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HomeMy WebLinkAbout11/17/97 Board of Public Works Minutes465 REGULAR MEETING NOVEMBER 17, 1997 The regular meeting of the Board of Public Works was convened at 9:31 a.m. on Monday, November 17, 1997, by Board Member James R. Caldwell, with Mr. Carl P. Littrell and Ms. M. Catherine Roemer present. Also present was Board Attorney Michelle Engel. AGENDA ITEM ADDED Upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, a Project Completion Affidavit was added to the agenda. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, the minutes of the regular meeting of the Board held on November 10, 1997, were approved. AWARD BID - ONE HUNDRED SEVENTY-FIVE (175) MORE OR LESS RUGGEDIZED LAP TOP COMPUTERS Captain Gary Horvath, South Bend Police Department, advised the Board that on November 3, 1997, bids were received and opened for the above referred to equipment. After reviewing those bids, Captain Horvath recommends that the Board award the contract to Government Technology Services, Inc., 4100 Lafayette Center Drive, Chantilly, Virginia in the amount of $657,450.00. Mr. Horvath stated that LMB Micro computers was actually the lowest bid for a Panasonic CF-25 Laptop computer, but upon contacting them, it was learned that their bid was for a model that did not include factory installed anti -glare as the specifications dictated. To include the mandatory anti -glare screen in LMB's bid, the extra cost according to a LMB representative would be approximately $31,500.00. GTSI was actually the lowest bidder for specified equipment . Therefore, Mr. Caldwell made a motion that the recommendation be accepted and the bid be awarded as outlined above. Mr. Littrell seconded the motion which carried. AWARD BID - ONE HUNDRED SIXTY (160) MORE OR LESS, COMPUTER MOUNTS Captain Gary Horvath, South Bend Police Department, advised the Board that on November 3, 1997, bids were received and opened for the above referred to equipment. After reviewing those bids, Captain Horvath recommends that the Board award the contract to Steven R. Jenkins Company, 6680 East 21st Street, Indianapolis, Indiana, in the amount of $94,923.00. Captain Horvath stated that Computer Specialists had submitted a price of $88,640.00 for in -car computer mounts, but these mounts were for a Amrel Rock Jr. computer only. They also submitted a price of $31,840 for Panasonic CF-25 mounts without any port/power replication. The bid specifications details that one of the requirements for a mount is that it comes supplied with an integrated power/port replication unit. Computer Specialist's bid is not valid because their mount did not have any means to supplying power or data to the laptop. Tele-rad also submitted a low bid price , but upon further investigation is was determined that their bid was not for any power or port replication, only the stand in the mount. In talking to Tele-rad about the lack of port/power replication, they had agreed that they have not met the specifications and are not compliant. Therefore, Mr. Caldwell made a motion that the recommendation be accepted and the bid be awarded as outlined above. Ms. Roemer seconded the motion which carried. APPROVE CHANGE ORDER - OLIVE ROAD COMMERCE PARK - PROJECT NO. 96-17 Mr. Caldwell advised that Mr. Toy Villa, Public Construction Manager, has submitted Change Order No. 1 on behalf of Underground Services, 225 South Lafayette Boulevard, South Bend, Indiana indicating that the Contract amount be increased $14,710.10 for a new Contract sum including this Change Order in the amount of $273,998.46. Upon a motion made by Ms. Roemer, seconded by Mr. Littrell and carried, the Change Order was approved. REGULAR MEETING NOVEMBER 17. 1997 APPROVE PROJECT COMPLETION AFFIDAVIT - GAGNON STREET SEWER INSTALLATION - PROJECT NO. 97-99 Mr. Caldwell advised that Mr. Toy Villa, Public Construction Manager, has submitted the Project Completion Affidavit on behalf of Dye Mechanical, Inc., Post Office Box 1728, LaPorte, Indiana, for the above referred to project, indicating a final cost of $19,910.00. Upon a motion made by Ms. Roemer, seconded by Mr. Littrell and carried, the Project Completion Affidavit was approved. APPROVE PROJECT COMPLETION AFFIDAVIT - 1997 PARK DEPARTMENT PAVING PROGRAM - PROJECT NO. 97-37 Mr. Caldwell advised that Mr. Toy Villa, Construction Manager, has submitted the Project Completion Affidavit on behalf of Walsh & Kelly Construction, 24358 State Road 23, South Bend, Indiana, for the above referred to project, indicating a final cost of $13,897.50. Upon a motion made by Ms. Roemer, seconded by Mr. Littrell and carried, the Project Completion Affidavit was approved. APPROVE REQUEST TO ADVERTISE FOR RECEIPT OF BIDS - SALE OF ABANDONED VEHICLES Mrs. Kathy Dempsey, Director, Department of Code Enforcement, requested permission to advertise for the sale of approximately twenty-three (23) abandoned vehicles, which are being stored at Super Auto Salvage Corporation, 3300 South Main Street, South Bend, Indiana. It was noted that all vehicles have been stored more than fifteen (15) days, identification checks had been run for auto theft and the owners and lienholders notified. Upon a motion made by Ms. Roemer, seconded by Mr. Littrell and carried, the above request was approved. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS - 1997 SEWER LINING PROGRAM - PROJECT NO. 97-52 In a memorandum to the Board, Mr. Carl P. Littrell, Director of Engineering, requested permission to advertise for the receipt of bids for the above referred to project. Mr. Littrell stated that this project will install cured in place pipe linings in various sewers in the City. Sufficient funds have been appropriated from the Sewer Depreciation Fund. Therefore, upon a motion made by Ms. Roemer, seconded by Mr. Littrell and carried, the request to advertise for the receipt of bids was approved. APPROVAL OF RENEWAL OF PARKING MANAGEMENT AGREEMENT AND AN INCREASE IN MANAGEMENT FEES Mr. John Coyne, Ampco System Parking, 1459 Hamilton Avenue, Cleveland, Ohio, requested permission to renew their parking management agreement to provide on -street parking enforcement within the Central Business district, and a 3.2% increase in the management fee to cover a corresponding increase in personnel costs, from $9.40 per man your to $9.70 per man hour. Upon a motion made by Ms. Roemer, seconded by Mr. Littrell and carried, the Agreement renewal was approved. ADOPT RESOLUTION NO. 85-1997 - DISPOSAL OF CITY OWNED PROPERTY Upon a motion made by Mr. Littrell, seconded by Ms. Roemer and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO. 85-1997 WHEREAS, I.C. 36-9-6-1 gives the Board of Public Works of the City of South Bend the right and duty to have custody of, control of, use of, and dispose of in accordance with Indiana statutes, all real and personal property owned by the City of South Bend; and WHEREAS, the Common Council of the City of South Bend passed as amended on January 11, 1988, Ordinance No. 7847-88 which mandates the Board of Public Works of the City of South Bend to determine that the sidearm of a police officer who retires in good standing is surplus property and no longer useful to the City of South Bend; and WHEREAS, CORPORAL RICHARD L. KAZMIERZAK has retired from the South Bend Police Department after twenty (20) years of service and the Board of Public Safety of the City of South Bend has determined that he has retired in good standing; and I REGULAR MEETING NOVEMBER 17, 1997 WHEREAS, I.C. 36-1-11-6 permits and establishes procedure for disposal of personal property which is no longer needed by the City and which is unfit for the purpose for which it was intended; NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend that sidearm Serial No. AD 19752 a .40 caliber Sig -Sauer sidearm, is no longer needed by the City and is unfit for the purpose for which it was intended and has an estimated fair market value of less than Five Hundred Dollars ($500.00). BE IT FURTHER RESOLVED that said property be disposed of and removed from the City inventory. ADOPTED this 17th day of November, 1997. BOARD OF PUBLIC WORKS s/Carl P. Littrell, Member s/James R. Caldwell, Member s/M. Catherine Roemer, Member ATTEST: s/Angela K. Jacob, Clerk ADOPT RESOLUTION NO. 87-1997 - DISPOSAL OF CITY -OWNED PROPERTY Upon a motion made by Mr. Littrell, seconded by Ms. Roemer and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO. 87-1997 A RESOLUTION OF THE SOUTH BEND BOARD OF PUBLIC WORKS ON DISPOSAL OF UNFIT AND/OR OBSOLETE PROPERTY WHEREAS, the following described property has been determined by the Board of Public Works to be unfit for the purpose for which it was intended, no longer needed by the City of South Bend: ONE (1) 1997 FORD POLICE DEPARTMENT VIN. #2FALP71W6VX123420 WHEREAS, Indiana Code 36-1-11-6(c) provides for the disposal at private or public sale or transfer of personal property which is unfit for the purpose for which it was intended and which is no longer needed by the City; and WHEREAS, an insurance settlement for the loss incurred by the City due to the destruction of the above -referenced vehicle has been reached by the City and the Auto Owners Insurance Company, which settlement includes payment to the City of $20,000.00 upon receipt of the vehicle and title to the vehicle; and WHEREAS, release of the title to the above -referenced vehicle to Auto Owners Insurance Company is a necessary condition of said settlement. NOW, THEREFORE, BE IT RESOLVED, by the Board of Public Works of the City of South Bend as follows: That the above referenced vehicle has been destroyed as the result of an accident, is no longer needed by the City, is unfit for the purpose for which it was intended. ff, REGULAR MEETING NOVEMBER 17, 1997 2. That title to said vehicle shall be released and the vehicle transferred to the Auto Owners Insurance Company as part of the insurance settlement reached with respect to said vehicle. 