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HomeMy WebLinkAbout08/11/97 Board of Public Works Minutes335 REGULAR MEETING AUGUST 11, 1997 The regular meeting of the Board of Public Works was convened at 9:35 a.m. on Monday, August 11, 1997, by Board Member James R. Caldwell, with Mr. Carl P. Littrell present. Ms. M. Catherine Roemer was not present. Also present was Board Attorney Michelle Engel. AGENDA ITEMS ADDED Upon a motion made by Mr. Littrell, seconded by Mr. Caldwell and carried, agenda items for a Request to Advertise for Bids and three (3) Title Sheets were added to the agenda. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mr. Littrell, seconded by Mr. Caldwell and carried, the minutes of the regular meeting of the Board held on August 4, 1997, were approved. PUBLIC HEARING - LEASE AGREEMENT - INTENT TO LEASE THE PROPERTY AT 504 NORTH JOHNSON STREET FOR USE AS A NEIGHBORHOOD PARTNERSHIP CENTER Mr. Caldwell advised that this was the date set for the Board's Public Hearing concerning the Lease Agreement for the property at 504 North Johnson Street, for use as a neighborhood Partnership Center. Mr. Lee Cotten, Planning Department was present, and stated that this is a lease for one (1) year, in the amount of $350.00 per month, with an option to renew the lease. There being no one else present wishing to address the Board concerning this matter, the Public Hearing was closed. Therefore, upon a motion made by Mr. Littrell, seconded by Mr. Caldwell and carried, the Lease Agreement was approved. OPENING OF BIDS - ORGANIC RESOURCES FACILITY MATERIALS/SOILS FOR CLOSURE OF BIOSOLIDS - LAGOON NO. 4 This was the date set for receiving and opening of sealed bids for the above referred to service. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bid was opened and publicly read: KLINK TRUCKING, INC. Post Office Box 428 Ashley, Indiana 46705 Bid was signed by Mr. Sean Watt, General Manager Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Ten per cent (10%) Bid Bond was submitted BID: $249,450.00 Upon a motion made by Mr. Caldwell, seconded by Mr. Littrell and carried, the bid submitted by Bradberry Brothers, Inc., 20061 West Dice, South Bend, Indiana, was rejected, as it was not submitted on Form 95, and did not contain a Non Discrimination Commitment form or a Bid Bond or Security. Upon a motion made by Mr. Caldwell, seconded by Mr. Littrell and carried, the bid from Klink Trucking was referred to the Division of Environmental Services for review and recommendation. OPENING OF BIDS - ABANDONED VEHICLES This was the date set for receiving and opening of sealed bids for the above referred to vehicles. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: 336 REGULAR MEETING STEVE AND GENES 3109 Gertrude South Bend, Indiana 46614 IM AUGUST 11, 1997 No. Red Tag Make Year VIN Bid Amount 1 38844 Ford 1981 1FABP42BOBH131028 $89.90 2 1 39208 Chevy 1988 1 GILV 11 W 1 JY520307 $79.90 3 39209 Chevy 1982 1G1AD69G3C7221219 $49.90 4 39210 Ford 1985 1FTBT10C3FUB51737 $69.90 5 39212 Pontiac 1985 1 G2NV27L6FC714276 $59.90 6 39330 Ford 1985 1FABP22XIFK258184 $49.90 7 39510 Cadillac 1977 6D47S7Q147750 $89.90 8 39649 Pontiac 1989 1G2JBllK6K7566280 $49.90 9 39661 Pontiac 1982 1G2AR69N7CP535368 $69.90 10 39710 Chrysler 1986 1C3BF66P8GX534206 $69.90 11 39792 Chrysler 1988 1B3YA44K8JG442327 $89.90 12 39867 Buick 1984 1G4AP6941EH804577 $69.90 13 39983 Ford 1966 6A43C213421 $89.90 SUPER AUTO SALVAGE 3300 South Main South Bend, Indiana 46614 we No. Red Tag Make Year VIN Bid Amount 1 38844 Ford 1981 1FABP42BOBH131028 $ 63.75 2 1 39208 Chevy 1988 1GILV11WIJY520307 $ 92.79 3 139209 Chevy 1982 1G1AD69G3C7221219 $ 56.79 4 139210 Ford 1985 1FTBT10C3FUB51737 $ 87.79 5 39212 Pontiac 1985 1G2NV27L6FC714276 $ 67.79 6 39330 Ford 1985 1FABP22XIFK258184 $ 57.79 7 39510 Cadillac 1977 6D47S7Q 147750 $ 92.79 8 39649 Pontiac 1989 1G2JBllK6K7566280 $242.79 9 39661 Pontiac 1982 1G2AR69N7CP535368 $81.79 10 39710 Chrysler 1986 1C3BF66P8GX534206 $141.79 11 39792 Chrysler 1988 1B3YA44K8JG442327 $ 