HomeMy WebLinkAbout02/26/96 Board of Public Works MinutesR41
REGULAR MEETING
FEBRUARY 26,, 1996
The regular meeting of the Board of Public Works was convened at 9:34 a.m. on Monday, February
26, 1996, by Mr. James R. Caldwell, with Mrs. Jenny Pitts Manier present. Also present was Board
Attorney Anne Bruneel. Board President John E. Leszczynski was not present.
AGENDA ITEM ADDED
Upon a motion made by Mrs. Manier, seconded by Mr. Caldwell and carried, an agenda item for a
construction contract for Ziolkowski Construction was added.
APPROVE MINUTES OF PREVIOUS MEETING
Upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the minutes of the
regular meeting of the Board held on February 19, 1996, were approved, subject to the following
correction: Page 52, paragraph six (6) should include "There being no one else present wishing to
address the Board concerning this matter, Mr. Leszczynski moved to close the Public Hearing. Mr.
Caldwell seconded the motion which carried."
OPENING OF BIDS - SALE OF OBSOLETE EQUIPMENT - FIRE DEPARTMENT
- ONE (1) 1985 PIRSCH MIDI PUMPER
- ONE (1) 1988 MCCOY MILLER HEAVY DUTY RESCUE UNIT
- TWO (2) GAS FIRED CIRCULAR HOSE DRYERS
This was the date set for receiving and opening of sealed bids for the sale of the above referred to
equipment. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the
Tri-County News which were found to be sufficient. The following bids were opened and publicly
read:
ORONOKO CHARTER TOWNSHIP
4583 East Snow Road
Berrien Springs, Michigan 49103
Bid was signed by Fire Chief Bruce Stover
BID: $40,000.00 - 1987 GMC Rescue Truck
BILL HOFFMAN
58610 Elm Road
Mishawaka, Indiana 46544
Bid was signed by Mr. Bill Hoffinan
BID: $ 9,200.00 -Fire Rescue Unit, VIN 510510
Upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the above bids were
referred to the Fire Department for review and recommendation.
APPROVE CONSTRUCTION CONTRACT - EMERGENCY PIPING REPAIRS -
WASTEWATER TREATMENT PLANT - PROJECT NO 96-18
Mr. Caldwell advised that in accordance with the bid awarded on February 12, 1996, to Zimmerman
Industrial Piping, Inc., 1117 North Clay, Mishawaka, Indiana, in the amount of $29,200.00 for the
above referred to project, a Contract in said amount was being submitted for Board approval. Upon
a motion made by Mrs. Manier, seconded by Mr. Caldwell and carried, the Contract was approved
and the appropriate Certificate of Insurance, Performance Bond and Labor and Materials Payment
Bond as submitted were filed.
REGULAR MEETING FEBRUARY 26. 1996
APPROVE CONSTRUCTION CONTRACT - NORTH PUMPING STATION MASONRY
RESTORATION - PROJECT NO.96-12
Mr. Caldwell advised that in accordance with the bid awarded on February 19, 1996, to Ziolkowski
Construction, 1105 South Lafayette, South Bend, Indiana, in the amount of $65,929.43 for the above
referred to project, a Contract in said amount was being submitted for Board approval. Upon a
motion made by Mrs. Manier, seconded by Mr. Caldwell and carried, the Contract was approved and
the appropriate Certificate of Insurance, Performance Bond and Labor and Materials Payment Bond
as submitted were filed.
APPROVAL OF AGREEMENT - CONSULTATION AND EDUCATION SERVICE - MADISON
CENTER
Mr. Caldwell stated that the Board is in receipt of an Agreement between the City of South Bend and
Madison Center, Inc., 403 East Madison Street, South Bend, Indiana, for consulting and education
service for the City of South Bend employees. Mr. Caldwell noted that the Agreement is in the
amount of $87,000.00, and the term of this Agreement is from January 1, 1996 through December
31, 1998. Therefore, upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried,
the Agreement was approved and executed.
APPROVE COMMUNITY DEVELOPMENT CONTRACTS
The following Community Development Contracts were presented to the Board for approval:
Business Development Corporation $89,000.00 Staff Support
Housing Development Corporation $56,612.55 Staff Support
Upon a motion made by Mrs. Manier, seconded by Mr. Caldwell and carried, the above referred to
Contracts were approved and executed.
