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HomeMy WebLinkAbout01/22/96 Board of Public Works Minutesgo REGULAR MEETING JANUARY 22, 1996 The regular meeting of the Board of Public Works was convened at 9:36 a.m. on Monday, January 22, 1996, by Board President John E. Leszczynski, with Mr. Leszczynski, Mr. James R. Caldwell and Mrs. Jenny Pitts Manier present. Also present was Board Attorney Anne Brunel, AGENDA ITEM TABLED Upon a motion made by Mr. Leszczynski, seconded by Mrs. Manier and carried, the agenda item for Grant of Easement was tabled. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the minutes of the regular meeting of the Board held on January 15, 1996, were approved. APPROVE CHANGE ORDERS - COLLEGE FOOTBALL HALL OF FAME - PROJECT NO.93- 09 Mr. Leszczynski advised that Mr. Rick Dieringer, Verkler, Inc., 4406 Technology Drive, South Bend, Indiana, has submitted the following Change Orders and recommended approval. Change Order Contractor Amount New Contract Sum 00003 Interior Finishes $1,872.95 Increase $223,418.96 00011 Reinke Construction $1,349.55 Increase $378,506.74 Upon a motion made by Mrs. Manier, seconded by Mr. Caldwell and carried, the Change Orders were approved. APPROVE CHANGE ORDER NO. 3 (FINAL) AND PROJECT COMPLETION AFFIDAVIT - COLLEGE FOOTBALL HALL OF FAME - PROJECT NO. 93-09 Mr. Leszczynski advised that Mr. Rick Dieringer, Verkler, Inc., 4406 Technology Drive, South Bend, Indiana has submitted Change Order No. 3 (Final), on behalf of The Pangere Corporation, 4050 West Fourth Avenue, Gary, Indiana, indicating that the contract amount be decreased by $1,016.41 for a new contract sum including this Change Order in the amount of $224,509.85. Additionally submitted was the Project Completion Affidavit indicating this new final cost. Upon a motion made by Mrs. Manier, seconded by Mr. Leszczynski and carried, Change Order No. 3 (Final) and the Project Completion Affidavit were approved subject to the filing of the appropriate three-year Maintenance Bond. APPROVE PROJECT COMPLETION AFFIDAVIT - COLLEGE FOOTBALL HALL OF FAME - PROJECT NO. 93-09 Mr. Leszczynski advised that Mr. Bob Allen, Construction Manager, has submitted the Project Completion Affidavit on behalf of Willson's Landscaping, Post Office Box 266, LaPorte, Indiana, for the above referred to project, indicating a final cost of $51,172.00. Upon a motion made by Mr. Leszczynski, seconded by Mr. Caldwell and carried, the Project Completion Affidavit was approved. APPROVE PROJECT COMPLETION AFFIDAVIT — COLLEGE FOOTBALL HALL OF FAME - PROJECT NO. 93-09 Mr. Leszczynski advised that Mr. Bob Allen, Construction Manager, has submitted the Project Completion Affidavit on behalf of Strescore, Post Office Box 270, South Bend, Indiana, for the above referred to project, indicating a final cost of $126,484.00. Upon a motion made by Mr. Leszczynski, seconded by Mr. Caldwell and carried, the Project Completion Affidavit was approved. APPROVE PROJECT COMPLETION AFFIDAVIT - COLLEGE FOOTBALL HALL OF FAME - PROJECT NO. 93-09 Mr. Leszczynski advised that Mr. Bob Allen, Construction Manager, has submitted the Project Completion Affidavit on behalf of O.J. Shoemaker, 1008 Lincolnway East, South Bend, Indiana, for the above referred to project, indicating a final cost of $372,334.84. Upon a motion made by Mr. Leszczynski, seconded by Mr. Caldwell and carried, the Project Completion Affidavit was approved. REGULAR MEETING JANUARY 22. 1996 APPROVE PROJECT COMPLETION AFFIDAVIT - COLLEGE FOOTBALL HALL OF FAME - PROJECT NO. 93-09 Mr. Leszczynski advised that Mr. Bob Allen, Construction Manager, has submitted the Project Completion Affidavit on behalf of Terstep, Post Office Box 3233, South Bend, Indiana, for the above referred to project, indicating a final cost of $64,255.00. Upon a motion made by Mr. Leszczynski, seconded by Mr. Caldwell and carried, the Project Completion Affidavit was approved. APPROVAL OF AGREEMENT - AGENCY AGREEMENT - BOARD OF WATER WORKS COMMISSIONERS - NORTH PUMPING STATION MASONRY RESTORATION - PROJECT NO. 96-12 Mr. Leszczynski stated that the Board is in receipt of an Agreement between the City of South Bend and the Board of Water Works Commissioners, for an Agency Agreement for the above referred to project. Therefore, upon a motion made by Mrs. Manier, seconded by Mr. Caldwell and carried, the Agreement was approved and executed. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS - NORTH PUMPING STATION MASONRY RESTORATION - PROJECT NO. 96-12 In a memorandum to the Board, Mr. Carl P. Littrell, Director of Engineering, requested permission to advertise for the sale of bids for the above referred to project. Mr. Littrell stated that this project will restore and rehabilitate the masonry facade and entrance stairs at the North Pumping Station. Further, the plans and specifications have been prepared by Ken Herceg and Associates. Therefore, upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the request to advertise for the receipt of bids was approved. ADOPT RESOLUTION NO. 3-1996 - TRANSFER OF REAL PROPERTY TO THE SOUTH BEND REDEVELOPMENT COMMISSION Upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO. 3-1996 A RESOLUTION OF THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, INDIANA, APPROVING THE TRANSFER OF REAL PROPERTY TO THE SOUTH BEND REDEVELOPMENT COMMISSION WHEREAS, the City of South Bend, Indiana (the "City") is the owner of the following described real property situated in St. Joseph County, Indiana: A part of Bank Out Lot No. Twenty-four (24) of the 1 st Plat of Bank Out Lots of the Town, now City of South Bend, platted by the State Bank of Indiana, which part is bounded by a line running as follows: viz: Beginning on the North line of West Washington Avenue at a point 50 feet West of the Southeast corner of said State Bank Out Lot No. Twenty-four (24), thence West 50 feet to a public alley 14 feet wide, thence East 6 feet, thence South 98 feet, thence East 44 feet, thence South 100 feet to the place of beginning. Subject to the use of a private alley 6 feet wide East and West by 98 feet long North and South off of the North end of the above described real estate. Key No. 18-1023-0964. Commonly known as 505 W. Washington (hereinafter referred to as the Real Property) and; WHEREAS, pursuant to I.C. 36-9-6-3, the Board of Public Works of the City of South Bend (the "Board") has custody of and may maintain all real property of the City of South Bend; and REGULAR MEETING JANUARY 22, 1996 WHEREAS, the City, through the Board, is desirous of transferring the Real Property to the City of South Bend, for the use and benefit of its Department of Redevelopment for use in the redevelopment of the West Washington -Chapin Development Area; and WHEREAS, pursuant to I.C. 36-1-11-8, the City, acting by and through the Board, may exchange or transfer property with another governmental entity upon terms and conditions agreed upon by the two (2) entities as evidenced by the adoption of substantially identical resolutions of each entity; and WHEREAS, the South Bend Redevelopment Commission, at its meeting of January 19,1996 adopted its Resolution No. accepting the transfer of the Real Property by the City. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF PUBLIC WORKS FOR THE CITY OF SOUTH BEND, INDIANA, AS FOLLOWS: 1. That the transfer of the Real Property situated in St. Joseph County, Indiana, and generally described as follows: A part of Bank Out Lot No. Twenty-four (24) of the 1 st Plat of Bank Out Lots of the Town, now City of South Bend, platted by the State Bank of Indiana, which part is bounded by a line running as follows: viz: Beginning on the North line of West Washington Avenue at a point 50 feet West of the Southeast corner of said State Bank Out Lot No. Twenty-four (24), thence West 50 feet to a public alley 14 feet wide, thence East 6 feet, thence South 98 feet, thence East 44 feet, thence South 100 feet to the place of beginning. Subject to the use of a private alley 6 feet wide East and West by 98 feet long North and South off of the North end of the above described real estate. Key No. 18-1023-0964. Commonly known as 505 W. Washington by the City of South Bend, Indiana to the City of South Bend, for the use and benefit of its Department of Redevelopment upon the condition that any sum received by the City of South Bend, for the use and benefit of its Department of Redevelopment upon its disposition of the Real Property be paid to the City, shall be, and hereby is, approved. 