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HomeMy WebLinkAbout01/02/96 Board of Public Works MinutesREGULAR MEETING JANUARY 2, 1996 The regular meeting of the Board of Public Works was convened at 9:34 a.m. on Tuesday, January 2, 1996, by Board President John E. Leszczynski, with Mr. Leszczynski, Mr. James R. Caldwell and Mrs. Jenny Pitts Manier present. Also present was Board Attorney Anne Bruneel. ELECTION OF BOARD OF PUBLIC WORKS PRESIDENT Mrs. Manier noted that at this time, nominations should be taken for President for the Board of Public Works. Mrs. Manier nominated John Leszczynski. Upon a motion made by Mrs. Manier, seconded by Mr. Leszczynski and carried, Mr. Leszczynski was elected President of the Board of Public Works for 1996. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mrs. Manier, seconded by Mr. Leszczynski and carried, the minutes of the regular meeting of the Board held on December 18, 1995, and the special meeting held December 28, 1995, were approved. PUBLIC HEARING - TRANSIENT MERCHANT: LICENSE - MARKET PRO COMPUTER SHOWS. INC. Mr. Leszczynski advised that this was the date set for the Board's Public Hearing concerning a License Application for a Transient Merchant License, as submitted by Ms. Jeanette Winton, 9912 Inglemere Drive, Bethesda, Maryland, to conduct a computer show at Century Center, on January 13, 1996, from 6:30 p.m. until 6:00 p.m, for the sales of computer hardware and software. Mr. Leszczynski stated that favorable recommendations have been received by the Police Department, Fire Department and the Building Department. Mr. Roger Smith, 8863 East Blackpoint Road, Syracuse, Indiana, was present, and stated that MarketPro was able to secure a booking for their event in less than the ninety (90) day policy, which is stated by the Century Center. He indicated that they were able to book their event by misrepresentation. Mrs. Manier stated that if the Century Center is concerned, they would need to take action to reschedule or cancel an event, and this issue is not within the privy of the Board of Public Works. Mr. Leszczynski suggested that Mr. Smith address his concerns to the Century Center Board. There being no one else present wishing to address the Board concerning this matter, the Public Hearing was closed. Therefore, upon a motion made by Mrs. Manier, seconded by Mr. Leszczynski and carried, the Application for a Transient Merchant License was approved. PUBLIC HEARING - TRANSIENT MERCHANT LICENSE - HEIRLOOM IMAGES Mr. Leszczynski advised that this was the date set for the Board's Public Hearing concerning a License Application for a Transient Merchant License, as submitted by Mr. Roger L. Smith, 8863 East Blackpoint Road, Syracuse, Indiana, to conduct a camera and computer s swap meet at Century Center, on Sunday, February 11, 1996, from 7:00 a.m. until 5:00 p.m.; Sunday, March 17, 1996, from 7:00 a.m. until S:00 p.m.; and Sunday, May 5, 1996, from 7:00 a.m. until 5:00 p.m., for the sales of new and used home computer equipment and new and used photo equipment. Mr. Leszczynski stated that favorable recommendations have been received by the Police Department, Fire Department and the Building Department. There being no one present wishing to address the Board concerning this matter, the Public Hearing was closed. Therefore, upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the Application for a Transient Merchant License was approved. PUBLIC HEARING - TRANSIENT MERCHANT LICENSE - MICHIANA BOAT AND OUTDOOR SHOW Mr. Leszczynski advised that this was the date set for the Board's Public Hearing concerning a License Application for a Transient Merchant License, as submitted by Mr. Melvin E. Wood, 326 North Victoria, Mishawaka, Indiana, to conduct a boat and outdoor show at Century Center, on Friday and Saturday, February 2 and 3, 1996, from 4:00 p.m. to 10:00 p.m. on Friday, and 10:00 a.m. R REGULAR MEETING JANUARY 2, 1996 until 10:00 p.m. on Saturday; and Sunday, February 4, from 10:00 a.m. until 5:00 p.m., for