AWARD BID - CONTROL. INFORMATION AND COMMUNICATIONS SYSTEM - PHASE
II - WASTEWATER TREATMENT PLANT - PROJECT NO. 95-55
Mr. Roberto Flores, Division of Environmental Services, advised the Board that on February 19,
1996, bids were received and opened for the above referred to project. After reviewing those bids,
Mr. Flores recommends that the Board award the contract to Precision Control Systems, Inc., 7141
West Morris Street, Indianapolis, Indiana, in the amount of $496,250.00. Therefore, Mrs. Manier
made a motion that the recommendation be accepted and the bid be awarded as outlined above. Mr.
Caldwell seconded the motion which carried.
ADOPT RESOLUTION NO. 13-1996 - DISPOSAL OF CITY OWNED PROPERTY
Upon a motion made by Mrs. Manier, seconded by Mr. Caldwell and carried, the following
Resolution was adopted by the Board of Public Works:
RESOLUTION NO. 13-1996
A RESOLUTION OF THE SOUTH BEND BOARD OF PUBLIC WORKS
ON DISPOSAL OF UNFIT AND/OR OBSOLETE PROPERTY
WHEREAS, the following described property has been determined by the Board of Public
Works to be unfit for the purpose for which it was intended, and no longer needed by the City of
South Bend:
ONE (1) 1995 FORD CROWN VICTORIA
POLICE DEPARTMENT MECHANICAL # 3024
VIN. #2FALP71 W7SX164103
WHEREAS, Indiana Code 36-1-11-60 provides for the disposal at private or public sale or
transfer of personal property which is unfit for the purpose for which it was intended and which is
no longer needed by the City; and
M
REGULAR MEETING
FEBRUARY 26, 1996
WHEREAS, an insurance settlement for the loss incurred by the City due to the destruction
of the above -referenced vehicle has been reached by the City and the State Farm Insurance
Company, which settlement includes payment to the City of $16,750.00 upon receipt of the vehicle
and title to the vehicle; and
WHEREAS, release of the title to the above -referenced vehicle to State Farm Insurance
Company is a necessary condition of said settlement.
NOW, THEREFORE, BE IT RESOLVED, by the Board of Public Works of the City of
South Bend as follows:
1. That the above referenced vehicle has been destroyed as the result of an accident, is
no longer needed by the City, is unfit for the purpose for which it was intended.
2. That title to said vehicle shall be released and the vehicle transferred to the State
Farm Insurance Company as part of the insurance settlement reached with respect to
said vehicle.
3. This Resolution shall be effective upon adoption by the Board of Public Works of the
City of South Bend.
Adopted this 26th day of February, 1996.
BOARD OF PUBLIC WORKS
s\James R. Caldwell
s\Jenny Pitts Manier
ATTEST:
s\Angela K. Jacob, Clerk
ADOPT RESOLUTION NO. 14-1996 - DISPOSAL OF CITY -OWNED PROPERTY
Upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the following
Resolution was adopted by the Board of Public Works:
RESOLUTION NO. 14-1996
WHEREAS, I.C. 36-9-6-1 gives the Board of Public Works of the City of South Bend the
right and duty to have custody of, control of, use of, and dispose of in accordance with Indiana
statutes, all real and personal property owned by the City of South Bend; and
WHEREAS, the Common Council of the City of South Bend passed as amended on January
9, 1995, Ordinance No. 8570-95 which states that upon retirement with twenty (20) or more years
of service:
"Upon retirement with twenty (20) or more years of service to the City of South Bend,
Indiana, a sworn member of the South Bend Fire Department shall be entitled to retain as his
or her own personal property, the fire helmet used by such Firefighter immediately prior to
giving notice of his or her retirement."
and
WHEREAS, Robert L. Snider, Martin J. Orlowski, Thomas J. Bajdek, Alvin J.
