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Home My WebLink About03/11/96 Board of Public Works MinutesREGULAR MEETING MARCH 11, 1996 The regular meeting of the Board of Public Works was convened at 9:35 a.m. on Monday, March 11, 1996, by Board President John E. Leszczynski, with Mr. Leszczynski, Mr. James R. Caldwell and Mrs. Jenny Pitts Manier present. Also present was Board Attorney Anne Bruneel. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the minutes of the regular meeting of the Board held on March 4, 1996, were approved. OPENING OF BIDS - ABANDONED VEHICLES This was the date set for receiving and opening of sealed bids for the above referred to vehicles. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: STEVE BICE 21210 Osborne Road Lakeville, Indiana 46536 Bid was signed by Mr. Steve Bice It w Red Tag_# Make of Vehicle Year VIN Bid 25937 Jeep 1978 1JCCF87E2GTO73678 $365.00 STEVE & GENE'S AUTO TRUCK SALVAGE 3109 Gertrude Street South Bend, Indiana 46614 Bid was signed by Mr. Gene Hancz :n Red Tag # Make of Vehicle Year VIN Bid 27119 Kawasaki 1980 KZ550C-006921 $ 25.00 27215 Jeep 1978 J8A17NN045521 $ 69.90 27309 Dodge 1988 JB4EA41POJU083992 $ 39.00 27311 Hundai 1988 KMHLA31JXJU227849 $ 39.00 27358 Dodge 1984 1P3BP26C7EF278741 $ 49.90 27425 Dodge 1979 A10JE9C153381 $ 69.90 27629 Olds 1977 3V69R7M120274 $ 68.90 27836 Plymouth 1987 1P3BM18C2HD580518 $ 39.00 27837 Toyota 1983 JT2AL32WD0032641 $ 39.00 27352 Ford Ranger 1982 IFTBRIOCODUA57795 $ 69.90 25937 Jeep 1978 1JCCF87E2GT073678 $ 59.90 CHE' Z..B. HUMPHREY 21779 Spring Street Sturgis, Michigan 49091 Bid was signed by Mr. Che' Humphrey E 1 1 M REGULAR MEETING MG Red Tag_4 Make of Vehicle 27119 Kawasaki Year VIN 1980 KZ550C-006921 JERRY'S DISCOUNT TOWING, INC. 3719 West Western Avenue South Bend, Indiana 46619 Bid was signed by Jerry's Discount Towing Me MARCH 11, 1996 Bid $ 50.00 Red Tag # Make of Vehicle Year VIN Bid 27119 Kawasaki 1980 KZ550C-006921 $ 00.29 27215 Jeep 1978 J8A17NN045521 $ 79.99 27309 Dodge 1988 JB4EA41POJU083992 $ 22.10 27311 Hundai 1988 KMHLA3IJXJU227849 $ 22.95 27358 Dodge 1984 1P3BP26C7EF278741 $ 22.95 27425 Dodge 1979 A10JE9C153381 $ 69.45 27629 Olds 1977 3V69R7M120274 $ 69.45 27836 Plymouth 1987 1P3BM18C2HD580518 $ 26.82 27837 Toyota 1983 JT2AL32WD0032641 $ 35.95 27352 Ford Ranger 1982 IFTBRIOCODUA57795 $ 55.55 25937 Jeep 1978 1JCCF87E2GT073678 $150.12 MICHIANA ENTERPRISE 19270 Darden Road South Bend, Indiana 46637 Bid was signed by Mr. Curtis Kendall (DB/A) MG Red Tag_# Make of Vehicle Year VIN Bid 27215 Jeep 1978 J8Al7NN045521 $ 75.00 27309 Dodge 1988 JB4EA41POJU083992 $153.00 27311 Hundai 1988 KMHLA31JXJU227849 $ 87.00 27358 Dodge 1984 1P3BP26C7EF278741 $ 65.00 27425 Dodge 1979 A10JE9C153381 $100.00 27629 Olds 1977 3V69R7M120274 $ 75.00 27836 Plymouth 1987 1P3BM18C2HD580518 $ 51.00 27837 Toyota 1983 JT2AL32WD0032641 $ 51.00 27352 Ford Ranger 1982 1FTBRIOCODUA57795 $151.00 25937 Jeep 1978 1JCCF87E2GT073678 $151.00 DAVE EDMONDS 1919 Ontario Road Niles, Michigan 49120 Bid was signed by Mr. Dave Edmonds I. M ff REGULAR MEETING MARCH 11. 