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HomeMy WebLinkAbout09/08/97 Board of Public Works Minutes3 7 1 REGULAR MEETING SEPTEMBER 8, 1997 The regular meeting of the Board of Public Works was convened at 9:38 a.m., on Monday, September 8, 1997, by Board Member James R. Caldwell, with Mr. Carl P. Littrell and Ms. M. Catherine Roemer present. Also present was Board Attorney Michelle Engel. AGENDA ITEMS ADDED Upon a motion made by Mr. Caldwell, seconded by Mr. Littrell and carried, the following items were added to the agenda: - Emergency Board Up Contract - Construction Contract - Walsh & Kelly APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, the minutes of the regular meeting of the Board held on September 2, 1997, were approved. OPENING OF BIDS - OLIVE ROAD SANITARY SEWER EXTENSION - PROJECT NO. 96-84 This was the date set for receiving and opening of sealed bids for the above referred to project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: SMALL, INC. 25190 State Road 4 North Liberty, Indiana 46554 Bid was signed by Mr. Ronald N. Howell, President Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $94,774.60 ATLAS EXCAVATING_ INC. 1270 Washington Avenue Frankfort, Indiana 46041 Bid was signed by Ms. Tina Dillon Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $73,898.00 HERRMAN & GOETZ, D/B/A UNDERGROUND SERVICES 225 South Lafayette South Bend, Indiana 46601 Bid was signed by Mr. Thomas J. Herrman, President Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $83,723.99 372 REGULAR MEETING SEPTEMBER 8, 1997 HRP CONSTRUCTION. INC. Post office Box 266 South Bend, Indiana 46624-0266 Bid was signed by Mr. Paul J. Fallon, President Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $69,748.00 WOODRUFF & SONS, INC. 2125 East U.S. Highway 12 Michigan City, Indiana 46361 Bid was signed by Mr. Thomas G. Wible, Vice President Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $89,672.20 LAFREE EARTH, INC. Post Office Box 1752 Mishawaka, Indiana 46546 Bid was signed by Mr. Greg LaFree, President Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $89,207.30 SELGE CONSTRUCTION CO., INC. 2833 S. 1 lth Street Niles, Michigan 49120 Bid was signed by Mr. James Boyles, Vice President Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $101,538.00 Upon a motion made by Mr. Caldwell, seconded by Mr. Littrell and carried, the above bids were referred to the Division of Engineering for review and recommendation. OPENING OF BIDS - SOUTHEAST PARTNERSHIP CENTER CURB AND WALK IMPROVEMENTS - PROJECT NO. 97-34 This was the date set for receiving and opening of sealed bids for the above referred to project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: BATTEAST CONSTRUCTION CO. INC. 430 East LaSalle Avenue South Bend, Indiana 46617 373 REGULAR MEETING SEPTEMBER 8, 1997 Bid was signed by Mr. Richard S. Gagnon, Sr. Vice President Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $88,418.00 L.L. GEANS & SONS, INC. 1923 North Home Street Mishawaka, Indiana 46545 Bid was signed by Mr. Rocky Geans, President Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond'was submitted BID: $129,175.62 RIETH RILEY CONSTRUCTION CO., INC. Post Office Box 1775 South Bend, Indiana 46634 Bid was signed by Mr. John M. Szuba, Area Manager Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $95,519.95 Upon a motion made by Mr. Caldwell, seconded by Mr. Littrell and carried, the above bids were referred to the Division of Engineering for review and recommendation. OPENING OF BIDS - RIVER PARK PARTNERSHIP CENTER - CURB AND WALK IMPROVEMENTS - PROJECT NO. 97-35 This was the date set for receiving and opening of sealed bids for the above referred to project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: L.L. GEANS & SONS, INC. 1923 North Home Street Mishawaka, Indiana Bid was signed by Mr. Rocky R. Geans, President Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $59,999.00 GIBSON-LEWIS, L.L.C. 1001 West I Ith Street Mishawaka, Indiana 46544 Bid was signed by Mr. Robert Carpenter, President Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted 374 REGULAR MEETING BID: $72,869.00 BATTEAST CONSTRUCTION COMPANY, INC. 430 East LaSalle Avenue South Bend, Indiana 46617 SEPTEMBER 8, 1997 Bid was signed by Mr. Richard S. Gagnon, Sr. Vice President Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $46,127.50 RIETH RILEY CONSTRUCTION CO.. INC. Post Office Box 1775 South Bend, Indiana 46634 Bid was signed by Mr. John Szuba, Area Manager Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $63,791.40 Upon a motion made by Mr. Caldwell, seconded by Mr. Littrell and carried, the above bids were referred to the Division of Engineering for review and recommendation. OPENING OF BIDS - OHIO STREET SIDEWALK, CURB AND APPROACH IMPROVEMENTS - PROJECT NO. 97-36 This was the date set for receiving and opening of sealed bids for the above referred to project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bid was opened and publicly read: RIETH RILEY CONSTRUCTION CO.. INC. Post Office Box 1775 South Bend, Indiana 46634 Bid was signed by Mr. John Szuba, Area Manager Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $89,178.85 Upon a motion made by Mr. Caldwell, seconded by Mr. Littrell and carried, the above bid was referred to the Division of Engineering for review and recommendation. OPENING OF BIDS - WEST SIDE PARTNERSHIP CENTER CURB AND SIDEWALK IMPROVEMENTS - PROJECT NO. 97-38 This was the date set for receiving and opening of sealed bids for the above referred to project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: GIBSON-LEWIS, L.L.C. 1001 West I Ith Street Mishawaka, Indiana 46544 1 375 REGULAR MEETING SEPTEMBER 8, 1997 Bid was signed by Mr. Robert Carpenter, President Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $55,551.00 RIETH RILEY CONSTRUCTION CO., INC. Post Office Box 1775 South Bend, Indiana 46634 Bid was signed by Mr. John Szuba, Area Manager Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $59,302.70 L.L. GEANS & SONS, INC. 1923 North Home Street Mishawaka, Indiana 46545 Bid was signed by Mr. Rocky Geans, President Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $53,690.40 BATTEAST CONSTRUCTION COMPANY, INC. 430 East LaSalle Avenue South Bend, Indiana 46617 Bid was signed by Mr. Richard S. Gagnon, Sr. Vice President Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $45,029.00 Upon a motion made by Mr. Caldwell, seconded by Mr. Littrell and carried, the above bids were referred to the Division of Engineering for review and recommendation. OPENING OF BIDS - NEAR NORTHWEST PARTNERSHIP CENTER CURB AND SIDEWALK IMPROVEMENTS - PROJECT NO. 97-39 This was the date set for receiving and opening of sealed bids for the above referred to project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: RIETH RILEY CONSTRUCTION CO., INC. Post Office Box 1775 South Bend, Indiana 46634 Bid was signed by Mr. John M. Szuba, Area Manager Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted 376 REGULAR MEETING SEPTEMBER 8 1997 BID: $90,097.80 L.L. GEANS & SONS. INC. 1923 North Home Street Mishawaka, Indiana 46545 Bid was signed by Mr. Rocky Geans, President Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $116,293.65 BATTEAST CONSTRUCTION COMPANY, INC. 430 East LaSalle Avenue South Bend, Indiana 46617 Bid was signed by Mr. Richard S. Gagnon, Sr. Vice President Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $87,887.00 Upon a motion made by Mr.. Caldwell, seconded by Mr. Littrell and carried, the above bids were referred to the Division of Engineering for review and recommendation. OPENING OF BIDS - RUM VILLAGE PARTNERSHIP CENTER CURB AND SIDEWALK IMPROVEMENTS - PROJECT NO. 97-74 This was the date set for receiving and opening of sealed bids for the above referred to project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: L.L. GEANS & SONS. INC. 1923 North Home Street Mishawaka, Indiana 46545 Bid was signed by Mr. Rocky Geans, President Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $101,955.32 RIETH RILEY CONSTRUCTION CO. INC Post Office Box 1775 South Bend, Indiana 46634 Bid was signed by Mr. John Szuba, Area