47.79 12 39867 Buick 1984 1G4AP6941EH804577 $ 83.79 13 39983 Ford 1966 6A43C213421 $ 97.79 1 LJ 337 L 1 REGULAR MEETING DAVID W. EDMONDS 1919 Ontario Niles, Michigan 49120 BID: AUGUST 11, 1997 No. Red Tag Make Year VIN Bid Amount 13 39983 Ford 1966 6A43C213421 $107.29 MICHIANA ENTERPRISES 19270 Darden Road South Bend, Indiana 46637 BID: No. Red Tag Make Year VIN Bid Amount 1 38844 Ford 1981 IFABP42BOBH131028 $ 55.00 2 39208 Chevy 1988 1GILV11WIJY520307 $ 87.00 3 39209 Chevy 1982 1G1AD69G3C7221219 $ 56.00 4 39210 Ford 1985 1FTBT10C3FUB51737 $ 65.00 5 39212 Pontiac 1985 1G2NV27L6FC714276 $ 55.00 6 39330 Ford 1985 IFABP22XIFK258184 $ 55.00 7 39510 Cadillac 1977 6D47S7Q147750 $105.00 8 39649 Pontiac 1989 1G2JB11K6K7566280 $100.00 9 39661 Pontiac 1982 1G2AR69N7CP535368 $ 76.00 10 39710 Chrysler 1986 1C3BF66P8GX534206 $276.00 11 39792 Chrysler 1988 1B3YA44K8JG442327 $ 38.00 12 39867 Buick 1984 1G4AP6941EH804577 $ 86.00 13 39983 Ford 1966 6A43C213421 $ 55.00 STEVE BICE 21210 Osborne Lakeville, Indiana 46536 BID: No. Red Tag Make Year VIN Bid Amount 11 39792 Chrysler 1988 1B3YA44K8JG442327 $210.00 Upon a motion made by Mr. Caldwell, seconded by Mr. Littrell and carried, the above bids were referred to the Department of Code Enforcement for review and recommendation. AWARD BID - CLEVELAND ROAD AND BENDIX DRIVE INTERSECTION IMPROVEMENTS - PROJECT NO. 97-10 Mr. Carl P. Littrell, Director, Division of Engineering, advised the Board that on July 28, 1997, bids were received and opened for the above referred to project. After reviewing those bids, Mr. Littrell 338 REGULAR MEETING AUGUST I I, 1997 recommended that the Board award the contract to Rieth Riley Construction Co., Inc., 25200 State Road 23, South Bend, Indiana, in the amount of $783,432.32, which is the Base Bid plus Alternate No. 2. Therefore, Mr. Caldwell made a motion that the recommendation be accepted and the bid be awarded as outlined above. Mr. Littrell seconded the motion which carried. AWARD EI?? - STATE THEATER FACADE REHABILITATION - PROJECT NO. 97-07 Mr. Carl P. -ell, Director, Division of Engineering, advised the Board that on August 11, 1997, bids were r�,: '�ved and opened for the above referred to project. After reviewing those bids, Mr. Littrell recr _:-_ended that the Board award the contract to Ramenda Masonry Co., Inc., 54889 Lexington, -h Bend, Indiana, in the amount of $247,030.00. Therefore, Mr. Littrell made a motion that !'-::. commendation be accepted and the bid be awarded as outlined above. Mr. Caldwell seconded tP - �.;:- tion which carried. AWARD BP.: - OLIVE STREET/LOCUST ROAD SEWER AND STREET IMPROVEMENTS - PROJECT NO. 97-54 Mr. Carl P. Littrell, Director, Division of Engineering, advised the Board that on August 11, 1997, bids were received and opened for the above referred to project. After reviewing those bids, Mr. Littrell recommended that the Board award the contract to Rieth Riley Construction Co., Inc., Post Office Box 1775, South Bend, Indiana, in the amount of $375,377.39. Therefore, Mr. Caldwell made a motion that the recommendation be accepted and the bid be awarded as outlined above. Mr. Littrell seconded the motion which carried. APPROVE CONSTRUCTION CONTRACT - MORRIS CIVIC - DEBRIS REMOVAL/ASBESTOS ABATEMENT Mr. Caldwell advised that in accordance with the bid awarded on July 21, 1997, to Insulco Asbestos Management, Inc., 1408 Elwood Avenue, South Bend, Indiana, in the amount of $2,230.00 for the above referred to project, a Contract in said amount was being submitted for Board approval. Upon a motion made by Mr. Caldwell, seconded by Mr. Littrell and carried, the Contract was approved and the appropriate Certificate of Insurance as submitted was filed. APPROVE CONSTRUCTION CONTRACT - CLEVELAND ROAD AND BENDIX DRIVE INTERSECTION IMPROVEMENTS - PROJECT NO. 97-10 Mr. Caldwell advised that in accordance with the bid awarded on August 11, 1997, to Rieth Riley Construction Co., Inc., 25200 State Road 23, South Bend, Indiana, in the amount of $783,432.32 for the above referred to