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HomeMy WebLinkAbout08/18/97 Board of Public Works Minutes345 1 1 REGULAR MEETING AUGUST 18, 1997 The regular meeting of the Board of Public Works was convened at 9:35 a.m. on Monday, August 18, 1997, by Board Member James R. Caldwell, with Mr. Carl P. Littrell and M. Catherine Roemer present. Also present was Board Attorney Michelle Engel. AGENDA ITEM ADDED Upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, a Title Sheet for Leighton Plaza Underground Parking, Parking Garage and Retail Shops was added to the agenda. PUBLIC HEARING - LEASE AGREEMENT -INTENT TO LEASE THE PROPERTY AT 504 NORTH JOHNSON STREET FOR USE AS A NEIGHBORHOOD PARTNERSHIP CENTER Mr. Caldwell advised that this was the date set for the Board's Public Hearing concerning the Lease Agreement for the property at 504 North Johnson Street, for use as a neighborhood Partnership Center. Mr. Lee Cotton, Planning Department was present, and stated that this is a lease for one (1) year, in the amount of $350.00 per month, with an option to renew the lease. There being no one else present wishing to address the Board concerning this matter, the Public Hearing was closed. Therefore, upon a motion made by Mr. Littrell, seconded by Ms. Roemer and carried, the Lease Agreement was approved. OPENING. OF BIDS.- ONE (1) MORE OR LESS TWO WHEEL DRIVE TRACTOR WITH FLAIL MOWER This was the date set for receiving and opening of sealed bids for the above referred to equipment. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: WYATT FARM CENTER INC. 66400 State Road 331 Wyatt, Indiana Bid was signed by Mr. Mark Zeltwanger, President Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Ten per cent (10%) Bid Security was submitted Description Unit Price Amount Two (2) 5610 N.H. Tractor $28,950.00 $57,900.00 with 90" Mow Master Flail Mower H.F.S. TRACTOR SALES 1218 South llth Street Niles, Michigan 49120 Bid was signed by Mr. Dennis Zeiger Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Ten per cent (10%) Bid Security was submitted ma ? 4 6 REGULAR MEETING AUGUST 18, 1997 Description Unit Price Amount Two (2) Kubota M-7030 $39,450.00 $79,900.00 W/Edwards Mower Government Discounted $22,350.00 Delivered Price Edwards FM7400 3 point $ 5,800.00 Flail Mower - 96" Edwards HK47400 Highway $11,300.00 Mower - 72" Delivered Price Per Unit $39,450.00 LOUIS GELDER & SONS 4704 Territorial Road Benton Harbor, Michigan 49022 Bid was signed by Louis Gelder& Sons Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Ten per cent (10%) Bid Bond was submitted n Description Unit Price Amount One (1) 5640S New Holland Tractor $20,975.00 $20,975.00 VALPO FORD NEW HOLLAND, INC. 41NCo400E Valparaiso, Indiana 46383 Bid was signed by Mr. Doug Baker, President Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Ten per cent (10%) Bid Security was submitted Description Unit Price Amount One (1) 5640 Model Alamo $39,875.00 $39,875.00 Interstater On purchase of two (2) units $39,077.50 $39,077.50 or more, deduct 2% of total delivered price. Upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, the above bids were referred to the Division of Equipment Services for review and recommendation. OPENING OF BIDS - UNIFORM RENTAL This was the date set for receiving and opening of sealed bids for the above referred to items. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bid was opened and publicly read: 1 1 11 REGULAR MEETING VAN DYNE CROTTY, INC. 2810 Foundation Drive South Bend, Indiana 46628 Bid was signed by Mr. Vaughn Austin Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed $5,000 Bid Bond was submitted IH Group I $4.50 Group II $4.50 Group III $1.10 Group IV $1.10 Replacement Cost per Uniform: Uniform Pants $15.00 Uniform Shirts $12.00 Uniform Coveralls $22.00 Shop Coats/Smocks $20.00 Dress Uniform Shirts $12.00 Dress Uniform Pants $15.00 AUGUST 18, 1997 Upon a motion made by Mr. Caldwell, seconded by Mr. Littrell and carried, the above bid was referred to the Personnel Department for review and recommendation. OPENING OF BIDS - SALE OF ONE (1) 1980 JET RODDER This was the date set for receiving and opening of sealed bids for the above referred to equipment. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bid was opened and publicly read: NORTHERN EQUIPMENT CO., INC. 16465 West Lincoln Highway Plymouth, Indiana 46563 BID: $9,149.00 Upon a motion made by Mr. Caldwell, seconded by Mr. Littrell and carried, the above bid was referred to the Division of Equipment Services for review and recommendation. OPENING/AWARD OF QUOTATIONS - MONROE STREET SEWER REPAIRS - PROJECT NO. 97-13 This was the date set for receiving and opening of sealed quotations for the above referred to project. The following quotations were opened and publicly read: HRP CONSTRUCTION INC. Post Office Box 266 South Bend, Indiana 46624-0266 Quotation was signed by Mr. Paul Fallon, President QUOTATION: $78,816.00 [C]iG W"I REGULAR MEETING AUGUST 18, 1997 HERRMAN & GOETZ, INC., DBA UNDERGROUND SERVICES 225 South Lafayette South Bend, Indiana 46601 Quotation was signed by Mr. Thomas Herrman, President QUOTATION: $102,501.90 SELGE CONSTRUCTION CO., INC. 2833 S. l lth Street Niles, Michigan 49120 Quotation was signed by Mr. James Boyles, Vice President QUOTATION: $109,535.80 Upon a motion made by Mr. Caldwell, seconded by Mr. Littrell and carried, the above quotations were referred to the Division of Engineering for review and recommendation. Mr. Toy Villa, Public Construction Manager, reviewed the quotations, and recommended that the quotation be awarded to the low bidder, HRP Construction. It was noted that this was an emergency situation, where water was backing up into the homeowners homes, and repairs were required as soon as possible. Upon a motion made by Mr. Littrell, seconded by Ms. Roemer and carried, the recommendation was approved. AWARD BIDS - ABANDONED VEHICLES Mr. Gary Libbey, Department of Code Enforcement, advised the Board that on August 11, 1997, bids were received and opened for the above referred to vehicles. After reviewing those bids, Mr. Libbey recommends that the Board award the bids to the highest bidders as follows: STEVE AND GENES 3109 Gertrude South Bend, Indiana 46614 No. Red Tag Make Year VIN Bid Amount 1 38844 Ford 1981 1FABP42BOBH131028 $89.90 TOTAL $89.90 SUPER AUTO SALVAGE 3300 South Main South Bend, Indiana 46614 No. Red Tag Make Year VIN Bid Amount 2 39208 Chevy 1988 IGILVIIWIJY520307 $ 92.79 3 39209 Chevy 1982 1G1AD69G3C7221219 $ 56.79 4 139210 Ford 1985 1FTBT10C3FUB51737 $ 87.79 5 39212 Pontiac 1985 1 G2NV27L6FC714276 $ 67.79 6 39330 Ford 1985 IFABP22XIFK258184 $ 57.79 8 39649 Pontiac 1989 1G2JB11K6K7566280 $242.79 9 39661 Pontiac 1982 1G2AR69N7CP535368 $ 81.79 10 39710 Chrysler 1986 1C3BF66P8GX534206 $141.79 TOTAL $829.32 1 1 1 349 1 1 REGULAR MEETING DAVID W. EDMONDS 1919 Ontario Niles, Michigan 49120 AUGUST 18, 1997 No. Red Tag Make Year VIN Bid Amount 13 39983 Ford 1966 6A43C213421 $107.29 TOTAL $107.29 MICHIANA ENTERPRISES 19270 Darden Road South Bend, Indiana 46637 No. Red Tag Make Year VIN Bid Amount 7 39510 Cadillac 1977 6D47S7Q147750 $105.00 12 39867 Buick 1984 1G4AP6941EH804577 $ 86.00 TOTAL $191.00 STEVE BICE 21210 Osborne Lakeville, Indiana 46536 No. Red Tag Make Year VIN Bid Amount 11 39792 Chrysler 1988 1B3YA44K8JG442327 $210.00 TOTAL $210.00 Therefore, Mr. Caldwell made a motion that the recommendation be accepted and the bids be awarded as outlined above. Ms. Roemer seconded the motion which carried. APPROVE CHANGE ORDER - ST. JOSEPH VALLEY PARKWAY/NIMTZ PARKWAY/INDIANA TOLL ROAD INTERCHANGE - PHASE II - PROJECT NO. 95-18-3 Mr. Caldwell advised that Mr. Toy Villa, Public Construction Manager, has submitted Change Order No. 2, on behalf of Walsh Construction Company, 929 West Adams, Chicago, Illinois, indicating that the Contract amount be increased $7,280.00 for a new Contract sum including this Change Order in the amount of $3,629,510.20. Upon a motion made by Ms. Roemer, seconded by Mr. Caldwell and carried, the Change Order was approved. APPROVE CHANGE ORDER - OLIVE/LOCUST ROAD SEWER STREET IMPROVEMENTS - PROJECT NO. 96-60 