1996 Red Tag # Make of Vehicle Year VIN Bid 27119 Kawasaki 1980 KZ550C-006921 $ 26.00 27358 Dodge 1984 1P3BP26C7EF278741 $ 87.50 27425 Dodge 1979 AlOJE9C153381 $150.00 27836 Plymouth 1987 1P3BM18C2HD580518 $ 72.50 27352 Ford Ranger 1982 1FTBRIOCODUA57795 $ 97.00 25937 Jeep 1978 1JCCF87E2GT073678 $225.00 SUPER AUTO 3300 South Main Street South Bend, Indiana 46614 Bid was signed by Mr. Paul Schultz IC 0 Red Tag # Make of Vehicle Year VIN Bid 27119 Kawasaki 1980 KZ550C-006921 $ 20.79 27215 Jeep 1978 J8A17NN045521 $210.50 27309 Dodge 1988 JB4EA41POJU083992 $167.79 27311 Hundai 1988 KMHLA3 I JXJU227849 $ 32.79 27358 Dodge 1984 1P3BP26C7EF278741 $132.79 27425 Dodge 1979 A10JE9C153381 $ 67.79 27629 Olds 1977 3V69R7M120274 $ 67.79 27836 Plymouth 1987 1P3BM18C2HD580518 $ 67.79 27837 Toyota 1983 JT2AL32WD0032641 $ 83.79 27352 Ford Ranger 1982 IFTBR1000DUA57795 $133.79 25937 Jeep 1978 1JCCF87E2GT073678 $159.75 Upon a motion made by Mr. Leszczynski, seconded by Mrs. Manier and carried, the above bids were referred to the Department of Code Enforcement for review and recommendation. OPENING OF BIDS - MISCELLANEOUS VEHICLES This was the date set for receiving and opening of sealed bids for the above referred to vehicles. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: WHITEFORD FORD TRUCKS, INC. 4707 Western Avenue South Bend, Indiana 46619 Bid was signed by Mr. Rich Stopczynski Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Ten per cent (10%) Bid Bond was submitted BID: UNIT PRICE TOTAL One (1) 1997 Ford L8000 w/body equipment by Deeds Equipment $61,180.00 $61,180.00 One (1) 1997 Ford L8000 w/body equipment by Neil's Automotive, Inc. $62,047.00 $62,047.00 One (1) 1997 Ford L8000 w/body equipment by Northern Equipment $63,024.00 $63,024.00 11 REGULAR MEETING MARCH 11, 1996 UNIT PRICE TOTAL Delivery: 100 days from award to acceptance by the City One (1) Galion 502 Dump body w/hoist F.O.B. Plymouth, Indiana $19,285.00 $19,285.00 Option: 60 gallon Slim Line fuel tank $ 500.00 One (1) Galion 502 Dump Body/ 14 foot long w/hoist $17,066.00 $17,066.00 Options: 60 gallon Slim Line fuel tank $ 450.00 Exhaust and any other chassis modifications to obtain desired ground clearance $ 450.00 One (1) 1997 Ford LT8000 w/body equipment by Northern Equipment $71,376.00 $71,376.00 One (1) 1997 Ford LT8000 w/body equipment by Deeds Equipment $72,695.00 $72,695.00 One (1) 1997 Ford LT8000 w/body equipment by Neil's Automotive $73,274.00 $73,274.00 One (1) 1997 Ford LTS8000 w/body equipment by Deeds Equipment $71,751.00 $71,751.00 One (1) 1997 Ford LTS8000 w/body equipment by Neil's Automotive $71,790.00 $71,790.00 MACALLISTER MACHINERY CO.. INC. 7515 East 30th Street Indianapolis, Indiana 46219 Bid was signed by Mr. Douglas E. Clark Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Ten per cent (10%) Bid Bond was submitted ME UNIT PRICE TOTAL One (1) 416B Backhoe Loader $54,597.24 $54,597.24 One (1) per attached Trade-in - $ 3,000.00 One (1) 416B Backhoe Loader $55,534.68 $55,534.68 One (1) Per attached Trade-in -$ 7,000.00 WISE INTERNATIONAL TRUCKS 4849 West Western South Bend, Indiana 46619 Bid was signed by Mr. Shawn Wise Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Ten per cent (10%) Bid Bond was submitted -86 REGULAR MEETING MARCH 11, 1996 Me UNIT PRICE TOTAL One (1) 1996 International 4700 LPX per attached specs $38,522.00 $38,522.00 Two (2) 1996 International 4700 LPX per attached specs $48,518.00 $97,036.00 w/Neil's Equipment body Two (2) 1996 International 4700 LPX per attached specs w/Deeds Equipment body $50,012.00 $100,024.00 One (1) 1996 International 2554 per attached specs w/Neil's Equipment body $60,402.00 $ 60,402.00 One (1) 1996 International 2554 per attached specs w/Deeds Equipment body $60,035.00 $ 60,035.00 Option: Deeds 75 gallon Slim Line fuel tank $ 500.00 $ 500.00 One (1) 1996 International 2554 per attached specs w/Northern Equipment body $60,979.00 $ 60,979.00 Option: Northern 75 gallon Slim Line tank $ 450.00 $ 450.00 Four (4) 1996 International 2554 Tandem Axle per attached specs w/Neil's Automotive body Option: Deeds's 75 gallon Slim Line fuel tank Four (4) 1996 International 2554 Tandem Axle per attached specs w/Northern Equipment Option: Northern 75 Gallon Slim Line tank One (1) 1996 International 2674 Tandem Axle per attached specs w/Neil's Equipment body One (1) 1996 International 2674 Tandem Axle per attached specs w/Deeds Equipment body One (1) Trade -In #206A 1986 IHC One (1) Trade -In #207A 1986 IHC One (1) Trade -In #209A 1986 IHC One (1) Trade -In #212A 1996 IHC One (1) Trade -In #249 1986 IHC One (1) Trade -In #243 1984 Ford One (1) Trade -In #283 1982 IHC One (1) Trade -In #282 1982 IHC Option: Electronic Engine Controls for K, L, or M per unit MACDONALD MACHINERY CO., INC. 3911 Limestone Drive Fort Wayne, Indiana 46809 Bid was signed by Mr. Mark J. Johnston, Secretary Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Ten per cent (10%) Bid Bond was submitted $72,953.00 $291,812.00 $ 500.00 $ 500.00 $71,105.00 $284,420.00 $ 450.00 $ 450.00 $78,768.00 $ 78,768.00 $78,729.00 -$5,500.00 -$5,500.00 -$5,500.00 -$5,500.00 -$6,500.00 -$3,500.00 -$3,500.00 -$3,500.00 $ 750.00 $ 78,729.00 E I C 1 1 REGULAR MEETING C_I One (1) 1996 580SL Case Loader/Backhoe One (1) Trade In Case 680, #N9145932 Option: One (1) Auxiliary Hydraulics One (1) 1996 580L Case Loader/Backhoe One (1) Trade In John Deere, # 112115 Options: Auxiliary Hydraulics 4-in-1 Loader Bucket 2/Bolt-On Edge Two (2) 1996 1845C Case Unloader Options: 73" Dirt Bucket w/Edge One (1) set Pallet forks w/Brickguard One (1) Alitec Model CP24TD Cold Planer One (1) 70-Count part number C3KBP Pics One (1) 4-in-1 Loader Bucket Butler Model LT1214 Extra -Wide Tilt Deck with 12,000# Package MARCH 11; 1996 UNIT PRICE TOTAL $51,725.00 $51,725.00 -$15,000 Net $ 36,725.00 $ 1,999.00 $49,127.00 $ 49.127.00 -$6,000.00 Net $43,127.00 $ 1,999.00 $ 2,500.00 $19,551.00 $ 550.00 $ 700.00 $10,000.00 $ 300.00 $ 1,950.00 $ 4,200.00 WYATT FARM CENTER, INC. 66400 State Road 331 Wyatt, Indiana 46595 Bid was signed by Mr. Mark Zettwange Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Ten per cent (10%) Bid Security was submitted o $39,102.00 UNIT PRICE TOTAL Two (2) 1996 New Holland LX865 Skid Steer Loader $22,800.00 $45,600.00 Option 1: Included in Base Price Option 2: One (1) 48" Pallet Forks Option 3: One (1) 24" Cold Planer Option 4: One (1) 24" Drum w/Picks Option 5: One (1) 72" 4-in-1 Bucket One (1) 12,000 lbs. Trailer Built to specifications One (1) 1996 Ford 675D Turbo 86HP Tractor Loader Backhoe Option: Dual Flo Aux. Hydraulics One (1) Trade -In #29 1984 Case N9145932 One (1)1996 Ford 575D Turbo 75HP Tractor Loader Backhoe $ 600.00 $12,000.00 $ 1,100.00 $ 1,900.00 $ 3,400.00 $49,800.00 $49,800.00 $ 900.00 -$5,500.00 $45,000.00 $45,000.00 E REGULAR MEETING Option 1: Dual Flow Aux. Hydraulics. $ 900.00 Option 2: 4-in-1 Bucket $ 2,600.00 One (1) Trade -In #374 1970 J.D. SNT5W1C0112115-$1,500.00 JORDAN MOTORS, INC. 609 East Jefferson Mishawaka, Indiana 46545 Bid was signed by Ms. Petty Tuttle Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Ten per cent (10%) Bid Bond was submitted no One (1) 1995 Ford Taurus Program Car One (1) 1995 Ford Contour Program Car One (1) 1996 Ford Contour One (1) 1996 Ford F250 H.D. One (1) 1996 Ford F250 4X4 H.D. One (1) 1996 Ford Windstar (FWD) One (1) 1996 Ford F250 S/C C/C One (1) 1996 Ford Econoline One Ton Van One (1) 1996 Ford F450 Super -Duty MARCH 11 �1996 UNIT PRICE TOTAL $12,775.00 $12,775.00 $12,000.00 $12,000.00 $12,865.00 $12,865.00 $15,550.00 $15,550.00 $18,650.00 $18,650.00 $16,975.00 $16,975.00 $17,745.00 $17,745.00 $17,510.00 $17,510.00 $23,590.00 $23,590.00 A.H. CHOITZ & CO- INC.. D/B/A INDUSTRIAL CONSTRUCTION EQUIPMENT 25166 West State Road 2 South Bend, Indiana 46619 Bid was signed by Mr. James E. Colley, President Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Ten per cent (10%) Bid Bond was submitted an One (1) John Deere 310D Backhoe/Loader per attached specs Less Trade In of Case 680H S/N N9145932 One (1) John Deere 310D Backhoe/Loader per attached specs UNIT PRICE TOTAL $52,999.00 $52,999.00 -$8,000.00 Net $44,999.00 $49,878.00 $49,878.00 Less Trade In of JD400 S/N 112115-$3,000.00 Net $46,878.00 1 i I L] REGULAR MEETING SOUTHEASTERN EQUIPMENT CO INC 3333 West Coliseum Boulevard Ft. Wayne, Indiana 46808 Bid was signed by Mr. Daniel Kreager Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Ten per cent (10%) Bid Bond was submitted BID: Two (2) Skid Steer Loader 1996 GEHL 6625DX w/all options Two (2) 1996 Belshe Trailer, 12,000 lb. Capacity One (1) New Kobelco 4WD Backhoe, TLK 760 Loader/Backhoe Option: Auxiliary Hydraulics MARCH 11, 1996 UNIT PRICE TOTAL $35,883.00 $71,766.00 $ 4,450.00 $ 8,900.00 $52,826.00 $52,826.00 $ 1,320.00 GATES CHEVROLET CORPORATION 401 South Lafayette Boulevard South Bend, Indiana 46601 Bid was signed by Mr. Dave Holland Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Ten per cent (10%) Bid Bond was submitted e Eight (8) 1995 Chevrolet Lumina Three (3) 1995 Chevrolet Cavalier One (1) 1996 Chevrolet Cavalier, 4DR Nine (9) 1996 Chevrolet 3/4 Ton Pickup Three (3) 1996 Chevrolet 3/4T 4WD Pickup Options as submitted in bid Two (2)1996 Chevrolet FWD Mini Cargo Van One (1) 1996 Chevrolet 3/4 T Extended Pickup One (1) 1996 Chevrolet One Ton Cargo Van One (1) 1996 Chevrolet 15,000# GVW Chassis Cab Two (2) 1996 Chevrolet 15,000GV W Dump Trucks with snow equipment UNIT PRICE TOTAL $13,500.00 $108,000.00 $10,300.00 $ 30,900.00 $11,970.00 $ 11,970.00 $16,780.00 $151,020.00 $19,360.00 $ 58,080.00 $155625.00 $ 31,250.00 $18,190.00 $ 18,190.00 $16,760.00 $ 16,760.00 $22,975.00 $22,975.00 $32,960.00 $ 65,920.00 REGULAR MEETING GOSHEN FARM & LAWN CENTER, INC. 64601 U.S. 33 East Goshen, Indiana 46526 Bid was signed by Mr. John C. Gardner, President Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Ten per cent (10%) Bid Bond was submitted R One (1) Skid Loader S16625DX GEHL Option 1: Gehl 72" Bucket Option 2: Gehl Pallet Fork Attachment Option 3: Gehl CP424 24" Cold Planer Gehl 24" Drum w/72 pies Option 4: Gehl 24" Drum w/72 pies Option 5: Gehl 73" 4-in-1 Bucket Gehl Set of Teeth for Bucket One (1) Trailer Beck 15,000 lb. 3EL21 MARCH 11. 