Wroblewski, Edwin J. Kaczmarek and Gordon P. Martinczak have retired from the South Bend,
Indiana Fire Department after twenty (20) or more years of service, and the Board of Public Safety
of the City of South Bend, Indiana has determined that they have retired in good standing; and
REGULAR MEETING FEBRUARY 26, 1996
WHEREAS, I.C.. 36-1-11-6 permits and established procedure for disposal of personal
property which is no longer needed by the City and which is unfit for the purpose for which it was
intended; and
WHEREAS, Chief Luther Taylor has advised that the fire helmet previously worn by these
Firefighters is of no further use to the Department and of no practical value;
NOW, THEREFORE, BE IT RESOLVED, by the Board of Public Works of the City of
South Bend that the fire helmet worn by these Firefighters is no longer needed by the City and unfit
for the purpose for which it was intended and has an estimated fair market value of less than One
Thousand ($1,000.00) Dollars.
BE IT FURTHER RESOLVED that said property be disposed of in accordance with
Ordinance 8570-95 and removed from the City inventory.
Adopted this 26th day of February, 1996.
BOARD OF PUBLIC WORKS
s/James R. Caldwell, Member
s/Jenny Pitts Manier, Member
ATTEST:
s/Angela K. Jacob, Clerk
APPROVAL OF VOTING PLACES FOR MAY AND NOVEMBER ELECTIONS, 1996
Mr. Caldwell stated that the Board of Commissioners of the County of St. Joseph, Indiana, has
submitted a request for fourteen (14) City facilities to be used as voting places in the May and
November, 1996 elections, as follows:
Fire Station 410
308 West Ireland Road
Fire Station #5
2221 Prairie Avenue
Fire Station #6
4302 West Western Avenue
Rum Village Partnership Center
609 West Indiana Avenue
Fire Station #3
1805 East McKinley
LaSalle Fillmore Center
323 South Bendix
Fire Station #2
110 East Marion Street
Northeast Neighborhood Service Center
803 North Notre Dame Avenue
Pinhook Park Pavilion
2801 Riverside Drive
Leeper Park Tennis Center
900 North Lafayette Boulevard
Potawatomi Park Greenhouse
2105 Mishawaka Avenue
LaSalle Park Recreation Center
3419 West Washington Street
Fire Station #7
1616 Portage Avenue
Upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the above referred to
voting places for the May and November 1996 elections were approved.
FAVORABLE RECOMMENDATION - PETITION TO VACATE AN ALLEY
Mr. Caldwell indicated that the Common Council has submitted to the Board a Vacation Petition as
completed by Mr. Thomas M. Walz, 509 West Washington Avenue, South Bend, Indiana to vacate
the following alley:
HI
REGULAR MEETING
FEBRUARY 26, 1996
The second east -west alley south of East Wayne Street from the east right-of-way line of
South Saint Peter Street to the west right-of-way line of South Notre Dame Avenue for a
distance of approximately 344 feet and a width of 14 feet; and the first north -south alley east
of South Saint Peter Street from the south line of the first east -west alley south of East
Wayne Street to the north line of the second east -west alley south of East Wayne for a
distance of approximately 66 feet and a width of 14 feet. Part situated in Cottrell's First
Addition to the City of South Bend, Saint Joseph County, Indiana.
Mr. Caldwell advised that the Board is in receipt of favorable recommendations concerning this
Vacation Petition from the Area Plan Commission, Police Department, Fire Department, Sanitation,
Department of Economic Development and the Department of Public Works, subject to all utilities
and easements. Therefore, Mrs. Manier made a motion that the Board send a favorable
recommendation to the Common Council concerning this Vacation Petition. Mr. Caldwell seconded
the motion which carried.
FAVORABLE RECOMMENDATION - PETITION TO VACATE AN ALLEY
Mr. Caldwell indicated that the Common Council has submitted to the Board a Vacation Petition as
completed by R. Crews Perkey,16240 Candlewycke Court, Granger, Indiana to vacate the following
alley:
The alley to be vacated is described as the first north -south alley west of North Main Street
from the north right-of-way line of the first east -west alley south of West Madison Street to
the south right-of-way line of West Madison for a distance of approximately 198 feet and a
width of approximately 14 feet. Part situated in Original Town of South Bend, Saint Joseph
County, Indiana.