Mr. Caldwell advised that Mr. Toy Villa, Public Construction Manager, has submitted Change Order No. 1 on behalf of Walsh and Kelly, Inc., 24358 State Road 23, South Bend, Indiana indicating that the Contract amount be increased $45,643.32 for a new Contract sum including this Change Order in the amount of $503,289.32. Upon a motion made by Mr. Caldwell, seconded by Mr. Littrell and carried, the Change Order was approved. APPROVE COMMUNITY DEVELOPMENT CONTRACTS The following Community Development Contracts were presented to the Board for approval: Housing Development $30,000.00 Lease/Purchase Program Corporation Housing Development $25,000.00 REWARD Program Corporation 350 REGULAR MEETING AUGUST 18, 1.997 Community Homebuyers $280,000.00 80/20 Program Corporation Housing Development Program Income Contract Regulates use by the HDC of Corporation CDBG generated program income. Upon a motion made by Mr. Caldwell, seconded by Mr. Littrell and carried, the P bove referred to Contracts were approved and executed. Ms. Roemer abstained from voting, as she is a Board member for Community Homebuyers Corporation and Housing Development Corporation. APPROVAL OF AGREEMENT - STORMWATER_MANAGEMENT PLAN - LAWSON FISHER ASSOCIATES Mr. Caldwell stated that the Board is in receipt of an Agreement between the City of South Bend and Lawson Fisher Associates, Inc., 525 West Washington Avenue, South Bend, Indiana, for professional engineering services for the Stormwater Management Master Plan and the development of a Geographic Information System (GIS). Mr. Caldwell noted that the Agreement is in the amount not to exceed $597,775.00. Therefore, upon a motion made by Mr. Caldwell, seconded by Mr. Littrell and carried, the Agreement was approved and executed. ADOPT RESOLUTION NO. 67-1997 - TRANSFER OF REAL PROPERTY TO THE SOUTH BEND HERITAGE FOUNDATION INC. Upon a motion made by Ms. Roemer, seconded by Mr. Littrell and carried, the following Resolution was adopted by the Board of Public Works: A RESOLUTION OF THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, INDIANA, APPROVING THE TRANSFER OF REAL PROPERTY TO THE SOUTH BEND HERITAGE FOUNDATION, INC. WHEREAS, the City of South Bend, Indiana, ("City") is the owner of the following described real property situated in St. Joseph County, Indiana: All of lots No. 96 & 97 as shown on the recorded Plat of Commissioner's Sub of BUL 79 of the Second Plat of Out Lots of the Town, now City of South Bend, platted by the State Bank of Indiana, excepting therefrom a lot or parcel of land 93' in length, E. & W., taken off of and from the entire width of the E. end thereof, and being a strip of land 31.3' in width, E. & W. fronting on West Colfax Ave., more commonly known as 1234 W. Colfax. A part of Lot Number One Hundred (100) as shown on the recorded plat of Commissioners' Subdivision of the South part of Bank Out Lot Number Seventy-nine (79) as shown on the Second Plat of Out Lots of the town, now City of South Bend, platted by the State Bank of Indiana, which part. is bounded by a line running as follows, viz: Beginning one hundred (100) feet South of the corner formed by the intersection of the East line of Spruce Street with the South line of Colfax Avenue in said city; thence South on the East line of Spruce Street, forty and eighteen and two - fifths hundredths (40.18-2/5) feet more or less to the Southwest corner of said Lot One Hundred (100); thence East on the South line of said lot, seventy-four (74) feet; thence North to a point East of the beginning; thence West seventy-four (74) feet to the place of beginning. A part of Lots Numbered 96 and 97 as shown on the recorded Plat of Commissioners' Subdivision of Bank Out Lot Numbered 79 of the Second Plat of Out Lots of the Town, now City of South Bend, platted by the State Bank of Indiana, which part is bounded by a line running as follows, viz: Beginning at a point 31 feet West of the North East corner of said Lot Numbered 97, thence running West 31 feet; thence South to the South line of said Lot Numbered 96; thence East 31 feet; thence North to the place of beginning. I LJ 1 1 351 REGULAR MEETING K y No. 18-1044-1895 Lot 95 Comm Sub of BOL 79 AUGUST 18, 1997 Key -So. 18-1044-1896 Lot 94 Cc.