1996 UNIT PRICE TOTAL $19,418.29 $ 19,418.29 Included in Price Above $ 683.02 $ 9,513.49 Included in Price Above $ 2,444.34 $ 1,588.53 $ 121.05 $ 3,964.00 Upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the above bids were referred to the Division of Equipment Services for review and recommendation. APPROVE CHANGE ORDER - COLLEGE FOOTBALL HALL OF FAME - RITSCHARD BROTHERS - PROJECT NO.93-09 Mr. Leszczynski advised that Mr. R.A. Dieringer, Verkler, Inc., 4406 Technology Drive, South Bend, Indiana, has submitted Change Order No. 7, on behalf of Ritschard Brothers, Inc., 1204 West Sample Street, South Bend, Indiana indicating that the Contract amount be increased $1,135.00 for a new Contract sum including this Change Order in the amount of $301,597.29. Upon a motion made by Mr. Leszczynski, seconded by Mr. Caldwell and carried, the Change Order was approved. APPROVE CHANGE ORDERS - INSTALLATION OF EXHAUST SYSTEMS AT SOUTH BEND FIRE STATIONS - PROJECT NO. 95-84 Mr. Leszczynski advised that Mr. Bob Allen, Public Construction Manager, has submitted Change Orders No. 1, 2 and 3, on behalf of O.J. Shoemaker, 1008 Lincolnway East, South Bend, Indiana, and recommended approval as follows: Change Order Amount New Contract Sum 1 $21,045.54 Decrease $229,549.96 2 $ 2,570.00 Increase $232,119.96 3 Change from radio receivers to pressure switches (-$1,512.00 and +$1,512.00) $232,119.96 Upon a motion made by Mrs. Manier, seconded by Mr. Leszczynski and carried, the Change Orders were approved. APPROVE CHANGE ORDERS NO I (FINAL) AND PROJECT COMPLETION AFFIDAVITS - GOOD NEIGHBORS/GOOD NEIGHBORHOODS PUBLIC WORKS PROGRAM - ZONES 4, 5, 6 7, 8. 11B AND I IC - PROJECT NO. 95-20 Mr. Leszczynski advised that Mr. Bob Allen, Public Construction Manger has submitted Change Orders No. 1 (Final) for the above referenced Zones, on behalf of Phend & Brown, Inc., Post Office Box 218, Milford, Indiana, and recommended approval as follows: 1 3 REGULAR MEETING Change Order Zone Amount 1 4 $ 9,057.85 Decrease 1 5 $25,551.40Increase 1 6 $36,708.89 Decrease 1 7 $75,407.92 Decrease 1 8 $46,555.06 Decrease 1 1113 $25,777.57 Decrease 1 11C $ 4.732.38 Decrease MARCH 11, 1996 Final Contract Sum $ 81,127.15 $115,736.40 $ 53,476.11 $ 14,777.08 $ 43,629.94 $ 68,407.43 $ 89,452.62 'Additionally submitted were the Project Completion Affidavits for each Zone indicating the new final cost. Upon a motion made by Mr. Leszczynski, seconded by Mrs. Manier and carried, the Change Orders and the Project Completion Affidavits were approved. APPROVE AMENDED CHANGE ORDER NO. 2 AND PROJECT COMPLETION AFFIDAVIT - REMOVAL OF UNDERGROUND STORAGE TANKS - PROJECT NO. 95-73 Mr. Leszczynski advised that Mr. Bob Allen, Public Construction Manger has submitted an Amended Change Order No. 2 indicating that the new contract sum be corrected to read $115,375.00. It was noted that on March 4, 1996, Change Order No. 2 indicated a new contract sum of $110,500.00, which was an incorrect sum of the Change Order