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HomeMy WebLinkAbout01/15/96 Board of Public Works MinutesM REGULAR MEETING JANUARY 15, 1996 The regular meeting of the Board of Public Works was convened at 9:35 a.m. on Monday, January 15, 1996, by Board President John E. Leszczynski, with Mr. Leszczynski, Mr. James R. Caldwell and Mrs. Jenny Pitts Manier present. Board Attorney Anne Bruneel was not present. MOMENT OF SILENCE Upon a motion made by Mr. Caldwell, seconded by Mr. Leszczynski and carried, a moment of silence was held for Tom Howell. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mrs. Manier, seconded by Mr. Leszczynski and carried, the minutes of the regular meeting of the Board held on January 8, 1996, were approved. APPROVE CONSTRUCTION CONTRACT - REMOVAL OF UNDERGROUND STORAGE TANKS AND DISPENSING EQUIPMENT - PROJECT NO. 95-73 Mr. Leszczynski advised that in accordance with the bid awarded on January 2, 1996, to Knapp Environmental Construction Services, Inc., 12875 McKinley Highway, Mishawaka, Indiana, in the amount of $39,275.00 for the above referred to project, a Contract in said amount was being submitted for Board approval. Upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the Contract was approved and the appropriate Certificate of Insurance, Performance Bond and Labor and Materials Payment Bond as submitted were filed. APPROVE CONSTRUCTION CONTRACT - OLIVE STREET/LOCUST ROAD SEWER IMPROVEMENTS - PROJECT NO.95-60 Mr. Leszczynski advised that in accordance with the bid awarded on December 18, 1995, to Walsh & Kelly, 24358 State Road 23, South Bend, Indiana, in the amount of $267,874.53 for the above referred to project, a Contract in said amount was being submitted for Board approval. Upon a motion made by Mr. Leszczynski, seconded by Mrs. Manier and carried, the Contract was approved and the appropriate Certificate of Insurance, Performance Bond and Labor and Materials Payment Bond as submitted were filed. APPROVAL OF AGREEMENT - ALLEY EASEMENT - NORTH OLIVE STREET AND LINCOLNWAY WEST - REVCO DRUGSTORE Mr. Leszczynski stated that the Board is in receipt of an Agreement between the City of South Bend and Bodner Lincoln, L.L.C., as submitted by May Oberfell & Lorber, Attorneys at Law, 300 North Michigan, South Bend, Indiana, for the above referred to alley easement for the construction of a Revco Drugstore. Therefore, upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the Agreement was approved and executed. APPROVAL OF AGREEMENT - PROFESSIONAL ENGINEERING SERVICES - WASTEWATER TREATMENT PLANT AND COLLECTION SYSTEM FACILITIES PLAN - GREELEY AND HANSEN Mr. Leszczynski stated that the Board is in receipt of an Agreement between the City of South Bend and Greeley and Hansen, .100 South Wacker Drive, Chicago, Illinois, for professional engineering services in connection with the South Bend Wastewater Facilities Plant. Mr. Leszczynski noted that the Agreement is not to exceed the amount of $152,418.00. Therefore, upon a motion made by Mr. Leszczynski, seconded by Mrs. Manier and carried, the Agreement was approved and executed. APPROVE CHANGE ORDER - COLLEGE FOOTBALL HALL OF FAME - PROJECT NO 93-09 Mr. Leszczynski advised that Mr. Rick Dieringer, Verkler, Inc., 4406 Technology Drive, South Bend, Indiana, has submitted the following Change Order and recommended approval. Upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the Change Order was approved. Change Order Contractor Amount New Contract Sum 00002 Pangere Corp. $1,330.47 Decrease $223,493.44 R, A REGULAR MEETING JANUARY 15, 1996 APPROVE CHANGE ORDER NO. 1 (FINAL) AND PROJECT COMPLETION AFFIDAVIT - SOUTHEAST REDEVELOPMENT AREA SITE CLEARANCE, PHASE I - PROJECT NO 94-72 Mr. Leszczynski advised that Mr. Bob Allen, Project Manager has submitted Change Order No. 1 (Final), on behalf of