= Sub of BOL 79 (collectively r6erred to hereinafter as the "Real Property"); and WHEREAS, Indiana Code §36-1-11-1(b) permits the City, acting by and through the Board o-'Public Works ("Board"), to transfer property to an Indiana non-profit Corporation, exempt from income taxat;.on under §501(c) of the internal Revenue Code, under such terms and conditions as e..,;temiined by the Board; and 'WiffiREAS, under Indiana Code 36-9-6-3, the Board of Public Works of the City of South Bend has ,;ustody of and may maintain all real property of the City of South Bend; and WHEREAS, the City, through the Board, is desirous of transferring the Real Property to the South Blend Heritage Foundation, a nonprofit Corporation, exempt from income taxation under §501(c) of the Internal Revenue Code, for development of three (3) sites for semi-independent living units; and WHEREAS, the Board received favorable recommendations for the transfer of the Real Property to South Bend Heritage Foundation from the Department of Code Enforcement, Department of Public Parks, Division of Engineering, Community & Economic Development and Mayor Stephen J. Luecke. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF PUBLIC WORKS FOR THE CITY OF SOUTH BEND, INDIANA, AS FOLLOWS: 1. The transfer of Real Property described herein and situated in St. Joseph County, Indiana: All of lots No. 96 & 97 as shown on the recorded Plat of Commissioner's Sub of BUL 79 of the Second Plat of Out Lots of the Town, now City of South Bend, platted by the State Bank of Indiana, excepting therefrom a lot or parcel of land 93' in length, E. & W., taken off of and from the entire width of the E. end thereof, and being a strip of land 31.3' in width, E. & W. fronting on West Colfax Ave., more commonly known as 1234 W. Colfax. A part of Lot Number One Hundred (100) as shown on the recorded plat of Commissioners' Subdivision of the South part of Bank Out Lot Number Seventy-nine (79) as shown on the Second Plat of Out Lots of the town, now City of South Bend, platted by the State Bank of Indiana, which part is bounded by a line running as follows, viz: Beginning one hundred (100) feet South of the corner formed by the intersection of the East line of Spruce Street with the South line of Colfax Avenue in said city; thence South on the East line of Spruce Street, forty and eighteen and two - fifths hundredths (40.18-2/5) feet more or less to the Southwest corner of said Lot One Hundred (100); thence East on the South line of said lot, seventy-four (74) feet; thence North to a point East of the beginning; thence West seventy-four (74) feet to the place of beginning. A part of Lots Numbered 96 and 97 as shown on the recorded Plat of Commissioners' Subdivision of Bank Out Lot Numbered 79 of the Second Plat of Out Lots of the Town, now City of South Bend, platted by the State Bank of Indiana, which part is bounded by a line running as follows, viz: Beginning at a point 31 feet West of the North East corner of said Lot Numbered 97, thence running West 31 feet; thence South to the South line of said Lot Numbered 96; thence East 31 feet; thence North to the place of beginning. 1352 REGULAR MEETING AUGUST 18, 1997 Key No. 18-1044-1895 Lot 95 Comm Sub of BOL 79 Key No. 18-1044-1896 Lot 94 Comm Sub of BOL 79 for one dollar ($1.00), by the City of South Bend, Indiana to the South Bend Heritage Foundation, shall be, and hereby is, approved. 