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Home My WebLink About03/18/96 Board of Public Works Minutesch 5 REGULAR MEETING MARCH 18,199 The regular meeting of the Board of Public Works was convened at 9:36 a.m. on Monday, March 18, 1996, by Board President John E. Leszczynski, with Mr. Leszczynski, Mr. James R. Caldwell and Mrs. Jenny Pitts Manier present. Also present was Board Attorney Anne Bruneel. AGENDA ITEM STRICKEN/AGENDA ITEM ADDED Upon a motion made by Mrs. Manier, seconded by Mr. Caldwell and carried, the Agenda item for an Alley Vacation Recommendation was stricken, and a Contract was added. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the minutes of the regular meeting of the Board held on March 11, 1996, were approved. OPENING OF BIDS - SAMPLE EWING REDEVELOPMENT AREA - SITE CLEARANCE PHASE II - STRUCTURE_ REMOVAL. PACKAGE I - PROJECT NO.96-15 This was the date set for receiving and opening of sealed bids for the above referred to project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: LAFREE EXCAVATING, INC. 1251 West Third Street Osceola, Indiana 46561 Bid was signed by Mr. Richard LaFree, President Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $19,300.00 TOROK EXCAVATING & DEMOLITION 54195 North Burdette Street South Bend, Indiana Bid was signed by Mr. Bill Torok, President Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Security was submitted BID: $21,501.00 MSV CONSULTANTS, INC. 150 Long Road, Suite 150 Chesterfield, Missouri 63005 Bid was signed by Mr. Michael Vaughn, President Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $77,777.00 WARNER & SONS, INC. Post Office Box 87 Elkhart, Indiana Hus REGULAR MEETING Bid was signed by Mr. Jack Warner, President Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $24,860.00 WAGONER EXCAVATING & WRECKING 1373 E. State Road 4 LaPorte, Indiana Bid was signed by Mr. Robert Wagoner, Owner Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $26,000.00 RITSCHARD BROTHERS. INC. 1204 West Sample Street South Bend, Indiana 46619 Bid was signed by Mr. Carmelo Ritschard, President Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $34,080.00 B&J EXCAVATING, INC. 1104 West Donald Street South Bend, Indiana Bid was signed by Mr. Julius O'Neal, Jr. President Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $39,900.00 BRADBERRY BROTHERS, INC. 20061 West Dice Street South Bend, Indiana 46614 Bid was signed by Mr. W. Bradberry, President Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $35,638.00 MARCH 18. 1996 Upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the above bids were referred to the Division of Engineering for review and recommendation. REGULAR MEETING MARCH 18, 1996 APPROVAL OF AGREEMENT - CONTROL INFORMATION AND COMMUNICATIONS SYSTEMS - PHASE II - WASTEWATER TREATMENT PLANT - PROJECT NO 95-55 Mr. Leszczynski stated that the Board is in receipt of an Agreement between the City of South Bend and Precision Control Systems of Indianapolis, Inc., 7141 West Morris Street, Indianapolis, Indiana, for all work performed in conjunction with the above referred to project. Therefore, upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the Agreement was approved and executed. APPROVE CONTRACT FOR EMERGENCY MEDICAL SERVICES - UNIVERSITY OF NOTRE DAME Mr. Leszczynski advised that the Board is in receipt of a Contract for emergency medical services between the City of South Bend and the University of Notre Dame, by and through the Board of Public Works. It is noted that this Contract is in the amount of $12,500.00. It is further noted that services to be provided include the provision of twenty-four (24) hour Advanced and Basic Life Support services on the Notre Dame campus (911 calls). Therefore, upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the Contract was approved and executed. APPROVE CONTRACT - PURCHASE OF ONE (1) 1500 G.P.M.PUMPER - FIRE DEPARTMENT Mr. Leszczynski advised that the Board is in receipt of a Contract for the purchase of the above referred to apparatus between the City of South Bend and Pierce Manufacturing, Appleton, Wisconsin, by and through the Board of Public Works. Fire Chief Luther Taylor advised the Board that on March 11, 1996, the bid was awarded to Midwest Fire & Safety Equipment Co., Inc., (Pierce), 1605 Prospect Street, Indianapolis, Indiana, in the amount of $200,230.50. There were two (2) items removed from the base bid of $199,977.00 which amounted to $21,179.00, and an equipment option was added, bringing the total amount of the bid award to $200,230.00. Therefore, upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the