amount of $12,450.00 plus the sum of contract prior to Change Order 2. Additionally submitted was the Project Completion Affidavit indicating this new final cost. Upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the Amended Change Order and the Project Completion Affidavit were approved. AWARD BID - ONE (1) 1500 G.P.M. PUMPER - FIRE DEPARTMENT Fire Chief Luther Taylor advised the Board that on March 4, 1996, bids were received and opened for the above referred to apparatus. Upon reviewing those bids, Chief Taylor recommends that the Board award the contract to Midwest Fire & Safety Equipment Co., Inc., (Pierce), 1605 Prospect Street, Indianapolis, Indiana the amount of $199,977.00. Additionally, in reviewing the bid, two (2) items were removed from the base bid of $199,977.00 which amounted to $21,179.00, and an equipment option was added, bringing the total amount of the bid award to $200,230.00 Therefore, Mrs. Manier made a motion that the recommendation be accepted and the bids be awarded as outlined above. Mr. Caldwell seconded the motion which carried. APPROVAL OF RECOMMENDATION - TO CONDUCT INFANCIA MEXICANA WALK Mr. Caldwell stated that favorable recommendations have been received by the Division of Engineering, Park Department, Police Department and the City Attorney's office, in reference to a request as submitted by Mr. Savino Rivera, Infancia Mexicana, Post Office Box 8042, South Bend, Indiana to conduct the above referred to 5K run and 1 mile walk, on Saturday, May 4, 1996, from 9:00 a.m. until 11:00 a.m. on the designated route as submitted. Therefore, upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the recommendation was approved. APPROVAL OF RECOMMENDATION - TO CONDUCT RUN. JANE. RUN - YWCA Mr. Caldwell stated that favorable recommendations have been received by the Division of Engineering, Park Department, Police Department and the City Attorney's office, in reference to a request as submitted by Ms. Kit Banta, YWCA, 802 North Lafayette Boulevard, South Bend, Indiana, to conduct the above referred to run, on Sunday, August 18, 1996, on the designated route a submitted. Therefore, upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the recommendation was approved. APPROVAL OF APPLICATION - SIDEWALK CAFE Mr. Caldwell stated that the Board is in receipt of favorable recommendations from the Fire Department, Division of Engineering, Building Department, Legal Department and the Design Review Committee for a License Application for a Sidewalk Cafe, as submitted by Mr. Mark Borkowski, RJ's Espresso Shoppe, 109 West Washington Street, South Bend, Indiana. Additionally submitted was the Agreement for Temporary Use of the Public Sidewalk for a Sidewalk Cafe. Upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the Application for a Sidewalk Cafe and the Agreement were approved. E REGULAR MEETING MARCH 11. 