2. The Clerk of the Board of Public Works shall cause the recording of the quitclaim deed conveying the Real Property to South Bend Heritage Foundation, upon receipt of same. ADOPTED at a meeting of the Board of Public Works of the City of South Bend held on this 18'h day of August, 1997 at 1308 County -City Building, 227 West Jefferson, South Bend, Indiana 46601. CITY OF SOUTH BEND BOARD OF PUBLIC WORKS s/James R. Caldwell, Member s/Carl P. Littrell, Member s/M. Catherine Roemer, Member ATTEST: s/Angela K. Jacob, Clerk ADOPT RESOLUTION NO.68-1997 - ADOPT A WRITTEN FISCAL PLAN AND ESTABLISH A POLICY FOR THE PROVISION OF SERVICES TO AN ANNEXED AREA IN GERMAN TOWNSHIP (NORTH OLIVE ROAD ANNEXATION) Upon a motion made by Mr. Littrell, seconded by Ms. Roemer and carried, the following Resolution was adopted by the Board of Public Works. Mr. Larry Magliozzi, Planning Department, was present, and stated that this is a sixty (60) acre area at Olive and Cleveland Roads. Seven (7) residential parcels are not included in the annexation at this time. RESOLUTION NO. 68-1997 A RESOLUTION OF THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND ADOPTING A WRITTEN FISCAL PLAN AND ESTABLISHING A POLICY FOR THE PROVISION OF SERVICES TO AN ANNEXED AREA IN GERMAN TOWNSHIP (NORTH OLIVE ROAD ANNEXATION) WHEREAS, there has been submitted to the Common Council of the City of South Bend, Indiana, an ordinance which proposes the annexation of the real estate described hereinafter as Exhibit "A", located in German Township, St. Joseph County, Indiana; and WHEREAS, the territory proposed to be annexed encompasses approximately 60.3 acres of land, used primarily for industrial purposes located south of the Indiana Toll Road, east .of Olive Road and north of Cleveland Road in German Township, St. Joseph County, Indiana; with 20.4% of its aggregate external boundaries coinciding with the boundaries of the City of South Bend; and 100% subdivided. The development of the territory proposed to be annexed will require a basic level of municipal public services, including street and road maintenance, and services of a capital improvement nature, including street lighting; and WHEREAS, the Board of Public Works now desires to establish and adopt a fiscal plan and establish a definite policy showing: (1) the cost estimates of services of a non -capital nature, including street and road maintenance and other non -capital services normally provided within the corporate boundaries, and services of a capital improvement nature including street lighting to be furnished to the territory to be annexed; (2) the method(s) of financing those services; (3) the plan for the 1 1 1 353 REGULAR MEETING = AUGUST 18. 1997 organization and extension of those services; (4) that services of a non -capital nature will be provided to the annexed area within one (1) year after the effective date of the annexation, and that they will be provided in a manner equivalent in standard and scope to similar non -capital services provided to areas within the corporate boundaries of the City of South Bend, regardless of similar topography, patterns of land use, and population density; (5) that services of a capital improvement nature will be provided to the annexed area within four (4) years after the effective date of the annexation within the same manner as those services are provided to areas within the Corporation boundaries of the City of South Bend regardless of similar topography, patterns of land use, or population density, and in a manner consistent with federal, state and local laws, procedures, and planning criteria; and (6) the plan for hiring the employees of other governmental entities whose jobs will be eliminated by the proposed annexation. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, INDIANA, AS FOLLOWS: Section I. That it is in the best interest of the City of South Bend and the area proposed to be annexed that the real property located in German Township, St. Joseph County, Indiana, described in Exhibit "A" attached hereto and made a part hereof, be annexed to the City of South Bend. Section II. That it shall be and hereby is now declared and established that it is the policy of the City of South Bend, by and through its Board of Public Works, to furnish to said territory services of a non -capital nature, such as street and road maintenance, within one (1) year of the effective date of the annexation, in a manner equivalent in standard and scope to the services furnished by the City to other areas of the City regardless of similar topography, patterns of land