. No. 53 5,000 Ton $ 8.05 $ 40,250 9 Mineral Agg. No. 2 3,000 Ton $ 7.75 $ 23,250 TOTAL $104,000 Upon a motion made by Mr. Leszczynski, seconded by Mrs. Manier and carried, the above bids were referred to the Street Department for review and recommendation. OPENING OF BIDS - ONE (1) COMPACT PICK-UP TRUCKIONE (1) MINI CARGO VAN This was the date set for receiving and opening of sealed bids for the above referred to vehicles. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: JORDAN MOTORS, INC. 609 East Jefferson Mishawaka, Indiana 46545 Bid was signed by Ms. Peggy Tuttle Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Ten per cent (10%) Bid Bond was submitted BID: One (1) Pick up Truck 1996 Ford F150 R/C $13,050.00 One (1) Mini Cargo Van 1996 Ford Aerostar $15,800.00 TOTAL $28,850.00 REGULAR MEETING GATES CHEVY WORKS 401 South Lafayette South Bend, Indiana 46634 Bid was signed by Mr. Dave Holland, Fleet Manager Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Ten per cent (10%) Bid Bond was submitted e One (1) 1996 Chevrolet Compact S-10 One (1) 1996 Chevrolet Astro Mini Cargo $12,635.00 $17,396.00 APRIL 1, 1996 Upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the above bids were referred to the Division of Equipment Services for review and recommendation. OPENING OF BIDS - SALE OF MISCELLANEOUS EQUIPMENT This was the date set for receiving and opening of sealed bids for the sale of miscellaneous equipment. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: BILL COWAN 27865 Inwood Road North Liberty, Indiana 46554 . M 1991 Chevrolet S 10 2-Door Blazer $2,500.00 1989 Chevrolet 3/4 Ton $2,500.00 1990 Chevrolet 3/4 Ton $2,500.00 NORTHERN EQUIPMENT CO.. INC. 16465 West Lincoln Highway Plymouth, Indiana 46563 . 8 1989 Chevrolet 3/4 Ton $4,852.39 1990 Chevrolet 3/4 Ton $5,148.29 JASON A. MACHOWIAK 24765 Westlea Drive South Bend, Indiana 46619 :I 1990 Chevrolet 3/4 Ton $4,401.01 CHICAGO MOTORS, INC. 2553 West Chicago Avenue Chicago, Illinois 60622 I: � 1 E 133 L REGULAR MEETING 1991 Chevrolet 510-2 Door Blazer $1,988.00 KOWALSKI AUTO PARTS CITY 25958 Western Avenue South Bend, Indiana 46619 BID: 1991 Chevrolet 5-10 2-Door Blazer $ 750.00 1990 Chevrolet 3/4 Ton $1,855.00 GREG ETTL Post Office Box 545 South Bend, Indiana 46628 no 1991 5-10 Blazer $1,250.00 1990 3/4 Ton Chevrolet $ 650.00 WILLIAM COAR 1507 South Taylor South Bend, Indiana 46613 1982 Ford 3 %2 Ton $1,055.00 1991 Chevrolet S10 $1,595.00 1989 Chevrolet 3/4 Ton $2,505.00 1990 Chevrolet 3/4 Ton $2,900.00 MIKE GILL AUTO & TRUCK PARTS, INC 1806 West Winona Avenue Warsaw, Indiana 46580 o 1982 Ford 3 %2 Ton $3,180.00 1991 Chevrolet 5-10 $2,570.00 1989 Chevrolet 3/4 Ton $3,580.00 1990 Chevrolet 3/4 Ton $4,170.00 JEFF VANBELLE 27161 Curtis Drive Edwardsburg, Michigan 49112 BID: 1991 Chevrolet 5-10 $1,800.00 1989 Chevrolet 3/4 Ton $2,800.00 1990 Chevrolet 3/4 Ton $3,950.00 APRIL 1, 1996 REGULAR MEETING JERRY HARDMAN 227 Village Way South Bend, Indiana 46619 R-I 1982 Ford 3 1/2 Ton $ 400.00 1991 Chevrolet S-10 $1,550.00 1989 Chevrolet 3/4 Ton $ 800.00 1990 Chevrolet 3/4 Ton $ 800.00 MICHIANA REBUILDERS, INC. 412 East Sample South Bend, Indiana 46601 1982 Ford 3 %2 Ton $2,250.00 APRIL 1; 1996 Upon a motion made by Mrs. Manier, seconded by Mr. Leszczynski and carried, the above bids were referred to the Division of Equipment Services for review and recommendation. OPENING OF QUOTATIONS - COLLEGE FOOTBALL HALL OF FAME-1995-1996 EXHIBIT UPGRADE Mr. Leszczynski advised that this was the date set for the receiving and opening of sealed Quotations for the above referred to items. The following Quotations were opened and read: PHOENIX PRESENTATIONS. INC. 9345 Princeton, Glendale Road Hamilton, Ohio 45011 Quotation was submitted by Mr. David Diedrichs QUOTATION: $33,946.00 OMNI CRAFT INTERNATIONAL 512 West Ireland Road South Bend, Indiana 46614 Quotation was submitted by Mr. Joseph Schreiber QUOTATION: $19,953.40 EXHIBIT CONCEPTS, INC. 700 Crossroads Court Vandalia, Ohio 45377 Quotation was submitted by Exhibit Concepts QUOTATION: $63,497.00 Upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the above Quotations were referred to the College Football Hall of Fame for review and recommendation. AWARD BID - HVAC UPGRADE - ADMINISTRATION BUILDING - WWTP - PROJECT NO. 94-19 Mr. Carl P. Littrell, Director, Division of Engineering, advised the Board that on March 25, 1996, E 30 1 REGULAR MEETING APRIL 1. 