3. This Resolution shall be effective upon adoption by the Board of Public Works of the City of South Bend. Adopted this 17th day of November, 1997. BOARD OF PUBLIC WORKS s\Carl P. Littrell, Member s\James R. Caldwell, Member s\M. Catherine Roemer, Member ATTEST: s\Angela K. Jacob, Clerk ADOPT RESOLUTION NO. 88-1997 - DISPOSAL OF CITY -OWNED PROPERTY Upon a motion made by Ms. Roemer, seconded by Mr. Littrell and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO. 88-1997 WHEREAS, the Board of Public Works of the City of South Bend, Indiana, has compiled a current detailed inventory of all real property owned by the City of South Bend; and WHEREAS, the Board of Public Works has reviewed said inventory of real property and it finds that certain parcels of real estate now owned by the City of South Bend are not necessary to the public use and are not set aside by State and City laws for public purposes; and WHEREAS, the Board of Public Works finds that the property described below has an assessed valuation of less than $2,000.00, that the cost of maintaining said parcel equals or exceeds the estimated fair market value of the parcel, and that the highest and best use of the parcel is sale to an abutting landowner. WHEREAS, the Board of Public Works now wishes to take the necessary action to make it possible for the Board, in the future, to sell said parcels of real estate pursuant to State statutes. NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend, Indiana: 1. That the parcel of real estate owned by the City contained in the following list is not necessary to the public use, is not set aside by State or City laws for public purposes, that the cost of maintaining said parcel equals or exceeds the estimated fair market value of said parcel and the highest and best use of said parcel is sale to an abutting landowner: ADDRESS 841 South Grant Street -Key No. 18-4004-0138 ADOPTED this 17th day of November, 1997. ATTEST: s/Angela K. Jacob, Clerk BOARD OF PUBLIC WORKS s\Carl P. Littrell, Member s\James R. Caldwell, Member s\M. Catherine Roemer, Member 1 1 REGULAR MEETING NOVEMBER 17, 1997. APPROVAL OF DEEDS OF DEDICATION Upon a motion made by Mr. Caldwell, seconded by Mr. Littrell and carried, the following Deeds of Dedication were approved: Name Address Key Number Purpose Nagy, Steve & Elizabeth 3515 Locust Road 18-8155-5587 Sewer Improvements Michalak, Juliann Vacant 18-8155-5579 Sewer Improvements Desrosiers, John 3221 Locust Road 18-8155-5578 Sewer Improvements Bailey, Russell & Linda 3203 Locust Road 18-8155-5577 Sewer Improvements St. Mary of Assumption Church 3501 Locust Road 18-8155-5586 Sewer Improvements Sharp, Andrew & Jo 3022 Locust Road 1 18-8155-5593 Sewer Improvements APPROVE CONSENT TO ANNEXATION AND WAIVER OF RIGHTS TO REMONSTRATE Mr. Caldwell stated that the Board is in receipt of a Consent to Annexation and Waiver of Right to Remonstrate as submitted by Andrew and Heather Bishop. The Consent indicates that in consideration for permission to tap into the public sanitary sewer system of the City, to provide sanitary sewer service to 18827 Darden Road, South Bend, Indiana, (Key # 02-1015-0304.15), the Bishop's waive and release any and all right to remonstrate against or oppose any pending or future annexation of the property by the City of South Bend. Therefore, Ms. Roemer made a motion that the Consent be approved. Mr. Littrell seconded the motion which carried. APPROVE CLAIMS Ms. M. Catherine Roemer, City Controller, submitted claims in the amount of $1,601,329.21 dated November 17, 1997 and recommended approval. Additionally, Mr. Juan Manigault, Executive Director, WDS of Northern Indiana, submitted three (3) lists containing claims in the amount of $100,105.91, $285,796.82, and $40,817.22 and recommended approval. Ms. Roemer made a motion that the claims be approved and the reports as submitted be filed. Mr. Littrell seconded the motion which carried. 470 REGULAR MEETING NOVEMBER 17 1997 ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, the meeting adjourned at 9:40 a.m. Clerk,el Jacok" BOARD OF PUBLIC WORKS Kon��wz ' I Carl P. Littrell, Member ames R. well, Mem er M. atherine Roemer, NXember 1