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HomeMy WebLinkAbout02/12/96 Board of Public Works MinutesM REGULAR MEETING FEBRUARY 12. 1996 The regular meeting of the Board of Public Works was convened at 9:33 a.m. on Monday, February 12, 1996, by Board President John E. Leszczynski, with Mr. Leszczynski, Mr. James R. Caldwell and Mrs. Jenny Pitts Manier present. Also present was Board Attorney Anne Bruneel. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mrs. Manier, seconded by Mr. Leszczynski and carried, the minutes of the regular meeting of the Board held on February 5, 1996, were approved, subject to the following changes: Under Public Hearing - Application for Taxicab Driver's License - Reverend Frazier D. Gilbert, the roles of Charles Leone and Anne Carol Simons should read " Mr. Charles Leone, Attorney, 105 East Jefferson, South Bend Indiana, was present to represent the Board and Assistant City Attorney, Ann Carol Simons was present to represent the City of South Bend." OPENING OF BIDS - NORTH PUMPING STATION - MASONRY RESTORATION - PROJECT NO. 96-12 This was the date set for receiving and opening of sealed bids for the above referred to project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: ZIOLKOWSKI CONSTRUCTION. INC. Post Office Box 1106 South Bend, Indiana 46624 Bid was signed by Mr. Ben Ziolkowski, President Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $65,929.43 KASER-SPRAKER CONSTRUCTION. INC. 25487 West State Road 2 South Bend, Indiana 46619 Bid was signed by Mr. Gary Spraker, President Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $122,829.60 MIDLAND ENGINEERING CO.. INC. 52369 U.S. 33 North South Bend, Indiana 46637 Bid was signed by Mr. Charles W. Frazier, CEO/President Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $94,520.00 JOSEPH PODELL COMPANY, INC. 3702 West Sample Street South Bend, Indiana 46619 REGULAR MEETING Bid was signed by Mr. Patrick G.J. Podell, President Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $96,610.00 SLATILE ROOFING AND SHEET METAL 1703 South Ironwood South Bend, Indiana 46613 FEBRUARY 12, 1996 Bid was signed by Mr. Richard D. Mueller, General Manager Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $66,631.00 RAMENDA MASONRY CO.. INC. 54889 Lexington Avenue South Bend, Indiana 46628 Bid was signed by Mr. Steven P. Bognar Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $86,532.00 Upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the above bids were referred to the Division of Engineering for review and recommendation. OPENING AND AWARD OF QUOTATIONS - EMERGENCY REPAIR PIPING - WASTEWATER TREATMENT PLANT - PROJECT NO. 96-18 Mr. Leszczynski advised that this was the date set for the receiving and opening of sealed Quotations for the above referred to project. The following Quotations were opened and read: O.J. SHOEMAKER, INC. 1008 Lincolnway East South Bend, Indiana 46601 Quotation was submitted by Mr. Stephen J. Meyer, Vice President QUOTATION: $44,900.00 DYE PLUMBING & HEATING. INC. 3535 Monroe Street LaPorte, Indiana 46350 Quotation was submitted by Mr. Charles Dye QUOTATION: $34,989.00 ZIMMERMAN INDUSTRIAL PIPING. INC. 1117 North Clay Mishawaka, Indiana 46545 P REGULAR MEETING Quotation was submitted by Mr. Robert Kelsey QUOTATION: $29,200.00 FEBRUARY 12, 1996 Upon a motion made by Mr. Leszczynski, seconded by Mrs. Manier and carried, the above Quotations were referred to the Division of Environmental Services for review and recommendation. Mr. Roberto Flores, Division of Environmental Services, reviewed the quotations, and recommended that the quotation be awarded to the low bidder, Zimmerman Industrial Piping, Inc., 1117 North Clay, Mishawaka, Indiana, in the amount of $29,200.00. Therefore, upon a motion made by Mrs. Manier, seconded by Mr. Caldwell and carried, the quotation was awarded as noted above. APPROVAL OF AGREEMENT - KEMBLE STREET RAILROAD CROSSING IMPROVEMENT - INDIANA DEPARTMENT OF TRANSPORTATION - PROJECT NO. 94-65 Mr. Leszczynski stated that the Board is in receipt of an Agreement between the City of South Bend and the Indiana Department of Transportation, for improvements to the Kemble Street railroad crossing over a Conrail rail line. This work would be done by the railroad on a "force account" basis. Federal funds under the ISTEA would be used to pay ninety percent of the work, and the City of South Bend would pay the remainder. The project will install a "rubberized" crossing