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HomeMy WebLinkAbout10/06/97 Board of Public Works Minutes4 JL 7 REGULAR MEETING OCTOBER 6, 1997 The regular meeting of the Board of Public Works was convened at 9:32 a.m. on Monday, October 6, 1997, by Board Member James R. Caldwell, with Mr. Carl P. Littrell and Ms. M. Catherine Roemer present. Also present was Board Attorney Michelle Engel. AGENDA ITEMS ADDED Upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, agenda items for a Change Order and Construction Contract were added. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, the minutes of the regular meeting of the Board held on September 29, 1997, were approved. OPENING OF BIDS - U.S. 31 INDUSTRIAL PARK - SECTION ONE - SANITARY SEWS WATER MAIN, DRAINAGE AND ROADWAY CONSTRUCTION - PROJECT NO 97-82 This was the date set for receiving and opening of sealed bids for the above referred to project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: BRP CONSTRUCTION, INC. Post Office Box 266 South Bend, Indiana 46624-0266 Bid was signed by Mr. Paul J. Fallon, President Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $617,783.00 PBEND & BROWN, INC. Post Office Box 150 Milford, Indiana 46542 Bid was signed by Mr. Daniel Brown, President Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $576,723.23 SELGE CONSTRUCTION COMPANY INC. 2833 South llth Street Niles, Michigan 49120 Bid was signed by Mr. James Boyles, Vice President Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $567,445.25 R&R EXCAVATING, INC. 2010 Went Avenue Mishawaka, Indiana 46545 REGULAR MEETING OCTOBER 6, 1997 Bid was signed by Mr. Robert P. Loudin, President Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $465,348.50 SMALL, INC. 25190 State Road 4 North Liberty, Indiana 46554 Bid was signed by Mr. Ronald N. Howell, President Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $755,209.00 ATLAS EXCAVATING, INC. 1270 Washington Avenue Frankfort, Indiana 46041 Bid was signed by Ms. Tina Dillon, Secretary/Treasurer Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $593,547.00 LAFREE EARTH INC. Post Office Box 1752 Mishawaka, Indiana Bid was signed by Mr. Greg LaFree, President Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $850,779.40 WALSH CONSTRUCTION COMPANY OF ILLINOIS 929 West Adams Street Chicago, Illinois 60607 Bid was signed by Mr. Daniel Walsh, President Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $688,356.85 RIETH RILEY CONSTRUCTION CO., INC. Post Office Box 1775 South Bend, Indiana 46634 Bid was signed by Mr. Christopher L. Weinkauf, Sales Manager Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed 419 1 1 REGULAR MEETING Five per cent (5%) Bid Bond was submitted BID: $593,336.10 YOUNGS EXCAVATING. INC 50563 Dusty Trail Court Granger, Indiana 46530 Bid was signed by Mr. Kurt D. Youngs, President Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $662,533.85 OCTOBER 6, 1997 Upon a motion made by Mr. Caldwell, seconded by Mr. Littrell and carried, the above bids were referred to the Division of Engineering for review and recommendation. OPENING OF QUOTATIONS - UNDERGROUND FUEL STORAGE TANK REMOVAL MUNICIPAL SERVICES FACILITY - PROJECT NO 97-60 Mr. Caldwell advised that this was the date set for the receiving and opening of sealed Quotations for the above referred to project. The following Quotations were opened and read: KNAPP ENVIRONMENTAL CONSTRUCTION SERVICES INC. 12875 McKinley Highway Mishawaka, Indiana 46545 Quotation was submitted by Mr. Doug Knapp, President QUOTATION: Item 1 $ 600.00 Item 2 $ 850.00 Item 3 $6,000.00 $2,000.00 $1,000.00 Item 4 $ 250.00 Item C 1 $ 35.00 Item C2 $ 25.00 WARNER & SONS. INC. Post Office Box 87 Elkhart, Indiana 46515 Quotation was submitted by Mr. Jack Warner, President QUOTATION: Item 1 Item 2 Item 3 Item 4 Item C 1 Item C2 $ 3,000.00 $ 850.00 $14,950.00 $ 4,250.00 $ 1,750.00 $ 500.00 $ 25.00 $ 65.00 Upon a motion made by Mr. Caldwell, seconded by Mr. Littrell and carried, the above Quotations were referred to the Division of Engineering for review and recommendation. xy 420 r REGULAR MEETING OCTOBER 6, 1997 AWARD BID - UNIFORM RENTAL Ms. Cathy Hubbard-Shead, Director of Personnel, advised the Board that on September 15,1997, bids were received and opened for the above referred to service. After reviewing those bids, Ms. Hubbard recommends that the Board award the contract to Aramark Uniform Services, 3701 Progress Drive, South Bend, Indiana, as follows: Group I $3.90 Group II $3.90 Group III $ .78 Group IV $ .78 Replacement Cost Per Uniform: Uniform Pants $ 7.75 Uniform