the sale of boats and fishing tackle. Mr. Leszczynski stated that favorable recommendations have been received by the Police Department, Fire Department and the Building Department. Mr. Mark Bradley, Century Center, was present to represent the Michiana Boat and Outdoor show. There being no one else present wishing to address the Board concerning this matter, the Public Hearing was closed. Therefore, upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the Application for a Transient Merchant License was approved. PUBLIC HEARING - TRANSIENT MERCHANT LICENSE - MICHIANA VALLEY HAMEEST Mr. Leszczynski advised that this was the date set for the Board's Public Hearing concerning a License Application for a Transient Merchant License, as submitted by Mr. Robert L. Denniston, 21970 Kern Road, South Bend, Indiana, to conduct the South Bend Hamfest at Century Center, on Sunday, January 7, 1996, from 8:00 a.m. until 3:00 p.m., for the sale of amateur radios and computers. Mr. Leszczynski stated that favorable recommendations have been received by the Police Department, Fire Department and the Building Department. There being no one present wishing to address the Board concerning this matter, the Public Hearing was closed. Therefore, upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the Application for a Transient Merchant License was approved. PUBLIC HEARING - TRANSIENT MERCHANT LICENSE - MIDWEST GOLF AND SPORT SHOWS. INC. Mr. Leszczynski advised that this was the date set for the Board's Public Hearing concerning a License Application for a Transient Merchant License, as submitted by Mr. Robert J. Sayre, 10 South 267 Kaye Lane, Hinsdale, Illinois, to conduct the Michiana Golf Show at Century Center, on Friday, February 9, 1996, from 5:00 p.m. until 9:00 p.m.; Saturday, February 10, 1996, from 10:00 a.m. until 5:00 p.m.; and Sunday, February 11, 1996, from 10:00 a.m. until 5:00 p.m., for the sale of golf items. Mr. Leszczynski stated that favorable recommendations have been received by the Police Department, Fire Department and the Building Department. There being no one present wishing to address the Board concerning this matter, the Public Hearing was closed. Therefore, upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the Application for a Transient Merchant License was approved. OPENING OF BIDS - FIVE (5) MID -SIZE POLICE PATROL VEHICLES This was the date set for receiving and opening of sealed bids for the above referred to vehicles. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: GATES CHEVROLET CORPORATION 401 South Lafayette Boulevard South Bend, Indiana 46601 Bid was signed by Mr. Dave Holland, Fleet Manager Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Ten per cent (10%) Bid Bond was submitted BID: Five (5) more or less 1996 Chevrolet Lumina with Police package and as specifications on file Net Price One $17,248.00 Net Price Five $86,248.00 REGULAR MEETING JANUARY 2, 1996 Warranty is 36 months, 36,000 miles with no deductible, bumper to bumper. GM option warranty: 36 months, 75,000 miles, $100.00 deductible. Power Train Warranty - $755.00 Upon a motion made by Mr. Leszczynski, seconded by Mrs. Manier and carried, the above bids were referred to the Division of Equipment Services for review and recommendation. OPENING OF BIDS - ABANDONED VEHICLES This was the date set for receiving and opening of sealed bids for the above referred to vehicles. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: SUPER AUTO 3300 South Main Street South Bend, Indiana 46614 Bid was signed by Mr. Paul Schultz Red Tag Vehicle Year VIN Bid 25491 Toyota 1984 JT2AG83E3062541 $ 57.79 26535 Lincoln 1972 2Y82A852347 $ 77.95 26537 Ford 1965 5Y83Z145112 $ 77.95 26985 Chevrolet 1982 2G2GK37HXG2283316 $131.79 26486 Ford 1984 1FABP115XEW310056 $ 32.79 25933 Toyota 1980 TE720070584 $ 32.79 26969 27572 Chevrolet Chevrolet 1981 1982 1GIA1691BJ169171 1G8EC16HSCF148883 1 87.79 $167.79 27146 Mercury 1986 1MEBP87U4GG634715 $ 87.79 26649 Dodge 1984 1B3BA64ElEG128620 $122.79 27047 Chevrolet 1979 CKL2298127511 $267.79 26831 Buick 1984 1 G4A119E5ED402625 $127.79 27587 Chevrolet 1978 1Z37U8K454263 $ 87.79 27464 Pontiac 1978 2H37W8A208633 $ 87.79 27467 Chevrolet 1984 1G1AW35X3EG156115 $ 32.79 27087 Chevrolet 1986 2G1W35R1G1140475 $ 57.79 27597 Ford 1984 2FABP44F8EX119794 $127.29 . 