utilization, and population density; and to furnish to said territory services of a capital improvement nature, such as street lighting within four (4) years of the effective date of the annexation, in the same manner as those services are provided to areas within the corporate boundaries of the City of South Bend regardless of similar topography, patterns of land use, or population density, and in a manner consistent with federal, state and local laws, procedures, and planning criteria. Section III. That the Board of Public Works shall and does hereby now establish and adopt the fiscal plan, attached hereto and made a part hereof, for the furnishing of said services to the territory to be annexed. Adopted this 18' day of August, 1997. BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, INDIANA s/Carl Littrell, Member s/James Caldwell, Member s/M. Catherine Roemer, Member Attest: s/Angela K. Jacob, Clerk A PARCEL OF LAND LOCATED IN THE SW 1/4 OF SECTION 19 T. 38 N. R. 2 E., GERMAN TOWNSHIP, ST. JOSEPH COUNTY, INDIANA; AND BEING MORE PARTICULARLY DESCRIBED AS FOLLOWS: COMMENCING AT TIE SOUTH 1/4 CORNER OF SECTION 19, T.38 N., R 2 E., GERMAN TOWNSHIP, ST. JOSEPH COUNTY, INDIANA AND ITS INTERSECTION WITH THE SOUTH RIGHT-OF-WAY LINE OF CLEVELAND ROAD; THENCE WEST ALONG SAID RIGHT-OF-WAY LINE TO ITS INTERSECTION WITH THE EAST LINE, EXTENDED, OF WELLS ELECTRONICS MINOR SUBDIVISION, MARKING THE "POINT OF BEGINNING" OF SAID PARCEL OF LAND HEREIN DESCRIBED: THENCE WEST ALONG SAID SOUTI.11 RIGHT-OF-WAY LINE TO THE WEST RIGHT- OF-WAY LINE, EXTENDED, OF OLIVE ROAD; THENCE NORTH ALONG 354 REGULAR MEETING AUGUST 18, 1997 SAID RIGHT-OF-WAY LINE TO THE NORTH LOT LINE, EXTENDED, OF OUTLOT "A" OF WELLS ELECTRONICS MINOR SUBDIVISION; THENCE EAST ALONG SAID LINE TO THE SOUTHWEST CORNER OF LOT 1 OF OLIVE ROAD COMMERCE PARK -SECTION ONE SUBDIVISION; THENCE NORTH ALONG THE WEST LINE OF SAID SUBDIVISION 660.06 FEET; THENCE WEST 240 FEET MORE OR LESS TO THE WEST RIGHT-OF-WAY LINE OF OLIVE ROAD; THENCE NORTH ALONG SAID LINE TO THE SOUTH RIGHT-OF-WAY LINE OF THE INDIANA EAST -WEST TOLL ROAD; THENCE EAST ALONG SAID LINE TO THE NORTHEAST CORNER OF OLIVE ROAD COMMERCE PARK -SECTION ONE SUBDIVISION ALSO BEING THE NORTH -SOUTH CENTER LINE OF SECTION 19; THENCE SOUTH ALONG SAID CENTER LINE TO THE SOUTHEAST CORNER OF LOT 2 OF SAID SUBDIVISION; THENCE WEST TO THE NORTHEAST CORNER OF OUTLOT "A" OF WELLS ELECTRONICS MINOR SUBDIVISION; THENCE SOUTH ALONG THE EAST LINE OF SAID SUBDIVISION TO THE POINT OF BEGINNING. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS NEAR NORTHWEST PARTNERSHIP CENTER - CURB SIDEWALK AND APPROACH REPAIRS - PROJECT NO. 97-39 In a memorandum to the Board, Ms. Deb Martin, Engineering, requested permission to advertise for the receipt of bids for the above referred to project. Ms. Martin stated that this project will remove, repair, and replace concrete curbs, sidewalks and approaches and re-establishment of the treelawn. The project will be financed through CDBG funds. Therefore, upon a motion made by Mr. Littrell, seconded by Ms. Roemer and carried, the request to advertise for the receipt of bids was approved. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS - SOUTHEAST PARTNERSHIP CENTER - CURB SIDEWALK AND APPROACH REPAIRS - PROJECT NO. 97-34 In a memorandum to the Board, Ms. Deb Martin, Engineering, requested permission to advertise for the receipt of bids for the above referred to project. Ms. Martin stated that this project will remove, repair, and replace concrete curbs, sidewalks and approaches and re-establishment of the treelawn. The project will be financed through CBDG funds. Therefore, upon a motion made by Mr. Littrell, seconded by Ms. Roemer and carried, the request to advertise for the receipt of bids was approved. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS - RUM VILLAGE PARTNERSHIP CENTER - CURB SIDEWALK AND APPROACH REPAIRS - PROJECT NO. 97-74 In a memorandum to the Board, Ms. Deb Martin, Engineering, requested permission to advertise for the receipt of bids for the above referred to project. Ms. Martin stated that this project will remove, repair and replace concrete curbs, sidewalks and approaches, and re-establishment of the treelawn. The project will be finance through CBDG funds.. Therefore, upon a motion made by Mr. Littrell, seconded by Ms. Roemer and carried, the request to advertise for the receipt of bids was approved. APPROVAL OF RECOMMENDATION - TO CONDUCT BLOCK PARTY Mr. Caldwell stated that favorable recommendations have been received by the Division of Engineering, Police Department and the City Attorney's office, in reference to a request as submitted by Ms. Denise Christion, Atlanta Connection, 678 Lawndale Avenue, South Bend, Indiana to conduct the above referred to block party, on Saturday and Sunday, August 23 and 24, 1997, from 9:00 a.m. until 6:00 p.m., on Lawndale from Lincolnway to LaPorte. Upon a motion made by Mr. Caldwell, seconded by Mr. Littrell and carried, the recommendation was approved. APPROVAL OF RECOMMENDATION - TO CONDUCT BLOCK PARTY Mr. Caldwell stated that favorable recommendations have been received by the Division of Engineering, Police Department and the City Attorney's office, in reference to a request as submitted by Ms. Kristel Borders, Keller Park Neighborhood Association, 946 Roosevelt, South Bend, Indiana to conduct the above referred to block party, on Saturday, September 13, 1997, from 10:00 a.m. until 4:00 p.m. Upon a motion made by Mr. Littrell, seconded by Ms. Roemer and carried, the recommendation was approved. 355 C 1 1 REGULAR MEETING AUGUST 18, 1997 APPROVAL OF RECOMMENDATION - TO CONDUCT BLOCK PARTY Mr. Caldwell stated that favorable recommendations have been received by the Division of Engineering, Police Department and the City Attorney's office, in reference to a request as submitted by Ms. Diana Miller, Faith Apostolic Temple, 1318 Lincolnway West, South Bend, Indiana to conduct the above referred to block party, on Saturday, August 23, 1997, from 11:00 a.m. until 4:00 p.m., on Diamond from Lincolnway West to LaPorte. Upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, the recommendation was approved. APPROVAL OF RECOMMENDATION - TO CONDUCT BLOCK PARTY Mr. Caldwell stated that favorable recommendations have been received by the Division of Engineering, Police Department and the City Attorney's office, in reference to a request as submitted by Mr. Curtis Leonard, 721 South Wellington, South Bend, Indiana to conduct the above referred to block party, on Saturday, September 6, 1997, from 9:00 a.m. until 9:00 p.m., on Wellington from Dunham to Ford. Upon a motion made by Mr. Littrell, seconded by Ms. Roemer and carried, the recommendation was approved. APPROVAL OF RECOMMENDATION - TO CONDUCT BLOCK PARTY Mr. Caldwell stated that favorable recommendations have been received by the Division of Engineering, Police Department and the City Attorney's office, in reference to a request as submitted by Ms. Ann Romer, 1170 Echo Drive, South Bend, Indiana to conduct the above referred to block party, on Sunday, September 7, 1997, from 4:30 p.m. until 8:30 p.m., on Echo Drive from Clayton to Kirby. Upon a motion made by Mr. Caldwell, seconded by Mr. Littrell and carried, the recommendation was approved. APPROVAL OF RECOMMENDATION - TO CONDUCT ICE CREAM SOCIAL Mr. Caldwell stated that favorable recommendations have been received by the Division of Engineering, Police Department and the City Attorney's office, in reference to a request as submitted by Mr. Lester Bill, Woods Neighborhood, 1015 White Oak Drive, South Bend, Indiana to conduct the above referred to ice cream social, on Tuesday, August 26, 1997, beginning at 6:30 p.m. Upon a motion made by Mr. Littrell, seconded by Ms. Roemer and carried, the recommendation was approved. APPROVAL OF RECOMMENDATION - TO ENCROACH ONTO PUBLIC RIGHT OF WAY - GIFT OF WARMTH SIDEWALK SALES - NIPSCO Mr. Caldwell stated that favorable recommendations have been received by the Division of Engineering, Police Department and the City Attorney's office, in reference to a request as submitted by Ms. Susan Thornberg, Northern