Shirts $ 5.95 Uniform Coveralls $13.90 Shop Coat/Smock $ 7.95/$7.40 Dress Uniform Shirts $ 7.42 Dress Uniform Pants $12.85 Therefore, Mr. Caldwell made a motion that the recommendation be accepted and the bid be awarded as outlined above. Mr. Littrell seconded the motion which carried. AWARD BID - BIOSOLIDS TRUCKING - ORGANIC RESOURCES Mr. Jack Dillon, Director, Division of Environmental Services, advised the Board that on September 15,1997, bids were received and opened for the above referred to project. After reviewing those bids, Mr. Dillon recommends that the Board award the contract to Klink Trucking, Inc., Post Office Box 428, Ashley, Indiana in the amount of $62.00 per hour Monday to Friday; and $69.00 per hour on Saturday. Therefore, Mr. Caldwell made a motion that the recommendation be accepted and the bid be awarded as outlined above. Mr. Littrell seconded the motion which carried. AWARD BID - SAMPLE-EWING REDEVELOPMENT AREA - SITE CLEARANCE PHASE III - STRUCTURE REMOVAL PACKAGES 1 AND 2 - PROJECT NO. 97-43 Mr. Carl P. Littrell, Director, Division of Engineering, advised the Board that on September 29, 1997, bids were received and opened for the above referred to project. After reviewing those bids, Mr. Littrell recommends that the Board award the contract to Torok Excavating, Inc., 54195 Burdette Street, South Bend, Indiana in the amount of $73,613.00. Therefore, Mr. Littrell made a motion that the recommendation be accepted and the bid be awarded as outlined above. Mr. Caldwell seconded the motion which carried. APPROVE CHANGE ORDER - ST. JOSEPH VALLEY PARKWAY/NIMTZ PARKWAY/INDIANA TOLL ROAD INTERCHANGE - PHASE II - PROJECT NO. 95-1.8-3 Mr. Caldwell advised that Mr. Toy Villa, Public Construction Manager, has submitted Change Order No. 4 on behalf of Walsh Construction Company, 929 West Adams Street, Chicago, Illinois indicating that the Contract amount be decreased $34,677.50 for a new Contract sum including this Change Order in the amount of $3,655,327.76. Upon a motion made by Mr. Caldwell, seconded by Mr. Littrell and carried, the Change Order was approved. APPROVE CHANGE ORDER - NORTHSIDE BOULEVARD BIKEWAY/WALKWAY - PROJECT NO. 95-22 Mr. Caldwell advised that Mr. Greg Scherpereel, Engineer, has submitted Change Order No. 4 on behalf of Trans Tech Electric, Post Office Box 3915, South Bend, Indiana, indicating that the Contract amount be increased $908.50 for a new Contract sum including this Change Order in the amount of $1,102,437.64. Upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, the Change Order was approved. 421 REGULAR MEETING OCTOBER 6, 1997 APPROVE CONSTRUCTION CONTRACT - 1997 CONCRETE PAVEMENT REPAIRS - PROJECT NO. 97-53 Mr. Caldwell advised that in accordance with the bid awarded on September 29, 1997, to Rieth Riley Construction Company, Inc., Post Office Box 1775, South Bend, Indiana, in the amount of $168,112.33 for the above referred to project, a Contract in said amount was being submitted for Board approval. Upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, the Contract was approved and the appropriate Certificate of Insurance, Performance Bond and Labor and Materials Payment Bond as submitted were filed. APPROVAL OF THIRD AMENDMENT TO THE AGREEMENT FOR THE PROVISION OF EMERGENCY MEDICAL SERVICES - UNIVERSITY OF NOTRE DAME Mr. Caldwell stated that the Board is in receipt of an Amendment to an Agreement between the City of South Bend and the University of Notre Dame, Notre Dame, Indiana, for an extension for emergency medical services through the end of 1997. Therefore, upon a motion made by Mr. Caldwell, seconded by Mr. Littrell and carried, the Amendment to the Agreement was approved and executed. APPROVAL OF AGREEMENT - NEIGHBORHOOD YOUTH GRANT Mr. Caldwell stated that the Board is in receipt of an Agreement between the City of South Bend and Riley High School, South Bend, Indiana, for funding for ten black males from Riley High School to attend the Black Men Standing Tall in Troubled Times conference in Indianapolis on October 20 and ,21, 1997. Mr. Caldwell noted that the Agreement is in the amount of $1,365.00. Therefore, upon a motion made by Ms. Roemer, seconded by Mr. Littrell and carried, the Agreement was approved and executed. APPROVAL OF AGREEMENT - FIVE YEAR COMPREHENSIVE SERVICE AGREEMENT - ADS ENVIRONMENTAL SERVICES_ INC. Mr. Caldwell stated that the Board is in receipt of an Agreement between the City of South Bend and ADS Environmental Services, Inc., 1930 East Marlton Pike, Cherryhill, New Jersey, for diagnostics services at the Wastewater Treatment Plant. Further, the