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HomeMy WebLinkAbout07/21/97 Board of Public Works Minutes296 REGULAR MEETING JULY 21, 1997 The regular meeting of the Board of Public Works was convened at 9:35 a.m. on Monday, July 21, 1997, by Board Member James R. Caldwell, with Mr. Carl P. Littrell and Ms. M. Catherine Roemer present. Also present was Board Attorney Michelle Engel. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mr. Littrell, seconded by Ms. Roemer and carried, the minutes of the regular meeting of the Board held on July 14, 1997, were approved. PUBLIC HEARING - TRANSIENT MERCHANT LICENSE - FIESTA MICHIANA `97 Mr. Caldwell advised that this was the date set for the Board's Public Hearing concerning an Application for a Transient Merchant License, as submitted by Mr. Zulma Prieta, La Casa De Amistad, Inc., 746 South Meade Street, South Bend, Indiana, for Fiesta Michiana `97, to be conducted on August 31, 1997, in front of the Morris Civic Plaza. There being no one present wishing to address the Board concerning this matter from La Case De Amistad, the Public Hearing was tabled OPENING OF BIDS - ABANDONED VEHICLES This was the date set for receiving and opening of sealed bids for the above referred to vehicles. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: DAVID WRIGHT 751 Bugle Mishawaka, Indiana 46544 EMU No. Red Tag Make Year VIN Bid Amount 6 39234 Chevrolet 1968 CE249F890518 $101.00 MICHIANA ENTERPRISES Curtis Kendall 19270 Darden Road South Bend, Indiana No. Red Tag Make Year VIN Bid Amount 1 38031 Lincoln 1972 2Y82A813045 $ 78.50 2 38269 Mercury 1987 2MEBM36X7HB600722 $ 56.50 3 38555 Ford 1983 1FTBR10C2DUB54920 $ 65.50 4 38833 Chevy 1979 CCD149F390186 $ 78.50 5 39062 Olds 1984 1G3AJ35E5ED428119 $ 56.50 6 39234 Chevrolet 1968 CE249F890518 $ 78.50 7 39340 Chevy 1987 1G1AW51R3H1120409 $ 75.50 8 39342 BMW 1978 5381488 $ 65.50 1 297 1 REGULAR MEETING JULY 21, 1997 9 39355 Chevy 1988 1G1LV14W2JY594508 $ 76.50 10 39356 Toyota 1984 JT2AE86C8E0052238 $ 56.50 11 39483 Pontiac 1985 1G2AG19X2FT208799 $ 58.50 12 39723 Pontiac 1984 1G2AN69A5E2236867 $ 76.50 13 39752 Olds 1983 1G3AZ57YXDE320261 $ 78.50 14 39762 Plymouth 1990 1P3XP44K1LN253512 $210.50 15 39824 GMC 1984 1G5EG25LXE4526959 $105.50 16 39825 Audi 1983 WAUGB0432DN007986 $ 56.50 SUPER AUTO Paul Schultz 3300 South Main South Bend, Indiana 46614 No. Red Tag Make Year VIN Bid Amount 1 38031 Lincoln 1972 2Y82A813045 $ 88.79 2 38269 Mercury 1987 2MEBM36X7HB600722 $ 67.79 3 38555 Ford 1983 1FTBR10C2DUB54920 $ 87.79 4 38833 Chevy 1979 CCD149F390186 $ 82.79 5 39062 Olds 1984 1G3AJ35E5ED428119 $ 72.79 6 39234 Chevrolet 1968 CE24917890518 $ 87.79 7 39340 Chevy 1987 1G1AW51R31-11120409 $ 57.79 8 39342 BMW 1978 5381488 $ 67.79 9 39355 Chevy 1988 1G1LV14W2JY594508 $ 92.79 10 39356 Toyota 1984 JT2AE86C8E0052238 $ 52.79 11 39483 Pontiac 1985 1G2AG19X2FT208799 $ 92.79 12 39723 Pontiac 1984 1G2AN69A5E2236867 $ 77.79 13 39752 Olds 1983 1G3AZ57YXDE320261 $ 82.79 14 39762 Plymouth 1990 1P3XP44K1LN253512 $167.79 15 39824 GMC 1984 1G5EG25LXE4526959 $137.79 16 39825 Audi 1983 WAUGB0432DN007986 $ 77.79 STEVE AND GENE'S 3109 Gertrude South Bend, Indiana 46614 No. Red Tag Make ' Year VIN Bid Amount 1 38031 Lincoln 1972 2Y82A813045 $ 89.85 2 38269 Mercury 1987 2MEBM36X7HB600722 $ 49.80 REGULAR MEETING JULY 21, 1997 3 38555 Ford 1983 1FTBR10C2DUB54920 $105.90 4 38833 Chevy 19/9 CCD149F390186 $ 89.85 5 39062 Olds I 1984 