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Home My WebLink About12/08/97 Board of Public Works Minutes0 REGULAR MEETING DECEMBER 8, 1997 The regular meeting of the Board of Public Works was convened at 9:31 a.m. on Monday, December 8, 1997, by Board Member James R. Caldwell, with Mr. Carl P. Littrell and Ms. M. Catherine Roemer present. Also present was Board Attorney Michelle Engel APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Ms. Roemer, seconded by Mr. Caldwell and carried, the minutes of the regular meeting of the Board held on December 1, 1997, were approved. PUBLIC HEARING TABLED - TRANSIENT MERCHANT LICENSE - MICHIANA VALLEY HAMFEST ASSOCIATION Mr. Caldwell advised that this was the date set for the Board's Public Hearing concerning a Transient Merchant License, as submitted by Mr. Robert L. Denniston, 21970 Kern Road, South Bend, Indiana, to conduct the South Bend Hamfest on January 4 through 9, 1997, from 8:00 a.m. until 3:00 p.m., at the Century Center. Favorable recommendations have been received by the Police Department, Fire Department, Building Commissioner and the Legal Department. As no one was present representing Michiana Valley Hamfest Association, upon a motion made by Mr. Caldwell, seconded by Mr. Littrell and carried, the Public Hearing was tabled. PUBLIC HEARING - TRANSIENT MERCHANT LICENSE - CHUCK HOMIER' S SALE Mr. Caldwell advised that this was the date set for the Board's Public Hearing concerning an Application for a Transient Merchant License, as submitted by Mr. Charles Homier, 84 Commercial Road, Huntington, Indiana, to conduct the sale of tools, electronics, housewares and general merchandise on December 17 through December 20, 1997, at the Armed Forces Reserve Center, 1901 Kemble Street, South Bend, Indiana. Favorable recommendations have been received by the Police Department, Fire Department, Building Commissioner and the Legal Department. Mr. Steve Shumaker, Chuck Homier's Sale, was present, and recommended approval. There being no one else present wishing to address the Board concerning this matter, the Public Hearing was closed. Therefore, upon a motion made by Ms. Roemer, seconded by Mr. Littrell and carried, the Application for a Transient Merchant License was approved. OPENING OF BIDS - 1997 SEWER LINING PROGRAM - PROJECT NO. 97-52 This was the date set for receiving and opening of sealed bids for the above referred to project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: INSITUFORM MIDWEST, INC. Post Office Box 458 Lemont, Illinois 64039 Bid was signed by Mr. John G. Marich, President Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Ten per cent (10%) Bid Bond was submitted ■ BID: $768,538.00 KENNY CONSTRUCTION COMPANY 250 Northgate Parkway Wheeling, Illinois 60090 483 1 REGULAR MEETING DECEMBER 8, 1997 Bid was signed by Mr. Gerard M. Kenny, President Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Ten per cent (10%) Bid Bond was submitted BID: $1,401,035.00 Upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, the above bids were referred to the Department of Engineering for review and recommendation. OPENING OF BIDS - ABANDONED VEHICLES This was the date set for receiving and opening of sealed bids for the above referred to vehicles. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: JOHN OXIAN 1533 Lincolnway West South Bend, Indiana 46628 No. Red Tag Make Year VIN Bid Amount 14 40032 Ford 1973 3F0311241000 $ 85.00 JERRY WOODS 3719 Western South Bend, Indiana 46619 I0 No. Red Tag Make Year VIN Bid Amount 1 39750 Mercury 1986 1MEBP87U3GA612790 $ 45.25 2 25538 Ford 1975 F15YKA51435 $ 72.50 3 39911 Chevrolet 1979 CCD149F478575 $ 65.00 4 39530 Ford 1974 SGTAPB56651 $101.25 5 39595 Buick 1975 4P67J5X147359 $110.25 6 40159 Mazda 1983 JMIGC2214D1504350 $ 35.65 7 40079 Pontiac 1991 KL2TN5465MB323368 $ 85.25 8 39533 Pontiac 1984 1G2AW87H1EL237880 $ 85.25 9 40015 Mercury 1988 3MABM1353JR65382 $ 40.00 10 40053 Pontiac 1985 1 G2JB69OXF7550685 $ 46.50 11 39900 Plymouth 1987 1P3BJ46K6HC140246 $ 46.50 12 39319 Ford 1986 2FABP19X5GB158293 $ 46.50 13 22396 Plymouth 1972 RP23G2G189127 $ 67.50 14 40032 Ford 1973 3F03H241000 $ 67.50 15 1 39788 Fiat 1974 128A-1719597 $ 32.50 484 REGULAR MEETING DECEMBER 8, 1997 16 39919 Pontiac 1988 1G2HZ54CXJW270866 $ 42.50 17 39419 Chrysler 1984 1C3BC51C7EG108432 $ 42.50 18 38913 Buick 1966 466679Y210257 $ 71.50 19 38034 Yugo 1987 VXlBA1217HK337607 $ 12.50 20 40152 Dodge 1985 1C3BH58D5FN180386 $ 35.25 21 39321 Ford 1986 2FTHF25G2DCA902 $ 67.50 22 39901 Oldsmobile 1979 3M47F9R405768 $ 67.50 23 40257 Chevrolet 1987 1 GBEG25H2H7117131 $ 85.50 MICHIANA ENTTERPRISE Curtis Kendall 19270 Darden Road South Bend, Indiana 46637 No. Red Tag Make Year VIN Bid Amount 1 39750 Nfercury 1986 1MEBP87U3GA612790 $ 75.00 2 25538 ford 1975 F15YKA51435 $130.00 3 39911 Chevrolet 1979 CCD 149F478575 $ 85.00 4 39530 Ford 1974 SGTAPB56651 $ 75.00 5 39595 Buick 1975 4P67J5X147359 $111.00 6 40159 Mazda 1983 JMIGC2214DI504350 $ 65.00 7 40079 ')ontiac 1991 KL2TN5465MB323368 $185.00 8 39533 Pontiac 1984 1G2AW87H1EL237880 $125.00 9 40015 i i \Mercury 1988 3MABMI353JR65382 $ 95.00 10 40053 Pontiac 1985 1G2JB69OXF7550685 $ 55.00 11 39900 i Plymouth 1987 1P3BJ46K6HC140246 $ 45.00 12 39319 i 1,ord 1986 2FABP19X5GB158293 $ 66.00 13 22396 'lymouth 1972 RP23G2G189127 $ 73.00 14 40032 c;rd 1973 3F0311241000 $ 85.00 15 39788 ; Pontiac 1974 128A-1719597 $ 45.00 16 39919 1988 1G2HZ54CXJW270866 $250.00 17 39419 j Chrysler 1984 1C3BC51C7EG108432 $ 65.00 18 38913 .ck 1966 466679Y210257 $ 66.00 19 38034 0 , '`,-)dge 1101A 1987 VXIBA1217HK337607 $ 35.00 20 40152 1985 1C3BH58D5FN180386 $ 75.00 21 39321 1986 2FT14F25G2DCA902 $101.00 1 11 1 I 1 REGULAR MEETING DECEMBER 8, 1997 22 39901 Oldsmobile 1979 3M47F9R405768 $ 95.00 23 40257 Chevrolet 1987 1 GBEG25H2H7117131 $155.00 DAVID EDMONDS 1919 Ontario Niles, Michigan 49120 1n No. Red Tag Make Year VIN Bid Amount 15 39788 Fiat 1974 128A-1719597 $ 82.08 23 40257 Chevrolet 1987 1 GBEG25H2H7117131 $327.69 GARY MENTAG/BERB'S TOWING & SERVICE 4014 Western Avenue South Bend, Indiana 46619 m No. Red Tag Make Year VIN Bid Amount 14 40032 Ford 1973 3F031-1241000 $239.42 STEVE & GENES 3109 Gertrude South Bend, Indiana 46614 UNf No. Red Tag Make Year VIN Bid Amount 1 39750 Mercury 1986 1MEBP87U3GA612790 $ 59.90 2 25538 Ford 1975 F15YKA51435 $ 59.90 3 39911 Chevrolet 1979 CCD149F478575 $ 69.90 4 39530 Ford 1974 SGTAPB56651 $ 59.90 5 39595 Buick 1975 4P67J5X147359 $ 69.90 6 40159 Mazda 1983 JMIGC2214DI504350 $ 25.95 7 40079 Pontiac 1991 KL2TN5465MB323368 $125.00 8 39533 Pontiac 1984 1G2AW87H1EL237880 $ 59.90 9 40015 Mercury 1988 3MABMI353JR65382 $ 59.80 10 40053 Pontiac 1985 1 