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HomeMy WebLinkAbout08/04/97 Board of Public Works Minutes324 REGULAR MEETING AUGUST 4, 1997 The regular meeting of the Board of Public Works was convened at 9:35 a.m. on Monday, August 4, 1997, by Board Member James R. Caldwell, with Mr. Carl P. Littrell present. Ms. M. Catherine Roemer was not present. Also present was Board Attorney Michelle Engel. AGENDA ITEMS ADDED Upon a motion made by Mr. Littrell, seconded by Mr. Caldwell and carried, agenda items for Resolution Nos. 64-1997 and 65-1997; and a Request were added to the agenda. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mr. Littrell, seconded by Mr. Caldwell and carried, the minutes of the regular meeting of the Board held on July 28, 1997, were approved. OPENING OF BIDS - STATE THEATER FACADE REHABILITATION - PROJECT NO. 97-07 This was the date set for receiving and opening of sealed bids for the above referred to project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: ZIOLKOWSKI CONSTRUCTION, INC. 1005 South Lafayette South Bend, Indiana 46624 Bid was signed by Mr. Randy Ziolkowski, President Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted Io Base Bid $417,196.00 Alternate 1 $ 7,000.00 (Deduct) Alternate 2 $ 31,606.00 Alternate 3 $ 48,921.00 Alternate 4 $ 31,094.00 Alternate 5 $ 2,992.00 Alternate 6 $ 6,894.00 Alternate 7 $ 3,547.00 WESTERN WATERPROOFING CO., INC. 8530 East 33rd Street Indianapolis, Indiana 46226 Bid was signed by Mr. Carl Aikman, Branch Manager Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted I: I0 Base Bid $478,000.00 Alternate 1 $ 8,000.00 Alternate 2 $ 20,000.00 Alternate 3 $ 62,300.00 Alternate 4 $ 8,900.00 Alternate 5 $ 6,800.00 Alternate 6 $ 7,000.00 Alternate 7 $ 5,500.00 1 1 325 REGULAR MEETING RAMENDA MASONRY CO., INC. 54889 Lexington Avenue South Bend, Indiana 46628 Bid was signed by Mr. Walter Ramenda, President Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted I: I0 Base Bid $247,030.00 Alternate 1 $ 50,000.00 Alternate 2 $ 33,645.00 Alternate 3 $ 52,395.00 Alternate 4 $ 44,625.00 Alternate 5 $ 15,000.00 Alternate 6 $ 45,000.00 Alternate 7 $ 2,420.00 MIDLAND ENGINEERING COMPANY, INC. 52369 U.S. 33 North South Bend, Indiana Bid was signed by Mr. Charles Frazier, President Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted .BID: Base Bid $545,455.00 Alternate 1 No Change Alternate 2 $ 67,500.00 Alternate 3 $ 76,000.00 Alternate 4 $ 91,600.00 Alternate 5 $ 15,000.00 Alternate 6 $ 25,500.00 Alternate 7 $ 9,500.00 JOSEPH PODELL COMPANY, INC. 3702 West Sample Street South Bend, Indiana 46619 Bid was signed by Mr. Patrick J. Podell, President Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: Base Bid $298,640.00 Alternate 1 $ 2,700.00 (Deduct) Alternate 2 $ 63,540.00 Alternate 3 $ 47,600.00 Alternate 4 $ 11,676.00 Alternate 5 $ 18,640.00 Alternate 6 $ 11,540.00 Alternate 7 $ 6,620.00 AUGUST 4, 1997 326 REGULAR MEETING AUGUST 4. 1997 Upon a motion made by Mr. Caldwell, seconded by Mr. Littrell and carried, the above bids were referred to the Division of Engineering for review and recommendation. APPROVE CHANGE ORDER - CENTURY CENTER CONDUIT - PROJECT NO. 97-48 Mr. Caldwell advised that Mr. Toy Villa, Public Construction Manager, has submitted Change Order No. 1 on behalf of Direct Line Communications, Post Office Box 418, Granger, Indiana indicating that the Contract amount be increased $647.53 for a new Contract sum including this Change Order in the amount of $1,550.25. It was noted that the Change Order represents a total change of 41.77%. Direct Line Communications is core boring through retaining walls that serve as a barrier between the street and the river. At the beginning of the project, both contractor and the City assumed the retaining wall at Century Center was only six (6) inches thick, and the