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Home My WebLink About11/10/97 Board of Public Works Minutes461 1 1 1 REGULAR MEETING NOVEMBER 10, 1997 The regular meeting of the Board of Public Works was convened at 9:33 a.m. on Monday, November 10, 1997, by Board Member James R. Caldwell, with Mr. Carl P. Littrell and Ms. M. Catherine Roemer present. Also present was Board Attorney Michelle Engel. AGENDA ITEMS ADDED Upon a motion made by Ms. Roemer, seconded by Mr added to the agenda: - Resolution No. 86-1997 - Request from Ampco to increase personnel costs - Request from Board -Up Contractor Littrell and carried, the following items were APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mr. Littrell, seconded by Ms. Roemer and carried, the minutes of the regular meeting of the Board held on November 3, 1997, were approved. PUBLIC HEARING - APPLICATION FOR TRANSIENT MERCHANT LICENSE - MARKET PRO COMPUTER SHOW Mr. Caldwell advised that this was the date set for the Board's Public Hearing concerning a License Application for a Transient Merchant License, as submitted by Jeanette Winton, 5870 Hubbard Drive, Rockville, Maryland, to conduct the Market Pro Computer Show, on November 23, 1997, from 9:30 a.m. until 4:00 p.m. at the Century Center, South Bend, Indiana, to conduct the sale of computer hardware, software and accessories. Mr. Caldwell stated that favorable recommendations have been received from the Police Department, Fire Department, Building Commissioner and the Legal Department. Mr. Mark Bradley, Century Center, was present, and recommended approval. There being no one else present wishing to address the Board concerning this matter, the Public Hearing was closed. Therefore, upon a motion made by Ms. Roemer, seconded by Mr. Littrell and carried, the Application for a Transient Merchant License was approved. AWARD QUOTATION - ONE (1) MORE OR LESS REPEATER Mr. Al Miller, Director, Radio Communications, advised the Board that during the last two weeks, he has received quotations for a new radio repeater for the South Bend Police Department. After reviewing those bids, Mr. Miller recommends that the Board award the bid to Shearer Communications, 12990 State Road 23, Granger, Indiana in the amount of $6,875.00. Therefore, Mr. Littrell made a motion that the recommendation be accepted and the bid be awarded as outlined above. Ms. Roemer seconded the motion which carried. APPROVE CHANGE ORDER - IRONWOOD WIDENING RECONSTRUCTION - PROJECT NO. 96-25 Mr. Caldwell advised that Mr. Darrell Baker, Project Engineer, has submitted Change Order No. 2 on behalf of Small Inc., 25190 State Route 4, North Liberty, Indiana, indicating that the Contract amount be decreased $14.15 for a new Contract sum including this Change Order in the amount of $1,066,148.17. Upon a motion made by Ms. Roemer, seconded by Mr. Littrell and carried, the Change Order was approved. APPROVE PROJECT COMPLETION AFFIDAVIT - MCKINLEY PLAZA SANITARY SEWER EXTENSION - PROJECT NO. 97-59 Mr. Caldwell advised that Mr. Toy Villa, Public Construction Manager, has submitted the Project Completion Affidavit on behalf of Small, Inc., 25190 State Road 4, North Liberty, Indiana, for the above referred to project, indicating a final cost of $31,000.00. Upon a motion made by Mr. Littrell, seconded by Mr. Caldwell and carried, the Project Completion Affidavit was approved. 462 REGULAR MEETING NOVEMBER 10, 1997 FAVORABLE RECOMMENDATION - PETITION TO VACATE AN ALLEY Mr. Caldwell indicated that the Common Council has submitted to the Board a Vacation Petition as completed by Ms. Ann Clark, 831 Forest Avenue, South Bend, Indiana to vacate the following alley: The first east -west alley north of California Avenue from the east right-of-way of Blaine Street to the west right-of-way of the first north -south alley east of Blaine Street for a distance of approximately 134 feet and a width of 14 feet. Part located in Muessal 1st Addition, City of South Bend, St. Joseph County, Indiana. Mr. Caldwell advised that the Board is in receipt of favorable recommendations concerning this Vacation Petition from the Area Plan Commission, Police Department, Fire Department, Sanitation, Department of Economic Development and the Department of Public Works. Therefore, Mr. Caldwell made a motion that the Board send a favorable recommendation to the Common Council concerning this Vacation Petition. Ms. Roemer seconded the motion which carried. FAVORABLE RECOMMENDATION - PETITION TO VACATE AN ALLEY Mr. Caldwell indicated that the Common Council has submitted to the Board a Vacation Petition as completed by Mr. Jim Jasiewicz, South Bend Community School Corporation, 635 South Main Street, South Bend, Indiana to vacate