project, a Contract in said amount was being submitted for Board approval. Upon a motion made by Mr. Caldwell, seconded by Mr. Littrell and carried, the Contract was approved, subject to the filing of the appropriate Certificate of Insurance, Performance Bond and Labor and Materials Payment Bond. APPROVE CHANGE ORDER - CONSTRUCTION MANAGER - COLLEGE FOOTBALL HALL OF FAME Mr. Caldwell advised that Mr. Toy Villa, Public Construction Manager, has submitted Change Order No. 2, on behalf of Verkler, Inc., 4406 Technology Drvie, South Bend, Indiana indicating that the Contract amount be increased $49,479.97 for a new Contract sum including this Change Order in the amount of $353,131.01. Upon a motion made by Mr. Caldwell, seconded by Mr. Littrell and carried, the Change Order was approved. APPROVE CHANGE ORDER - BROADWAY IN -FILL - PROJECT NO 97-33-2 Mr. Caldwell advised that Mr. Toy Villa, Public Construction Manger, has submitted Change Order No. 1 on behalf of L.L. Geans & Sons,Inc., 1923 North Home, Mishawaka, Indiana indicating that the Contract amount be increased $95.50 for a new Contract sum including this Change Order in the amount of $16,918.00. Upon a motion made by Mr. Littrell, seconded by Mr. Caldwell and carried, the Change Order was approved. APPROVAL OF AGREEMENT - YOUTH GRANT - NEAR NORTHWEST NEIGHBORHOOD RECYCLING PROJECT Mr. Caldwell stated that the Board is in receipt of an Agreement between the City of South Bend and the Near Northwest Neighborhood, Inc., Post Office Box 1132, South Bend, Indiana, for a six (6) week recycling project throughout their neighborhood. Mr. Caldwell noted that the Agreement is 339 1 1 I� REGULAR MEETING AUGUST 11, 1997 in the amount of $1,296.00. Therefore, upon a motion made by Mr. Caldwell, seconded by Mr. Littrell and carried, the Agreement was approved and executed. APPROVAL OF AGREEMENT - YOUTH GRANT - LACASA DE AMISTAD SUMMER YOUTH PROJECT Mr. Caldwell stated that the Board is in receipt of an Agreement between the City of South Bend and the LaCasa De Amistad Youth Advisory Board, 746 South Meade, South Bend, Indiana, for activities including field trips, kid's Club, baking, theater, dance and art classes and camping. The funds will provide materials, supplies, transportation, food and snacks. Mr. Caldwell noted that the Agreement is in the amount of $2,000.00. Therefore, upon a motion made by Mr. Caldwell, seconded by Mr. Littrell and carried, the Agreement was approved and executed. APPROVE COMMUNITY DEVELOPMENT CONTRACT The following Community Development Contract was presented to the Board for approval: I Dismas of Michiana I $10,000.00 I Operations I Upon a motion made by Mr. Caldwell, seconded by Mr. Littrell and carried, the above referred to Contract was approved and executed. APPROVAL OF AGREEMENT - PROFESSIONAL ENGINEERING SERVICES - TRAFFIC IMPACT STUDY - MUESSEL ELEMENTARY SCHOOL Mr. Caldwell stated that the Board is in receipt of an Agreement between the City of South Bend and Cole Associates, Inc., 2211 East Jefferson Boulevard, South Bend, Indiana, for professional engineering services to assemble a traffic impact study at Muessel Elementary School. Mr. Caldwell noted that the Agreement is in the amount of $7,500.00. Therefore, upon a motion made by Mr. Littrell, seconded by Mr. Caldwell and carried, the Agreement was approved and executed. APPROVAL OF AGREEMENT - PROFESSIONAL ENGINEERING SERVICES - EAST BANK WALK/BIKE TRAIL Mr. Caldwell stated that the Board is in receipt of an Agreement between the City of South Bend and Lawson Fisher Associates, 525 West Washington, South Bend, Indiana, for design engineering services for the above referred to project. Mr. Caldwell noted that the Agreement is in the amount of $88,000.00. Therefore, upon a motion made by Mr. Littrell, seconded by Mr. Caldwell and carried, the Agreement was approved and executed. APPROVAL OF PROPOSAL - RAMP REPAIR - COLFAX AVENUE PARKING GARAGE Mr. Caldwell stated that the Board is in receipt of a Proposal between the City of South Bend