27555 Dodge 1972 WH23P2A138277 $ 77.79 27070 Chevrolet 1976 1X2706W170323 $ 57.79 27045 Buick 1986 1 G4AL 19X2GT447449 $117.79 27010 Nissan 1985 JNICS26SOFW008880 $217.79 27140 Mercury 1985 1MEBP5428FW623206 $ 32.79 27075 Buick 1986 1G4AH19ROGT434704 $142.79 27011 Subaru 1985 JFIAC44B8FB249146 $127.79 27015 Buick 1985 1G4XB69R6FW458673 $ 77.79 26833 Dodge 1981 1B3BL14A4BD297702 $ 47.79 26002 Ford 1984 2FABP23R3EB198529 $ 77.79 CURTIS WENDAL D/B/A MICHIANA ENTERPRISE 19270 Darden Road South Bend, Indiana 46637 Bid was signed by Mr. Curtis Kendall m m REGULAR MEETING JANUARY 2, 1996 Red Tag Vehicle Year VIN Bid 25491 Toyota 1984 JT2AG83E3062541 $ 23.00 26535 Lincoln 1972 2Y82A852347 $ 73.00 26537 Ford 1965 5Y83Z145112 $ 83.00 26985 Chevrolet 1982 2G2GK37HXG2283316 $ 54.00 26486 Ford 1984 1FABP115XEW310056 $ 47.00 25933 Toyota 1980 TE720070584 $ 27.00 26969 Chevrolet 1981 1GIA1698BJ169878 $ 53.00 27572 Chevrolet 1982 1 G8EC 16HSCF 148883 $127.00 27146 Mercury 1986 1MEBP87U4GG634715 $ 53.00 26649 Dodge 1984 1B3BA64EIEG128620 $ 41.00 27047 Chevrolet 1979 CKL2298127511 $175.00 26831 Buick 1984 1 G4All9E5ED402625 $ 52.00 27587 Chevrolet 1978 1Z37U8K454263 $ 52.00 27464 Pontiac 1978 2H37W8A208633 $ 53.00 27467 Chevrolet 1984 1G1AW35X3EG156115 $ 53.00 27087 Chevrolet 1986 2GIW35RIG1140475 $ 43.00 27597 Ford 1984 2FABP44F8EX119794 $ 67.00 27555 Dodge 1972 WH23P2A138277 $ 67.00 27070 Chevrolet 1976 1X2706WI70323 $ 56.00 27045 Buick 1986 1G4AL19X2GT447449 $ 53.00 27010 Nissan 1985 JNICS26SOFW008880 $ 37.00 27140 Mercury 1985 1MEBP5428FW623206 $ 46.00 27075 Buick 1986 1G4AH19ROGT434704 $ 53.00 27011 Subaru 1985 JFIAC44B8FB249146 $ 53.00 27015 Buick 1985 1G4XB69R6FW458673 $ 37.00 26833 Dodge 1981 1B3BL14A4BD297702 $ 33.00 26002 Ford 1984 2FABP23R3EB198529 $ 47.00 STEVE AND GENES AUTO TRUCK SALVAGE 3109 Gertrude South Bend, Indiana 46614 Bid was signed by Mr. Gene Hancz Red Tag Vehicle Year VIN Bid 25491 Toyota 1984 JT2AG83E3062541 $ 39.95 26535 Lincoln 1972 2Y82A852347 $ 59.95 26537 Ford 1965 5Y83Z145112 $ 49.95 26985 Chevrolet 1982 2G2GK37HXG2283316 $ 39.95 26486 Ford 1984 1FABP115XEW310056 $ 39.95 25933 Toyota 1980 TE720070584 $ 39.95 26969 Chevrolet 1981 1GIA1698BJ169878 $ 39.95 27572 Chevrolet 1982 1G8EC16HSCF148883 $ 59.95 27146 Mercury 1986 1MEBP87U4GG634715 $ 39.95 26649 Dodge 1984 1B3BA64EIEG128620 $ 39.95 27047 Chevrolet 1979 CKL2298127511 $250.00 26831 Buick 1984 1G4All9E5ED402625 $ 39.95 27587 Chevrolet 1978 1Z37U8K454263 $ 49.95 27464 Pontiac 1978 2H37W8A208633 $ 49.95 27467 Chevrolet 1984 1G1AW35X3EG156115 $ 39.95 27087 Chevrolet 1986 2GIW35RIG1140475 $ 39.95 27597 Ford 1984 2FABP44F8EX119794 $ 59.95 27555 Dodge 1972 WH23P2A138277 $ 39.95 27070 Chevrolet 1976 1X2706WI70323 $ 39.95 27045 Buick 1986 1G4AL19X2GT447449 $ 39.95 27010 Nissan 1985 JNICS26SOFW008880 $ 29.95 1 1 1 REGULAR MEETING JANUARY 2, 1996 Red Tag Vehicle Year VIN Bid 27140 Mercury 1985 IMEBP5428FW623206 $ 39.95 27075 Buick 1986 1G4AH19ROGT434704 $ 39.95 27011 Subaru 1985 JFIAC44138FB249146 $ 29.95 27015 Buick 1985 1G4XB69R6FW458673 $ 39.95 26833 Dodge 1981 1B3BL14A4BD297702 $ 39.95 26002 Ford 1984 2FABP23R3EB198529 $ 39.95 JERRY' S DISCOUNT TOWING INC. 2711 West Western Avenue South Bend, Indiana 46619 Bid was signed by Jerry's Discount Towing me Red Tag Vehicle Year VIN Bid 25491 Toyota 1984 JT2AG83E3062541 $ 24.08 26535 Lincoln 1972 2Y82A852347 $ 67.09 26537 Ford 1965 5Y83Z 145112 $ 67.10 26985 Chevrolet 1982 2G2GK37HXG2283316 $ 40.11 26486 Ford 1984 IFABP115XEW310056 $ 26.12 25933 Toyota 1980 TE720070584 $ 24.13 26969 Chevrolet 1981 IGIA1698BJ169878 $ 45.14 27572 Chevrolet 1982 1G8EC16HSCF148883 $205.15 27146 Mercury 1986 1MEBP87U4GG634715 $ 24.16 26649 Dodge 1984 1B3BA64EIEG128620 $ 24.17 27047 Chevrolet 1979 