the following alley: The first east -west alley north of Manitou from the east right-of-way of the north -south alley west of Forest Avenue to the west right-of-way of Forest Avenue for a distance of approximately 120 feet in length and a width of approximately 12 feet. Part situated in Chapin Place, City of South Bend, St. Joseph County, Indiana. Mr. Caldwell advised that the Board is in receipt of favorable recommendations concerning this Vacation Petition from the Area Plan Commission, Police Department, Fire Department, Sanitation, Department of Economic Development and the Department of Public Works. Therefore, Mr. Caldwell made a motion that the Board send a favorable recommendation to the Common Council concerning this Vacation Petition. Ms. Roemer seconded the motion which carried. ADOPT RESOLUTION NO. 86-1997 Upon a motion made by Mr. Caldwell, seconded by Mr. Littrell and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION OF THE BOARD OF PUBLIC WORKS TO CANCEL ESCROW AGREEMENT BETWEEN THE CITY OF SOUTH BEND, RAMENDA MASONRY COMPANY, INC. AND NORWEST BANK WHEREAS, the City of South Bend, Indiana, acting by and through its Board of Public Works, and Ramenda Masonry Co., Inc. and Norwest Bank entered into an Escrow Agreement on October 27, 1997; and WHEREAS, the Escrow Agreement requires Community and Economic Development to place Community Development Block Grant (CDBG) funds into an interest -bearing escrow account at Norwest Bank; and WHEREAS, the placement of CDBG funds into an interest -bearing escrow account contravenes federal law; and WHEREAS, in the spirit of the escrow requirement of IC 36-1-12, Community and Economic Development already withholds 10% of the contract price in accordance with Davis -Bacon requirements found in 24 CFR 570. NOW, THEREFORE, be it resolved by the Board of Public Works of the City of South Bend, Indiana, as follows: The Escrow Agreement by and between the City of South bend, Ramenda Masonry i 1 1 REGULAR MEETING NOVEMBER 10, 1997 Co., Inc., and Norwest Bank is hereby canceled. 2. The Board of Public Works shall notify Ramenda Masonry and Norwest Bank the Escrow Agreement has been canceled and any account opened for this purpose should be closed. 3. Any reasonable penalties assessed by Norwest Bank should be paid by the City of South Bend. ADOPTED at the regular meeting of the South Bend Board of Public Works held this 10th day of November, 1997. BOARD OF PUBLIC WORKS s/James R. Caldwell, Member s/Carl P. Littrell, Member s/M. Catherine Roemer, Member ATTEST s/Angela K. Jacob, Clerk FILING OF REQUEST BY CONTRACTOR TO BE ADDED TO EMERGENCY BOARD UP LIST Upon a motion made by Mr. Caldwell, seconded by Mr. Littrell, a request as submitted by Harmon Contract, 3805 South Main Street, South Bend, Indiana to be added to the Emergency Board -Up List, was filed. REQUEST FOR INCREASED PERSONNEL COSTS FILED AMPCO SYSTEM PARKING Upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, a request to increase personnel costs as submitted by Mr. John Coyne, Ampco System Parking, 1459 Hamilton Avenue, Cleveland, Ohio, was tabled. APPROVE TRAFFIC CONTROL DEVICES Upon a motion made by Mr. Littrell, seconded by Ms. Roemer and carried, the following traffic control devices were approved: New Installation - Handicap 1145 West Jefferson Ms. Deal has met all Sign requirements Removal of Handicap Sign 514 South Kenmore Signs no longer needed Removal - 2 Hour Parking 120 Navarre Memorial School of Nursing is closed APPROVE EXCAVATION BOND Mr. Larry D. Spradlin, Sr., Engineer, Division of Engineering, recommended that the following Excavation Bond be approved as follows: EXCAVATION BOND John Schirrpia d/b/a Royal Flush Sewer & Drain Service Approved Effective November 13, 1997 Mr. Littrell made a motion that the recommendation be accepted and that the Bond be approved as outlined above. Ms. Roemer seconded the motion which carried. APPROVE CLAIMS Ms. M. Catherine Roemer, City Controller, submitted claims in the amount of $1,318,836.88 dated November 10, 1997 and recommended approval. Additionally, Mr. Juan Manigault, Executive Director, WDS of Northern Indiana, submitted three (3) lists containing claims in the amounts of $42,344.04, $43,669.77 and $125,802.33 and recommended approval. Ms. Roemer made a motion that the claims be approved and the reports as submitted be filed. Mr. Littrell seconded the motion which carried. REGULAR MEETING NOVEMBER 10, 1997 ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Littrell, seconded by Mr. Caldwell and carried, the meeting adjourned at 9:40 a.m. BOARD OF PUBLIC WORKS Carl P. Littrell, Member LI ames R. well, Member r` /--1 -1. M. Catherine Roemer, Mem Ajer TEST: Angela T. Jacob, Clerk 1