Manager Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $126,594.00 BATTEAST CONSTRUCTION COMPANY INC. 430 East LaSalle Avenue South Bend, Indiana 46617 1 1 377 REGULAR MEETING SEPTEMBER 8, 1997 Bid was signed by Mr. Richard S. Gagnon, Sr. Vice President Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $100,576.00 Upon a motion made by Mr. Caldwell, seconded by Mr. Littrell and carried, the above bids were referred to the Division of Engineering for review and recommendation. APPROVE PROJECT COMPLETION AFFIDAVIT - CENTURY CENTER COOLING TOWER REPLACEMENT - PROJECT NO. 96-80 Mr. Caldwell advised that Mr. Toy Villa, Public Construction Manager, has submitted the Project Completion Affidavit on behalf of Edward J. White, Inc., 1011 South Michigan, South Bend, Indiana, for the above referred to project, indicating a final cost of $149,996.00. Upon a motion made by Mr. Littrell, seconded by Mr. Caldwell and carried, the Project Completion Affidavit was approved. APPROVAL OF PROPOSAL - STREETSCAPE DESIGN - SOUTH MICHIGAN STREET AND INDIANA AVENUE Mr. Caldwell stated that the Board is in receipt of a Proposal between the City of South Bend and The Troyer Group, 415 Lincolnway East, Mishawaka, Indiana, for the design, construction specifications and cost estimates for a conceptual streetscape for South Michgian Street and Indiana Avenue. Mr. Caldwell noted that the Proposal is in the amount of $10,950.00. Therefore, upon a motion made by Ms. Roemer, seconded by Mr. Littrell and carried, the Proposal was approved and executed. APPROVE CONSTRUCTION CONTRACT - 1997 PARK DEPARTMENT PAVING PROGRAM - PROJECT NO. 97-37 Mr. Caldwell advised that in accordance with the bid awarded on August 25, 1997, to Walsh & Kelly, Inc., 24358 State Road 23, South Bend, Indiana, in the amount of $13,731.00 for the above referred to project, a Contract in said amount was being submitted for Board approval. Upon a motion made by Ms. Roemer, seconded by Mr. Caldwell and carried, the Contract was approved and the appropriate Certificate of Insurance, Performance Bond and Labor and Materials Payment Bond as submitted were filed. APPROVE CONSTRUCTION CONTRACT - STATE THEATER FACADE REHABILITATION - PROJECT NO. 97-07 Mr. Caldwell advised that in accordance with the bid awarded on August 11, 1997, to Ramenda Masonry Company, Inc., 54889 Lexington Avenue, South Bend, Indiana, in the amount of $247,030.00 for the above referred to project, a Contract in said amount was being submitted for Board approval. Upon a motion made by Ms. Roemer, seconded by Mr. Littrell and carried, the Contract was approved and the appropriate Certificate of Insurance, Performance Bond and Labor and Materials Payment Bond as submitted were filed. APPROVE COMMUNITY DEVELOPMENT CONTRACT The following Community Development Contract was presented to the Board for approval: Industrial Revolving Loan $42,500.00 - Payable to Cost of City staff to Fund South Bend administer fund Upon a motion made by Mr. Caldwell, seconded by Mr. Littrell and carried, the above referred to Contract was approved and executed. Ms. Roemer abstained from voting, as she is a member of the Industrial Revolving Fund Board. 378 REGULAR MEETING SEPTEMBER 8, 1997 APPROVAL OF EMERGENCY BOARD UP CONTRACT - J.P.V.INC Mr. Caldwell stated that the Board is in receipt of a Contract between the City of South Bend and J.P.V., Inc., 614 Leland Avenue, South Bend, Indiana. Mr. Caldwell noted that the Contract is for emergency board up services for unsafe buildings. Therefore, upon a motion made by Mr. Caldwell, seconded by Mr. Littrell and carried, the Contract was approved and executed. APPROVAL OF CONSTRUCTION MONITORING AND MATERIAL TESTING AGREEMENT - LEIGHTON PLAZA Mr. Caldwell stated that the Board is in receipt of an Agreement between the City of South Bend and Shilts, Graves & Associates, Inc., 1103 South Bend Avenue, South Bend, Indiana, for construction monitoring and material testing services for Leighton Plaza. Mr. Caldwell noted that the Agreement is in the amount of $80,000.00. Therefore, upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, the