Contract was approved and executed. APPROVE CHANGE ORDERS - COLLEGE FOOTBALL HALL OF FAME - CASTELL CONSTRUCTION - PROJECT NO 3-09 Mr. Leszczynski advised that Mr. Rick Dieringer, Verkler Inc., 4406 Technology, South Bend, Indiana, has submitted the following Change Orders on behalf of Casteel Construction, Post Office Box 528, South Bend, Indiana and recommended approval: Change Order Contractor Amount Final Contract Sum 3 Casteel Construction $23,885.00 Increase $168,989.00 4 Casteel Construction $ 1,470.00 Increase $170,459.00 Upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the Change Orders were approved. APPROVE CHANGE ORDER NO 1 (FINAL) AND PROJECT COMPLETION AFFIDAVIT - CURB AND SIDEWALK PROGRAM - ZONE 5 - PROJECT NO 95-20 Mr. Leszczynski advised that Mr. Bob Allen, Public Construction Manager has submitted Change Order No. 1 (Final) on behalf of Phend and Brown, Post Office Box 218, Milford, Indiana, indicating that the contract amount be increased by $25,551.40 for a new contract sum including this Change Order in the amount of $115,736.40. Additionally submitted was the Project Completion Affidavit indicating this new final cost. Upon a motion made by Mr. Leszczynski, seconded by Mrs. Manier and carried, Change Order No. 1 (Final) and the Project Completion Affidavit were approved subject to the filing of the appropriate three-year Maintenance Bond. APPROVAL OF RENEWAL OF LEASE OF 2202 WEST HURON STREET - PARTNERSHIP CENTER In a letter to the Board, Ms. Jenny Pitts Manier, Chief Assistant City Attorney, recommended that the Board approve the renewal of the lease at 2202 West Huron Street for use as a Partnership Center. Ms. Manier stated that the City of South Bend is providing notice that it intends to exercise its option to renew the lease for a period of one year, pursuant to Paragraph 2 of the Lease Agreement with REBS, Inc., 620 West Edison Road, Mishawaka, Indiana. The terms of Lease shall E REGULAR MEETING MARCH 18, 1996 be Five Hundred Fifty Dollars ($550.00) per month, which is a decrease of Fifty ($50.00) Dollars per month. Therefore, upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the Renewal of Lease was approved. AWARD BIDS - ABANDONED VEHICLES Mr. Gary Libbey, Department of Code Enforcement, advised the Board that on March 11, 1996, bids were received and opened for the above referred to vehicles. After reviewing those bids, Mr. Libbey recommends that the Board award the bids as follows: STEVE BICE 21210 Osborne Road Lakeville, Indiana 46536 Red Tag # Make of Vehicle 25937 Jeep CHE' Z..B. HUMPHREY 21779 Spring Street Sturgis, Michigan 49091 Red Tag # Make of Vehicle 27119 Kawasaki MICHIANA ENTERPRISE 19270 Darden Road South Bend, Indiana 46637 Year VIN Bid 1978 1JCCF87E2GTO73678 $365.00 TOTAL $365.00 Year VIN Bid 1980 KZ550C-006921 $ 60.00 TOTAL $ 60.00 Red Tag # Make of Vehicle Year VIN Bid 27311 Hyundai 1988 KMBLA31JXJU227849 $ 87.00 27629 Olds 1977 3V69R7M120274 $ 75.00 27352 Ford Ranger 1982 IFTBR1000DUA57795 $151.00 TOTAL $313.00 DAVE EDMONDS 1919 Ontario Road Niles, Michigan 49120 Red Tag # Make of Vehicle Year VIN Bid 27425 Dodge 1979 A10JE9C153381 $150.00 27836 Plymouth 1987 1P3BM18C2HD580518 $ 72.50 TOTAL $222.50 SUPER AUTO 3300 South Main Street South Bend, Indiana 46614 Red Tag # Make of Vehicle Year VIN Bid 27215 Jeep 1978 J8A17NN045521 $210.50 27309 Dodge 1989 JB4EA41POJU083992 $167.79 F', 1 99 REGULAR MEETING MARCH 18, 1996 27358 Dodge 1984 1P3BP26C7EF278741 $132.79 27837 Toyota 1983 JT2AL32WD0032641 $ 83.79 TOTAL $594.87 Therefore, Mr. Leszczynski made a motion that the recommendation be accepted and the bids be awarded as outlined above. Mrs. Manier seconded the motion which carried. APPROVE PROPOSAL - PROFESSIONAL ARCHITECTURAL SERVICES - ROAW CORPORATION Mr. Leszczynski advised that the Board is in receipt of a Proposal for professional architectural services for the development of a jail design that would be appropriate for St. Joseph County to be located in the Studebaker Corridor, at the corner of Lafayette Avenue and Sample Street between the City of South Bend, and RQAW Corporation, 4755 Kingsway Drive, Indianapolis, Indiana. It is noted that this Proposal is in the amount of $18,350.00. Therefore, upon a motion made by Mrs. Manier, seconded by Mr. Caldwell and carried, the Proposal was approved and executed. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS - MISCELLANEOUS GOLF COURSE EQUIPMENT - BLACKTHORN GOLF COURSE In a memorandum to the Board, Mr. James Riggs, Blackthorn Project Manager and Mr. John Quickstad, Blackthorn Golf Course Superintendent, requested permission to advertise for the receipt of bids for the above referred to miscellaneous equipment. Mr. Riggs and Mr. Quickstad stated that the equipment will be purchased for Blackthorn Golf Course, and the source of funding for this project is the Capital Lease Purchase Program. Therefore, upon a motion made by Mrs. Manier, seconded by Mr. Caldwell and carried, the request to advertise for the receipt of bids was approved. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS - SAMPLE-EWING REDEVELOPMENT AREA - SITE CLEARANCE PHASE II - STRUCTURE REMOVAL PACKAGE 2 - PROJECT NO. 96-15-2 In a memorandum to the Board, Ms. Ann Kolata, Department of Community and Economic Development, requested permission to advertise for the receipt of bids for the above referred to project. Ms. Kolata stated that this project will demolish one structure and remove underground storage tanks from 1120 South Michigan Street, formerly known as U-Haul. The source of funding for this project is Fund 414, the Sample -Ewing TIF Allocation Fund. Therefore, upon a motion made by Mr. Leszczynski, seconded by Mrs. Manier and carried, the request to advertise for the receipt of bids was approved. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS - ONE (1) AERIAL LIFT BOOM TRUCK In a memorandum to the Board, Mr. H.L. Grounds, Division of Equipment Services, requested permission to advertise for the receipt of bids for the above referred to equipment. Mr. Grounds stated that this equipment will be used by the City of South Bend Traffic & Lighting, and funding is being provided through the Traffic & Lighting Capital Improvement Plan. Therefore, upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the request to advertise for the receipt of bids was approved. REQUEST REFERRED Upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the following request was referred to the appropriate Bureaus and Departments for recommendation: - TO CONDUCT NATIONAL MULTIPLE SCLEROSIS SUPER CITIES WALK In a letter to the Board, Ms. Anne Pinnick, National Multiple Sclerosis Society, 615 North Alabama, Indianapolis, Indiana, requested permission to conduct the above referred to walk on Sunday, April 14, 1996, on the designated route as submitted. Further, the start and finish line will be at Howard Park. REGULAR MEETING MARCH 18, 1996 100 APPROVE WASTEWATER DISCHARGE PERMIT In a Memorandum to the Board, Mr. Ken Zmudzinski, Pretreatment Coordinator, Division of Environmental Services, submitted the following Wastewater Discharge Permit and recommended approval: 1. Swank Uniform Rental 1101 King Street South Bend, Indiana Therefore, upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the Wastewater Discharge Permit was approved. APPROVE AND/OR RELEASE CONTRACTOR AND EXCAVATION BONDS Mr. Larry D. Spradlin, Sr., Engineer, Division of Engineering, recommended that the following Contractors and Excavation Bonds be approved and/or released as follows: BOND OF CONTRACTOR Network Field Services B&B Construction EXCAVATION BONDS Network Field Services Released Effective March 18, 1996 Released Effective March 18, 1996 Released Effective March 18, 1996 Mr. Caldwell made a motion that the recommendation be accepted and that the Bonds be approved and/or released as outlined above. Mr. Leszczynski seconded the motion which carried. FILING OF CONTRACTOR REQUEST FOR EMERGENCY BOARD UP LIST In a letter to the Board, Ms. Julie Perkins, Progressive Builders, Inc., 2512 Lincolnway West, Mishawaka, Indiana, requested to be added to the waiting list of the Emergency Board -up List. Upon a motion made by Mr. Leszczynski, seconded by Mrs. Manier and carried, the request was filed. APPROVE TITLE SHEET - ST. JOSEPH COUNTY GROUNDWATER - MAYFLOWER ROAD SITE - WATER DISTRIBUTION SYSTEM IMPROVEMENTS Mr. Leszczynski advised that the Title Sheet for the above referred to project was being presented at this time for execution. Upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the above referred to Title Sheet was approved and signed. APPROVE CLAIMS Mr. Kevin Horton, City Controller, submitted claims in the amount of $673,262.68, dated March 11, 1996 and $916,223.03, dated March 18, 1996 and recommended approval. Mr. Leszczynski made a motion that the claims be approved and the reports as submitted be filed. Mrs. Manier seconded the motion which carried. i� 1 L 0 1 1 REGULAR MEETING MARCH 18,199 ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Leszczynski, seconded by Mrs. Manier and carried, the meeting adjourned at 9:50 a.m. TTEST: AngelA. Jacob, derk BOARD OF PUBLIC WORKS t ohn E. Leszczynski, Pre id nt -1h z ?Jenny Pitts anier, Member