price of the project was set accordingly. When the contractor began boring through the wall, they realized the wall was twelve inches (12") thick. Additionally, when the contractor began excavating next to the existing traffic handhole, they encountered two (2) twelve inch (12") thick concrete walls. The contractor had to core bore through both walls in order to run the new conduit into the existing traffic handhole. The thicker retaining walls necessitated twice as much work, increasing the project's price accordingly. This change order can be approved as permissible under IC36-1-12-18. Upon a motion made by Mr. Caldwell, seconded by Mr. Littrell and carried, the Change Order was approved. APPROVAL OF CONTRACT - MUNICIPAL CODE CORPORATION RECODIFICATION Mr. Caldwell stated that the Board is in receipt of a Contract between the City of South Bend and Municipal Code Corporation, 1700 Capital Circle, Tallahassee, Florida, for recodification of the South Bend Code of Ordinances. Mr. Caldwell noted that the Contract is in the amount of a base cost of $14,500, plus addition services and costs, as depicted in the quotation sheet as submitted. Therefore, upon a motion made by Mr. Caldwell, seconded by Mr. Littrell and carried, the Contract was approved and executed. APPROVE CONSTRUCTION CONTRACT - NORTHEAST NEIGHBORHOOD CURB AND SIDEWALK IMPROVEMENTS - PROJECT NO 97-41 Mr. Caldwell advised that in accordance with the bid awarded on July 7, 1997, to Batteast Construction, 430 East LaSalle, South Bend, Indiana, in the amount of $48,183.00 for the above referred to project, a Contract in said amount was being submitted for Board approval. Upon a motion made by Mr. Caldwell, seconded by Mr. Littrell and carried, the Contract was approved and the appropriate Certificate of Insurance, Performance Bond and Labor and Materials Payment Bond as submitted were filed. APPROVAL OF AGREEMENT - 1997 UPDATES OF PANTHEON HIGHLIGHTS THEATER, SCHOLAR ATHLETE AND HALL OF CHAMPIONS - COLLEGE FOOTBALL HALL OF FAME Mr. Caldwell stated that the Board is in receipt of an Agreement between the City of South Bend and Golden Dome Productions, Post Office Box 1616, South Bend, Indiana, for production of the 1997 updates of the Pantheon Highlights Theater, Scholar Athlete and the Hall of Champion for the College Football Hall of Fame. Mr. Caldwell noted that the Agreement is in the amount of $19,740 for 1997, $20,040 for 1998, and $20,340 for 1999. Therefore, upon a motion made by Mr. Littrell, seconded by Mr. Caldwell and carried, the Agreement was approved and executed. APPROVE COMMUNITY DEVELOPMENT CONTRACT The following Community Development Contract was presented to the Board for approval: KO -OP 65, Inc. $12,000 Cover operating costs for this local food bank for one (1) year - July - June Upon a motion made by Mr. Littrell, seconded by Mr. Caldwell and carried, the above referred to Contract was approved and executed. 11 327 REGULAR MEETING AUGUST 4. 1997 APPROVAL OF SUPPLEMENTAL AGREEMENT NO. 1 - ENGINEERING SERVICES - ST. JOSEPH VALLEY PARKWAY/NIMTZ PARKWAYANDIANA TOLL ROAD - PROJECT NO 95-18-3 Mr. Caldwell stated that the Board is in receipt of a Supplemental Agreement between the City of South Bend and Cole Associates, 2211 East Jefferson, South Bend, Indiana, for professional engineering services for preparation of bid packages for the paving of the access road from Nimtz Parkway to the property of the Michiana Regional Airport, the parking lot for the maintenance building of Blackthorn Golf Course, and the parking lot for the utility but for Ameritech; and a bid package for the installation of a new traffic signal at the intersection of Nimtz Parkway and the St. Joseph Valley Parkway northbound entrance/exit ramp connector to Nimtz Parkway. Mr. Caldwell noted that the Agreement is in the amount of $317,917.17. Therefore, upon a motion made by Mr. Littrell, seconded by Mr. Caldwell and carried, the Agreement was approved and executed. ADOPT RESOLUTION NO. 62-1997 ACCEPTING THE TRANSFER OF REAL PROPERTY FROM THE SOUTH BEND REDEVELOPMENT COMMISSION Upon a motion made by Mr. Caldwell, seconded by Mr. Littrell and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO. 62-1997 A RESOLUTION OF THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, INDIANA ACCEPTING THE TRANSFER OF REAL PROPERTY FROM SOUTH BEND REDEVELOPMENT COMMISSION WHEREAS, the City of South Bend, Indiana, Department of Redevelopment (Redevelopment) is the owner of the following described real property situated in St. Joseph County, Indiana: Lot Numbered Three Hundred Twenty-six (326) as shown on the recorded Plat of Wenger and Kreighbaum's First Broadway Addition to the City of South Bend, excepting therefrom a strip of land 50 feet in length, North and South, taken off of and from the entire width of the North end thereof. Commonly known as 301 East Broadway, and Lot Numbered Three Hundred Twenty-eight (328) as shown on the recorded Plat of Wenger & Kreighbaum's First Broadway Addition, recorded in the office of the Recorder of St. Joseph County, Indiana, in Plat Book 9, page 13, (hereinafter referred to as the Real Property), and; WHEREAS, the City of South Bend, Indiana (City), acting by and through the Board of Public Works, hereby expresses its desire to acquire Real Property from the Commission; and WHEREAS, Redevelopment is desirous of transferring the Real Property to the City; and WHEREAS, pursuant to I.C. 36-7-14-3, the South Bend Redevelopment Commission ("Commission") is the governing body of the City of South Bend, Department of Redevelopment and, pursuant to I.C. 36-7-14-12.2 may dispose of the Real Property; and WHEREAS, pursuant to I.C. 36-7-14-3, Redevelopment, acting by and through Commission, may exchange or transfer property with another governmental entity upon terms and conditions agreed upon by the two (2) entities as evidenced by the adoption of substantially identical resolutions of each entity. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, INDIANA AS FOLLOWS: 328 REGULAR MEETING AUGUST 4, 1997 1. That the transfer of the Real Property situated in St. Joseph County, Indiana, and generally described as follows: Lot Numbered Three Hundred Twenty-six (326) as shown on the recorded Plat of Wenger and Kreighbaum's First Broadway Addition to the City of South Bend, excepting therefrom a strip of land 50 feet in length, North and South, taken off of and from the entire width of the North end thereof. Commonly known as 301 East ■ Broadway, and Lot Numbered Three Hundred Twenty-eight (328) as shown on the recorded Plat of Wenger & Kreighbaum's First Broadway Addition, recorded in the office of the Recorder of St. Joseph County, Indiana, in Plat Book 9, page 13, by Commission to the City of South Bend, Indiana, shall be, and hereby is, accepted, subject to the adoption of a resolution by the South Bend Redevelopment Commission substantially identical in its terms and conditions to this resolution. 2. That upon receipt of fully executed quitclaim deed(s) to the Real Property from Commission, the Clerk of the Board of Public Works of the City of South Bend, Indiana is hereby authorized and directed to cause the recording of said quitclaim deed(s) in the Office of the St. Joseph County Recorder. 