Agreement is in effect October 8, 1997 through October 7, 2002. Mr. Caldwell noted that the Agreement is in the amount of $100,800.00. Therefore, upon a motion made by Mr. Littrell, seconded by Ms. Roemer and carried, the Agreement was approved and executed. APPROVAL OF CONTRACT - UNIFORM RENTAL - ARAMARK W. Caldwell stated that the Board is in receipt of an Agreement between the City of South Bend and Aramark Uniform Services, 3701 Progress Drive, South Bend, Indiana, for uniform rental for the City of South Bend. Therefore, upon a motion made by Mr. Caldwell, seconded by Mr. Littrell and carried, the Agreement was approved and executed. APPROVAL OF REPORT OF CONTRACT FINAL INSPECTION AND RECOMMENDATION FOR ACCEPTANCE - NORTHSIDE BIKEWAY/WALKWAY - PROJECT NO 95-22 Upon a motion made by Mr. Littrell, seconded by Mr. Caldwell and carried, the above referred to report was approved. TABLE RESOLUTION NO. 80-1997 - SPECIAL CONSTRUCTION CHARGE FOR MORRIS CIVIC AUDITORIUM Upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, Resolution No. 80-1997 was tabled. APPROVAL OF RECOMMENDATION - TO CONDUCT BLOCK PARTY Mr. Caldwell stated that favorable recommendations have been received by the Division of Engineering, Police Department and the City Attorney's office, in reference to a request as submitted by Ms. Akissyha Badgett, 713 North Allen, South Bend, Indiana to conduct the above referred to block party, on Saturday, October 11, 1997, from 9:00 p.m. until 10:00 p. in., on Allen from Lindsey to the first alley. Upon a motion made by Mr. Littrell, seconded by Mr. Caldwell and carried, the recommendation was approved. 422 REGULAR MEETING OCTOBER 6, 1997 APPROVAL OF RECOMMENDATION - TO CONDUCT MARCH FOR HOMELESSNESS Mr. Caldwell stated that favorable recommendations have been received by the Division of Engineering, Park Department, Police Department and the City Attorney's office, in reference to a request as submitted by Ms. Cynthia Robinson, 445 South Walnut, South Bend, Indiana to conduct the above referred to march on Saturdays from 3:00 p.m. until 8:00 p.m., from October 1997 to October 1998, on Main and Michigan Streets. Upon a motion made by Mr. Caldwell, seconded by Mr. Littrell and carried, the recommendation was approved. TRAFFIC CONTROL DEVICES Upon a motion made by Mr. Caldwell, seconded by Mr. Littrell and carried, the following traffic control devices were approved: Removal Handicap Sign 719 Cleveland Signs are not needed Remove Handicap Sign 2214 South Brookfield Signs are not needed FILING OF CERTIFICATES OF INSURANCE Upon a motion made by Mr. Caldwell, seconded by Mr. Littrell and carried, the following Certificates of Insurance were accepted for filing: Rieth Riley Construction Co., Inc Post Office Box 477 Goshen, Indiana 46527-0477 Knapp Environmental Construction Services 12875 McKinley Highway Mishawaka, Indiana 46545 Majority Builders, Inc. 62900 U.S. 31 South South Bend, Indiana 46614 APPROVE CONTRACTOR AND EXCAVATION BONDS Mr. Larry D. Spradlin, Sr., Engineer, Division of Engineering, recommended that the following Contractor and Excavation Bonds be approved as follows: BOND OF CONTRACTOR M&M Concrete, Inc. Approved Effective October 1, 1997 EXCAVATION BONDS Jared's Excavating Approved Retroactive to October 2, 1997 Mr. Caldwell made a motion that the recommendation be accepted and that the Bonds be approved as outlined above. Mr. Littrell seconded the motion which carried. APPROVE TITLE SHEET - NEAR WESTSIDE NEI_GHBORHOOD SIDEWALK, CURB AND APPROACH REPAIRS - PROJECT NO. 97-40 Mr. Caldwell advised that the Title Sheet for the above referred to project was being presented at this time for execution. Upon a motion made by Mr. Caldwell, seconded by Mr. Littrell and carried, the above referred to Title Sheet was approved and signed. APPROVE CLAIMS Ms. M. Catherine Roemer, City Controller, submitted claims in the amount of $1,184,364.50 dated October 6, 1997 and recommended approval. Additionally, Mr. Juan Manigault, Executive Director, WDS of Northern Indiana, submitted three (3) lists containing claims in the amount of $50,217.07, $169,759.46 and $8,712.76 and recommended approval. Ms. Roemer made a motion that the claims be approved and the reports as submitted be filed. Mr. Littrell seconded the motion which carried. F 1 1 423 REGULAR MEETING OCTOBER 6, 1997 ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, the meeting adjourned at 9:50 a.m. EST: A" l� Angela K: acob, Clerk 1 11 BOARD OF PUBLIC WORKS Carl P. Littrell, Member ames R. well, Member z lq Oqo::��' at,44a� M. Catherine Roemer, Mrmber