1996 ADOPT RESOLUTION NO. 19-1996 - DISPOSAL OF CITY OWNED PROPERTY Upon a motion made by Mrs. Manier, seconded by Mr. Caldwell and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO. 19 - 1996 A RESOLUTION OF THE SOUTH BEND BOARD OF PUBLIC WORKS ON DISPOSAL OF UNFIT AND/OR OBSOLETE PROPERTY WHEREAS, it has been determined by the Board of Public Works that the following property is unfit for the purpose for which it was intended and is no longer needed by the City of South Bend: ONE (1) 1982 FORD 3 %2 TON - C REW & EQUIPMENT BODY WITH HOIST ONE (1) 1991 CHEVROLET 5-10 2 DOOR BLAZER ONE (1) 1989 CHEVROLET 3/4 TON - WITH VALVE MACHINE & EQUIPMENT BODY ONE (1) CHEVROLET 3/4 TON - EQUIPMENT BODY WHEREAS, Indiana Code 36-1-11-6(b) permits and establishes procedure for disposal of personal property which is unfit for the purpose for which it was intended and which is no longer needed by the City. NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend that the items listed above are no longer needed by the City; are unfit for the purpose for which they were intended and have an estimated value of more than one thousand dollars ($1,000.00). BE IT FURTHER RESOLVED, the sale of said equipment shall be advertised in accordance with I.C. 5-3-1, that sealed bids be accepted according to said advertisement, and that said property be sold to the highest responsible bidder. ADOPTED this 1 lth day of March, 1996. BOARD OF PUBLIC WORKS CITY OF SOUTH BEND, INDIANA s/James R. Caldwell, Member s/Jenny Pitts Manier, Member ATTEST: s/Angela K. Jacob, Clerk APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS - 1996 STREET MATERIALS In a memorandum to the Board, Mr. Carl P. Littrell, Director, Division of Engineering, requested permission to advertise for the receipt of bids for the above referred to materials. Mr. Littrell stated that this bid offering will provide prices of materials for use by the Bureau of Streets, Bureau of Sewers and the Water Works. Funds for the purchases are appropriated in the operating budgets of the above departments and in the appropriations from the Local Road and Street Fund. Therefore, upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the request to advertise for the receipt of bids was approved. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS - ONE (1) COMPACT PICK-UP TRUCK AND ONE (1) MINI CARGO VAN In a memorandum to the Board, Mr. Matthew Chlebowski, Director, Division of Equipment Services, requested permission to advertise for the receipt of bids for the above referred to vehicles. Mr. Chlebowski stated that funding is being provided for these vehicles through the Park Capital N REGULAR MEETING MARCH 11. 1996 Improvement Plan. Therefore, upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the request to advertise for the receipt of bids was approved. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS - SALE OF MISCELLANEOUS VEHICLES - ONE (1) 1982 FORD 3 %2 TON - CREW & EQUIPMENT BODY WITH HOIST - ONE (1) 1991 CHEVROLET S-10 2 DOOR BLAZER - ONE (1) 1989 CHEVROLET 3/4 TON - WITH VALVE MACHINE & EQUIPMENT BODY - ONE (1) CHEVROLET 3/4 TON - EQUIPMENT BODY In a memorandum to the Board, Mr. Matthew Chlebowski, Director, Division of Equipment Services, requested permission to advertise for the sale of bids for the above referred to miscellaneous vehicles. It is noted that these vehicles were declared obsolete under Resolution No. 19-1996. Therefore, upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the request to advertise for the sale of the miscellaneous vehicles was approved. APPROVAL OF REQUEST TO CONDUCT PUBLIC AUCTION - SOUTH BEND POLICE DEPARTMENT