CKL2298127511 $705.18 26831 Buick 1984 1 G4Al l9E5ED402625 $ 24.19 27587 Chevrolet 1978 1Z37U8K454263 $ 35.20 27464 Pontiac 1978 2H37W8A208633 $ 29.21 27467 Chevrolet 1984 1G1AW35X3EG156115 $ 27.22 27087 Chevrolet 1986 2GIW35RIG1140475 $ .23 27597 Ford 1984 2FABP44F8EX119794 $ 55.24 27555 Dodge 1972 WH23P2A138277 $ 30.25 27070 Chevrolet 1976 1X2706WI70323 $ 28.26 27045 Buick 1986 1 G4AL 19X2GT447449 $ 24.27 27010 Nissan 1985 JNICS26SOFW008880 $ 24.28 27140 Mercury 1985 1MEBP5428FW623206 $ 32.79 27075 Buick 1986 1G4AH19ROGT434704 $ 24.29 27011 Subaru 1985 JFIAC44B8FB249146 $ 24.30 27015 Buick 1985 1G4XB69R6FW458673 $ 24.31 26833 Dodge 1981 1B3BL14A4BD297702 $ 24.33 26002 Ford 1984 2FABP23R3EB198529 $ 25.41 TONY GARRETT/MID-AMERICAN 1408 Elwood South Bend, Indiana 46628 Bid was signed by Mr. Tony Garrett BID: Red Tag Vehicle Year VIN Bid 26537 Ford 1965 5Y83Z145112 $200.00 27047 Chevrolet 1979 CKL2298127511 $100.00 26831 Buick 1984 1G4A119E5ED402625 $ 50.00 27467 Chevrolet 1984 1G1AW35X3EG156115 $ 50.00 27087 Chevrolet 1986 2G1W35R1G1140475 $ 35.00 REGULAR MEETING JANUARY 2, 1996 Red Tag Vehicle Year VIN Bid 27555 Dodge 1972 WH23P2A138277 $ 35.00 27010 Nissan 1985 JNICS26SOFW008880 $100.00 26002 Ford 1984 2FABP23R3EB 198529 $ 50.00 WAYNE KAZMIERCZAK 442 South Grant Street South Bend, Indiana 46619 Bid was signed by Mr. Wayne Kazmierczak Red Tag Vehicle Year VIN Bid 26537 Ford 1965 5Y83Z 145112 $185.00 ALLEN VIDUKA 518 30th Street South Bend, Indiana 46615 Bid was signed by Mr. Allen Viduka 1 m Red Tag Vehicle Year VIN Bid 26831 Buick 1984 IG4A119E5ED402625 $300.00 27015 Buick 1985 1G4XB69R6FW458673 $300.00 DENNIS PODELL 1239 Oakridge Drive South Bend, Indiana 46617 Bid was signed by Mr. Dennis Podell I: IU Red Tag Vehicle Year VIN 26969 Chevrolet 1981 1GIA1698BJ169878 27047 Chevrolet 1979 CKL2298127511 KYM ORANGE 4433 Huron South Bend, Indiana 46619 Bid was signed by Mr. Kym Orange Red Tag Vehicle Year VIN 27555 Dodge 1972 WH23P2A138277 STEPHEN T. GEZINGER 13585 Brick Road Granger, Indiana 46530 Bid was signed by Mr. Stephen Gezinger Bid $525.01 $979.01 Bid $125.00 1 REGULAR MEETING 0. I10 JANUARY 2, 1996 Red Tag Vehicle Year VIN Bid 27047 Chevrolet 1979 CKL2298127511 $637.12 Upon a motion made by Mr. Leszczynski, seconded by Mrs. Manier and carried, the above bids were referred to the Department of Code Enforcement for review and recommendation. AWARD BID - REMOVAL OF UNDERGROUND STORAGE TANKS AND DISPENSING EQUIPMENT - PROJECT. NO. 95-73 Mr. Carl P. Littrell, Director, Division of Engineering, advised the Board that on December 4, 1995, bids were received and opened for the above referred to project. After reviewing those bids, Mr. Littrell recommends that the Board award the contract to Knapp Environmental Construction Services, Inc., 12875 McKinley Highway, Mishawaka, Indiana, in the amount of $39,275.00. Therefore, Mrs. Manier made a motion that the recommendation be accepted and the bid be awarded as outlined above. Mr. Caldwell seconded the motion which carried. APPROVAL OF AGREEMENT - CONSULTING AGREEMENT - GIBSON RISK MANAGEMENT SERVICES; INC. Mr. Leszczynski stated that the Board is in receipt of an Agreement between the City of South Bend and Gibson Risk Management Services, Inc., 300 St. Louis Boulevard, South Bend, Indiana, for insurance consulting services. Mr. Leszczynski noted that the Agreement is in the amount of $24,000.00, and payment will be billed and payable on January 31, 1996, in the amount of $2,000.00, and each month thereafter through December 31, 1996. Therefore, upon a motion made by Mrs. Manier, seconded by Mr. Caldwell and carried, the Agreement was approved and executed. APPROVAL OF AGREEMENT - CONSULTING AGREEMENT - GIBSON RISK MANAGEMENT SERVICES, INC. Mr. Leszczynski stated that the Board is in receipt of an Agreement between the City of South Bend and Gibson Risk Management Services, Inc., 300 St. Louis Boulevard, South Bend, Indiana, for insurance consulting services. Mr. Leszczynski noted that the Agreement is in the amount of $18,000.00, and payment will be billed and payable on January 31, 1996, in the amount of $1,500.00, and each month thereafter through December 31, 1996. Therefore, upon a motion made by Mrs. Manier, seconded by Mr. Caldwell and carried, the Agreement was approved and executed. APPROVAL OF AGREEMENT - ESCROW AGREEMENT - INSTALLATION OF EXHAUST SYSTEMS AT SOUTH BEND FIRE STATIONS - PROJECT NO. 95-84 Mr. Leszczynski stated that the Board is in receipt of an Agreement between the City of South Bend and O.J. Shoemaker, 1008 Lincolnway East, South Bend, Indiana, and First National Bank of Monterrey, Post Office Box 8, Monterrey, Indiana, for a Construction Contract for the above referred to project, which is in excess of $100,000.00. Therefore, upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the Agreement was approved and executed. APPROVAL OF WARRANTY - INSTALLATION OF UNDERGROUND FUEL STORAGE TANKS AND DISPENSING EQUIPMENT - PROJECT NO. 95-73 Mr. Leszczynski stated that the Board is in receipt of a Warranty for the above referred to project, as submitted by Advance Pollution Technologists, Ltd., 3505 North Home Street, Mishawaka, Indiana. This warranty certifies the installation of the underground storage tanks. Upon a motion made by Mr. Leszczynski, seconded by Mrs. Manier and carried, the Warranty was approved. APPROVE CONTRACT FOR EMERGENCY MEDICAL SERVICES - UNIVERSITY OF NOTRE DAME/SOUTH BEND FIRE DEPARTMENT Mr. Leszczynski advised that the Board is in receipt of a Contract for Emergency Medical Services between the City of South Bend Fire Department, and the University of Notre Dame by and through the Board of Public Works. Mr. Leszczynski stated that the South Bend Fire Department will provide to the University the following emergency medical equipment and personnel for the events specified by the University: 10 REGULAR MEETING JANUARY 2, 1996 1. Advanced Life Support Unit staffed with two (2) Certified Paramedics $75.00 per hour per unit 2. Basic Life Support Unit staffed with two (2) Certified Emergency Medical Technicians $60.00 per hour 3. Paramedic supervisor to work with the University control team (if required). $18.00 per hour Therefore, upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the Contract was approved and executed. APPROVE CONSTRUCTION CONTRACT - GRIT CHANNEL REBUILD - WASTEWATER TREATMENT PLANT - PROJECT NO. 95-75A Mr. Leszczynski advised that in accordance with the bid awarded on December 4, 1995, to Industrial Installations, Inc., 55587 Currant Road, Mishawaka, Indiana, in the amount of $35,008.00 for the above referred to project, a Contract in said amount was being submitted for Board approval. Upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the Contract was approved and the appropriate Certificate of Insurance, Performance Bond and Labor and Materials Payment Bond as submitted were filed. APPROVAL OF AGREEMENT - FEASIBILITY STUDY - MULTIPURPOSE ARENA - ECONOMICS RESEARCH ASSOCIATES Mr. Leszczynski stated that the Board is in receipt of an Agreement between the City of South Bend and Economics Research Associates, 20 Est Jackson Boulevard, Chicago, Illinois, for a feasibility study concerning the proposed multipurpose arena. Mr. Leszczynski noted that the Agreement is in the amount of $35,000.00, including all project related expenses. Upon a motion made by Mr. Leszczynkki, seconded by Mrs. Manier and carried, the Agreement was approved and executed. APPROVAL OF AGREEMENT - PRE -DEVELOPMENT PLANNING - DOWNTOWN AREA - WALKER PARKING CONSULTANTS INC. Mr. Leszczynski stated the Board is in receipt of an Agreement between the City of South Bend and Walker Parking Consultants, Inc., 7330 Shadeland Station, Indianapolis, Indiana, for pre - development planning for the downtown area to be undertaken in conjunction with Matthews- Purucker-Anella, Inc. Mr. Leszczynski noted that the Agreement is in the amount of $24,000.00. Therefore, upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the Agreement was approved and executed. APPROVAL OF