Mr. Caldwell advised that the Board is in receipt of favorable recommendations concerning this
Vacation Petition from the Area Plan Commission, Police Department, Fire Department, Sanitation,
Department of Economic Development and the Department of Public Works, subject to all utilities
and easements. Therefore, Mrs. Manier made a motion that the Board send a favorable
recommendation to the Common Council concerning this Vacation Petition. Mr. Caldwell seconded
the motion which carried.
FAVORABLE RECOMMENDATION - PETITION TO VACATE AN ALLEY
Mr. Caldwell indicated that the Common Council has submitted to the Board a Vacation Petition as
completed by Ms. Ann Kolata, 1200 County -City Building, South Bend, Indiana to vacate the
following alley:
Ohio Street from Fellows Street to Marietta Street and Rush Street from Keasey Street to the
Penn Central Railroad and certain north\south and east\west alleys situated between Fellows
Street and Marietta Street, and Sample Street and Keasey Street.
Mr. Caldwell advised that the Board is in receipt of favorable recommendations concerning this
Vacation Petition from the Area Plan Commission, Police Department, Fire Department, Sanitation,
Department of Economic Development and the Department of Public Works, subject to all utilities
and easements. Therefore, Mrs. Manier made a motion that the Board send a favorable
recommendation to the Common Council concerning this Vacation Petition. Mr. Caldwell seconded
the motion which carried.
APPROVE LICENSE APPLICATIONS - PUBLIC PARKING FACILITY
Upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the following license
applications were approved:
Amoco System Parking
123 North St. Joseph Street
119 West Wayne Street
220 East Wayne Street
Memorial Home Care
621 Memorial Drive
707 North Michigan Street
1
REGULAR MEETING
Ampco System Parking
120 North Main Street
214-216 West Wayne Street
322 South Lafayette Boulevard
211 North Lafayette Boulevard
123 North Main Street
Cathedral Church of St. James, Inc.
307-311 West Washington
FEBRUARY 26, 1996
Valley American Limited Partnership
211 West Washington
Ruby Anderson
112-128 Franklin
The above licence applications were approved and referred to the Deputy Controller's Office for
issuance of a license. It was noted that the required Proof of Insurance as well as the hours and rates
to be charged was attached to the applications.
APPROVAL OF LICENSE APPLICATIONS - RUBBISH AND GARBAGE REMOVAL
SERVICE
Mr. Caldwell stated that the Board is in receipt of favorable recommendations from the Department
of Code Enforcement for a License Application for Rubbish and Garbage Removal, for the
following:
Clark's Trash Removal Tommy Swinson
2615 Kenwood Avenue 615 Wenger
South Bend, Indiana South Bend, Indiana
Mr. Caldwell stated that the Bureau of Sanitation has inspected and approved the vehicles to be used
in conjunction with the businesses. Upon a motion made by Mr. Caldwell, seconded by Mrs. Manier
and carried, the License Applications were approved.
APPROVAL OF RECOMMENDATION - TO CONDUCT WALK FOR HOSPICE TO
CONDUCT MARCH
Mr. Caldwell advised that the appropriate City departments and bureaus have reviewed the above
referred to request which was submitted to the Board on February 12, 1996, and approval is
recommended. Therefore, Mr. Caldwell made a motion that the recommendation be accepted and
the request be approved. Mrs. Manier seconded the motion which carried.
APPROVAL OF RECOMMENDATION TO ENCROACH ONTO PUBLIC RIGHT-OF-WAY -
INSTALLATION OF FENCING - U.S. FEDERAL BANKRUPTCY COURT
Mr. Caldwell advised that the Board is in receipt of favorable recommendations from the Division
of Engineering, Police Department, City Attorney's Office, Building Commissioner and the
Redevelopment Design Review Committee for the installation of fencing on the south side of
Western Avenue, and occupancy of the triangular public plaza at the corner of Michigan and
Western. Further, it is to be noted that the proper Certificate of Insurance has been submitted, along
with an Application for and Permit Allowing Temporary Occupancy of Public Property. Upon a
motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the recommendation was
approved.