G2JB69OXF7550685 $ 59.80 11 39900 Plymouth 1987 1P3BJ46K6HC140246 $ 59.80 12 39319 Ford 1986 2FABP19X5GB158293 $ 59.80 13 22396 Plymouth 1972 RP23G2G189127 $ 51.90 14 140032 Ford 1973 3F031-1241000 $ 49.80 REGULAR MEETING DECEMBER 8, 1997 15 39788 1 is t 1974 128A-1719597 $ 15.90 16 39919 "n»tiac 1988 1G2HZ54CXJW270866 $ 79.80 17 39419 r;'}rysler 1984 1C3BC51C7EG108432 $ 59.90 18 38913 nick 1966 466679Y210257 $ 69.90 19 38034 Yeti=o 1987 VXIBA1217HK337607 $ 15.85 20 40152 Dodge 1985 IC3BH58D5FN180386 $ 39.90 21 39321 ! h rd 1986 2FTHF25G2DCA902 $ 49.90 22 39901 ; ;'asmobile 1979 3M47F9R405768 $ 59.90 23 40257 ! _cc ,rolet 1987 1GBEG25H2H7117131 $ 49.90 Upon a motion made by '.'(r. Caldwell, seconded by Ms. Roemer and carried, the above bids were referred to the 1,epartnr r ;;('Code Enforcement for review and recommendation. OPENING OF BIDS_= S,'.'_.OF CITY -OWNED PROPERTY - 841 SOUTH GRANT STREET This was the 1,c tier ' ng and opening of sealed bids for the above referred to property. The Clerk tendered ;-roofs o` :-,: _�":-mion of Notice in the South -Bend Tribune and the Tri-County News which were fc,. nd to �e : `'."lent. The following bid was opened and publicly read: RICI 835 S .t!ll Gr,,, , outh fend, Inca; BID: S50.00 Upon a motiol.i >':] 1C''. ' , ",'r. Caldwell, seconded by Mr. Littrell and carried, the above bid was referred tot :, i_.� ; i ? not for review and recommendation. OPENING O_':= C?! < \TS - CLEANING OF SECONDARY ANAEROBIC SLUDGE DIGESTER,(, c ' ! R TREATMENT PLANT - PROJECT NO. 97-49-1 Mr. Caldwe' ; 'v +' s Nvas the date set for the receiving and opening of sealed Quotations for the above rc'crred ,,rc-)icct. The following Quotations were opened and read: WF,A1 .0 T,,? !-RS INC. 4161 rtic r Quo t !,)n w... _ ted by Mr. Ralph Perry 547,460.00 ME PP! ,r irC 4351 Kol,� 01 Quot=if'rn \\,,.s ted by Mr. Terry Merrell 1 1 rl 1 REGULAR MEETING Quotation No. 1 $.17 per gallon Quotation No. 2 $.12 per gallon Quotation No. 3 $.08 per gallon Quotation No. 4 $126,455.00 DECEM 3ER 8. 1997 Upon a motion made by Mr. Caldwell, seconded by Mr. Littrell and carried, the above Quotations were referred to the Division of Environmental Services for review and recommendation. APPROVE CONSTRUCTION CONTRACT - NIMTZ PARKWAY ACCESS ROAD LANDSCAPING PROJECT NO. 95-18-6 Mr. Caldwell advised that in accordance with the bid awarded on December 1, 1997, to Hunziker's, Inc., 2344 Yankee Street, Niles, Michigan, in the amount of $98,854.00 for the above referred to project, a Contract in said amount was being submitted for Board approval. Upon a motion made by Mr. Littrell, seconded by Mr. Caldwell and carried, the Contract was approved and the appropriate Certificate of Insurance, Performance Bond and Labor and Materials Payment Bond as submitted were filed. APPROVAL OF CONSULTING AGREEMENTS - PROPERTY AND WORKERS' COMPENSATION - GIBSON INSURANCE GROUP Mr. Caldwell stated that the Board is in receipt of a two (2) Agreements between the City of South Bend and Gibson Insurance Group, 300 South St. Louis Boulevard, South Bend, Indiana, for property and workers' compensation. Therefore, upon a motion made by Mr. Littrell, seconded by Ms. Roemer and carried, the Agreements were approved and executed. APPROVAL OF PROPOSAL - PRELIM[INARY GAUGING ON CITY-WIDE TANK REMOVAL PROJECTS Mr. Caldwell stated that