PROPOSAL - PRE -DEVELOPMENT PLANNING FOR DOWNTOWN AREA - MATHEWS-PURUCKER-ANELLA, INC. Mr. Leszczynski stated that the Board is in receipt of a Proposal between the City of South Bend and Mathews-Purucker-Anella, Inc., 218 south Francis Street, South Bend, Indiana, for pre - development planning for the downtown area. Mr. Leszczynski noted that the Proposal is in the amount of $23,000.00. Therefore, upon a motion made by Mr. Caldwell, seconded by Mr. Leszczynski and carried, the Proposal was approved and executed. APPROVE CHANGE ORDER - WILLIAM RICHARDSON DRIVE EXTENSION - PROJECT NO. 95-51 Mr. Leszczynski advised that Mr. Toy Villa, Contract Engineer, has submitted Change Order No. 2, on behalf of Walsh and Kelly, 24358 State Road 23, South Bend, Indiana, indicating that the Contract amount be increased $1,800.00 for a new Contract sum including this Change Order in the amount of $155,762.00. Upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the Change Order was approved. APPROVE CHANGE ORDER - LANDSCAPING - COLLEGE FOOTBALL HALL OF FAME - PROJECT NO. 93-09 Mr. Leszczynski advised that Mr. Rick Dieringer, Verkler, Inc., 4406 Technology Drive, South Bend, Indiana, has submitted Change Order No. 1, on behalf of Willson's Nursery and Landscaping, Post Office Box 266, LaPorte, Indiana, indicating that the Contract amount be increased $8,812.00 F REGULAR MEETING JANUARY 2, 1996 for a new Contract sum including this Change Order in the amount of $51,172.00. Mrs. Manier stated that this increase represents a 21.8% increase in the cost of the public work, and in this instance, of the proposed increase resulted from changes Willson had to make after it was discovered that the actual building site was several feet north of the original site plan. As a result, Willson was forced to extend the retaining wall and add infill along the south property line. Although the majority of the expenses contained in Change Order No. 1 represent an increase in the scope of the project, $1,608.00, or 4% of the contract amount, represents expenses attributable to unforeseen circumstances. Therefore, this change order actually only increases the scope of the project within the meaning of I.C. 36-1-12-18 (d), by 17.8%. Upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the Change Order was approved. APPROVE PROJECT COMPLETION AFFIDAVIT - ORGANIC RESOURCES BUILDING ADDITION/VENTILATION UPGRADE - PROJECT NO. 95-09 Mr. Leszczynski advised that Mr. Roberto Flores, Division of Environmental Services, has submitted the Project Completion Affidavit on behalf of Ziolkowski Construction, 1005 South Lafayette Boulevard, South Bend, Indiana, for the above referred to project, indicating a final cost of $168,150.00. Upon a motion made by Mr. Leszczynski, seconded by Mrs. Manier and carried, the Project Completion Affidavit was approved. APPROVE PROJECT COMPLETION AFFIDAVIT - YORK ROAD DRAINAGE CONTROL STRUCTURE -PROJECT NO. 93-45 Mr. Leszczynski advised that Mr. Bob Allen, Public Construction Manager, has submitted the Project Completion Affidavit on behalf of Herrman and Goetz, 225 South Lafayette Boulevard, South Bend, Indiana, for the above referred to project, indicating a final cost of $9,600.00. Upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the Project Completion Affidavit was approved. APPROVAL OF RECOMMENDATION - TO CONDUCT CROP WALK Mr. Leszczynski stated that favorable recommendations have been received by the Division of Engineering, Park Department, Police Department and the City Attorney's office, in reference to a request as submitted by Mr. Rob Ercoline, Church World Service, 54191 North Ironwood, South Bend, Indiana to conduct the above referred to CROP Walk, on Saturday, January 27, 1996, from 4:00 p.m. until 4:30 p.m., on the designated route as submitted. Upon a motion made by Mr. Leszczynski, seconded by Mr. Caldwell and carried, the recommendation was approved. APPROVAL OF RECOMMENDATION - TO ENCROACH ONTO PUBLIC RIGHT-OF-WAY - INSTALLATION OF AWNING AT 123 WEST WASHINGTON