Agreement was approved and executed. APPROVE COMMUNITY DEVELOPMENT CONTRACTS - NEIGHBORHOOD YOUTH GRANT PROGRAM The following Community Development Contracts were presented to the Board for approval: Near Westside Partnership Center Youth Council $1,523.71 One -day basketball workshop, picnic and tournament. Proceeds donated to St. Stans' Church. MBDC/YEOEP $1,500.00 Youth Economic Opportunity Exchange Program - to purchase t-shirts and hats promoting their logo to increase participation of other students River Park Partnership Center $ 786.00 One day car wash, craft sale and lemonade & K.A.R.E. stand to solicit donations. Donations to go toward purchase supplies for Christmas baskets. Upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, the above referred to Contracts were approved and executed. ADOPT RESOLUTION NO. 73-1997 - DISPOSAL OF CITY -OWNED PROPERTY Upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO. 73-1997 A RESOLUTION OF THE SOUTH BEND BOARD OF PUBLIC WORKS ON DISPOSAL OF UNFIT AND/OR OBSOLETE PROPERTY WHEREAS, it has been determined by the Board of Public Works that the following property is unfit for the purpose for which it was intended and is no longer needed by the City of South Bend: SEE ATTACHED LIST WHEREAS, Indiana Code 36-1-11-6(c) permits and establishes procedure for disposal of personal property which is unfit for the purpose for which it was intended and which is no longer needed by the City. NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend that the item listed above is no longer needed by the City; is unfit for the purpose for which it were intended and has an estimated value of less than five thousand dollars ($5,000.00). 1 1 379 REGULAR MEETING SEPTEMBER 8, 1997 BE IT FURTHER RESOLVED, that said equipment may be transferred or sold at public auction or private sale, without advertising. However, if the property is deemed worthless, such may be demolished or junked. ADOPTED this 8th day of September, 1997. BOARD OF PUBLIC WORKS CITY OF SOUTH BEND, INDIANA s/Carl P. Littrell, Member s/James R. Caldwell, Member ATTEST: s/M. Catherine Roemer, Member s/Angela K. Jacob, Clerk APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS SAMPLE EWING SITE CLEARANCE - PROJECT NO 97-43 In a memorandum to the Board, Mr. Carl P. Littrell, Division of Engineering, requested permission to advertise for the receipt of bids for the above referred to project. Mr. Littrell stated that this project will abate asbestos containing materials and demolish structures in the Sample Ewing Redevelopment Area. Funding has been appropriated from the Sample Ewing TIF. Therefore, upon a motion made by Ms. Roemer, seconded by Mr. Littrell and carried, the request to advertise for the receipt of bids was approved. APPROVAL OF RECOMMENDATION - REQUESTING PARKING ON BOTH SIDES OF WEST MADISON STREET AND NORTH LAFAYETTE BOULEVARD Mr. Caldwell stated that favorable recommendations have been received by the Division of Engineering, Police Department and the City Attorney's office, in reference to a request as submitted by Ms. Gail Dowty, Temple Beth -El, 305 West Madison Street, South Bend, Indiana to post parking on both sides of West Madison Street and North Lafayette Boulevard for the Temple Beth -El Holy Day services, on October 1, 2, 10 and 11, 1997. Upon a motion made by Ms. Roemer, seconded by Mr. Littrell and carried, the recommendation was approved. APPROVAL OF RECOMMENDATION - TO CONDUCT A WEEK WITHOUT VIOLENCE MARCH Mr. Caldwell stated that favorable recommendations have been received by the Division of Engineering, Park Department, Police Department and the City Attorney's office, in reference to a request as submitted by Ms. Kit Banta, YWCA, 802 North Lafayette Boulevard, South Bend, Indiana to conduct the above referred to march, on Wednesday, October 22, 1997, beginning at 11:00 a.m., on the designated route as submitted. Upon a motion made by Mr. Caldwell, seconded by Mr. Littrell and carried, the recommendation was approved. APPROVAL OF RECOMMENDATION - TO CONDUCT BLOCK PARTY Mr. Caldwell stated that