Indiana Public Service Company, 307 North Michigan Street, South Bend, Indiana to conduct the above referred to sidewalk sales for the Gift of Warmth Program, on Friday, September 5, 1997, from 8:00 a.m. until 4:00 p.m., in front of 307 North Michigan. Upon a motion made by Ms. Roemer, seconded by Mr. Littrell and carried, the recommendation was approved. APPROVAL OF RECOMMENDATION - TO CONDUCT THREE (3) MARCHES Mr. Caldwell stated that favorable recommendations have been received by the Division of Engineering, Police Department and the City Attorney's office, in reference to a request as submitted by Ms. Cynthia Robinson, 445 South Walnut, South Bend, Indiana to conduct the following marches: Event Dates Purpose March for Substitute First month of school year, Main Street in front of South Bend Teachers for Equal each week until the last Community School Corporation Hospitalization month of the school year March to Vacate Evenings, until vacations of West from Pulaski Park West of Walnut Alleys alleys is completed to West Harris Street March for Safety Unknown To promote safety in Pulaski Park Upon a motion made by Mr. Caldwell, seconded by Mr. Littrell and carried, the recommendation was 356 REGULAR MEETING AUGUST 18, 1997 approved, subject to the notification of the dates of the march for March for Safety. FILING OF CERTIFICATE OF INSURANCE Upon a motion made by Mr. Caldwell, seconded by Mr. Littrell and carried, the following Certificate of Insurance was accepted for filing: Third Micro Ventures, Inc. DBA Computerland of Spfld 917 Clocktower Drive Springfield, Illinois 62704 APPROVE TITLE SHEETS - NEAR NORTHWEST PARTNERSHIP CENTER - CURB SIDEWALK AND APPROACH REPAIRS - PROJECT NO. 97-39 - SOUTHEAST PARTNERSHIP CENTER - CURB SIDEWALK AND APPROACH REPAIRS - PROJECT NO. 97-34 - LEIGHTON PLAZA - UNDERGROUND PARKING PARKING GARAGE AND RETAIL SHOPS - PROJECT NO. 97-57-4 Mr. Caldwell advised that the Title Sheets for the above referred to projects were being presented at this time for execution. Upon a motion made by Mr. Littrell, seconded by Ms. Roemer and carried, the above referred to Title Sheets were approved and signed. APPROVE TRAFFIC CONTROL DEVICES Upon a motion made by Ms. Roemer, seconded by Mr. Littrell and carried, the following traffic control devices were approved: Removal of No Parking Signs 2434 Frederickson Signs not needed New Installation - Stop Sign Larkspur & Wheatley Drive Larkspur is a "T" intersection New Installation - Handicap Sign 328 North Notre Dame Northwood Health Care Center APPROVE AND/ORRELEASE CONTRACTOR AND EXCAVATION BONDS Mr. Larry D. Spradlin, Sr., Engineer, Division of Engineering, recommended that the following Contractors and Excavation Bonds be approved and/or released as follows: BOND OF CONTRACTOR Mike Czajkowski Builders James A. Goepfrich EXCAVATION BONDS ENSR Corporation Approved Retroactive to August 13, 1997 Released Effective August 18, 1997 Approved Retroactive to August 13, 1997 Mr. Caldwell made a motion that the recommendation be accepted and that the Bonds be approved and/or released as outlined above. Mr. Littrell seconded the motion which carried. APPROVE CLAIMS Ms. M. Catherine Roemer, City Controller, submitted claims in the amount of $2,269,003.41 dated August 18, 1997 and recommended approval. Mr. Caldwell made a motion that the claims be approved and the reports as submitted be filed. Mr. Littrell seconded the motion which carried. PRIVILEGE OF THE FLOOR 1 1 357 REGULAR MEETING AUGUST 18, 1997 Mr. Littrell requested that the Bid opening date for Leighton Plaza, Phase IV, be rescheduled from Thursday, September 18, 1997, to Thursday, September 25, 1997. Upon a motion made by Mr. Littrell, seconded by Ms. Roemer and carried, the bid opening date was changed to Thursday, September 25, 1997, at 9:30 a.m. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Caldwell, seconded by Mr. Littrell and carried, the meeting adjourned at 10:00 a.m. BOARD OF PUBLIC WORKS Carl P. Littrell, Member James R. a dwell, Member •'M. at ine Roemer, Me ber T ST: Angela K. acob, Cleid 1