B&J Excavation,1104 West Donald Street, South Bend, Indiana, indicating that the contract amount be increased by $10,400.00 for a new contract sum including this Change Order in the amount of $100,375.00, Additionally submitted was the Project Completion Affidavit indicating this new final cost. Upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, Change Order No. 1 (Final) and the Project Completion Affidavit were approved. APPROVE CHANGE ORDER NO. 1 (FINAL) AND PROJECT COMPLETION AFFIDAVIT - GOOD NEIGHBORS PUBLIC WORKS PROGRAM - ZONE 11D - PROJECT NO. 95-20 Mr. Leszczynski advised that Mr. Bob Allen, Contract Engineer has submitted Change Order No. 1 (Final) on behalf of L.L. Geans, Inc., 1923 North Home Street, Mishawaka, Indiana, indicating that the contract amount be decreased by $22,555.63 for a new contract sum including this Change Order in the amount of $73,939.37. Additionally submitted was the Project Completion Affidavit indicating this new final cost. Upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, Change Order No. 1 (Final) and the Project Completion Affidavit were approved subject to the filing of the appropriate three-year Maintenance Bond. APPROVE CHANGE ORDER NO. 1 (FINAL) AND PROJECT COMPLETION AFFIDAVIT - GOOD NEIGHBORS PUBLIC WORKS PROGRAM - ZONE I IA - PROJECT NO. 95-20 Mr. Leszczynski advised that Mr. Bob Allen, Contract Engineer has submitted Change Order No. 1 (Final) indicating that the contract amount be decreased by $49,647.34 for a new contract sum including this Change Order in the amount of $46,847.66. Additionally submitted was the Project Completion Affidavit indicating this new final cost. Upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, Change Order No. 1 (Final) and the Project Completion Affidavit were approved subject to the filing of the appropriate three-year Maintenance Bond. APPROVE CHANGE ORDER NO. 17 (FINAL) AND PROJECT COMPLETION AFFIDAVIT - COLLEGE FOOTBALL HALL OF FAME - PROJECT NO. 93-09 Mr. Leszczynski advised that Mr. Rick Dieringer, Verkler Inc., 4406 Technology Drive, South Bend, Indiana has submitted Change Order No. 00017 (Final) on behalf of Colip Electric, Post Office Box 840, South Bend, Indiana, indicating that the contract amount be increased by $1,573.18 for a new contract sum including this Change Order in the amount of $656,323.15. Additionally submitted was the Project Completion Affidavit indicating this new final cost. Upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, Change Order No. 17 (Final) and the Project Completion Affidavit were approved subject to the filing of the appropriate three-year Maintenance Bond. APPROVE CHANGE ORDER NO. 1 (FINAL) AND PROJECT COMPLETION AFFIDAVIT - COLLEGE FOOTBALL HALL OF FAME - ATTA INC. - PROJECT NO 93-09 Mr. Leszczynski advised that Mr. Bob Allen, Construction Engineer has submitted Change Order No. 1 (Final) on behalf of Atta Inc., 132 West 21 st Street, New York, New York, indicating that the contract amount be decreased by $6,400.00 for a new contract sum including this Change Order in the amount of $259,550.00. Additionally submitted was the Project Completion Affidavit indicating this new final cost. Upon a motion made by Mrs. Manier, seconded by Mr. Caldwell and carried, Change Order No.1 (Final) and the Project Completion Affidavit were approved subject to the filing of the appropriate three-year Maintenance Bond. APPROVE CHANGE ORDER NO. 1 (FINAL) AND PROJECT COMPLETION AFFIDAVIT - 1995 SEWER LINING PROGRAM - PROJECT NO. 95-66 Mr. Leszczynski advised that Mr. Toy Villa, Contract Engineer has submitted Change Order No. 1 (Final) on behalf of Insituform Midwest, Inc., Post Office Box 458, Lemont, Illinois, indicating that the contract amount be increased by $6,900.00 for a new contract sum including this Change Order in the amount of $358,601.77. Additionally submitted was the Project Completion Affidavit indicating this new final cost. Upon a motion made by Mrs. Manier, seconded by Mr. Caldwell and carried, Change Order No. 1 (Final) and the Project Completion Affidavit were approved subject to the filing of the appropriate three-year Maintenance Bond. M REGULAR MEETING JANUARY 15, 1996 APPROVE PROJECT COMPLETION AFFIDAVIT - WILLIAM RICHARDSON DRIVE EXTENSION - PROJECT NO. 95-51 Mr. Leszczynski advised that Mr. Toy Villa, Construction Engineer, has submitted the Project Completion Affidavit on behalf of Walsh & Kelly, 24358 State Road 23, South Bend, Indiana, for the above referred to project, indicating a final cost of $155,762.45. Upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the Project Completion Affidavit was approved. APPROVE PROJECT COMPLETION AFFIDAVIT - SANITARY SEWER EXTENSION - LOTS 4A AND 4B - BLACKTHORN CORPORATE PARK - PROJECT NO.95-83 Mr. Leszczynski advised that Mr. Bob Allen, Construction Engineer, has submitted the Project Completion Affidavit on behalf of HRP Construction, Inc., 5777 Cleveland Road, South Bend, Indiana, for the above referred to project, indicating a final cost of $33,401.50. Upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the Project Completion Affidavit was approved. APPROVE COMMUNITY DEVELOPMENT ADDENDUM The following Community Development Addendum was presented to the Board for approval: Addendum I $12,760.00 Extends term to 6/30/96 South Bend Heritage Upon a motion made by Mrs. Manier, seconded by Mr. Caldwell and carried, the above referred to Addendum was approved and executed. AWARD BID - EDISON ROAD SANITARY SEWER EXTENSION - PROJECT NO.95-102 Mr. Carl P. Littrell, Director, Division of Engineering, advised the Board that on January 8, 1996, bids were received and opened for the above referred to project. After reviewing those bids, Mr. Littrell recommends that the Board award the contract to Herrman & Goetz, Inc., d/b/a Underground Services, 225 South Lafayette Boulevard, South Bend, Indiana, in the amount of $81,059.63. Therefore, Mr. Caldwell made a motion that the recommendation be accepted and the bid be awarded as outlined above. Mrs. Manier seconded the motion which carried. FAVORABLE RECOMMENDATION - PETITION TO VACATE AN ALLEY Mr. Leszczynski indicated that the Common Council has submitted to the Board a Vacation Petition as completed by Mr. David Troeger, 1203 Sunnymede Street, South Bend Indiana to vacate the following alley: The second north -south alley East of South Eddy Street, from the north right-of-way line of East Sunnymede Street to the south line of the first east -west alley north of Sunnymede Street for a distance of approximately I I I feet and a width of 14 feet. Part situated in Whitcomb and Keller's Sunnymede Addition to the City of South Bend, St. Joseph County, Indiana. Mr. Leszczynski advised that the Board is in receipt of favorable recommendations concerning this Vacation Petition from the Area Plan Commission, Police Department, Fire Department, Sanitation, Department of Economic Development and the Department of Public Works. Therefore, Mr. Leszczynski made a motion that the Board send a favorable recommendation to the Common Council concerning this Vacation Petition. Mrs. Manier seconded the motion which carried. APPROVE CONSENT TO ANNEXATION AND WAIVER OF RIGHTS TO REMONSTRATE Mr. Leszczynski stated that the Board is in receipt of a Consent to Annexation and Waiver of Right to Remonstrate as submitted by Ms. Florence M. Newcomer, 17069 State Road 23, South Bend, Indiana. The Consent indicates that in consideration for permission to tap into the public water system of the City, to provide water service to 17069 State Road 23, South Bend, Indiana, (Key # 02-2061-2627), Ms. Newcomer waives and releases any and all rightsto remonstrate against or oppose any pending or future annexation of the property by the City of South Bend. Therefore, Mr. Caldwell made a motion that the Consent be approved. Mr. Leszczynski seconded the motion which 5 1 1 1 carried. REGULAR MEETING JANUARY 15. 