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HomeMy WebLinkAbout01/08/96 Board of Public Works MinutesM REGULAR MEETING JANUARY 8. 1996 The regular meeting of the Board of Public Works was convened at 9:45 a.m. on Monday, January 8, 1996, by Board President John E. Leszczynski, with Mr. Leszczynski and Mrs. Jenny Pitts Manier present. Board Member James R. Caldwell was not present. Also present was Board Attorney Anne Bruneel. ADD AGENDA ITEM/AGENDA ITEM STRICKEN Upon a motion made by Mrs. Manier, seconded by Mr. Leszczynski and carried, the agenda item for a Change Order for the Sewer Lining Program was stricken from the agenda, and a Title Sheet for the South Bend Control, Information Communication System was added. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mrs. Manier, seconded by Mr. Leszczynski and carried, the minutes of the regular meeting of the Board held on January 2, 1996, were approved. OPENING OF BIDS - EDISON ROAD SANITARY SEWER EXTENSION - PROJECT NO. 95- 102 This was the date set for receiving and opening of sealed bids for the above referred to project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: OSELKA CONSTRUCTION COMPANY 10900 Kruger Road Union Pier, Michigan 49129 Bid was signed by Mr. Leslie S. Badgley, Vice President Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $134,434.00 YOUNGS EXCAVATING; INC. 50563 Dusty Trail Court Granger, Indiana 46530 Bid was signed by Mr. Kurt D. Youngs, President Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $121,709.26 HRP CONSTRUCTION INC. 5777 Cleveland Road South Bend, Indiana 46624-0266 Bid was signed by Mr. Paul J. Fallon, President Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $173,900.00 GEYER CONSTRUCTION COMPANY 67450 U.S. 31 South Lakeville, Indiana 46536 1 F1 1 r, u REGULAR MEETING Bid was signed by Mr. William Geyer, President Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $127,164.00 DYE PLUMBING & HEATING. INC. 3535 Monroe Street LaPorte, Indiana 46352 Bid was signed by Mr. Charles T. Dye, President Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $186,000.00 JANUARY 8, 1996 HERRMAN & GOETZ, INC. D/B/A UNDERGROUND SERVICES 225 South Lafayette Boulevard South Bend, Indiana 46601 Bid was signed by Mr. Thomas J. Herrman, President Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $ 81,059.63 WARNER AND SONS, INC. Post Office Box 87 Elkhart, Indiana 46515 Bid was signed by Mr. Jack Warner, President Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $117,882.50 SMALL, INC. 25190 State Road 4 North Liberty, Indiana 46554 Bid was signed by Mr. Charles C. Prestin, General Manager Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $171,543.49 RICHARD LAFREE 1251 West Third Street Osceola, Indiana 46561 Bid was signed by Mr. Richard LaFree, President Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed REGULAR MEETING Five per cent (5%) Bid Bond was submitted BID: $112,305.00 WOODRUFF & SONS; INC. 2125 East US Highway 12 Michigan City, Indiana 46361 JANUARY 8, 1996 Bid was signed by Mr. John M. Milner, Field Engineer & Signatory Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $108,927.50 RIETH RILEY CONSTRUCTION CO., INC. 25200 State Road 23 South Bend, Indiana 46634 Bid was signed by Mr. Dale A. Clingerman, P.E. Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $113,655.00 DELTA III INC. 2063W - 1250S Hanna, Indiana 46340 Bid was signed by Mr. William Eaton, President Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $178,415.00 Upon a motion made by Mrs. Manier, seconded by Mr. Leszczynski and carried, the above bids were referred to the Division of Engineering for review and recommendation. APPROVAL OF AGREEMENTS - BOARD OF PUBLIC SAFETY MEMBERS Mr. Leszczynski stated that the Board is in receipt of three (3) Agreements between the City of South Bend and the three (3) members of the Board of Public Safety; i.e., Elmer L. Carr, Thadeus T. Zakowski, and Jack R. Bland, for services as members of the Board of Public Safety. Mr. Leszczynski noted that each Agreement is in the amount of $3,400.00 per year for services rendered, payable in equal monthly increments, for each Appointee. Therefore, upon a motion made by Mrs. Manier, seconded by Mr. Leszczynski and carried, the Agreements were approved and executed. APPROVE CHANGE ORDERS - COLLEGE FOOTBALL HALL OF FAME - PROJECT NO.93- 09 Mr. Leszczynski advised that Mr. Rick Dieringer, Verkler, Inc., 4406 Technology Drive, South Bend, Indiana, has submitted the following Change Orders and recommended approval: Change Order Contractor Amount New Contract Sum 00008 St. Joseph Valley $ 1,181.00 Increase $595,838.97 00014 Colip Electric $43,358.00 Increase $617,806.76 00015 Colip Electric $31,212.10 Increase $649,018.86 1 i M REGULAR MEETING JANUARY 8. 1996 00016 Colip Electric $ 5,731.11 Increase $654,749.97 Upon a motion made by Mrs. Manier, seconded by Mr. Leszczynski and carried, the Change Orders were approved. APPROVE CHANGE ORDER - SANITARY SEWER EXTENSION - LOTS 4A AND 411 - BLACKTHORN CORPORATE PARK - PROJECT NO. 95-83 Mr. Leszczynski advised that Mr. Toy Villa, Project Engineer, has submitted Change Order No. 1, on behalf of HRP Construction, Inc., 5777 Cleveland Road, South Bend, Indiana indicating that the Contract amount be decreased $693.00 for a new Contract sum including this Change Order in the amount of $33,401.50. Upon a motion made by Mrs. Manier, seconded by Mr. Leszczynski and carried, the Change Order was approved. APPROVE PROJECT COMPLETION AFFIDAVIT - COLLEGE FOOTBALL HALL OF FAME - WATERPROOFING - PROJECT NO. 93-09 Mr. Leszczynski advised that Mr. Bob Allen, Construction Engineer, has submitted the Project Completion Affidavit on behalf of Jarnigan Enterprises, 6249 Hickory, Indianapolis, Indiana, for the above referred to project, indicating a final cost of $164,700.00. Upon a motion made by Mrs. Manier, seconded by Mr. Leszczynski and carried, the Project Completion Affidavit was approved. APPROVE PROJECT COMPLETION AFFIDAVIT - COLLEGE FOOTBALL HALL OF FAME - HARMON CONTRACT - PROJECT NO.93-09 Mr. Leszczynski advised that Mr. Bob Allen, Construction Engineer, has submitted the Project Completion Affidavit on behalf of Harmon Contract W.S.A., Inc., 3805 South Main Street, South Bend, Indiana, for the above referred to project, indicating a final cost of $303,349.75. Upon a motion made by Mrs. Manier, seconded by Mr. Leszczynski and carried, the Project Completion Affidavit was approved. AWARD BIDS - ABANDONED VEHICLES Mr. Gary Libbey, Department of Code Enforcement, advised the Board that on January 2, 1996, bids were received and opened for the above referred to vehicles. After reviewing those bids, Mr. Libbey recommends that the Board award the bids as follows: SUPER AUTO 3300 South Main Street South Bend, Indiana 46614 Red Tag Vehicle Year VIN Bid 25491 Toyota 1984 JT2AG83E3062541 $ 57.79 26535 Lincoln 1972 2Y82A852347 $ 77.95 26985 Chevrolet 1982 2G2GK37HXG2283316 $ 131.79 27146 Mercury 1986 1MEBP87U4GG634715 $ 87.79 26649 Dodge 1984 1B3BA64EIEG128620 $ 122.79 27587 Chevrolet 1978 1Z37U8K454263 $ 87.79 27464 Pontiac 1978 2H37W8A208633 $ 87.79 27087 Chevrolet 1986 2G1W35R1G1140475 $ 57.79 27597 Ford 1984 2FABP44F8EX119794 $ 127.29 27070 Chevrolet 1976 IX2706WI70323 $ 57.79 27045 Buick 1986 1 G4AL 19X2GT447449 $ 117.79 27010 Nissan 1985 JNICS26SOFW008880 $ 217.79 27075 Buick 1986 1G4AH19ROGT434704 $ 142.79 27011 Subaru 1985 JFIAC44B8FB249146 $ 127.79 26833 Dodge 1981 1B3BL14A4BD297702 $ 47.79 26002 Ford 1984 2FABP23R3EB198529 $ 77.79 TOTAL $1,628.80 REGULAR MEETING JANUARY 8. 