Mr. Leszczynski stated that favorable recommendations have been received by the Division of Engineering, Redevelopment Design Review Committee, Police Department, Building Commissioner and the City Attorney's office, in reference to a request as submitted by Mr. Gene V. Stauffer, Stauffer & Associates Enterprises, Inc., 56844 Inwood Court, Elkhart, Indiana for installation of an awning for a new restaurant to be opened at 123 West Washington in downtown South Bend. Upon a motion made by Mr. Leszczynski , seconded by Mrs. Manier and carried, the recommendation was approved. FAVORABLE RECOMMENDATION - PETITION TO VACATE TWO ALLEYS Mr. Leszczynski indicated that the Common Council has submitted to the Board a Vacation Petition as completed by Mr. James A Masters, Nemeth, Feeney & Masters, P.C., 307 Norwest Bank Building, South Bend, Indiana to vacate the following alleys: The first east -west alley east of South Main Street running south from West Garst Street; and the first east -west alley west of South Michigan street running west from South Michigan Street situated in the City of South Bend, St. Joseph County. Mr. Leszczynski advised that the Board is in receipt of favorable recommendations concerning this Vacation Petition from the Area Plan Commission, Police Department, Fire Department, Sanitation, Department of Economic Development and the Department of Public Works. Therefore, Mrs. Manier made a motion that the Board send a favorable recommendation to the Common Council m REGULAR MEETING JANUARY 2, 1996 concerning this Vacation Petition. Mr. Caldwell seconded the motion which carried. REQUESTS REFERRED Upon a motion made by Mr. Leszczynski, seconded by Mrs. Manier and carried, the following requests were referred to the appropriate Bureaus and Departments for recommendation: - TO PURCHASE CITY -OWNED PROPERTY - 749 NORTH CLEVELAND AVENUE In a letter to the Board, Ms. Della Jenkins, 745 North Cleveland Avenue, South Bend, Indiana, requested permission to purchase the above referred to property. Ms. Jenkins stated that the lot has been vacant for at least ten (10) years, and has been a dumping ground for discarded paper, bottles and other debris. Further, she has maintained the property over the years and would like to secure it for the purpose of planting a garden in the Spring. - TO CONDUCT ANNIVERSARY MARCH - ST JOSEPH COUNTY RIGHT TO LIFE Ms. Mary MacDonell, St. Joseph County Right to Life, 320 North Lafayette Boulevard, South Bend, Indiana, submitted an Application for Use of the Public Right -of -Way, to conduct an Anniversary March, commemorating January 22, 19973, Roe vs. Wade decision, on Monday, January 22, 1996, from 12:00 p.m. until 1:00 p.m., on Main and Jefferson and extending around the entire block. - TO CONDUCT WALKAMERICA - MARCH OF DIMES BIRTH DEFECTS FUND Mr. Thomas E. Gerard, March of Dimes, 501 East Monroe, South Bend, Indiana, submitted an Application for Use of Public Right -of -Way, to conduct Walkamerica, on Saturday, April 27, 1996, from 8:00 a.m. until 2:00 p.m., on the designated route as submitted. APPROVE RELEASE OF CONTRACTOR BOND Mr. Larry D. Spradlin, Sr., Engineer, Division of Engineering, recommended that the following Contractor Bond be released as follows: BOND OF CONTRACTOR Donat Construction Released Effective December 18, 1995 Mr. Caldwell made a motion that the recommendation be accepted and that the Bond be released as outlined above. Mrs. Manier seconded the motion which carried. APPROVE TRAFFIC CONTROL DEVICES Upon a motion made by Mr. Leszczynski, seconded by Mrs. Manier and carried, the following traffic control devices were approved: REMOVAL OF: Handicap Sign LOCATION: 2138 North Olive REMARKS: Signs not needed REMOVAL OF: Handicap Sign LOCATION: 818 Easi Indiana REMARKS: Signs not needed REMOVAL OF: Handicap Sign LOCATION: 701 North Allen REMARKS: Signs not needed REMOVAL OF: Handicap Sign LOCATION: 1105 North Elmer REMARKS: Signs not needed REMOVAL OF: Handicap Sign LOCATION: 502 South 23rd Street REMARKS: Signs