1996 APPROVE REQUEST TO ADVERTISE FOR RECEIPT OF BIDS - SALE OF ABANDONED VEHICLES Mrs. Kathy Dempsey, Director, Department of Code Enforcement, requested permission to advertise for the sale of approximately eleven (11) abandoned vehicles, which are being stored at Super Auto Salvage Corporation, 3300 South Main Street, South Bend, Indiana. It was noted that all vehicles have been stored more than fifteen (15) days, identification checks had been run for auto theft and the owners and lienholders notified. Upon a motion made by Mr. Caldwell, seconded by Mr. Leszczynski and carried, the request to advertise for the receipt of bids was approved. APPROVAL OF RECOMMENDATION - TO CONDUCT MARCH OF DIMES BIRTH DEFECTS MARCH Mr. Leszczynski stated that favorable recommendations have been received by the Division of Engineering, Park Department, Police Department and the City Attorney's office, in reference to a request as submitted by Mr. Thomas E. Gerard, 501 East Monroe, South Bend, Indiana to conduct the above referred to march, on Saturday, April 27, 1996, from 8:00 a.m. until 2:00 p.m., on the designated route as submitted. Therefore, upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the recommendation was approved. APPROVAL OF RECOMMENDATION - TO CONDUCT MARTIN LUTHER KING MARCH Mr. Leszczynski stated that favorable recommendations have been received by the Division of Engineering, Park Department, Police Department and the City Attorney's office, in reference to a request as submitted by Reverend Carlston Shanklin, 914 Lincolnway West, South Bend, Indiana to conduct the above referred to march, on Monday, January 15, 1996 from 1:30 p.m. until 2:00 p.m., on the designated route as submitted. Therefore, upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the recommendation was approved. APPROVAL OF RECOMMENDATION - TO CONDUCT ST. JOSEPH COUNTY RIGHT TO LIFE MARCH Mr. Leszczynski stated that favorable recommendations have been received by the Division of Engineering, Park Department, Police Department and the City Attorney's office, in reference to a request as submitted by Ms. Mary MacDonnell, St. Joseph County Right to Life, Inc., to conduct the above referred to march, on Monday, January 22, 1996, from 12:00 p.m. until 1:00 p.m., on the designated route as submitted. Therefore, upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the recommendation was approved. APPROVE TRAFFIC CONTROL DEVICES Upon a motion made by Mr. Leszczynski, seconded by Mrs. Manier and carried, the following traffic control devices were approved: NEW INSTALLATION: LOCATION: REMARKS: NEW INSTALLATION: LOCATION: REMARKS: Handicap Sign 310 East Eckman Mr. Tony Zarolla has met all requirements Handicap Sign 1605 North Johnson Mrs. Stella McConnell has met all requirements APPROVE CLAIMS Mr. Kevin Horton, City Controller, submitted claims in the amount of $337,290.97 and $235,516.75 and recommended approval. Additionally, Mr. Juan Manigault, Executive Director, WDS of Northern Indiana, submitted two (2) lists containing claims in the amount of $211,763.85 and $26,628.15 and recommended approval. Mr. Leszczynski made a motion that the claims be approved and the reports as submitted be filed. Mrs. Manier seconded the motion which carried. M REGULAR MEETING JANUARY 15, 1996 ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Leszczynski, seconded by Mrs. Manier and carried, the meeting adjourned at 9:49 a.m. BOARD OF PUBLIC WORKS ATTEST: AngelA. Jacob, Jerk 4 ohn E. Leszczynski, P e 'dent ames R. well, Member ?enny Pitts anier, Member 1 1