1996 CURTIS WENDAL DB/A MICHIANA ENTERPRISE 19270 Darden Road South Bend, Indiana 46637 Red Tag Vehicle Year VIN Bid 26486 Ford 1984 1FABP115XEW310056 $ 47.00 27467 Chevrolet 1984 1G1AW35X3EG156115 $ 53.00 27140 Mercury 1985 IMEBP5428FW623206 $ 46.00 TOTAL $146.00 STEVE AND GENES AUTO TRUCK SALVAGE 3109 Gertrude South Bend, Indiana 46614 Red Tag Vehicle Year VIN Bid 25933 Toyota 1980 TE720070584 $ 39.95 TOTAL $ 39.95 JERRY' S DISCOUNT TOWING INC. 2711 West Western Avenue South Bend, Indiana 46619 Red Tag Vehicle Year VIN Bid 27572 Chevrolet 1982 1 GBEC 16HSCF 148883 $205.15 TOTAL $205.15 TONY GARRETT/MID-AMERICAN 1408 Elwood South Bend, Indiana 46628 Red Tag Vehicle Year VIN Bid 26537 Ford 1965 5Y83Z145112 $200.00 TOTAL $200.00 ALLEN VIDUKA 518 30th Street South Bend, Indiana 46615 Red Tag Vehicle Year VIN Bid 26831 Buick 1984 1G4A119E5ED402625 $300.00 27015 Buick 1985 1G4XB69R6FW458673 $300.00 TOTAL $600.00 DENNIS PODELL 1239 Oakridge Drive South Bend, Indiana 46617 Red Tag Vehicle Year VIN Bid 26969 Chevrolet 1981 1GIA1698BJ169878 $ 525.01 27047 Chevrolet 1979 CKL2298127511 $ 979.01 TOTAL $1,504.02 1 I REGULAR MEETING JANUARY 8. 1996 KYM ORANGE 4433 Huron South Bend, Indiana 46619 Red Tag Vehicle Year VIN Bid 27555 Dodge 1972 WH23P2A138277 1125.00 TOTAL $125.00 Therefore, upon a motion made by Mrs. Manier, seconded by Mr. Leszczynski and carried, the bids were awarded as outlined above. APPROVAL OF AGREEMENT - PURCHASE AGREEMENT - CITY PROPERTY - KENMORE STREET - LOTS 23 AND 24 Mr. Leszczynski stated that the Board is in receipt of an Agreement between the City of South Bend and Mr. Anthony Adamo, Post office Box 611, South Bend, Indiana, for the purchase of the above referred to property. Mr. Leszczynski noted that the Agreement is in the amount of $1.00 for the two (2) lots. Therefore, upon a motion made by Mr. Leszczynski, seconded by Mrs. Manier and carried, the Agreement was approved and executed. ADOPT RESOLUTION NO. 1-1996 - DISPOSAL OF CITY OWNED PROPERTY - KENMORE STREET - LOTS 23 AND 24 Upon a motion made by Mr. Leszczynski, seconded by Mrs. Manier and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO. 1 - 1996 WHEREAS, the Board of Public Works of the City of South Bend, Indiana, has compiled a current detailed inventory of all real property owned by the City of South Bend; and WHEREAS, the Board of Public Works has reviewed said inventory of real property and it finds that certain parcels of real estate now owned by the City of South Bend are not necessary to the public use and are not set aside by State and City laws for public purposes; and WHEREAS, the Board of Public Works finds that the properties described below have an assessed valuation of less than $2,000.00, that the cost of maintaining said parcels equals or exceeds the estimated fair market value of the parcels, and that the highest and best use of the parcels is sale to an abutting landowner. WHEREAS, the Board of Public Works now wishes to take the necessary action to make it possible for the Board, in the future, to sell said parcels of real estate pursuant to State statutes. NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend, Indiana: 1. That the parcels of real estate owned by the City contained in the following list are not necessary to the public use, are not set aside by State or City laws for public