and Paul Fujawa Engineers, Inc., 922 East Wayne, South Bend, Indiana, for engineering services for restoration of a portion of the Colfax parking garage. Mr. Caldwell noted that the Proposal is in the amount of $3,750.00. Therefore, upon a motion made by Mr. Littrell, seconded by Mr. Caldwell and carried, the Proposal was approved and executed. APPROVAL OF PROPOSAL - PROFESSIONAL ENGINEERING SERVICE TO PREPARE BID SPECIFICATION FOR UST CLOSURES AND PERFORM UST CLOSURE ASSESSMENTS - FIRE DEPARTMENT Mr. Caldwell stated that the Board is in receipt of a Proposal between the City of South Bend and Triad Engineering Incorporation, 300 North Michigan, South Bend, Indiana, to provide professional services to prepare bid specifications necessary for the closure of four (4) underground storage tanks and to perform the closure assessments for the tanks at the Fire Department. Mr. Caldwell noted that the Proposal is in the amount of $9,600.00. Therefore, upon a motion made by Mr. Littrell, seconded by Mr. Caldwell and carried, the Proposal was approved and executed. APPROVAL OF AGREEMENT - PROFESSIONAL ENGINEERING SERVICES - LEIGHTON PLAZA STREET WORK Mr. Caldwell stated that the Board is in receipt of an Agreement between the City of South Bend and Urban Design Group, Inc., 4850 Sears Tower, Chicago, Illinois, for civil engineering services for street work for the Leighton Plaza. Mr. Caldwell noted that the Agreement is in the amount of 340 REGULAR MEETING AUGUST 11, 1997 $23,490.00. Therefore, upon a motion made by Mr. Littrell, seconded by Mr. Caldwell and carried, the Agreement was approved and executed. APPROVAL OF PROPOSAL - PROFESSIONAL ENGINEERING SERVICES FOR CLEVELAND ROAD AND AMERITECH DRIVE - TRAFFIC ENGINEERING AND INTERSECTION DESIGN Mr. Caldwell stated that the Board is in receipt of a Proposal between the City of South Bend and Ken Herceg & Associates, Inc., 211 West Washington, South Bend, Indiana, for professional engineering services for the above referred to project. Mr. Caldwell noted that the Proposal is in the amount of $19,600.00. Upon a motion made by Mr. Littrell, seconded by Mr. Caldwell and carried, the Proposal was approved and executed. APPROVE CONSENT TO ANNEXATION AND WAIVER OF RIGHTS TO REMONSTRATE Mr. Caldwell stated that the Board is in receipt of a Consent to Annexation and Waiver of Right to Remonstrate as submitted by Dorothy and William Mize, 18359 Cleveland Road, South Bend, Indiana. The Consent indicates that in consideration for permission to tap into the public sanitary sewer/water systems of the City, to provide sanitary sewer/water service to 18359 Cleveland Road, South Bend, Indiana, (Key # 02-1015-0316), the Mize's waive and release any and all right to remonstrate against or oppose any pending or future annexation of the property by the City of South Bend. Therefore, Mr. Caldwell made a motion that the Consent be approved. Mr. Littrell seconded the motion which carried. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS - OHIO STREET - CURB, SIDEWALK AND PAVEMENT REPAIRS - PROJECT NO. 97-36 In a memorandum to the Board, Ms. Deb Martin, Engineering, requested permission to advertise for the receipt of bids for the above referred to project. Ms. Martin stated that this project will remove, repair and replace asphalt pavement and concrete curbs and approaches, and the re-establishment of the treelawn. The project will be financed through the Redevelopment Department. Therefore, upon a motion made by Mr. Caldwell, seconded by Mr. Littrell and carried, the request to advertise for the receipt of bids was approved. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS - RIVER PARK PARTNERSHIP CENTER - SIDEWALK, CURB AND APPROACH REPAIRS - PROJECT NO. 97-3 5 In a memorandum to the Board, Ms. Deb Martin, Engineering, requested permission to advertise for the receipt of bids for the above referred to project. Ms.Martin stated that this project will remove, repair and replace concrete curbs, sidwalks and approaches, and the re-establishment of the treelawn. The project will be financed through Civil City funds. Therefore, upon a motion made by Mr. Littrell, seconded by Mr. Caldwell and carried, the request to advertise for the receipt of bids was approved. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS - WEST SIDE PARTNERSHIP CENTER - CURB/WALK IMPROVEMENTS - PROJECT NO. 97-38 In a memorandum to the Board, Ms. Deb Martin, Engineering, requested permission to advertise for the receipt of bids for the above referred to project. Ms.Martin stated that this project will remove, repair and replace concrete curbs, sidewalks and approaches, and re-establishment of the treelawn. The project will be financed through CBDG funds. Therefore, upon a motion made by Mr. Caldwell, seconded by Mr. Littrell and carried, the request to advertise for the receipt of bids was approved. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS - OLIVE ROAD SANITARY SEWER EXTENSION - PROJECT NO. 96-84 In a memorandum to the board, Mr. Carl Littrell, Director of Engineering, requested permission to advertise for the receipt of bids for the above referred to project. Mr. Littrell stated that this project will construct a sanitary sewer along Olive Road, north for approximately 1,969 feet from Cleveland Road. Funding will be provided from the Sewer Works Depreciation Fund. Therefore, upon a motion made by Mr. Caldwell, seconded by Mr. Littrell and carried, the request was approved. 1 341 REGULAR MEETING AUGUST 11, 1997 APPROVAL OF RECOMMENDATION - TO CONDUCT BLOCK PARTY Mr. Caldwell stated that favorable recommendations have been received by the Division of Engineering, Police Department and the City Attorney's office, in reference to a request as submitted by Mr. Rick Clifford, 722 Cottage Grove, South Bend, Indiana to conduct the above referred to block party, on Saturday, September 13, 1997, from 10:00 a.m. until 10:00 p.m., on Cottage Grove from Lindsey to Van Buren. Upon a motion made by Mr. Littrell, seconded by Mr. Caldwell and carried, the recommendation was approved. APPROVAL OF RECOMMENDATION - TO CONDUCT YOUTH FESTIVAL - MACEDONIA M.B. CHURCH Mr. Caldwell stated that favorable recommendations have been received by the Division of Engineering, Police Department and the City Attomey's office, in reference to a request as submitted by Reverend Anthony Pethis, Macedonia M.B. Church, 1862 North Olive, South Bend, Indiana to conduct the above referred to youth festival, on Saturday, August 16, 1997, from 9:00 a.m. until 4:00 p.m., on Fremont from Hamilton to Marquette. Upon a motion made by Mr. Caldwell, seconded by Mr. Littrell and carried, the recommendation was approved. APPROVAL OF RECOMMENDATION - TO_ CONDUCT ST. PAUL BETHEL CHURCH DEDICATION SERVICE Mr. Caldwell stated that favorable recommendations have been received by the Division of Engineering, Police Department and the City Attorney's office, in reference to a request as submitted by Mr. Curtis Kirkendoll, St. Paul Bethel Church, 621 Lindsey Street, South Bend, Indiana to conduct the above referred to dedication service, on Saturday, August 16, 1997, from 4:00 p.m. until 5:00 p.m. on Lindsey Street from Pierce to Scott Street. Upon a motion made by Mr. Caldwell, seconded by Mr. Littrell and carried, the recommendation was approved. APPROVAL OF RECOMMENDATION - TO CONDUCT INTERSECTION SOLICITATION - MUSCULAR DYSTROPHY ASSOCIATION Mr. Caldwell stated that favorable recommendations have been received by the Division of Engineering, Police Department and the City Attorney's office, in reference to a request as submitted by Ms. Stephanie Santos, Muscular Dystrophy Association, 112 North Main Street, Mishawaka, Indiana to conduct the above referred to intersection solicitation, on Sunday, August 17, 1997 from 11:00 a.m. until 3:00 p.m., at the intersections of Miami and Ironwood Roads; Lombardy and Western; and Lincolnway East and Twyckenham. Upon a motion made by Mr. Caldwell, seconded by Mr. Littrell and carried, the recommendation was approved. UNFAVORABLE