3. That this Resolution shall be in full force and effect upon its adoption. ADOPTED at a meeting of the Board of Public Works of the City of South Bend, Indiana held on August 4, 1997, at 1308 County -City Building, 227 West Jefferson Boulevard, South Bend, Indiana 46601. CITY OF SOUTH BEND BOARD OF PUBLIC WORKS s/James R. Caldwell, Member s/Carl P. Littrell, Member ATTEST: s/Angela K. Jacob, Clerk ADOPT RESOLUTION NO. 63-1997 - TRANSFER OF CERTAIN PARCELS OF REAL PROPERTY TO AMERICAN HOME DREAMS, INC. Upon a motion made by Mr. Caldwell, seconded by Mr. Littrell and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO. 63-1997 A RESOLUTION OF THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, INDIANA, AUTHORIZING THE TRANSFER OF CERTAIN PARCELS OF REAL PROPERTY TO AMERICAN HOME DREAMS, INC. WHEREAS, the City of South Bend, Indiana (hereinafter the "City"), is the owner of one (1) parcel of real property situated in the City of South Bend, St. Joseph County, Indiana, and being more particularly described as follows: A part of Lot Numbered Seventy-three (73) as shown on the recorded Plat of Haney's Addition to the City of South Bend, recorded May 5, 1892 in the Office of the Recorder of St. Joseph County, Indiana, in Plat Book 6, page 13, which part is described as beginning on the East line of said lot at a point Fifty-three (53) feet South of the Northeast corner of said lot; running thence South on said East line of distance of One Hundred (100) feet to the Southeast corner of said lot; thence West Forty (40) feet to the Southwest corner of said lot; thence North One Hundred (100) feet; thence East 329 REGULAR MEETING AUGUST 4. 1997 Forty (40) feet to the place of beginning, in St. Joseph County. Key #18-7025-098801. Commonly known as 241 Broadway. A part of Lot Numbered Seventy-three (73) as shown on the recorded Plat of Haney's Addition to the City of South Bend, recorded May 5, 1892 in the Office of the Recorder of St. Joseph County, Indiana, in Plat Book 6, page 13, which part is described as follows: Beginning at the Northeast corner of said Lot Seventy-three (73); thence South on the West line of Carroll Street Fifty-three (53) feet; thence West Forty (40) feet; thence North on the West line of said Lot Seventy-three (73), Fifty- three (53) feet; thence East on the North line of said lot Forty (40) feet to the place of beginning, in St. Joseph County, Indiana. Key #18-7025-0988. Commonly known as 1315 Carroll. Lot Numbered Seventy-two (72) as shown on the recorded Plat of Haney's Addition to the City of South Bend, Indiana, recorded May 5, 1892 in the Office of the Recorder of St. Joseph County, Indiana, in Plat Book 6, page 13. Key #18-7025-0989. Commonly known as 239 Broadway. Lot Numbered Twenty-two (22) as shown on the recorded Plat of Haney's Addition to the City of South Bend, in St. Joseph County, Indiana. Key #18-7026-1029. Commonly known as 139 Broadway. A lot or parcel of land Fifty (50) feet in length, North and South, taken off of and from the entire length of the North end of Lot Numbered Three Hundred Twenty-six (326) as shown on the recorded Plat of Wenger & Kreighbaum's First Broadway Addition to the City of South Bend, recorded August 17, 1907 in the Office of the Recorder of St. Joseph County, Indiana, in Plat Book 9, page 74. Key #18-7013-0496. Lot Numbered Three Hundred Twenty-six (326) as shown on the recorded Plat of Wenger and Kreighbaum's First Broadway Addition to the City of South Bend, excepting therefrom a strip of land 50 feet in length, North and South, taken off of and from the entire width of the North end thereof. Commonly known as 301 East Broadway. Key No. 18-7013-049601; and Lot Numbered Three Hundred Twenty-eight (328) as shown on the recorded Plat of Wenger & Kreighbaum's First Broadway Addition, recorded in the office of the Recorder of St. Joseph County, Indiana, in Plat Book 9, page 13. Key No. 18-7013-0490. WHEREAS, the care, custody and control of City -owned real estate is vested in the Board of Public Works pursuant to I. C. 3 6-9-6-3 and 36-1-11-1, et seq.; and WHEREAS, American Home Dreams, Inc., (hereinafter "AHD"), an Indiana not -for -profit corporation meeting the requirements of I.C. 36-1-11-1(a)(7), desires to obtain