1996 bids were received and opened for the above referred to project. After reviewing those bids, Mr. Littrell recommends that the Board award the contract to Herrman & Goetz, Inc., 225 South Lafayette Street, South Bend, Indiana in the amount of $130,385.00. Funds to cover the cost of this project are encumbered from the Wastewater Capital funds. Mr. Leszczynski made a motion that the recommendation be accepted and the bid be awarded as outlined above. Mr. Caldwell seconded the motion which carried. AWARD BID - PAINT Mr. George Zana, Purchasing Manager, Division of Equipment Services, advised the Board that on March 25, 1996, bids were received and opened for paint. Each City department will be responsible for purchasing the products they require, and will issue purchase orders that designate the source of funds. After reviewing those bids, Mr. Zana recommends that the Board award the bids as follows: ROLLIE WILLIAMS PAINT SPOT 327 South Michigan Street South Bend, Indiana 46601 1.0 600 Mineral Spirits 4-MIN-F $ 7.99 5.1 10 Exterior 7-101-1 A $19.94 5.2 10 Exterior Paint 7-101-147A $18.94 M.A.B. PAINTS 1427 North Ironwood South Bend, Indiana 46635 8.0 40 Exterior 074165 $10.92 10.0 30 Interior Polyurethane for concrete and cement floors 086895 $ 8.18 11.0 100 Interior/Exterior Gloss Alkyd Enamel Metal paint for wood and metal 074165 $10.92 12.0 40 Interior/Exterior Alkyd Enamel Metal Paint MACHINE QUALITY 025185 $11.38 THE GLIDDEN COMPANY/ICI 4111 Grape Road Mishawaka, Indiana 46545 2.0 75 Exterior/Interior 3800 $ 8.87 Acrylic Latex Porch & Deck Enamel 3.1 60 Exterior 6500 $10.47 3.2 50 Exterior Acrylic Latex, Semi -gloss UH4900 $10.98 3.3 75 Exterior Acrylic Latex Gloss 6600 $11.29 4.0 80 Exterior Latex Primer UH790 $ 9.37 6.0 50 Exterior Solid Color Oil Stain 9700 $ 9.28 7.1 50 Interior Acrylic Vinyl Latex - Gloss Enamel UH1000 $13.16 7.2 150 Interior Acrylic Vinyl Latex, Semi -gloss Enamel UH6300 $ 8.82 7.3 30 Interior Acrylic Vinyl Latex, Flat Enamel UH7700 $ 6.35 9.0 50 Interior Clear Gloss Urethane for Wood and Floors 81 $ 8.90 13.0 4500 Exterior Traffic Paint Chlorinated Rubber 22687 $ 6.93 Therefore, Mrs. Manier made a motion that the recommendation be accepted and the bids be awarded as outlined above. Mr. Caldwell seconded the motion which carried. REGULAR MEETING APRIL 1. 1996 AWARD BID - ONE (1) 20 YARD REFUSE PACKER Mr. Matthew Chlebowski, Director, Division of Equipment Services, advised the Board that on March 25, 1996, bids were received and opened for the refuse packer. After reviewing those bids, Mr. Chlebowski recommends that the Board award the bid to Best Equipment Company, Inc., 2804 North Catherwood Avenue, Indianapolis, Indiana in the amount of $103,704.00. Mr. Chlebowski stated that this was the lowest bid received, and was the alternate bid, consisting of (1) 1997 WX64 WhiteNolvo with Leach 2R11. Further, funding for this vehicle will come from the Environmental Services Capital Budget. Therefore, Mrs. Manier made a motion that the recommendation be accepted and the bid be awarded as outlined above. Mr. Caldwell seconded the motion which carried. APPROVE PROJECT COMPLETION AFFIDAVIT - COLLEGE FOOTBALL HALL OF FAME - DYE PLUMBING - PROJECT NO. 93-09 Mr. Leszczynski advised that Mr. Bob Allen, Public Construction Manager, has submitted the Project Completion Affidavit on behalf of Dye Plumbing, Post Office Box 1729, LaPorte, Indiana, for the above referred to project, indicating a final cost of $687,901.83. Upon a motion made by Mr. Leszczynski, seconded by Mrs. Manier and carried, the Project Completion Affidavit was approved. APPROVE PROJECT COMPLETION AFFIDAVIT - CREEKWOOD VILLAS SUBDIVISION - PROJECT NO. 89-15 Mr. Leszczynski advised that Mr. Jeff Boss, Division of Engineering, has submitted the Project Completion Affidavit on behalf of Miller Builders, South Bend, Indiana, for the above referred to