the Board is in receipt of a Proposal between the City of South Bend and Triad Engineering, 300 North Michigan, South Bend, Indiana, for preliminary gauging on City-wide tank removal projects for approximately ten (10) underground storage tanks. Mr. Caldwell noted that the Agreement is in the amount of $950.00. Therefore, upon a motion made by Mr. Caldwell, seconded by Mr. Littrell and carried, the Proposal was approved and executed. LICENSE APPLICATION FOR RUBBISH AND GARBAGE REMOVAL SERVICE TABLED Mr. Caldwell stated that the Board is in receipt of favorable recommendations from the Department of Code Enforcement for a License Application for a Rubbish and Garbage Removal Service, as submitted by Mr. Clarence Love, 3206 Revere Place, South Bend, Indiana. In addition, the Department of Sanitation has inspected the vehicle(s) to be used in conjunction with this business, and have found them to be satisfactory. Upon a motion made by Mr. Caldwell, seconded by Mr. Littrell and carried, the License Application was tabled, pending Mr. Love's appearance at the next Boardof Public Works meeting. APPROVE CHANGE ORDER (AMENDMENT) - 1997 CONCRETE PAVEMENT REPAIRS - PROJECT NO. 97-53 Mr. Caldwell advised that Mr. Toy Villa, Public Construction Manger, has submitted the Final Change Order on behalf of Rieth Riley Construction Co., Inc., Post Office Box 1775, South Bend, Indiana indicating that the Contract amount be increased $30,457.64 for a new Contract sum including this Change Order in the amount of $198,569.97. Upon a motion made by Mr. Caldwell, seconded by Mr. Littrell and carried, the Change Order was approved. APPROVE CHANGE ORDER (AMENDMENT)- ELDER PARKWAY - PROJECT NO 95-65 Mr. Caldwell advised that Mr. Toy Villa, Public Construction Manager, has submitted the Final Change Order on behalf of Rieth Riley Construction Co., Inc., Post Office Box 1775, South Bend, Indiana indicating that the Contract amount be decreased $97,802.55 for a new Contract sum including this Change Order in the amount of $1,205,061.40. Upon a motion made by Ms. Roemer, seconded by Mr. Littrell and carried, the Change Order was approved. I REGULAR M F TJ NG DECEMBER 8, 1997 APPROVE Ct-T A.N rr 0'?, "F R - OLIVE ROAD COMMERCE PARK - PROJECT NO. 96-17 Mr. Caldwe' ,.(' ;. ' t, "a i oy Villa, Public Construction Manager, has submitted Change Order No. 1 on be!i ' ' { ' '`T' r"I"', nd Services, 225 South Lafayette, South Bend, Indiana indicating that the Contract an nocmt h i, cr ,: sed $56,175.00 for new Contract sum including this Change Order in the amount This Change Orr?-, a total change of 21.47%. State law precludes the City from approving change orders th,> t H c re i se the scope of the project in excess of 20% of the original contract amount unless the expcnse stems t'-nni circumstances, which could not reasonably have been foreseen and do not increase the scopc c"i the project. In this instance, Underground Services commenced construction o t t cling to Commerce Park and found existing material was too wet to compact in City's compaction specification. In order to complete the roadway in a timely r� c roe had to undercut the unsuitable material and replace it with suitable material wit' , i i curb areas. This then allowed for the placement of the sub -base and asphaltic co "ity could not predict the status of the material Underground Services would confront in this prci ct. Specifications, therefore, did not address the conditions Underground Services fice.d. T! e.,r -'r, ,instances were unforseen and do not increase the scope of the project. Therefore, 0 ; (' Ms. Michelle Engel, that this Change Order can be approved as permissible Upon a m o i im, oemer, seconded by Mr. Littrell and carried, the Change Order was approved. APPROVE ""' .