ownership of the above -described real estate for use in development of good quality, affordable housing for residents with low or moderate incomes; and WHEREAS, the use of said property for such purposes will be beneficial to the community, and the City is willing to transfer said property to AHD for the aforementioned purpose. NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend, Indiana, as follows: 1) The City shall transfer to AHD seven (7) parcels of real property more particularly described as follows: A part of Lot Numbered Seventy-three (73) as shown on the recorded Plat of Haney's Addition to the City of South Bend, recorded May 5, 1892 in the Office of the Recorder of St. Joseph County, Indiana, in Plat Book 6, page 13, which part is described as beginning on the East line of said lot at a point Fifty-three (53) feet South of the Northeast corner of said lot; running thence South on said East line of distance of One Hundred (100) feet to the Southeast corner of said lot; thence West Forty (40) feet to the Southwest corner of said lot; thence North One Hundred (100) feet; thence East Forty (40) feet to the place of beginning, in St. Joseph County. Key #18-7025-098801. Commonly known as 241 Broadway. 330 REGULAR MEETING AUGUST 4, 1997 A part of Lot Numbered Seventy-three (73) as shown on the recorded Plat of Haney's Addition to the City of South Bend, recorded May 5, 1892 in the Office of the Recorder of St. Joseph County, Indiana, in Plat Book 6, page 13, which part is described as follows: Beginning at the Northeast corner of said Lot Seventy-three (73); thence South on the West line of Carroll Street Fifty-three (53) feet; thence West Forty (40) feet; thence North on the West line of said Lot Seventy-three (73), Fifty-three (53) feet; thence East on the North line of said lot Forty (40) feet to the place of beginning, in St. Joseph County, Indiana. Key #18- 7025-0988. Commonly known as 1315 Carroll. Lot Numbered Seventy-two (72) as shown on the recorded Plat of Haney's Addition to the City of South Bend, Indiana, recorded May 5, 1892 in the Office of the Recorder of St. Joseph County, Indiana, in Plat Book 6, page 13. Key #18-7025-0989. Commonly known as 239 Broadway. Lot Numbered Twenty-two (22) as shown on the recorded Plat of Haney's Addition to the City of South Bend, in St. Joseph County, Indiana. Key #18-7026-1029. Commonly known as 139 Broadway. A -lot or parcel of land Fifty (50) feet in length, North and South, taken off of and from the entire length of the North end of Lot Numbered Three Hundred Twenty-six (326) as shown on the recorded Plat of Wenger & Kreighbaum's First Broadway Addition to the City of South Bend, recorded August 17, 1907 in the Office of the Recorder of St. Joseph County, Indiana, in Plat Book 9, page 74. Key #18-7013-0496. Lot Numbered Three Hundred Twenty-six (326) as shown on the recorded Plat of Wenger and Kreighbaum's First Broadway Addition to the City of South Bend, excepting therefrom a strip of land 50 feet in length, North and South, taken off of and from the entire width of the North end thereof. Commonly known as 301 East Broadway. Key No. 18-7013-049601; and Lot Numbered Three Hundred Twenty-eight (328) as shown on the recorded Plat of Wenger & Kreighbaum's First Broadway Addition, recorded in the office of the Recorder of St. Joseph County, Indiana, in Plat Book 9, page 13. Key No. 18-7013-0490. 2) Such transfer shall be accomplished by Quit -Claim Deed, executed by the Mayor of the City of South Bend and attested to by the South Bend City Clerk. 