project. Mr. Leszczynski stated that the Project Completion Affidavit was for the completion of sewer, water, storm drains and roads for the subdivision. Upon a motion made by Mr. Leszczynski, seconded by Mr. Caldwell and carried, the Project Completion Affidavit was approved. APPROVE CHANGE ORDER NO. 1 (FINAL) AND PROJECT COMPLETION AFFIDAVIT - S.E. REDEVELOPMENT AREA SITE CLEARANCE - PHASE II - PROJECT NO. 95-81 Mr. Leszczynski advised that Mr. Bob Allen, Public Construction Manager has submitted Change Order No. 1 (Final) on behalf of Advanced Environmental Systems, 15214 Tonkel Road at Hosler Road, Leo, Indiana, indicating that the contract amount be increased by $5,693.50 for a new contract sum including this Change Order in the amount of $18,009.50. It was noted that Advanced Environmental Systems was awarded the asbestos removal package, while Warner and Sons was awarded the demolition portion. One house, 601 Ohio, was included in the demolition portion but not in the asbestos portion. At the time the bid was let, people were still residing at 601 Ohio. This structure, therefore, could not be inspected to determine the extent of asbestos contamination without endangering the health of the occupants. After the bid was awarded, the house was vacated. At that time it was discovered that all of the siding on the house was asbestos. At the same time, the demolition was put on the "fast track," due to rodent infestation. While it may have been reasonable to assume there was at least some asbestos, it was unforeseeable that the extent of the contamination would be so great, particularly given the minimal levels of asbestos found in surrounding properties. The exact levels of contamination could not be determined without endangering the occupants of the home. There is no change in the intent of this entire bid package, namely, the abatement of asbestos and subsequent demolition of nine homes in the Southeast Redevelopment Area. This change order contemplates only the completion of that original task. The contractor will be paid for the additional work in the same unit prices as shown in the original contract. It was more efficient to proceed with this work with a change order to the contract as opposed to seeking additional bids. Additionally submitted was the Project Completion Affidavit indicating this new final cost. Upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, Change Order No. 1 (Final) and the Project Completion Affidavit were approved. APPROVAL OF AGREEMENT - ENGINEERING SERVICES - SOUTHFIELD LIFT STATION - PROJECT NO. 96-24 Mr. Leszczynski stated that the Board is in receipt of an Agreement between the City of South Bend and The Troyer Group, Inc., 415 Lincolnway East, Mishawaka, Indiana, for professional engineering services for the construction of a sanitary sewer pumping station in Southfield, approximately 900 feet east of Miami Highway and 2,200 feet south of Kern Road, and a force main from the pumping 1 1 1 nom 1 1 REGULAR MEETING APRIL 1. 1996 station to an existing sanitary sewer in Cedar Trail. Further, funds to cover this work are available from Wastewater Treatment Plant revenues. Mr. Leszczynski noted that the Agreement is in the amount of $6,675.00. Therefore, upon a motion made by Mr. Leszczynski, seconded by Mrs. Manier and carried, the Agreement was approved and executed. APPROVAL OF AGREEMENT - COMMUNITY GARDEN PROGRAM Mr. Leszczynski stated that the Board is in receipt of an Agreement between the City of South Bend and Mr. Daniel Stoitzfus, Southeast Side Youth Gardening, 409 East Broadway, South Bend, Indiana, for use of City -owned lots located at 234 East Pennsylvania, 238 East Pennsylvania, 242 East Pennsylvania, 302 E. Pennsylvania, and 601 East Pennsylvania for a community gardening project. Therefore, upon a motion made by Mrs. Manier, seconded by Mr. Caldwell and carried, the Agreement was approved and executed. APPROVAL OF AGREEMENT - LIMITED NON -COMPETITION AGREEMENT - REDEVELOPMENT COMMISSION REDEVELOPMENT AUTHORITY AND MANAGEMENT CONSORTIUM. INC. Mr. Leszczynski stated that the Board is in receipt of an Agreement between the City of South Bend and the