1G3AJ35E5ED428119 $ 48.85 6 39234 Chevrolet 1968 CE24917890518 $105.00 7 39340 Chevy 1987 1G1AW51R3H1120409 $ 49.00 8 39342 BMW 1978 5381488 $ 49.00 9 39355 Chevy 1988 1G1LV14W2JY594508 $ 49.00 10 39356 Toyota i 1984 JT2AE86C8E0052238 $ 39.00 11 39483 Pontiac 1985 1G2AG19X2FT208799 $ 39.00 12 39723 Pontiac 1984 1G2AN69A5E2236867 $ 79.85 13 39752 Olds 1983 1G3AZ57YXDE320261 $ 39.00 14 39762 Plymouth 1990 1P3XP44K1LN253512 $ 39.00 15 39824 GMC 1984 1G5EG25LXE4526959 $ 69.85 16 39825 Audi 1983 WAUGB0432DN007986 $ 29.85 Upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, the above bids were referred to the Department of Code Enforcement for review and recommendation. Mr. Matthew Chlebowski, Director, Division of Equipment Services, advised the Board that on June 2, 1997, bids were received and opened for th above referred to project. After reviewing those bids, Mr. Chlebowski recommends that the Board and the contract to Deeds Equipment Company, Inc., 7720 Records Street, Lawrence, Indiana, in the amount of $194,245.00. Mr. Chlebowski stated that Deeds Equipment was not the low bidder, as described in the comments below. The VacCon Model does not meet the advertised specification in several areas. By not meeting the specifications, they compromise operator safety, require more maintenance, and they are less productive. 1. Best Equipment did not provide an exception sheet as required by the specifications. This has caused many hours of extra work. 2. High pressure water system: Specifications called for the high pressure water system operate at 35 GPM and 60 GPM at a continuous 2,000 PSI. On the Vactor Model 2110, the change in GPM while maintaining the 2,000 PSI is accomplished by turning a control knob at the operators station. On the Vac -Con Model 390THA/1000, the change in GPM while maintaining the 2,000 PSI is accomplished by changing the size of hose (600 ft) and the nozzle size, or by changing the stuffing boxes, plungers and packing in the water pump (items not supplied in the bid). Whichever method used would be very time consuming and decrease productivity. Also the water pump cannot be disconnected from its power source as specified. In case of emergency, the auxiliary engine needs to be shut off to stop the 2,000 PSI. 3. Front rotation hose reel: It is specified that controls be supplied on both side of the hose reel allowing the operator to work from either side of the unit. Vac -Cons' bid controls are only on the drivers side of the hose reel, therefore not meeting the specifications. This hose reel is mounted on the front of the truck and can rotate from side to side 180 degrees. The controls are located on the drivers side only, and when the hose reel is rotated in that direction, the operator is standing in the traffic lane with no protection from the truck. 4. The high pressure water pump is belt driven, not hydraulic as specified. 1 5. The vacuum system is powered by the chassis engine. This does not allow for the unit to maintain a constant full vacuum while in the drive mode. Other areas that are not to specification: 1. Vac -Con uses (3) steel fans instead of (2) aluminum fans. 2. The pick-up hose rotation gear driven not hydraulic as specified. 3. 4. Rear engine gauges are on traffic side of vehicle. No emergency vacuum cut off at operators station. The Clean Earth Model 0910 does not meet the advertised specifications in over thirty (30) areas. By not meeting our specifications, they compromise operator safety, and is less productive. Below is a partial list of the areas where it does not meet specifications. 