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HomeMy WebLinkAbout12/29/97 Board of Public Works Minutes5 Q 7 REGULAR MEETING DECEMBER 29, 1997 The regular meeting of the Board of Public Works was convened at 9:3 5 a.m. on Monday, December 29, 1997, by Board Member Carl P. Littrell with Ms. M. Catherine Roemer present. Board Member James R. Caldwell was not present, as well as Board Attorney Michelle Engel. Assistant City Attorney Anne Bruneel was present. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Ms. Roemer, seconded by Mr. Littrell and carried, the minutes of the regular meeting of the Board held on December 22, 1997, were approved. APPEAL OF TAXI CAB LICENSE TABLED - PATRICK S. EVERLY This was the date set for an Appeal of a Taxi Cab License, as requested by Mr. Patrick S. Everly, 1305 Prairie Avenue, South Bend, Indiana. Upon a motion made by Mr. Littrell, seconded by Ms. Roemer and carried, the appeal was tabled until Monday, January 5, 1998. OPENING OF BIDS - REBUILDING OF GRIT CHANNELS - PROJECT NO. 97-114 This was the date set for receiving and opening of sealed bids for the above referred to project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bid was opened and publicly read: MICHIANA INDUSTRIAL MAINTENANCE, INC. 3702 West Sample Street South Bend, Indiana 46619 Bid was signed by Mr. Robert L. Wilson, Treasurer Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $67,280.43 Upon a motion made by Mr. Littrell, seconded by Ms. Roemer and carried, the above bid was referred to the Division of Environmental Services for review and recommendation. OPENING OF QUOTATIONS - VEHICLE SALVAGE Mr. Littrell advised that this was the date set for the receiving and opening of sealed Quotations for storage area and facilities for the salvage of vehicles determined by the City to be abandoned. The following Quotations were opened and read: STEVE & GENE'S AUTO TRUCK SALVAGE 3109 Gertrude Street South Bend, Indiana Quotation was submitted by Mr. Gene Hancz QUOTATION: $51.00 per vehicle Upon a motion made by Mr. Littrell, seconded by Ms. Roemer and carried, the above Quotation was referred to Department of Code Enforcement for review and recommendation. APPROVE CHANGE ORDER - ST. JOSEPH VALLEY PARKWAY/NIMTZ PARKWAY/ INDIANA TOLL ROAD INTERCHANGE ACCESS ROAD PAVING, PHASE IV - PROJECT NO. 95-18-5 Mr. Littrell advised that Mr. Toy Villa, Public Construction Manager, has submitted Change Order No. 1 on behalf of Walsh & Kelly, Inc., 24358 State Road 23, South Bend, Indiana, indicating that the Contract amount be increased $11,269.52 for a new Contract sum including this Change Order in the amount of $114,267.97. Upon a motion made by Ms. Roemer, seconded by Mr. Littrell and carried, the Change Order was approved. • REGULAR MEETING DECEMBER 29. 1997 AWARD QUOTATION - ONE (1) FIRE SAFETY HOUSE Assistant Fire Chief Bert Prawat, South Bend Fire Department, advised the Board that on December 22, 1997, bids were received and opened for the above referred to vehicle. After reviewing those bids, Chief Prawat recommends that the Board award the contract to Mobile Concepts by Scotty, Amcel Center, Box 1007, Mt. Pleasant, Pennsylvania, in the amount of $24,981.00. Therefore, Ms. Roemer made a motion that the recommendation be accepted and the bid be awarded as outlined above. Mr. Littrell seconded the motion which carried. APPROVAL OF AGREEMENT -EMERGENCY MEDICAL SERVICES Mr. Littrell stated that the Board is in receipt of an Agreement between the City of South Bend Fire Department and the University of Notre Dame du Lac, for Emergency Medical Services from January 1, 1998 through December 31, 2000. Mr. Littrell noted that the Agreement is in the amount of $7,500.00 per year. Therefore, upon a motion made by Ms. Roemer, seconded by Mr. Littrell and carried, the Agreement was approved and executed. ADOPT RESOLUTION NO. 1997-101 Upon a motion made by Ms. Roemer, seconded by W. Littrell and carried, the following Resolution was adopted by the Board of Public Works. Mr. Marco Mariani, Planning Department, was present, and stated that the voluntary annexation included twenty (20) plus acres, south of Brick Road and west of Portage. Sewer and water utilities are available, and the annexation will not increase the City's cost of maintaining this area. RESOLUTION NO. 97-100 A RESOLUTION OF THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND ADOPTING A WRITTEN FISCAL PLAN AND ESTABLISHING A POLICY FOR THE PROVISION OF SERVICES TO AN ANNEXED AREA IN GERMAN TOWNSHIP (ASHLEY ANNEXATION) WHEREAS, there has been submitted to the Common Council of the City of South Bend, Indiana, an ordinance which proposes the annexation of the real estate described hereinafter as Exhibit "A", located in German Township, St. Joseph