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HomeMy WebLinkAbout11/03/97 Board of Public Works Minutes451 1 REGULAR MEETING NOVEMBER 3, 1997 The regular meeting of the Board of Public Works was convened at 9:34 a.m. on Monday, November 3, 1997, by Board Member James R. Caldwell, with Mr. Carl P. Littrell and Ms. M. Catherine Roemer present. Also present was Board Attorney Michelle Engel. AGENDA ITEMS ADDED Upon a motion made by Mr. Littrell, seconded by Ms. Roemer and carried, the following items were added to the agenda: - Title Sheet - Nimtz Parkway Access Road Landscaping - Project No. 95-18-6 - Title Sheet - Miami Road Sewer Extension - Project No. 94-68 - Project Completion Affidavit - Filing of Application for Certificate of Public Convenience and Necessity APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mr. Littrell, seconded by Mr. Caldwell and carried, the minutes of the regular meeting of the Board held on October 27, 1997, were approved. OPENING OF BIDS - ONE HUNDRED_ SEVENTY-FIVE (175). MORE OR LESS_ RUGGEDIZED LAPTOP COMPUTERS This was the date set for receiving and opening of sealed bids for the above referred to equipment. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: GRAHAM MICROAGE 5604 Fortune Circle South Indianapolis, Indiana 46241 Bid was signed by Graham Microage Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Ten per cent (10%) Bid Bond was submitted ma Quantity Description Unit Price Extended Price 175 Panasonic Mobile Workstation $3,830.00 $670,250.00 CF-25 1 OX CE ROM Drive Kit $ 290.00 CF-25 Port Replicator $ 145.00 CF-25 Nimh Battery Pack $ 79.00 ZV Port MPEG CRD F/CF-25 $ 232.00 16NM Upgrade Kit $ 117.00 32MB Upgrade Kit $ 266.00 ROEING CORPORATION 2433 South 9th Street Lafayette, Indiana 47905 Bid was signed by Mr. Kirk 0. Elliott Non -Collusion Affidavit was in order 452 REGULAR MEETING NOVEMBER 3. 1997 Non -Discrimination Commitment form was completed Ten per cent (10%) Bid Bond was submitted LI-Ra Quantity Description Unit Price Extended Price 175 Panasonic CF-25NMI Laptop Computer Systems $4,299.00 $ 752,325.00 175 Upgrade to 64MB Ram $ 395.00 $ 69,125.00 175 Upgrade to 2.OGM Hard Drive $ 789.00 $ 138,075.00 175 IOX Speed CD ROM Drive $ 314.00 $ 54,950.00 175 Port Replicators $ 236.00 $ 41,300.00 175 Battery Charger $ 236.00 $ 41,300.00 175 Serial Port Card $ 128.00 $ 22,400.00 F_ GRAND TOTAL $1,11.9,475.00 MOTOROLA, INC. 85 Harristown Road Glen Rock, New Jersey 07452 Bid was signed by Mr. R. Fisher Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Ten per cent (10%) Bid Bond was submitted ow Quantity Description Unit Price Extended Price 175 Panasonic Mobile Workstation $947,975.00 External Battery Charger $ 299.00 32MB RAM Upgrade $ 439.00 GOVERNMENT TECHNOLOGY SERVICES. INC. 4100 Lafayette Center Drive Chantilly, Virginia 20151 Bid was signed by G.T.S.I. Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Ten per cent (10%) Bid Bond was submitted ME Quantity Description Unit Price 175 Panasonic Laptop $3,698.00 Panasonic 32MB RAM Module $ 231.00 Panasonic 2.2 GM Hard Drive $1,031.00 1 1 453 1 I REGULAR MEETING NOVEMBER 3, 1997 Panasonic 1 OX CD-ROM Module $ 300.00 Panasonic Port Replicator $ 225.00 Panasonic External Battery Charger $ 225.00 Apex Data MCMCIA Serial Port Card $ 163.00 AUDIO SPECIALIST INC. D/B/A COMPUTER SPECIALISTS 52139 U.S. 33 North South Bend, Indiana 46637 Bid was signed by Audio Specialists Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Ten per cent (10%) Bid Bond was submitted :D Quantity Description Unit Price 175 Panasonic CF-25 MKII No Bid Amrel Rocky Junior $3,800.00 External CD Rom $ 399.00 Port Replicator $ 355.00 F-1 Battery Charger $ 100.00 LMB MICRO COMPUTERS 6330 East 75th Street Indianapolis, Indiana 46250 Bid was signed by Mr. Howard John Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Ten per cent (10%) Bid Bond was submitted 10 Quantity Description Unit Price Extended Price 175 Ruggedized Laptop $645,575.00 175 CF-25EGC4CA $3,497.00 $611,975.00 175 16MB RAM Upgrade $ 192.00 $ 33,600.00 1 32 MB RAM Upgrade $ 388.00 1 Port Replicator F/CF25 $ 232.00 1 Panasonic Battery Charger $ 154.00 1 CF-25 NIMH Battery Pak $ 154.00 1 2.2GB HDD OPTF/CF6162 $ 777.00 1 CF-25 IOX CD $ 305.00 454 REGULAR MEETING NOVEMBER 3, 1997 Upon a motion made by Mr. Littrell, seconded by Ms. Roemer and carried, the above bids were referred to the Police Department for review and recommendation. OPENING OF BIDS - ONE HUNDRED SIXTY (160), MORE OR LESS, MOBILE DOCKING STATIONS This was the date set for receiving and opening of sealed bids for the above referred to equipment. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: AUDIO SPECIALISTS D/B/A COMPUTER SPECIALISTS 52139 U.S. 33 North South Bend, Indiana Bid was signed by Audio Specialists Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Ten per cent (10%) Bid Bond was submitted L612 P Quantity Description Unit Price 160 Port Replicator for Panasonic NM-25 II NO BID 1 Port Replicator for Amrel Rock Junior $ 355.00 1 Docking Station Mounting Base $ 199.00 GOVERNMENT TECHNOLOGY SERVICES, INC. 4100 Lafayette Center Drive Chantilly, Virginia 20151 Bid was signed by G.T.S.I. Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Ten per cent (10%) Bid Bond was submitted Quantity Description Unit Price 1 Mobile Docking Station $ 944.00 STEVEN R. JENKINS COJNC. 6680 E. 21 Street Indianapolis, Indiana Bid was signed by Steven R. Jenkins Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Ten per cent (10%) Bid Bond was submitted :e Quantity Description Unit Price 160 Telescoping Computer Base $ 78.40 160 Swivel Adapter Bracket $ 17.72 160 Mobile Docking Station for Panasonic CF-25 1$497.15 1 455 1 REGULAR MEETING TELERAD 511 E. 8th Street Holland, Michigan Bid was signed by Mr. Thomas A. Boyer Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Ten per cent (10%) Bid Bond was submitted BID: NOVEMBER 3, 1997 Quantity Description Unit Price Extended Price 160 Computer Docks per specification $ 134.03 $21,444.80 Upon a motion made by Mr. Littrell, seconded by Ms. Roemer and carried, the above bids were referred to the Police Department for review and recommendation. AWARD BID - ABANDONED VEHICLES Mr. Gary Libbey, Department of Code Enforcement, advised the Board that on October 27, 1997, bids were received and opened for the above referred to vehicles. After reviewing those bids, Mr. Libbey recommends that the Board award the bids to the highest bidder as follows: CURTIS KENDALL 19270 Darden Road South Bend, Indiana 46637 No. Red Tag Make Year VIN Bid Amount 1 40154 Cadillac 1979 6D69S99273631 $101.00 3 40037 Oldsmobile 1987 1G3AJ51RHD323138 $ 76.00 4 40038 Oldsmobile 1982 1G3AM19R2CD341641 $ 65.00 8 39817 Chevrolet 1985 1G1JD69P3FJ212608 $ 66.00 9 39578 Toyota 1986 JT2ST64L1G7047989 $ 97.00 12 39522 Oldsmobile 1964 884M170864 $ 95.00 DERON KACZOKOWSKI 505 Rush Street South Bend, Indiana 46601 No. Red Tag Make Year VIN Bid Amount 2 39956 Lincoln 1982 1MRBP96F5CY607549 $151.99 DAVID B. EDMONDS 1919 Ontario Niles, Michigan 49120 No. Red Tag Make Year VIN Bid Amount 5 40039 Chevrolet 1981 2GCEG25DIB4131971 $150.00 456 REGULAR MEETING EARL HULLINGER 26543 Edison Road South Bend, Indiana 46628 NOVEMBER 3, 1997 No. Red Tag Make Year VIN Bid Amount 6 40042 Ford 1990 1ZVPT22LX5155698 $616.00 SUPER AUTO Paul Schultz 3300 South Main South Bend, Indiana 46614 No. Red Tag Make Year VIN Bid Amount 7 40205 Chevrolet 1989 1GNDM15ZOKB237282 $ 112.79 10 38842 Chrysler 1988 1C3BJ55ElJG304667 $ 115.79 11 39644 Yugo 1986 VXIBA1211GK329176 $ 45.79 13 37985 Pontiac 1996 1GMDU06E9TT204562 $1227.00 14 1 39335 Chevrolet 1984 1G1AD69P6EJ326584 $ 52.79 Therefore, Mr. Caldwell made a motion that the recommendation be accepted and the bids be awarded as outlined above. Ms. Roemer seconded the motion which carried. AWARD BID - NEAR WESTSIDE NEIGHBORHOOD PARTNERSHIP CENTER - SIDEWAL CURB AND APPROACH REPAIRS - FASSNACHT STREET - PROJECT NO. 97-40 Mr. Carl P. Littrell, Director, Division of Engineering, advised the Board that on October 27, 1997, bids were received and opened for the above referred to