where wood ties and asphalt are currently in use. Mr. Leszczynski noted that the Agreement is in the amount of $7,300.00, which is the City's share. Therefore, upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the Agreement was approved and executed. APPROVAL OF AGREEMENT - NORTHEAST NEIGHBORHOOD COUNCIL, INC. Mr. Leszczynski stated that the Board is in receipt of an Agreement between the City of South Bend and the Northeast Neighborhood Council, Inc., for the purpose of funding the Northeast Neighborhood Council, Inc. activities as they transition from the Neighborhood Partnership Center Program to the Northeast Neighborhood Center located in the City of South Bend, Indiana. Mr. Leszczynski noted that the Agreement is in the amount of $15,000. Mr. John Broden, 4th District Councilmember, was present, and stated that he supports this Agreement, which will continue to improve the neighborhood activities. Ms. Jennifer Moorhouse, President, Northeast Neighborhood Council, was also present, and stated that she also supports the Agreement. Therefore, upon a motion made by Mr. Leszczynski, seconded by Mrs. Manier and carried, the Agreement was approved and executed. APPROVE COMMUNITY DEVELOPMENT CONTRACT AND ADDENDA The following Community Development Contract and Addenda were presented to the Board for approval: Neighborhood Housing Services Bureau of Housing/Addendum I Bureau of Housing/Addendum I Establishes Guidelines Extends Contracts Extends Contracts Revolving Loan Fund for 1996 Contract Low Income Rehab CD94-102 Emergency Repair CD95-107 Bureau of Housing/Addendum III Extends Contracts Roof/Mechanical Loan Activity- CD94-112 Upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the above referred to Contract and Addenda were approved and executed. APPROVE FINAL CHANGE ORDERS AND PROJECT COMPLETION AFFIDAVITS - CURB AND SIDEWALK PROGRAM - ZONES I.2, 3, 9 AND 10 - PROJECT NO 95-20 Mr. Leszczynski advised that Mr. Bob Allen, Public Construction Manager has submitted the following Change Orders on behalf of Niles Concrete Sawing, 2580 East Detroit Road, Niles Michigan and recommended approval: REGULAR MEETING Zone Change Order 1 1 2 1 3 1 9 1 10 1 Amount $11,705.45 Decrease $ 688.28 Decrease $ 5,930.07 Increase $ 8,832.68 Decrease $51,504.44 Decrease FEBRUARY 12. 1996 Final Contract Sum $ 77,804.55 $ 88,821.72 $ 95,440.07 $ 80,677.32 $ 38,005.56 Additionally submitted were the Project Completion Affidavits indicating the new final costs. The appropriate three-year Maintenance Bonds were also submitted. Upon a motion made by Mr. Leszczynski, seconded by Mr. Caldwell and carried, Change Orders and the Project Completion Affidavits were approved. APPROVE LICENSE APPLICATIONS - PUBLIC PARKING FACILITY Upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the following license applications were approved: The People's Church of South Bend 310 West Washington South Bend, Indiana E.H. McNease 418 South Main South Bend, Indiana E.H. McNease 420 South Main Street South Bend, Indiana The above license applications were approved and referred to the Deputy Controller's Office for issuance of licenses. It was noted that the required Proof of Insurance as well as the hours and rates to be charged were attached to the applications. APPROVAL OF LICENSE APPLICATIONS - RUBBISH AND GARBAGE REMOVAL SERVICE Mr. Leszczynski stated that the Board is in receipt of favorable recommendations from the Department of Code Enforcement for License Applications for Rubbish and Garbage Removal Service for the following applicants: Best Way Disposal Eddie Ivory 3290 Hennesey Road 1302 West Linden Watervliet, Michigan South Bend, Indiana Mr. Leszczynski stated that the Bureau of Sanitation has inspected the vehicles to be used in conjunction with the businesses. Upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the License Applications were approved. APPROVAL OF RECOMMENDATION TO ENCROACH ONTO PUBLIC RIGHT-OF-WAY - VIDEOTAPING ON SIDEWALK AT COLFAX AVENUE AND BELLEVUE SOUTH OF MISHAWAKA AVENUE Mr. Leszczynski advised that the Board is in receipt of favorable recommendations from the Division of Engineering, Police Department, Building Commissioner and the Redevelopment Design Review Committee for a request as submitted by Mr. Sean A. Hoade, The Double-Crossers, 18115 State Road 23, South Bend, Indiana, for a request to videotape on the sidewalk of Colfax Avenue in the downtown area one morning between March 3 and March 