` ``' r' tr'LETION AFFIDAVIT - OHIO STREET - MICHIGAN TO CARROLI_.!Z13 APPROACH AND PAVEMENT REPAIRS - PROJECT NO. 97-36 Mr. Caldwell ' ', 'r. Toy Villa, Public Construction Manager, has submitted the Project Completio of Rieth Riley Construction, Post Office Box 1775, South Bend, Indiana, for project, indicating a final cost of $98,610.37. Upon a motion made by Ms. Roe r. Littrell and carried, the Project Completion Affidavit was approved. APPROVE 1-0 ADVERTISE FOR THE RECEIPT OF BIDS -REBUILD OF GRIT CHA, i_(, - ;DATER TREATMENT PLANT - PROJECT NO. 97-114 In a memo! ", Mr. Jason Durr, Environmental Services, requested permission to advertise fct' >r the above referred to project. Mr. Durr stated that funds for this project will coin , Works Capital Budget. Therefore, upon a motion made by Mr. Caldwell, s, �.,1 ;' _ <' r)4:mer and carried, the request to advertise for the receipt of bids was approved APPROVh " ' "�rEXATION AND WAIVER OF RIGHTS TO REMONSTRATE Mr. Caldwc _ rd is in receipt of a Consent to Annexation and Waiver of Right to Remonstrates ?I r. Peter J. Kidder, 17687 State Road 23, South Bend, Indiana. The Consent in _. .,:'c'cration for permission to tap into the public sanitary sewer/water system of ! s<u'litary sewer/water service to 17687 State Road 23, South Bend, Indiana, (': Mr. Kidder's waive and release any and all right to remonstrate against or c or future annexation of the property by the City of South Bend. Therefore a motion that the Consent be approved. Ms. Roemer seconded the motion wb", ADOPT P 1997 - DISPOSAL OF CITY -OWNED PROPERTY Upon a mo mer, seconded by Mr. Littrell and carried, the following Resolution was adopt. ' " !!)!ic Works: RESOLUTION NO. 95-1997 1 1 REGULAR MEETING DECEMBER 8. 1997 WHEREAS, I.C. 36-9-6-1 gives the Board of Public Works of the City of South Bend the right and duty to have custody of, control of, use of, and dispose of in accordance with Indiana statutes, all real and personal property owned by the City of South Bend; and WHEREAS, the Common Council of the City of South Bend passed as amended on January 9, 1995, Ordinance No. 8570-95 which states that upon retirement with twenty (20) or more years of service: "Upon retirement with twenty (20) or more years of service to the City of South Bend, Indiana, a sworn member of the South Bend Fire Department shall be entitled to retain as his or her own personal property, the fire helmet used by such Firefighter immediately prior to giving notice of his or her retirement." and WHEREAS, John Nelson and Irvin Nowicki have retired from the South Bend, Indiana Fire Department after twenty (20) or more years of service, and the Board of Public Safety of the City of South Bend, Indiana has determined that they have retired in good standing; and WHEREAS, I.C. 36-1-11-6 permits and established procedure for disposal of personal property which is no longer needed