favorable recommendations have been received by the Division of Engineering, Police Department and the City Attorney's office, in reference to a request as submitted by Mr. Alonzo Poindexter, 3917 West Ford, South Bend, Indiana to conduct the above referred to block party, on Friday, September 12, 1997, from 8:00 p.m. until 11:00 p.m., on Ford from Chicago to Sheridan. Upon a motion made by Ms. Roemer, seconded by Mr. Littrell and carried, the recommendation was approved. APPROVAL OF RECOMMENDATION - TO CONDUCT BLOCK PARTY Mr. Caldwell stated that favorable recommendations have been received by the Division of Engineering, Police Department and the City Attorney's office, in reference to a request as submitted by Kate and Chris Thomas„ 1531 East LaSalle, South Bend, Indiana to conduct the above referred to block party, on Sunday, September 14, 1997, from 3:00 p.m. until 8:00 p.m. Upon a motion made by Mr. Caldwell, seconded by Mr. Littrell and carried, the recommendation was approved. 380 REGULAR MEETING SEPTEMBER 8. 1997 DENY SIDEWALK SALE PERMIT APPLICATION Mr. Caldwell indicated that the Board is in receipt of the following Sidewalk Sale Permit application: APPLICANT: Corby's Irish Pub BUSINESS ADDRESS: 1121 East Colfax Avenue DATES OF SALE: September 13-16, 1997 GOODS TO BE SOLD: Food and Drinks Mr. Caldwell made a motion that this application be denied. Ms. Roemer seconded the motion which carried. FAVORABLE RECOMMENDATION - PETITION TO VACATE AN ALLEY Mr. Caldwell indicated that the Common Council has submitted to the Board a Vacation Petition as completed by Sally and William Grossnickle, 2503 Mishawaka Avenue, South Bend, Indiana to vacate the following alley: The first east -west alley north of Mishawaka Avenue from the east right of way of South 25th Street to the west right of way line of the first north south alley east of 25th Street for a distance of approximately 128 feet and a width of 12 feet. Part located in Berner Grove 1 st Addition, City of South Bend, St. Joseph County, Indiana. Mr. Caldwell advised that the Board is in receipt of favorable recommendations concerning this Vacation Petition from the Area Plan Commission, Police Department, Fire Department, Sanitation, Department of Economic Development and the Department of Public Works. Therefore, Mr. Caldwell made a motion that the Board send a favorable recommendation to the Common Council concerning this Vacation Petition. Mr. Littrell seconded the motion which carried. FILING OF APPLICATION FOR CERTIFICATE OF PUBLIC CONVENIENCE - HOOSIER CAB COMPANY Upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, the Application for a Certificate of Public Convenience, as submitted by Mr. Harvey Lester James, 606 Hendricks Street, Mishawaka, Indiana, was filed. APPROVE TRAFFIC CONTROL DEVICE Upon a motion made by Mr. Littrell, seconded by Mr. Caldwell and carried, the following traffic control device was approved: Removal - Handicap Sign 11502 N. Brookfield I Signs are not needed FILING OF CERTIFICATES OF INSURANCE Upon a motion made by Ms. Roemer, seconded by Mr. Littrell and carried, the following Certificates of Insurance were accepted for filing: HRP Construction Madison Center, Inc. Post Office Box 266 403 East Madison South Bend, Indiana 46624-0266 South Bend, Indiana 46617 APPROVE CLAIMS Ms. M. Catherine Roemer, City Controller, submitted claims in the amount of $709,526.52 dated September 8, 1997, and recommended approval. Additionally, Mr. Juan Manigault, Executive Director, WDS of Northern Indiana, submitted two (2) lists containing claims in the amount of $52,759.57 and $233,088.03 and recommended approval. Ms. Roemer made a motion that the claims be approved and the reports as submitted be filed. Mr. Littrell seconded the motion which carried. 381 REGULAR MEETING SEPTEMBER 8, 1997 ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Caldwell, seconded by Mr. Littrell and carried, the meeting adjourned at 10:03 a.m. #ftfST: Angela K. acob, Cler 1 iJ BOARD OF PUBLIC WORKS Carl P. Littrell, Member J ames R. 1d'we 1, Membe -'�✓1. C th�zZ:;�e Roemer, Me ber