3) Such transfer shall be made by the City to AHD in an "as is" condition with no warranties, indemnities or representations made relative to said real property. Adopted this 4th day of August, 1997. SOUTH BEND BOARD OF PUBLIC WORKS s/James R. Caldwell, Member s/Carl Littrell, Member ATTEST: s/Angela K. Jacob, Clerk ADOPT RESOLUTION NO. 64-1997 - DISPOSAL OF CITY OWNED PROPERTY Upon a motion made by Mr. Caldwell, seconded by Mr. Littrell and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO. 64-1997 WHEREAS,-I.C. 36-9-6-1 gives the Board of Public Works of the City of South Bend the right and duty to have custody of, control of, use of, and dispose of in accordance with Indiana statutes, all real and personal property owned by the City of South Bend; and 1 1 1 331 REGULAR MEETING AUGUST 4, 1997 WHEREAS, the Common Council of the City of South Bend passed as amended on January 9, 1995, Ordinance No. 8570-95 which states that upon retirement with twenty (20) or more years of service: "Upon retirement with twenty (20) or more years of service to the City of South Bend, Indiana, a sworn member of the South Bend Fire Department shall be entitled to retain as his or her own personal property, the fire helmet used by such Firefighter immediately prior to giving notice of his or her retirement." and WHEREAS, Richard A. Futa has retired from the South Bend, Indiana Fire Department after twenty (20) or more years of service, and the Board of Public Safety of the City of South Bend, Indiana has determined that he has retired in good standing; and WHEREAS, I.C.. 36-1-11-6 permits and established procedure for disposal of personal property which is no longer needed by the City and which is unfit for the purpose for which it was intended; and WHEREAS, Chief Luther Taylor has advised that the fire helmet previously worn by this firefighter is of no further use to the Department and of no practical value; NOW, THEREFORE, BE IT RESOLVED, by the Board of Public Works of the City of South Bend that the fire helmet worn by this Firefighter is no longer needed by the City and unfit for the purpose for which it was intended and has an estimated fair market value of less than One Thousand ($1,000.00) Dollars. BE IT FURTHER RESOLVED that said property be disposed of in accordance with Ordinance 8570-95 and removed from the City inventory. Adopted this 4th day of August, 1997. BOARD OF PUBLIC WORKS s/Carl P. Littrell, Member s/James R. Caldwell, Member ATTEST: s/Angela K. Jacob, Clerk RESOLUTION 65-1997 TABLED - CONTRACTS FOR EMERGENCY TOWING FROM THE PUBLIC RIGHT OF WAY Mr. Gary Montague, Herb's Towing, Ms. Betty Hamilton, Hamilton Towing, and Mark from Mark's Towing were present. All three individuals stated that they had not been notified of the contents of the Resolution, and no one from the City has met with them to discuss the issue. Safety issues and district/zone issues were brought up to the Board. Upon a motion made by Mr. Caldwell, seconded by Mr. Littrell and carried, Resolution No. 65-1997 was tabled. APPROVAL OF RECOMMENDATION - TO CONDUCT BLOCK PARTY Mr. Caldwell stated that favorable recommendations have been received by the Division of Engineering, Police Department and the City Attorney's office, in reference to a request as submitted by Ms. Kathleen Mahoney, 929 East Ewing, South Bend, Indiana to conduct the above referred to block parry, on Saturday, August 9, 1997, from 1:00 p.m. until 11:00 p.m., on Dale from Ewing to the alley. Upon a motion made by Mr. Littrell, seconded by Mr. Caldwell and carried, the recommendation was approved. 