In a letter to the Board, Services Division Chief Richard Kilgore requested permission to conduct a public auction to dispose of unclaimed property as allowed by law. Chief Kilgore stated that the auction will be held on Saturday, April 13, 1996, at 8:30 a.m. in the garage area at the rear of 701 West Sample Street, by Kaser's Auction Service, a licensed auctioneer service. Additionally submitted at this time was a Contract for Sale of Personal Property at Public Auction, submitted by Kaser's Auction Service. Therefore, upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the request to conduct a public auction and the Contract for the Sale of Personal Property at Public Auction were approved. APPROVE TITLE SHEET - NORTHSIDE BOULEVARD WALKWAYBIKEWAY - PROJECT NO. 95-22 Mr. Caldwell advised that the Title Sheet for the above referred to project was being presented at this time for execution. Upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the above referred to Title Sheet was approved and signed. APPROVE TRAFFIC CONTROL DEVICES Upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the following traffic control devices were approved: INSTALLATION OF: LOCATION: REMARKS: INSTALLATION OF: LOCATION: REMARKS: INSTALLATION OF: LOCATION: REMARKS: REVISED: LOCATION: REMARKS: Handicap Sign 1229 Goodland Mr. Herbert Grimm has met all requirements Handicap Sign 1217 North College Mr. V. Reyrs has met all requirements Handicap Sign 1610 West Florence Ms. Theresa Klota has met all requirements 4-Way Stop revised to Stop Sign Keasey and Marietta Obstructed view because of the railroad embankment APPROVE AND/OR RELEASE CONTRACTOR AND EXCAVATION BONDS Mr. Larry D. Spradlin, Sr., Engineer, Division of Engineering, recommended that the following Contractors and Excavation Bonds be approved and/or released as follows: BOND OF CONTRACTOR Custom Concrete, Inc. Released March 1, 1996, Effective June 1, 1996 REGULAR MEETING MARCH 11, 1996 EXCAVATION BONDS BNG, Inc. Approved Effective March 11, 1996 Mr. Caldwell made a motion that the recommendation be accepted and that the Bonds be approved and/or released as outlined above. Mrs. Manier seconded the motion which carried. FILING OF CERTIFICATES OF INSURANCE Upon a motion made by Mr. Leszczynski, seconded by Mrs. Manier and carried, the following Certificates of Insurance were accepted for filing: Memorial Health System Inc 615 North Michigan Street South Bend, Indiana 46601 Woodruff and Sons, Inc. Post Office Box 450 Michigan City, Indiana 46361 APPROVE CLAIMS Mr. Kevin Horton, City Controller, submitted claims in the amount of $1,171,763.76, dated March 4, 1996 and recommended approval. Additionally, Mr. Juan Manigault, Executive Director, WDS of Northern Indiana, submitted two (2) lists containing claims in the amount of $48,587.97 and $152,551.81 and recommended approval. Mr. Caldwell made a motion that the claims be approved and the reports as submitted be filed. Mrs. Manier seconded the motion which carried. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mrs. Manier, seconded by Mr. Caldwell and carried, the meeting adjourned at 10:12 a.m. BOARD OF PUBLIC WORKS ohn E. Leszczynski, ident ames . ald ell, Member enny Pitts M ier, Member ATTEST: Ang. ela Jacob, erk 1