APPROVAL OF RECOMMENDATION - TO CLOSE NILES AVENUE - OLYMPIC TRIALS
QUALIFIER AND MID AMERICAN SLALOM
Mr. Caldwell advised that the appropriate City departments and bureaus have reviewed the above
referred to request which was submitted to the Board on February 12, 1996 and approval is
recommended. Therefore, Mr. Caldwell made a motion that the recommendation be accepted and
the request be approved. Mrs. Manier seconded the motion which carried.
APPROVE REQUEST TO ADVERTISE FOR RECEIPT OF BIDS - SALE OF ABANDONED
VEHICLES
Mrs. Kathy Dempsey, Director, Department of Code Enforcement, requested permission to advertise
for the sale of approximately eleven (11) abandoned vehicles, which are being stored at Super Auto
Salvage Corporation, 3300 South Main Street, South Bend, Indiana. It was noted that all vehicles
REGULAR MEETING FEBRUARY 26, 1996
have been stored more than fifteen (15) days, identification checks had been run for auto theft and
the owners and lienholders notified. Upon a motion made by Mr. Caldwell, seconded by Mrs.
Manier and carried, the above request was approved.
APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS - SAMPLE-EWING
REDEVELOPMENT AREA - SITE CLEARANCE PHASE II - STRUCTURE REMOVAL
PACKAGE 1 - PROJECT NO. 96-15
In a memorandum to the Board, Mr. Dan Weisel, Division of Engineering, requested permission to
advertise for the receipt of bids for the above referred to project. Mr. Weisel stated that this project
will demolish four (4) commercial structures in the above referenced area. Therefore, upon a
motion made by Mrs. Manier, seconded by Mr. Caldwell and carried, the request to advertise for the
receipt of bids was approved.
REQUEST REFERRED
Upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the following request
was referred to the appropriate Bureaus and Departments for recommendation:
- TO CONDUCT RUN, JANE, RUN - YWCA
In a letter to the Board, Ms. Kit Banta, YWCA, 802 North Lafayette Boulevard, South Bend,
Indiana, requested permission to conduct their 12th Annual run, jane, run, from Friday, August 17,
1996, to Wednesday, August 28, 1996, on the designated route as submitted.
APPROVE TRAFFIC CONTROL DEVICE
Upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the following traffic
control device was approved:
REMOVAL OF: Handicap Sign
LOCATION: 442 S. Kosciuszko
REMARKS: Signs are not needed
APPROVE IRREVOCABLE LETTER OF CREDIT:
Mr. Larry D. Spradlin, Sr., Engineer, Division of Engineering, submitted the following Irrevocable
Letter of Credit to the Board and recommended approval:
IRREVOCABLE STANDBY LETTER OF CREDIT NO. A90909
ISSUED BY: Freeman -Spicer Finance Corporation
FOR: Field Pointe Subdivision, Phase I, Section 1
AMOUNT: $21,320.00
EXPIRES: February 14, 1997
IMPROVEMENT: Uncompleted improvements to Field Pointe Subdivision
Mr. Caldwell made a motion that the Letter of Credit, as outlined above, be approved. Mrs. Manier
seconded the motion which carried.
APPROVE CLAIMS
Mr. Kevin Horton, City Controller, submitted claims in the amount of $994,469.56, dated February
19, 1996 and recommended approval. Additionally, Mr. Juan Manigault, Executive Director, WDS
of Northern Indiana, submitted one (1) list containing claims in the amount of $96,390.42 and
recommended approval. Mr. Ann Kolata, Department of Community and Economic Development,
submitted claims for the College Football Hall of Fame and recommended approval. Mr. Caldwell
made a motion that the claims be approved and the reports as submitted be filed. Mrs. Manier
seconded the motion which carried.
REGULAR MEETING
FEBRUARY 26. 1996
ADJOURNMENT
There being no further business to come before the Board, upon a motion made by Mr. Caldwell,
seconded by Mrs. Manier and carried, the meeting adjourned at 9:50 a.m.
BOARD OF PUBLIC WORKS
�r
J hn E. Leszczynski, President
ames R. Ca ell, Member
Jenny Pitts anier, Member
AT ,EST:
Angela I . Jacob, Clerk
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