332 REGULAR MEETING AUGUST 4, 1997 APPROVAL OF RECOMMENDATION - TO CONDUCT BLOCK PARTY Mr. Caldwell stated that favorable recommendations have been received by the Division of Engineering, Police Department and the City Attorney's office, in reference to a request as submitted by Ms. Elaine Fountain, 2319 Erskine, South Bend, Indiana to conduct the above referred to block party, on Sunday, August 10, 1997, from 1:00 p.m. until 10:00 p.m., on Altgeld from Erskine to the alley. Upon a motion made by Mr. Littrell, seconded by Mr. Caldwell and carried, the recommendation was approved. APPROVAL OF RECOMMENDATION - TO CONDUCT BLOCK PARTY Mr. Caldwell stated that favorable recommendations have been received by the Division of Engineering, Police Department and the City Attorney's office, in reference to a request as submitted by Ms. Dakendra Andersen, 708 Cleveland, South Bend, Indiana to conduct the above referred to block party, on Tuesday, August 21; 1997, from 12:00 p.m. until 11:00 p.m., on Cleveland from Lincoln to the alley. Upon a motion made by Mr. Littrell, seconded by Mr. Caldwell and carried, the recommendation was approved. APPROVAL OF RECOMMENDATION - TO CONDUCT BLOCK PARTY Mr. Caldwell stated that favorable recommendations have been received by the Division of Engineering, Police Department and the City Attorney's office, in reference to a request as submitted by Ms. Elizabeth Walker, 634 East Angela, South Bend, Indiana to conduct the above referred to block party, on Saturday, August 23, 1997, from 12:00 p.m. until 6:00 p.m., on St. Louis Boulevard from East Angela to Peashway. Upon a motion made by Mr. Littrell, seconded by Mr. Caldwell and carried, the recommendation was approved. APPROVAL OF RECOMMENDATION - TO CONDUCT BLOCK PARTY Mr. Caldwell stated that favorable recommendations have been received by the Division of Engineering, Police Department and the City Attorney's office, in reference to a request as submitted by Mr. Robert Lechtanski, Nehimiah Project; 52600 Olive Road, South Bend, Indiana to conduct the above referred to block party, on Saturday, August 30, 1997, from 1:00 p.m. until 4:00 p.m. Upon a motion made by Mr. Littrell, seconded.by Mr. Caldwell and carried, the recommendation was approved. APPROVAL OF RECOMMENDATION - TO CONDUCT HISTORIC DISTRICT YARD SALE Mr. Caldwell stated that favorable recommendations have been received by the Division of Engineering, Police Department and the City Attorney's office, in reference to a request as submitted by Mr. Paul Hayden, 914 Lincolnway West, South Bend, Indiana to conduct the above referred to yard sale, on Saturday, September 13, 1997, from 8:00 a.m. until 5:00 p.m., on LaPorte from West Washington to West Colfax. Upon a motion made by Mr. Littrell, seconded by Mr. Caldwell and carried, the recommendation was approved. APPROVAL OF RECOMMENDATION - TO CONDUCT BLOCK PARTY Mr. Caldwell stated that favorable recommendations have been received by the Division of Engineering, Police Department and the City Attorney's office, in reference to a request as submitted by Ms. Melissa DeClercq, 130 North Hawthorne, South Bend, Indiana to conduct the above referred to block party, on Saturday, August 23, 1997, from 3:00 p.m. until 11:00 p.m., on Hawthorne from Colfax to Washington. Upon a motion made by Mr. Littrell, seconded by Mr. Caldwell and carried, the recommendation was approved. , APPROVAL OF RECOMMENDATION - TO CONDUCT BLOCK PARTY Mr. Caldwell stated that favorable recommendations have been received by the Division of Engineering, Police Department and the City Attorney's office, in' reference to a request as Submitted by Mr. Michael Guzik, 128 South Hawthorne, South Bend, Indiana to conduct the above referred to block party, on Saturday, August 23, 1997, from 1:00 p.m. until 9:00 p.m., on Hawthorne from Jefferson to Washington. Upon a motion made by Mr. Littrell, seconded by Mr. Caldwell and carried, the recommendation was approved. 