RECOMMENDATION - PETITION TO VACATE A STREET Mr. Caldwell indicated that the Common Council has submitted to the Board a Vacation Petition as completed by Mr. Stanley Kollier, 1420 Medora Street, South Bend, Indiana to vacate the following street: King Street from the east right-of-way of Medora Street east to the west line of the first north -south alley east of Medora Street for a distance of approximately 116.43 feet and a width of 60 feet. Part located in Austin Park Addition, Portage Township, City of South Bend, Indiana. Mr. Caldwell advised that the Board is in receipt of favorable recommendations concerning this Vacation Petition from the Police Department and the Fire Department. Area Plan has stated that the request does not meed at least one of the standards for vacation, that "the vacation would not hinder the use of a public way by the neighborhood in which it is located or to which it is contiguous". The vacation would result in the creation of a dead end street which does appear to be used by the surrounding residents. Area Plan recommends that no dead end streets or alleys be created unless sufficient space exists for vehicles to turn around or an easement is provided to allow vehicles to exit without having to back out. While exiting to the north along the alley is possible, it is not the best option. In addition, the vacation of King Street would hinder the provision of City services by limiting access of police and fire vehicles, postal vehicles, and snow plows. Although it does not affect the legality of the petition, Area Plan believes it is important to note that only one of the property owners on King Street, between Medora and Anderson has signed the petition to vacate. Therefore, Area Plan recommends that the request be denied. The Bureau of Sanitation, Division of 342 REGULAR MEETING AUGUST 11, 1997 Engineering and Community and Economic Development concurs. Therefore, Mr. Caldwell made a motion that the Board send an unfavorable recommendation to the Common Council concerning this Vacation Petition. Mr. Littrell seconded the motion which carried. TABLE REQUEST FOR LICENSE APPLICATION - SECOND HAND DEALER Mr. Caldwell stated that the following secondhand dealers license application has been received: NAME: Ellis Furniture BY: Robert V. Ellis ADDRESS: 803-807 Lincolnway FOR THE PURPOSE OF SELLING: Not listed on application Mr. Caldwell further advised that favorable recommendations have been received from the Bureau of Traffic and Lighting, Police Department and Fire Department concerning the above application. However, the Department of Code Enforcement has stated that the business appears to be closed. Upon a motion made by Mr. Caldwell, seconded by Mr. Littrell and carried, the above license application was tabled. DENY REOUEST - TO INSTALL BANNER POLES IN RIGHT-OF-WAY Mr. Caldwell stated that favorable recommendations have been received by Design Review and the Police Department, in reference to a request as submitted by Mr. John Phair, The Holladay Group, 220 West Colfax, South Bend, Indiana to install banner poles at the property at 3300 West Sample Street, South Bend, Indiana. However, the Division of Engineering stated that no advertisement may be placed in the public right-of-way. Upon a motion made by Mr. Caldwell, seconded by Mr. Littrell and carried, the request was denied. DENY REQUEST FOR LICENSE APPLICATION FOR RUBBISH AND GARBAGE REMOVAL SERVICE Mr. Caldwell stated that the Board is in receipt of an unfavorable recommendation from the Department of Code Enforcement for a License Application for a Rubbish and Garbage Removal Service, as submitted by Mr. Douglas Guest, 225 South Logan, South Bend, Indiana. The Department of Code Enforcement has inspected the premises several times, and has stated that Mr. Guest takes a full trash truck home, and dumps the debris in the retention basin behind his home. There have been numerous problems with trash hauling around the City of South Bend. Upon a motion made by Mr. Caldwell, seconded by