2. That the Mayor of the City of South Bend and the South Bend City Clerk shall be, and hereby are, authorized, respectively, to execute and attest to the execution of a quitclaim deed conveying all of the right, title and interest of the City of South Bend, Indiana in and to the Real Property to the City of South Bend, for the use and benefit of its Department of Redevelopment. 3. That this Resolution shall be in full force and effect upon its adoption by the Board of Public Works of the City of South Bend. ADOPTED at a meeting of the Board of Public Works of the City of South Bend held on January 22, 1996, at 1308 County -City Building, 227 West Jefferson Boulevard, South Bend, Indiana 46601. CITY OF SOUTH BEND BOARD OF PUBLIC WORKS s/John E. Leszczynski, President s/James R. Caldwell, Member s/Jenny Pitts Manier, Member ATTEST: s/Angela K. Jacob, Clerk T, REGULAR MEETING JANUARY 22, 1996 ADOPT RESOLUTION NO. 4-1996 - DISPOSAL OF CITY OWNED PROPERTY Upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO. 4 - 1996 A RESOLUTION OF THE SOUTH BEND BOARD OF PUBLIC WORKS ON DISPOSAL OF UNFIT AND/OR OBSOLETE PROPERTY WHEREAS, it has been determined by the Board of Public Works that the following property is unfit for the purpose for which it was intended and is no longer needed by the City of South Bend: BRUNING DRAFTING MACHINE, MODEL NO.2699, SERIAL NO. 70574695 VEMCO DRAFTING MACHINE, MODEL NO. 5100/30, SERIAL NO. 257348E TRACMASTER 60 DRAFTING MACHINE, SERIAL NO. R-86-1597 WHEREAS, Indiana Code 36-1-11-60 permits and establishes procedure for disposal of personal property which is unfit for the purpose for which it was intended and which is no longer needed by the City. NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend that the items listed above are no longer needed by the City; are unfit for the purpose for which they were intended and have an estimated value of less than one thousand dollars ($1,000.00). BE IT FURTHER RESOLVED, that said equipment may be transferred or sold at public auction or private sale, without advertising. However, if the property is deemed worthless, such may be demolished or junked. ADOPTED this 22nd day of January, 1996. BOARD OF PUBLIC WORKS CITY OF SOUTH BEND s/John E. Leszczynski, President s/James R. Caldwell, Member s/Jenny Pitts Manier, Member ATTEST: s/Angela K. Jacob, Clerk APPROVAL OF HOUSE MOVE - FROM 306 SOUTH CHAPIN TO 202 SOUTH CHAPIN In a letter to the Board, Building Commission Donald F. Fozo requested permission on behalf of Lykowski Construction to move a house from 306 South Chapin to 202 South Chapin. Mr. Fozo stated that the move will not involve any City streets; and utility companies and Police Department's releases have been obtained. Lighting and Traffic has no objection to this move since no City streets are involved. Additionally, Lykowski Construction will be providing written clearance from Redevelopment to cross over their property. Therefore, upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the request for a permit for a house move was approved. FILING OF HUMANE SOCIETY MONTHLY REPORT - DECEMBER 1995 Mr. Leszczynski indicated that the Board is in receipt of the monthly report as submitted by the Humane Society of St. Joseph County, Inc., for the month of December, 1995. The report indicates the type and number of animals handled for the City of South Bend. Mr. Leszczynski made a motion that the report be accepted for filing as submitted. Mr. Caldwell seconded the motion which carried. 10 1 1 LJ REGULAR MEETING JANUARY 22, 1996 APPROVE CLAIMS Mr. Kevin Horton, City Controller, submitted claims in the amount of $1,152,606.00 and $1,376,503.05 and recommended approval. Mr. Leszczynski made a motion that the claims be approved and the reports as submitted be filed. Mrs. Manier seconded the motion which carried. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Leszczynski, seconded by Mrs. Manier and carried, the meeting adjourned at 9:43 a.m. A TEST: Angela KYJacob, Cler BOARD OF PUBLIC WORKS J E*Leszc'zynski, resi t ames . aldwell, M mber Je Pitts Manier, Member