South Bend Redevelopment Authority, the South Bend Redevelopment Commission and Management Consortium, Inc., 680 North Lakeshore Drive, Chicago, Illinois. Subject to the provision of the Agreement, the City shall not enter into any agreement of any kind to sell, lease or transfer or make available real estate owned by the City within the Airport 2010 Economic Development Area, commencing on February 28, 1996, as defined in the Agreement, and terminating five (5) years after the completion of the Hotel Project, but not later than September 30, 2003. Mr. Leszczynski noted that this Agreement is in the amount of One Dollar ($1.00). Therefore, upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the Agreement was approved and executed. APPROVE LICENSE APPLICATION - SECOND HAND DEALER Mr. Leszczynski stated that the following secondhand dealers license application has been received: NAME: BY: ADDRESS: FOR THE PURPOSE OF SELLING: P&K Furniture Karen K. Raymond 1301 East Calvert Used furniture and household items Mr. Leszczynski further advised that favorable recommendations have been received from the Bureau of Traffic and Lighting, Department of Code Enforcement, Police Department and Fire Department concerning the above application. Upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the above license application was approved and referred to the Deputy Controller's Office for issuance of a license. APPROVAL OF REQUEST TO REJECT QUOTATIONS - BUILDING REHABILITATION -105 SOUTH OLIVE - PROJECT NO. 96-13 In a memorandum to the Board, Ms. Kathy Dempsey, Director, Department of Code Enforcement, requested that the Board reject all quotations for the above referred to project, which were opened by the Board on March 25, 1996. Ms. Dempsey stated that the quotations exceeded the Engineer's estimate. Therefore, upon a motion made by Mr. Leszczynski, seconded by Mr. Caldwell and carried, the quotations were rejected. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS - BUILDING REHABILITATION - 105 SOUTH OLIVE - PROJECT NO 96-13 In a memorandum to the Board, Ms. Kathy Dempsey, Director, Department of Code Enforcement, requested permission to advertise for the receipt of bids for the above referred to project. Ms. Dempsey stated that this project will include concrete placement, framing, roofing, finishing, electrical and mechanical work. Therefore, upon a motion made by Mr. Caldwell, seconded by Mr. Leszczynski and carried, the request to advertise for the receipt of bids was approved. REGULAR MEETING APRIL 1 1996 APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS - JANITORIAL SUPPLIES In a memorandum to the Board, Mr. George Zana, Purchasing Manager, Division of Equipment Services, requested permission to advertise for the receipt of bids for the above referred to items. Mr. Zana stated that funds for this will come from each department, upon ordering the goods from Equipment Services. Therefore, upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the request to advertise for the receipt of bids was approved. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS - CHLORINE/SULFUR DIOXIDE - WASTEWATER TREATMENT PLANT In a memorandum to the Board, Mr. Robert Toppel, Process Specialist, Division of Environmental Services, requested permission to advertise for the receipt of bids for the above referred to items. Therefore, upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the request to advertise for the receipt of bids was approved. REQUEST REFERRED Upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the following request was referred to the appropriate Bureaus and Departments for recommendation: - TO CONDUCT CHET WAGGONER LITTLE LEAGUE PARADE In a letter to the Board, Mr. Chad Miller, 22129 Pine Hollow Lane, South Bend, Indiana, requested permission to conduct the Chet Waggoner Little League Parade, on Saturday, May 4, 1996, beginning at 9:00 a.m., on the designated route as attached. ADOPT RESOLUTIONS NO. 23-1996, 24-1996,25-1996 and 26-1996 Upon a motion made by Mr. Caldwell, seconded by Mr. Leszczynski and carried, the following Resolutions were adopted by the Board of Public Works: RESOLUTION NO. 23-1996 WHEREAS, I.C. 36-9-6-1 gives the Board of Public Works of the City of South Bend the right and duty to have custody of, control of, use of, and dispose of in accordance with Indiana statutes, all real and personal property owned by the City of South Bend; and WHEREAS, the Common Council of the City of South Bend passed as amended on January 11, 1988, Ordinance No. 7847-88 which mandates the Board of Public Works of the City of South Bend to determine that the sidearm of a police officer who retires in good standing is surplus property and no longer useful to the City of South Bend; and WHEREAS, SERGEANT GEORGE DONALD HAYWOOD has retired from the South Bend Police Department after twenty-one (21) years of service and the Board of Public Safety of the City of South Bend has determined that he has retired in good standing; and WHEREAS, I.C. 36-1-11-6 permits and establishes procedure for disposal of personal property which is no longer needed by the City and which is unfit for the purpose for which it was intended; NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend that sidearm Serial No. AD19145, a .40 caliber Sig -Sauer sidearm, is no longer needed by the City and is unfit for the purpose for which it was intended and has an estimated fair market value of less than Five Hundred Dollars ($500.00). BE IT FURTHER RESOLVED that said property be disposed of and removed from the City inventory. ADOPTED this 1 st day of April, 1996. 1 1 C 1 L] REGULAR MEETING ATTEST: s/Angela K. Jacob, Clerk APRIL 1. 1996 BOARD OF PUBLIC WORKS s/John E. Leszczynski, President s/James R. Caldwell, Member RESOLUTION NO. 24-1996 WHEREAS, I.C. 36-9-6-1 gives the Board of Public Works of the City of South Bend the right and duty to have custody of, control of, use of, and dispose of in accordance with Indiana statutes, all real and personal property owned by the City of South Bend; and WHEREAS, the Common Council of the City of South Bend passed as amended on January 11, 1988, Ordinance No. 7847-88 which mandates the Board of Public Works of the City of South Bend to determine that the sidearm of a police officer who retires in good standing is surplus property and no longer useful to the City of South Bend; and WHEREAS, SERGEANT WILLIAM B. HAYES has retired from the South Bend Police Department after twenty-seven (27) years of service and the Board of Public Safety of the City of South Bend has determined that he has retired in good standing; and WHEREAS, I.C. 36-1-11-6 permits and establishes procedure for disposal of personal property which is no longer needed by the City and which is unfit for the purpose for which it was intended; NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend that sidearm Serial No. AD19877, a .40 caliber Sig -Sauer sidearm, is no longer needed by the City and is unfit for the purpose for which it was intended and has an estimated fair market value of less than Five Hundred Dollars ($500.00). BE IT FURTHER RESOLVED that said property be disposed of and removed from the City inventory. ADOPTED this 1 st day of April, 1996. ATTEST: s/Angela K. Jacob, Clerk BOARD OF PUBLIC WORKS s/John E. Leszczynski, President s/James R. Caldwell, Member REGULAR MEETING RESOLUTION NO. 25-1996 APRIL 1. 1996 WHEREAS, I.C. 36-9-6-1 gives the Board of Public Works of the City of South Bend the right and duty to have custody of, control of, use of, and dispose of in accordance with Indiana statutes, all real and personal property owned by the City of South Bend; and WHEREAS, the Common Council of the City of South Bend passed as amended on January 11, 1988, Ordinance No. 7847-88 which mandates the Board of Public Works of the City of South Bend to determine that the sidearm of a police officer who retires in good standing is surplus property and no longer useful to the City of South Bend; and WHEREAS, CORPORAL RONALD W. KARCH has retired from the South Bend Police Department after twenty-seven (27) years of service and the Board of Public Safety of the City of South Bend has determined that he has retired in good standing; and WHEREAS, I.C. 36-1-11-6 permits and establishes procedure