Mr. Littrell and carried, the License Application was denied. DENY REQUEST FOR LICENSE APPLICATION FOR RUBBISH AND GARBAGE REMOVAL SERVICE Mr. Caldwell stated that the Board is in receipt of an unfavorable recommendation from the Department of Code Enforcement for a License Application for a Rubbish and Garbage Removal Service, as submitted by Mr. Eddy Curry, 1808 South Scott, South Bend, Indiana. The Department of Code Enforcement has inspected the premises several times, and has stated that Mr. Curry parks a full trash truck in a residential area, and has no valid driver's license. Upon a motion made by Mr. Caldwell, seconded by Mr. Littrell and carried, the License Application was denied. APPROVAL OF REQUEST TO CONDUCT PUBLIC AUCTION In a letter to the Board, Mr. Matthew Chlebowski, Director, Equipment Services, requested permission to conduct a public auction on Saturday, September 13, 1997, at 1045 West Sample Street, to dispose of obsolete equipment. Therefore, upon a motion made by Mr. Caldwell, seconded by Mr. Littrell and carried, the request to conduct a public auction was approved. APPROVAL OF WAIVER OF RIGHT TO APPEAL Upon a motion made by Mr. Caldwell, seconded by Mr. Littrell and carried, a Waiver of Right to Appeal was approved, in the decision of the Plat Committee to the Area Plan Commission within ten (10) days of the Notice of the committees' action, to waive the right to appeal for the purpose of expediting the process for secondary approval, after the decision made by the Plat Committee on primary approval of the American Homes Dreams Replat. 1 1 343 1 1 1 REGULAR MEETING AUGUST 11, 1997 APPROVE RELEASE OF EXCAVATION BOND Mr. Larry D. Spradlin, Sr., Engineer, Division of Engineering, recommended that the following Excavation Bond be released as follows: EXCAVATION BOND Alfredo Ramirez Released August 11, 1997 Mr. Caldwell made a motion that the recommendation be accepted and that the Bond be released as outlined above. Mr. Littrell seconded the motion which carried. FILING OF CERTIFICATES OF INSURANCE Upon a motion made by Mr. Caldwell, seconded by Mr. Littrell and carried, the following Certificates of Insurance were accepted for filing: Apex Industries, Inc. P.O. Box 88030-A Indianapolis, Indiana 46208-0030 Masonry Restoration Specialist, Inc. 1904 Hartman Drive South Bend, Indiana 46617 Robert Henry Corporation P.O. Box 1407 South Bend, Indiana 46624-1407 APPROVE TITLE SHEETS - GEORGETOWN NORTH - SECTION THREE - OHIO STREET - SIDEWALK CURB AND PAVEMENT REPAIRS - PROJECT NO 97-36 - RIVER PARK PARTNERSHIP CENTER -SIDEWALK CURB AND APPROACH REPAIRS - PROJECT NO. 97-35 - WEST SIDE PARTNERSHIP CENTER - CURB SIDEWALK AND APPROACH REPAIRS - PROJECT NO. 97-3 8 Mr. Caldwell advised that the Title Sheets for the above referred to projects were being presented at this time for execution. Upon a motion made by Mr. Caldwell, seconded by Mr. Littrell and carried, the above referred to Title Sheets were approved and signed. APPROVE TRAFFIC CONTROL DEVICE Upon a motion made by Mr. Caldwell, seconded by Mr. Littrell and carried, the following traffic control device was approved: Installation - Handicap Sign 508 West Colfax Ms. Thomas has met all the requirements APPROVE CLAIMS Ms. M. Catherine Roemer, City Controller, submitted claims in the amount of $1,060,807.08, dated August 11, 1997, and recommended approval. Additionally, Mr. Juan Manigault, Executive Director, WDS of Northern Indiana, submitted two (2) lists containing claims in the amount of $46,525.52 and $299,787.04, for August and July, and recommended approval. Mr. Caldwell made a motion that the claims be approved and the reports as submitted be filed. Mr. Littrell seconded the motion which carried. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Caldwell, seconded by Mr. Littrell and carried, the meeting adjourned at 9:57 a.m. ;.344 REGULAR MEETING EST: Angela K. acob, Cl rk AUGUST 11, 1997 BOARD OF PUBLIC WORKS Carl P. Littrell, Member ames R. a well, Member M. Catherine Roemer, Member 1 1 I