County, Indiana; and WHEREAS, the territory proposed. to be voluntarily annexed by more than 51% of the owners, consists of approximately 10.24 acres currently vacant, but proposed to be developed in its northern half as a single family subdivision, and for industrial use in its southern half. It is located immediately south of Brick Road and about 3,000 feet west of Portage Road, in German Township, St. Joseph County, Indiana, with approximately 68% of its aggregate external boundaries coinciding with the boundaries of the City of South Bend. The: development of the territory proposed to be annexed will require a basic level of municipal public services, including street and road maintenance, and services of a capital improvement nature, including sewer and water facilities; and WHEREAS, the Board of Public Works now desires to establish and adopt a fiscal plan and establish a definite policy showing: (1) the cost estimates of services of a non -capital nature, including street and road maintenance and other non -capital services normally provided within the corporate boundaries, and services of a capital improvement nature including sewer and water facilities to be furnished to the territory to be annexed; (2) the- method(s) of financing those services; (3) the plan for the organization and extension of those services; (4) that services of a non -capital nature will be provided to the annexed area within one (1) year after the effective date of the annexation, and that they will be provided in a manner equivalent in standard and scope to similar non -capital services provided to areas within the corporate boundaries of the City of South Bend, regardless of similar topography, patterns of land use, and population density; (5).that services of a capital improvement nature will be provided to the annexed area within four (4) years after the effective date of the annexation within the same manner as those services are provided to areas within the corporation boundaries of the City of South Bend regardless of similar topography, patterns of land use, or population density, and in a manner consistent with federal, state and local laws, procedures, and planning criteria; and (6) the plan for hiring the employees of other governmental entities whose jobs I 1 509 E n REGULAR MEETING DECEMBER 29, 1997 will be eliminated by the proposed annexation. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, INDIANA, AS FOLLOWS: Section I. That it is in the best interest of the City of South Bend and the area proposed to be annexed that the real property located in German Township, St. Joseph County, Indiana, described in Exhibit "A" attached hereto and made a part hereof, be annexed to the City of South Bend. Section H. That it shall be and hereby is now declared and established that it is the policy of the City of South Bend, by and through its Board of Public Works, to furnish to said territory services of a non -capital nature, such as street and road maintenance, within one (1) year of the effective date of the annexation, in a manner equivalent in standard and scope to the services furnished by the City to other areas of the City regardless of similar topography, patterns of land utilization, and population density; and to furnish to said territory services of a capital improvement nature, such as sewer and water facilities within four (4) years of the effective date of the annexation, in the same manner as those services are provided to areas within the corporate boundaries of the City of South Bend regardless of similar topography, patterns of land use, or population density. Section III. That the Board of Public Works shall and does hereby now establish and adopt the fiscal plan, attached hereto and made a part hereof, for the furnishing of said services to the territory to be annexed. Adopted this 29th day of December, 1997. BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, INDIANA s/Carl Littrell, Member s/James Caldwell, Member s/M. Catherine Roemer, Member Attest: s/Angela K. Jacob, Clerk ADOPT RESOLUTION NO. 1997-101 Upon a motion made by Mr. Littrell, seconded by Ms. Roemer and carried, the following Resolution was adopted by the Board of Public Works. Mr. Marco Mariani, Planning Department, was present, and stated that the voluntary annexation included seventeen (17) plus acres. Sewer and water utilities are available, and the annexation will not increase the City's cost of maintaining this area. RESOLUTION NO. 97-101 A RESOLUTION OF THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND ADOPTING A WRITTEN FISCAL PLAN AND ESTABLISHING A POLICY FOR THE PROVISION OF SERVICES TO AN ANNEXED AREA IN GERMAN TOWNSHIP (MEADOW WOOD II ANNEXATION) WHEREAS, there has been submitted to the Common Council of