project. After reviewing those bids, Mr. Littrell recommends that the Board award the contract to Northern Indiana Construction Company, Inc., Post Office Box 1333, Mishawaka, Indiana in the amount of $78,309.00. Therefore, Mr. Littrell made a motion that the recommendation be accepted and the bid be awarded as outlined above. Ms. Roemer seconded the motion which carried. AWARD /REJECT BIDS - LEIGHTON PLAZA - PHASE III - UNDERGROUND PARKING. PARKING GARAGE AND RETAIL SHOPS - PROJECT NO. 97-57-4 Mr. Carl P. Littrell, Director, Division of Engineering, advised the Board that on September 25, 1997, bids were received and opened for the above referred to project. After reviewing those bids, Mr. Littrell recommends that the Board award the bids as follows: Bid Package Awarded To Bid Award Amount Concrete Work - Bid Package Casteel Construction $1,758,000 3-06.70 General Construction. - Bid Casteel Construction $ 985,000 Package 3-06.50 In addition, Mr. Littrell stated that the lowest bid for Bid Package 3-3.73, Precast Concrete Structure, exceeds the estimate for the work by more than $800,000, and recommends that the two bids for this work be rejected. The package will be revised and re -submitted for advertisement and bids as soon as revisions are complete. The Redevelopment Commission has sold bonds in sufficient amount to cover these contracts. The bids for the other five (5) packages remain under review. No recommendation is proposed until the Precast Concrete Structure is re -bid, and bidders will be asked to hold their bids until that time. Therefore, Mr. Littrell made a motion that the recommendation be accepted and the bids be awarded and rejected as outlined above. Ms. Roemer seconded the motion which carried. [1 457 REGULAR MEETING NOVEMBER 3, 1997 APPROVE PROJECT COMPLETION AFFIDAVIT - NORTHEAST NEIGHBORHOOD CURB SIDEWALK AND APPROACH REPAIRS - PROJECT NO 97-41 Mr. Caldwell advised that Mr. Toy Villa, Public Construction Manager, has submitted the Project Completion Affidavit on behalf of Batteast Construction Co., Inc., 430 East LaSalle, South Bend, Indiana, for the above referred to project, indicating a final cost of $55,364.40. Upon a motion made by Mr. Caldwell, seconded by Mr. Littrell and carried, the Project Completion Affidavit was approved. APPROVE PROJECT COMPLETION AFFIDAVIT - 1997 GOOD NEIGHBORS/GOOD NEIGHBORHOODS PUBLIC WORKS PROGRAM - ZONES 11C AND 11D - PROJECT NO. 97-19 Mr. Caldwell advised that Mr. Toy Villa, Public Construction Manger„ has submitted the Project Completion Affidavit on behalf of Rieth Riley Construction, Post Office Box 1775, South Bend, Indiana, for the above referred to project, indicating a final cost of $104,857.73. Upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, the Project Completion Affidavit was approved. APPROVE PROJECT COMPLETION AFFIDAVIT - 1997 GOOD NEIGHBORS/GOOD NEIGHBORHOODS PUBLIC WORKS PROGRAM - ZONES 6,7 AND 8 - PROJECT NO. 97-19 Mr. Caldwell advised that Mr. Toy Villa, Public Construction Manager, has submitted the Project Completion Affidavit on behalf of Kaser Spraker Construction, 25487 West State Road 2, South Bend, Indiana, for the above referred to project, indicating a final cost of $33,335.60. Upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, the Project Completion Affidavit was approved. CERTIFICATE OF SUBSTANTIAL COMPLETION - LEIGHTON PLAZA - PROJECT NO. 97- 57-1 Upon a motion made by Mr. Littrell, seconded by Ms. Roemer and carried, the Certificate of Substantial Completion for the above referred to project was approved. APPROVE COMMUNITY DEVELOPMENT CONTRACT The following Community Development Contract was presented to the Board for approval: Code Enforcement $40,000 Demolition of structure(s) in the 500 block of South Michigan Upon a motion made by Ms. Roemer, seconded by Mr. Littrell and carried, the above referred to Contract was approved and executed. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS - MIAMI ROAD SEWER EXTENSION - PROJECT NO. 97-92 In a memorandum to the Board, Mr. Carl P. Littrell, Director of Engineering, requested permission to advertise for the receipt of bids for the above referred to project. Mr. Littrell stated that this project will provide sewer service to properties on Miami Road between Johnson Road and Kern Road. Sufficient funds have been appropriated from the Sewer Funds. Therefore, upon a motion made by Ms. Roemer, seconded by Mr. Littrell and carried, the request to advertise for the receipt of bids was approved. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS NIMTZ PARKWAY/TOLL ROAD INTERCHANGE - INTERCHANGE LANDSCAPING - PROJECT NO. 95-18-6 In a memorandum to the Board, Mr. Carl P. Littrell, Director of Engineering, requested permission to advertise for the receipt of bids for the above referred to project. Mr. Littrell stated that this project will provide landscaping around the new interchange. Sufficient funds are available from a grant from the State of Indiana Transportation Finance Authority. Therefore, upon a motion made by Ms. Roemer, seconded by Mr. Littrell and carried, the request to advertise for the receipt of bids was approved. s REGULAR MEETING NOVEMBER 3, 1997 BOARD UP SERVICES CONTRACTOR - TABLED Assistant Fire Chief Bert Prawat, South Bend Fire Department was present, and stated to the Board that Mr. Charles Howell, High Tech, 905 Western Avenue, South Bend, Indiana, requested to be added to the Emergency Board -up List. Chief Prawat stated that High Tech was removed from the list by the Board of Public Works last week, as they failed to respond to board -up calls from the Fire Department and Police Department. They had not responded five (5) times during the months of September and October. In addition, there have been problems with Mr. Charles Howell and his son, William, within their corporation. Mr. Charles Howell was present, and stated that he is working on solving his problems. The unresponsive calls made by the City were to his son, William, who did not follow up on the requests as received. They are in the process of reorganizing the corporation. Mr. Howell stated that he has money invested in his company and the City, and would respond to calls. Mr. Dave Smith, a High Tech stockholder, was present, and stated that High Tech would be able to handle all the work. The situation with unresponsiveness was out of High Tech's control. Mr. Caldwell made a motion to table the issue, until the time that the Fire Department could evaluate the situation and make a recommendation to the Board. This would be the second time the Board would give High Tech the opportunity to abide by the Board up Contract. Ms. Roemer seconded the motion which carried. DISCLOSURE TO THE BOARD OF PUBLIC WORKS FILED In a letter to the Board, Ms. Kathryn Baumgartner, Bureau of Housing, stated that Ms. Josephine Scott applied to the Bureau's Affordable Home Repair Program. Ms. Scott is the mother of Ernestine Ligon, who is an employee of the Bureau of Housing. Upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, the Public Disclosure was filed. LICENSE APPLICATION FOR GARBAGE AND RUBBISH REMOVAL SERVICE DENIED Mr. Caldwell stated that the Board is in receipt of an unfavorable recommendation from the Department of Code Enforcement for a License Application for a Rubbish and Garbage Removal Service, as submitted by Mr. Herbert Howard/Carolyn Patterson, 227 North Studebaker, South Bend, Indiana. The Department of Code Enforcement has stated that Mr. Howard, on many occasions, has brought his truck to the address at 227 North Studebaker full of trash, and has parked it there. Upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, the License Application was denied. ADOPT RESOLUTION NO. 84-1997 - DISPOSAL OF CITY -OWNED PROPERTY Upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO. 84-1997 WHEREAS, I.C. 36-9-6-1 gives the Board of Public Works of the City of South Bend the right and duty to have custody of, control of, use of, and dispose of in accordance with Indiana statutes, all real and personal property owned by the City of South Bend; and WHEREAS, the Common