for disposal of personal property which is no longer needed by the City and which is unfit for the purpose for which it was intended; NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend that sidearm Serial No. AD19828, a .40 caliber Sig -Sauer sidearm, is no longer needed by the City and is unfit for the purpose for which it was intended and has an estimated fair market value of less than Five Hundred Dollars ($500.00). BE IT FURTHER RESOLVED that said property be disposed of and removed from the City inventory. ADOPTED this 1 st day of April, 1996. BOARD OF PUBLIC WORKS s/John E. Leszczynski, President s/James R. Caldwell, Member ATTEST: s/Angela K. Jacob, Clerk 1 1 REGULAR MEETING APRIL 1. 1996 RESOLUTION NO.26-1996 WHEREAS, I.C. 36-9-6-1 gives the Board of Public Works of the City of South Bend the right and duty to have custody of, control of, use of, and dispose of in accordance with Indiana statutes, all real and personal property owned by the City of South Bend; and WHEREAS, the Common Council of the City of South Bend passed as amended on January 11, 1988, Ordinance No. 7847-88 which mandates the Board of Public Works of the City of South Bend to determine that the sidearm of a police officer who retires in good standing is surplus property and no longer useful to the City of South Bend; and WHEREAS, SERGEANT MICHAEL J. MCGANN has retired from the South Bend Police Department after twenty (20) years of service and the Board of Public Safety of the City of South Bend has determined that he has retired in good standing; and WHEREAS, I.C. 36-1-11-6 permits and establishes procedure for disposal of personal property which is no longer needed by the City and which is unfit for the purpose for which it was intended; NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend that sidearm Serial No. AD19896, a .40 caliber Sig -Sauer sidearm, is no longer needed by the City and is unfit for the purpose for which it was intended and has an estimated fair market value of less than Five Hundred Dollars ($500.00). BE IT FURTHER RESOLVED that said property be disposed of and removed from the City inventory. ADOPTED this 1 st day of April, 1996. BOARD OF PUBLIC WORKS s/John E. Leszczynski, President s/James R. Caldwell, Member ATTEST: s/Angela K. Jacob, Clerk APPROVE TRAFFIC CONTROL DEVICES Upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the following three (3) traffic control devices were approved: INSTALLATION OF: Handicap Sign LOCATION: 1720 South Scott REMARKS: Mr. Willie Prince has met all requirements INSTALLATION OF: Traffic Signals LOCATION: Ardmore Trail and NICTD Railroad crossing west of Bendix REMARKS: All red phase for traffic pre-emption will improve traffic control for west bound automobiles INSTALLATION OF: Handicap Sign LOCATION: 1729 North Huey REMARKS: Mr. Wallace Mitchell has met all requirements Im REGULAR MEETING APRIL 1, 1996 APPROVAL OF CONTRACTORIEXCAVATION BONDS Mr. Larry D. Spradlin, Sr., Engineer, Division of Engineering, recommended that the following Contractor and Excavation Bonds be approved as follows: BOND OF CONTRACTOR Greg Johnson EXCAVATION BONDS Greg Johnson Approved April 1, 1996 Approved April 1, 1996 Mr. Leszczynski made a motion that the recommendation be accepted and that the Bonds be approved as outlined above. Mrs. Manier seconded the motion which carried. FILING OF CERTIFICATE OF INSURANCE Upon a motion made by Mr. Leszczynski, seconded by Mr. Caldwell and carried, the following Certificate of Insurance was accepted for filing: Hayes Boiler & Mechanical, Inc. 2160 N. Ashland Avenue Chicago, Illinois 60614 APPROVE CLAIMS Mr. Kevin Horton, City Controller, submitted claims in the amount of $878,712.62 and recommended approval. Mr. Leszczynski made a motion that the claims be approved and the reports as submitted be filed. Mrs. Manier seconded the motion which carried. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Caldwell, seconded by Mr. Leszczynski and carried, the meeting adjourned at 10:20 a.m. ATTEST: Angela . Jacob, Clerk BOARD OF PUBLIC WORKS 5hn E. Leszczynski, e 1dent James R. Caldwell, Member S �C"� )nny Pitts anier, Member 1 n 1