purposes, that the cost of maintaining said parcels equals or exceeds the estimated fair market value of said parcels and the highest and best use of said parcels is sale to an abutting landowner: ADDRESSES Lot 23 Lincoln Park 1 st Key No. 18-4076-2771 Lot 24 ex 2' x 62' NE corner Lincoln Park 1 st Key No. 18-4076-2769 REGULAR MEETING ADOPTED this 8th day of January, 1996. ATTEST: s/Angela K. Jacob, Clerk JANUARY 8, 1996 BOARD OF PUBLIC WORKS s/John E. Leszczynski, President s/Jenny Pitts Manier, Member APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS - SOUTH BEND CONTROL, INFORMATION COMMUNICATION SYSTEM - PHASE II - PROJECT NO.95-55 In a memorandum to the Board, Mr. Carl P. Littrell, Director, Division of Engineering, requested permission to advertise for the sale of bids for the above referred to project. Mr. Littrell stated that this project will construct and install controls and communications system at the Wasatewater Treatment Plant to modernize them. Therefore, upon a motion made by Mr. Leszczynski, seconded by Mrs. Manier and carried, the request to advertise for the receipt of bids was approved. REQUEST REFERRED Upon a motion made by Mr. Leszczynski, seconded by Mrs. Manier and carried, the following request was referred to the appropriate Bureaus and Departments for recommendation: - TO ENCROACH ONTO PUBLIC RIGHT-OF-WAY In a letter to the Board, Mr. Brian Jesswein, Forest Sign & Display, Inc., 2729 South Main Street, South Bend, Indiana, requested permission to install one (1) double face internally illuminated display sign, per sketch as submitted, at Harris Liquor, 1125 South Bend Avenue, South Bend, Indiana. Mr. Jesswein stated that they have chosen to go with a smaller sign, as the existing sign is being hit by delivery trucks. APPROVE EXCAVATION BOND Mr. Larry D. Spradlin, Sr., Engineer, Division of Engineering, recommended that the following Excavation Bond be aoorived as follows: EXCAVATION BONDS Alt & Witzig Engineering, Inc. Approved Effective January 8, 1996 Mr. Leszczynski made a motion that the recommendation be accepted and that the Bond be approved as outlined above. Mrs. Manier seconded the motion which carried. APPROVE TRAFFIC CONTROL DEVICES Upon a motion made by Mr. Leszczynski, seconded by Mrs. Manier and carried, the following three (3) traffic control device were approved: NEW INSTALLATION: LOCATION: REMARKS: NEW INSTALLATION: LOCATION: REMARKS: NEW INSTALLATION LOCATION: REMARKS: Handicap Sign 108 South Notre Dame Mrs. Ella Levee has met all requirements Handicap Sign 234 Barbie Ms. Virginia Byer has met all requirements Handicap Sign 1609 East Fox Mr. Thaddes Wilk has met all requirements 1 1 1 REGULAR MEETING JANUARY 8, 1996 APPROVE TITLE SHEET - SOUTH BEND CONTROL INFORMATION AND COMMUNICATION SYSTEM - PHASE II - WASTEWATER TREATMENT PLANT - PROJECT NO. 95-55 Mr. Leszczynski advised that the Title Sheet for the above referred to project was being presented at this time for execution. Upon a motion made by Mr. Leszczynski, seconded by Mrs. Manier and carried, the above referred to Title Sheet was approved and signed. APPROVE CLAIMS Ms. Ann Kolata, Department of Community and Economic Development, submitted a claim for the Century Center Remodeling, and recommended approval. Mr. Leszczynski made a motion that the claim be approved. Mrs. Manier seconded the motion which carried. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Leszczynski, seconded by Mrs. Manier and carried, the meeting adjourned at 10:03 a.m. ATTEST: D�a�- 1 Angela W Jacob, Clerk BOARD OF PUBLIC WORKS Y 4 y ohn E. Leszczynski, re ident J. amesV11- Member fenny Pitts anier, Member