the City of South Bend, Indiana, an ordinance which proposes the annexation of the real estate described hereinafter as Exhibit "A", located in German Township, St. Joseph County, Indiana; and WHEREAS, the territory proposed to be voluntarily annexed by more than 5 1 % of the owners, encompasses approximately 16.8 acres of land currently vacant, but proposed to be developed for a single-family residential community. It is located at the southwest corner of Brick Road and Portage Avenue in German Township, St. Joseph County, Indiana; with approximately 49% of its aggregate external boundaries coinciding with the boundaries of the City of South Bend. 53-0 REGULAR MEETING DECEMBER 29, 1997 The development of the territory proposed to be.anneked will require a basic level of municipal public services, including street and road maintenance, . and -services of a capital improvement nature, including street lighting; and WBEREAS, the Board of Public Works now desires to establish and adopt a fiscal plan and establish a definite policy showing: (1) the cost estimates of services of a non -capital nature, including street and road maintenance and other non -capital services no provided within the corporate boundaries, -and- services of a capital improvement nature including street lighting to be furnished to the territory to be' annexed; (2) the method(s) of financing those services; (3) the plan for the organization and extension of those services; (4) that services of a non -capital nature will be provided to the annexed area within one (1) year after the effective date of the annexation, and that they will be provided in a manner equivalent in standard and scope to similar non -capital services provided to areas within the corporate boundaries of the City of South Bend, regardless of similar topography, patterns of land use, and population density, (5) that services of a capital improvement nature will be provided to the annexed area within four (4) years after the effective date of the annexation within the same manner as those, services are provided to areas within the corporation boundaries of the City of South Bend regardless of similar topography, patterns of land use, or population density, and in a manner consistent with federal, state and local laws, procedures, and planning criteria; and (6) the plan for hiring the employees of other governmental entities whose jobs will be eliminated by the proposed annexation. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF PUBLIC WORKS OF THE CITY OF -SOUTH BEND, INDIANA, AS FOLLOWS: Section I. That it is in the best interest of the City of South Bend and the area proposed to be annexed that the real property located in German Township, St. Joseph County, Indiana, described in Exhibit "A" attached hereto and made a part hereof, be annexed to the City of South Bend. Section II. That it shall be and hereby is now declared and established that it is the policy of the City of South Bend, by and through its Board of Public Works, to furnish to said territory services of a non -capital nature, such as street and road maintenance, within one (1) year of the effective date of the annexation, in a manner equivalent in standard and scope to the -services furnished by the City to other areas of the City regardless of similar topography, patterns of land utilization, -and population density; and to furnish to- said territory services of a capital improvement nature, such as street lighting within four (4) years of the effective date of the annexation, in the same manner as those services are provided to areas within the corporate boundaries of the City of South Bend regardless of similar topography, patterns of land use, or population density. Section III. That the Board of Public Works shall and does hereby now establish and adopt the fiscal 'plan, attached hereto and made a part hereof,- for the furnishing of said services to the territory to be annexed. Adopted this 29th day of December, 1997. BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, INDIANA s/Carl Littrell, Member . s/James Caldwell, Member s/M. Catherine Roemer, Member Attest: s/Angela K. Jacob, Clerk APPROVE CLAIMS Mr. Juan Manigault, ' Workforce Development Services, submitted claims -in the amount of $245,625.23 and $57,238.02 and recommended approval.. Mr.-.Littrell made a motion that the claims be approved and the reports as submitted be filed. Ms. Roemer seconded the motion which. carried. S 1. 1 1 REGULAR MEETING DECEMBER 29, 1997 ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Littrell, seconded by Ms. Roemer and carried, the meeting adjourned at 9:45 a.m. A EST: Angela . acob, ClerkU BOARD OF PUBLIC WORKS Carl P. Littrell, Member 4 - J qes R. C well, Member *mberM. Catherine Roemer, 532 1