10,1996, and on Bellevue just south of Mishawaka Avenue on a different day between the two dates. Further, it is to be noted that Mr. Hoade will be videotaping for a movie project under the auspices of Indiana University at South Bend. Upon a motion made by Mr. Leszczynski, seconded by Mrs. Manier and carried, the recommendation was approved. M REGULAR MEETING FEBRUARY 12, 1996 APPROVAL OF RECOMMENDATION - TO CONDUCT SCHUYLER COLFAX MEMORIAL MARCH Mr. Leszczynski stated that favorable recommendations have been received by the Division of Engineering, Park Department, Police Department and the City Attorney's office, in reference to a request as submitted by Ms. Bertha McCain, 1625 North Bendix, South Bend, Indiana to conduct the above referred to march, on Sunday, May 19, 1996, from 1:30 p.m. until 2:30 p.m., on the designated route as submitted. Upon a motion made by Mr. Leszczynski, seconded by Mrs. Manier and carried, the recommendation was approved. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS - 1500 G.P.M. PUMPER - FIRE DEPARTMENT In a letter to the Board, Fire Chief Luther Taylor, requested permission to advertise for the receipt of bids for the above referred to equipment. Therefore, upon a motion made by Mr. Leszczynski, seconded by Mrs. Manier and carried, the request to advertise for the receipt of bids was approved. REQUESTS REFERRED Upon a motion made by Mr. Leszczynski, seconded by Mrs. Manier and carried, the following requests were referred to the appropriate Bureaus and Departments for recommendation: - TO CONDUCT WALK FOR HOSPICE In a letter to the Board, Ms. Kate Lee, Hospice of St. Joseph County, Inc., 108 North Main Street, South Bend, Indiana, requested permission to conduct their eleventh annual Walk for Hospice, on Sunday, October 13, 1996, from 1:00 p.m. until 5:00 p.m., on the designated route as submitted. - TO ENCROACH ONTO PUBLIC RIGHT-OF-WAY - INSTALLATION OF AWNING - 132 NORTH LAFAYETTE In a letter to the Board, Mr. Michael Bell, Affordable Awning and Canvas, 2533 North Union Road, Walkerton, Indiana, requested permission to replace existing awnings at STS Organization Consultants, 132 North Lafayette, South Bend, Indiana, according to drawings as submitted. FILING OF MAINTENANCE BOND Mr. Leszczynski stated that the Board is in receipt of a maintenance Bond in the amount of $5,000.00 for the installation of public walk, curbs and driveways, for the Always Open project, as submitted by Boyer Construction Corporation, 2161 U.S. 41, Schereville, Indiana. Upon a motion made by Mr. Leszczynski, seconded by Mrs. Manier and carried, the Maintenance Bond was filed. APPROVE TRAFFIC CONTROL DEVICES Upon a motion made by Mr. Leszczynski, seconded by Mrs. Manier and carried, the following four (4) traffic control devices were approved: REMOVAL OF: LOCATION: REMARKS: NEW INSTALLATION: LOCATION: REMARKS: NEW INSTALLATION: LOCATION: REMARKS: NEW INSTALLATION: LOCATION: REMARKS: Handicap Sign 1009 North Brookfield Mr. Blair is moving Handicap Sign 1813 Douglas Mrs. Marcelina Reytes has met all requirements Handicap Sign 2205 South Scott Mr. Casimer Kaczmarczyk has met all requirements Handicap Sign 610 South Kaley Ms. Helen Sobczk has met all requirements REGULAR MEETING FEBRUARY 12, 1996 FILING OF CERTIFICATE OF INSURANCE Upon a motion made by Mr. Leszczynski, seconded by Mrs. Manier and carried, the following Certificate of Insurance was accepted for filing: Walsh & Kelly, Inc. W&K Equipment Co., Inc. & Omega Trucking Co., Inc. 1700 Main Street Griffith, Indiana 46319 APPROVE CLAIMS Mr. Kevin Horton, City Controller, submitted claims in the amount of $692,767.31, dated February 5, 1996, and recommended approval. Additionally, Mr. Juan Manigault, Executive Director, WDS of Northern Indiana, submitted two (2) lists containing claims in the amount of $174,873.37 and $24,359.42 and recommended approval. Ms. Ann Kolata, Department of Community and Economic Development, submitted a claim for the Century Center Remodeling, and recommended approval. Mr. Leszczynski made a motion that the claims be approved and the reports as submitted be filed. Mrs. Manier seconded the motion which carried. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Leszczynski, seconded by Mrs. Manier and carried, the meeting adjourned at 9:50 a.m. BOARD OF PUBLIC WORKS ca'o, (Z�' " l hn E. Leszczynski, PrAi ent James R. Caldwell, Member Jenny Pitt Manier, Member ATTE ST: - � �J'� (� n- —� Angela W Jacob, Clerk 1