1 1 1 333 1 1 REGULAR MEETING AUGUST 4, 1997 APPROVAL OF RECOMMENDATION - TO CONDUCT MADISON FOUNDATION SALMON RUN - EAST RACE Mr. Caldwell stated that favorable recommendations have been received by the Division of Engineering, Park Department, Police Department and the City Attorney's office, in reference to a request as submitted by Ms. Kelly Cassidy, Madison Foundation, Inc., 403 East Madison, South Bend, Indiana to conduct the above referred to event, on Saturday, October 11, 1997, from 9:00 a.m. until 2:00 p.m., at the East Race. Upon a motion made by Mr. Littrell, seconded by Mr. Caldwell and carried, the recommendation was approved, subject to the Park Board of Commissioners approval. APPROVAL OF RECOMMENDATION - TO PROVIDE TRAFFIC CONTROL - TEAMSTERS PICNIC Mr. Caldwell stated that favorable recommendations have been received by the Division of Engineering, Police Department and the City Attorney's office, in reference to a request as submitted by Mr. Robert Warnock, Teamsters Union No. 364, 2405 East Edison, South Bend, Indiana to conduct the above referred to events, on Friday, August 8, 1997, beginning at 1:00 p.m.; and Saturday, August 9, 1997, from 1:00 p.m. until 6:00 p.m., at 2405 East Edison Road, South Bend, Indiana. Upon a motion made by Mr. Littrell, seconded by Mr. Caldwell and carried, the recommendation was approved. APPROVAL OF RECOMMENDATION - TO CONDUCT RIVER PARK NEIGHBORHOOD ASSOCIATION CRIME STOPPERS WALK Mr. Caldwell stated that favorable recommendations have been received by the Division of Engineering, Police Department and the City Attorney's office, in reference to a request as submitted by Sgt. Bob Stoynoff, South Bend Police Department, to conduct the above referred to walk, on Tuesday, August 5, 1997, beginning at 7:00 p.m., on the designated route as submitted. Upon a motion made by Mr. Caldwell, seconded by Mr. Littrell and carried, the recommendation was approved. APPROVE CONTRACTOR AND EXCAVATION BONDS Mr. Larry D. Spradlin, Sr., Engineer, Division of Engineering, recommended that the following Contractors and Excavation Bonds be approved as follows: BOND OF CONTRACTOR William Weaver Cleland Builders, Inc. Roberto Lopez EXCAVATION BONDS Mueller Energy Services, Inc. Approved Effective August 4, 1997 Approved Effective August 4, 1997 Approved Effective August 4, 1997 Approved Effective August 4, 1997 Mr. Caldwell made a motion that the recommendation be accepted and that the Bonds be approved as outlined above. Mr. Littrell seconded the motion which carried. APPROVE TRAFFIC CONTROL DEVICES Upon a motion made by Mr. Caldwell, seconded by Mr. Littrell and carried, the following traffic control devices were approved: New Installation - No Parking 107 Greenlawn - Trinity Sight distance needed Sign School Remove/Install - Handicap Remove Handicap sign at 719 Ms. McGee has moved to Sign Cleveland; install at 2126 Kenwood Kenwood New Installation - Handicap 834 South Edison Mr. Batz has met all Sign requirements New Installation - Handicap 1213 South 27th Ms. Schultz has met all Sign requirements 334 REGULAR MEETING AUGUST 4, 1997 New Installation - Handicap 454 Gladstone Mrs. Horrall has met all Sign requirements Revise Stop Sign Cross Creek & Foxfire Remove Stop Sign at SW corner and install on SE corner of Cross Creek & Foxfire APPROVE CLAIMS Ms. M. Catherine Roemer, City Controller, submitted claims in the amount of $984,120.88, dated August 4, 1991 and recommended approval. Mr. Caldwell made a motion that the claims be approved and the reports as submitted be filed. Mr. Littrell seconded the motion which carried. PRIVILEGE OF THE FLOOR Mr. Steve Rudisell, Abonmarche Group, was presented, and requested the Board approve a correction to a replat for American Home Dreams, Inc., for parcels of property on Broadway Street. Mr. Rudisell stated that the boundaries for the parcels had been revised. Upon a motion made by Mr. Littrell, seconded by Mr, -Caldwell and carried, the Replat was approved. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Caldwell, seconded by Mr. Littrell and carried, the meeting adjourned at 10:03 a.m. BOARD OF PUBLIC WORKS Carl P. Littrell, Member am.91 wel�IM e m2be M. Catherine Roemer, Member ATTEST: ,1 G� Angela K. acob, Cle LJ LJ n