not needed 1 1 M REGULAR MEETING REMOVAL OF LOCATION: REMARKS: REMOVAL OF LOCATION: REMARKS: REMOVAL OF LOCATION: REMARKS: Handicap Sign 1037 Diamond Signs not needed Handicap Sign 220 East Indiana Signs not needed Yield Sign Elmer and Pershing Elmer would be the stop street JANUARY 2, 1996 NEW INSTALLATION: Handicap Sign LOCATION: 1126 West Washington REMARKS: Mr. John Wigfall has met all requirements NEW INSTALLATION: Handicap Sign LOCATION: 824 North Johnson REMARKS: Ms. Constance Faultersack has met all requirements NEW INSTALLATION LOCATION: REMARKS: NEW INSTALLATION LOCATION: REMARKS: NEW INSTALLATION LOCATION: REMARKS: Handicap Sign 516 Allen Street Ms. Lucille Stalling has met all requirements Handicap Sign 2013 Roger Street Mr. Gene Meredith has met all requirements Handicap Sign 1809 South Nash Mrs. Elizabeth Parkison has met all requirements NEW INSTALLATION: Handicap Sign LOCATION: 1845 North Johnson REMARKS: Ms. Mary Postan has met all requirements NEW INSTALLATION: Handicap Sign LOCATION: 814 Sancome REMARKS: Mr. Jesse Turnage has met all requirements NEW INSTALLATION: Handicap Sign LOCATION: 1526 Virginia REMARKS: Mrs. Margaret Holbrook has met all requirements NEW INSTALLATION: Stop Sign LOCATION: Woodmont and Tudor REMARKS: Install stop at southwest corner. "T" intersection REMOVAL AND REVISE: LOCATION: REMARKS: Remove 55 mph, Revise to 40 mph Cleveland Road. Bendix to 1500° west of Ralph Jones Drive With growth of the Toll Road Industrial Park, truck traffic has increased FILING OF CERTIFICATES OF INSURANCE Upon a motion made by Mr. Leszczynski, seconded by Mrs. Manier and carried, the following Certificates of Insurance were accepted for filing: REGULAR MEETING Warner & Sons Post Office Box 87 Elkhart, Indiana 46515 Ideal Consolidated 806 West Sample Street South Bend, Indiana Phend & Brown, Inc. Post Office Box 218 Milford, Indiana 46542 Herrman & Goetz, Inc. 225 South Lafayette South Bend, Indiana 46601 LaFree Excavating, Inc. 1251 West Third Street Osceola, Indiana 46561 LaPorte Construction, Inc. Post Office Box 577 LaPorte, Indiana 46350 JANUARY 2, 1996 APPROVE WASTEWATER DISCHARGE PERMIT In a Memorandum to the Board, Mr. Ken Smudzinski, Pretreatment Coordinator, Division of Environmental Services, submitted the following Wastewater Discharge Permit and recommended approval: 1. Carborundum Company 54401 Smilax Road New Carlisle, Indiana 46552 Upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the Permit was approved. FILING OF HUMANE SOCIETY MONTHLY REPORT - NOVEMBER 1995 Mr. Leszczynski indicated that the Board is in receipt of the monthly report as submitted by the Humane Society of St. Joseph County, Inc., for the month of November 1995. The report indicates the type and number of animals handled for the City of South Bend. Mrs. Manier made a motion that the report be accepted for filing as submitted. Mr. Caldwell seconded the motion which carried. FILING OF MONTHLY NEIGHBORHOOD BUSINESS DEVELOPMENT CORPORATION REPORT - DECEMBER 1995 Mr. Leszczynski stated that Mr. Sam Mercantini, Executive Director, Neighborhood Business Development Corporation, has submitted the monthly report for December 1995, and recommended approval. Upon a motion made by Mr. Leszczynski, seconded by Mrs. Manier and carried, the report was filed as submitted. APPROVE CLAIMS Mr. Kevin Horton, City Controller, submitted claims in the amount of $2,176,992.61 and recommended approval. Additionally, Mr. Juan Manigault, Executive Director, WDS of Northern Indiana, submitted one list containing claims in the amount of $12,318.63 and recommended approval. Mr. Leszczynski made a motion that the claims be approved and the reports as submitted be filed. Mrs. Manier seconded the motion which carried. 1 E ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mrs. Manier, seconded by Mr. Caldwell and carried, the meeting adjourned at 10:00 a.m. ATT T: Angela K. Vcob, Clerk 1 1 BOARD OF PUBLIC WORKS 9ohn E. Leszczynski, resident James R. Caldwell, Member 17 Jenny Pitt Manier, Member