by the City and which is unfit for the purpose for which it was intended; and WHEREAS, Chief Luther Taylor has advised that the fire helmets previously worn by these Firefighters are of no further use to the Department and of no practical value; NOW, THEREFORE, BE IT RESOLVED, by the Board of Public Works of the City of South Bend that the fire lie]mets worn by these Firefighters are no longer needed by the City and unfit for the purpose for which they were intended and have an estimated fair market value of less than One Thousand ($1,000.00) Dollars. BE IT FURTHER RESOLVED that said property be disposed of in accordance with Ordinance 8570-95 and removed from the City inventory. Adopted this 8th day of December, 1997. BOARD OF PUBLIC WORKS s/Carl P. Littrell, Member s/James R. Caldwell, Member s/M. Catherine Roemer, Member ATTEST: s/Angela K. Jacob, Clerk ADOPT RESOLUTION NO. 96-1997 - DISPOSAL OF CITY -OWNED PROPERTY Upon a motion made by Mr. Littrell, seconded by Ms. Roemer and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO. 96-1997 WHEREAS, I.C. 36-9-6-1 gives the Board of Public Works of the City of South Bend the right and duty to have custody of, control of, use of, and dispose of, in accordance with Indiana statutes, all real and personal property owned by the City of South Bend; and El• REGULAR DECEMBER 8,1997 Duane Logan resigned September 16, 1997, after serving the South Bend Fire 1. (16) or more years of service, and the Board of Public Safety of the City Of SOU"', pined that he has served the department of good standing; and W11 17 rr!7 "A Inn Ct Nvill be given to him in appreciation for his dedicated service; and Wil F 36-1-11-6 permits and establishes procedure for disposal of personal property whir' i 's �zll��,,,:-,- nccdcd by the City and which is unfit for the purpose for which it was intended; and W1!!-7r11,r,'1 C', r7;_, —1--f, 1..uther Taylor has advised that the fire helmet previously worn by this Firefighter ir i he Department and is'of no practical value. NOV,11T! E IT RESOLVED, by the Board of Public Works of the City of South Ben d, :v,t worn by the Firefighter is no longer needed by the City and is unfit for the purp)s intended and has an estimated fair market value of less than One Thousand !7 �: , I I o I r I f .. BE :...�-()LVED that said property be given to Duane Logan in gratitude for his services i ,, cl Fire Department for more than sixteen (16) years and that it be removed I- i December, 1997. ATTEST: s/Angela APPROV F BOARD OF PUBLIC WORKS s/Carl P. Littrell, Member s/James R. Caldwell, Member s/M. Catherine Roemer, Member Ms. M. Ca!`pr - f r,;! Controller, submitted claims in the amount of $1,938,120.77, dated December 004.45 dated Decemb er 8, 1997 and recommended approval. Additionafl- Executive Director, WDS of Northern Indiana, submitted two (2) fists contain of $235,391.66 and $134,632.23 and recommended approval. Mr. Caldw-, t the claims be approved and the reports as submitted be filed. Ms. Roemer sec--'. ..11ch carried. I 491 I 1 1 REGULAR MEETING DECEMBER 8, 1997 ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Caldwell, seconded by Mr. Littrell and carried, the meeting adjourned at 9:51 a.m. ITEST: Angela K acob, Cler BOARD OF PUBLIC WORKS (L/70667- Carl P. Littrell, Member James R. well, Mem er M. Catherine Roemer, mber