Council of the City of South Bend passed as amended on January 11, 1988, Ordinance No. 7847-88 which mandates the Board of Public Works of the City of South Bend to determine that the sidearm of a police officer who retires in good standing is surplus property and no longer useful to the City of South Bend; and WHEREAS, CORPORAL LARRY R. ERNSBERGER has retired from the South Bend Police Department after twenty-three (23) years of service and the Board of Public Safety of the City of South Bend has determined that he has retired in good standing; and WHEREAS, I.C. 36-1-11-6 permits and establishes procedure for disposal of personal property which is no longer needed by the City and which is unfit for the purpose for which it was intended; 1 1 1 459 1 1 REGULAR MEETING NOVEMBER 3, 1997 NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend that sidearm Serial No. AD19103, a .40 caliber Sig -Sauer sidearm, is no longer needed by the City and is unfit for the purpose for which it was intended and has an estimated fair market value of less than Five Hundred Dollars ($500.00). BE IT FURTHER RESOLVED that said property be disposed of and removed from the City inventory. ADOPTED this 3rd day of November, 1997. BOARD OF PUBLIC WORKS s/M. Catherine Roemer, Member s/James R. Caldwell, Member ATTEST: s/Angela K. Jacob, Clerk APPROVE TRAFFIC CONTROL DEVICES Upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, the following traffic control devices were approved: Removal of Handicap Sign 2214 S. Brookfield Signs are no longer needed New Installation - Handicap 2813 W. Sample Mr. Lindsey has met all Sign requirements No Parking Sign Revised 410 N. Notre Dame (Angela Extend No Parking area 30' Bldg.) to South to Madison east side of street New Installation - 1 hour 416 East South Request from Dr. Mark parking - 6a to 6p Troyer for business turn -over No Parking Sign revised 107 South Greenlawn Increase the no parking area to 40' each side of main entrance to Trinity School to improve visibility and safety New Installation - Handicap 901 California Near Northwest Sign Neighborhood Center APPROVE AND/OR RELEASE CONTRACTOR BONDS Mr. Larry D. Spradlin, Sr., Engineer, Division of Engineering, recommended that the following Contractor Bonds be approved and/or released as follows: BOND OF CONTRACTOR Herman Owens Released November 3, 1997 Jay Yoder d/b/a Yoder Construction Approved Retroactive to October 30, 1997 Mr. Caldwell made a motion that the recommendation be accepted and that the Bonds be approved and/or released as outlined above. Ms. Roemer seconded the motion which carried. APPROVE TITLE SHEET - MIAMI ROAD SEWER EXTENSION - PROJECT NO. 97-92 Mr. Caldwell advised that the Title Sheet for the above referred to project was being presented at this time for execution. Upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, the above referred to Title Sheet was approved and signed. REGULAR MEETING NOVEMBER 3, 1997 APPROVE TITLE SHEET - NIIVITZ PARKWAY ACCESS ROAD LANDSCAPING - PROJECT NO. 95-18-6 Mr. Caldwell advised that the Title Sheet for the above referred to project was being presented at this time for execution. Upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, the above referred to Title Sheet was approved and signed. FILING OF CERTIFICATE OF PUBLIC CONVENIENCE AND NECESSITY - JAMES A. GUY II Upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, the Application for a Certificate of Public Convenience, as submited by Mr. James A. Guy, II, 712 South Illinois Street, South Bend, Indiana, was filed. APPROVE CLAIMS Ms. M. Catherine Roemer, City Controller, submitted claims in the amount of $1,613,848.41 dated November 3, 1997, and recommended approval. Mr. Caldwell made a motion that the claims be approved and the reports as submitted be filed. Ms. Roemer seconded the motion which carried. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, the meeting adjourned at 9:53 a.m. BOARD OF PUBLIC WORKS Carl P. Littrell, Member Zi qesqR.,'dwell, Member 4M.therine Roemer, Member ATMT: Angela K.,cob, Cl k 1 1