1. Brown Equipment did not include an exception list as required by the specifications. This has caused many hours of extra work. 2. Single engine, not dual engine machine. This unit cannot maintain constant vacuum in the drive mode. 3. Positive displacement blower, not centrifugal compressor vacuum pump. 4. Vacuum pump driven by belts, not hydraulic. 5. Debris body does not meet minimum strength specifications. 6. Water tanks are mounted above the frame rails, not below. 7. Water system cannot be operated independent of the Vacuum system. There is no explanation of the water pump drive system. 8. Hose reel does not have automatic wind guide. Along with these are many other areas where the Clean Earth does not meet specifications. Also the truck chassis bid by Brown Equipment does not meet the specification for frame strength or proper transmission. Therefore, Mr. Caldwell made a motion that the recommendation be accepted and the bid be awarded as outlined above. Ms. Roemer seconded the motion which carried. AWARD QUOTATION - PALAIS ROYALE DEBRIS REMOVAL Ms. Denise Chamber, Morris Civic, advised the Board that on June 9, 1997, quotations were received and opened for the above referred to project. After reviewing those bids, Ms. Chambers recommends that the Board award the contract to Insulco Asbestos Management, Inc., 1408 Elwood, South Bend, Indiana the amount of $2,230.00. Therefore, Mr. Littrell made a motion that the recommendation be accepted and the bids be awarded as outlined above. Ms. Roemer seconded the motion which carried. APPROVE CONSTRUCTION CONTRACT - MCKINLEY PLAZA SANITARY SEWER EXTENSION - PROJECT NO. 97-59 Mr. Caldwell advised that in accordance with the bid awarded on July 7, 1997, to Small, Inc., 25190 State Road 4, North Liberty, Indiana, in the amount of $31,000.00 for the above referred to project, a Contract in said amount was being submitted for Board approval. Upon a motion made by Mr. Littrell, seconded by Ms. Roemer and carried, the Contract was approved. APPROVE CONSTRUCTION CONTRACT - BROADWAY - REMOVAL OF ST. JOSEPH AND CARROLL STREETS AND SITE PREPARATION - PROJECT NO 97-33-1 Mr. Caldwell advised that in accordance with the bid awarded on July 7, 1997, to Kaser Spraker Construction, 25487 West State Road 2, South Bend, Indiana, in the amount of $64,734.00 for the above referred to project, a Contract in said amount was being submitted for Board approval. Upon a motion made by Mr. Littrell, seconded by Ms. Roemer and carried, the Contract was approved. APPROVAL OF AMENDMENT TO AGREEMENT - PROFESSIONAL SERVICES - SANITARY SEWER EXTENSION - PROJECT NO 96-26 Mr. Caldwell stated that the Board is in receipt of an Amendment to an Agreement between the City of South Bend and Ken Herceg and Associates, 211 West Washington, South Bend, Indiana, for additional services to the original Agreement, which was approved on April 21, 1997. Mr. Caldwell noted that the Amendment to the Agreement is in the additional amount of $26,110.00, for a new Agreement sum of $59,810.00. Therefore, upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, the Amendment to the Agreement was approved and executed. 300 REGULAR MEETING JULY 21, 1997 APPROVE PROJECT COMPLETION AFFIDAVIT - SAMPLE/HIGH STREET RUBBLE REMOVAL - PROJECT NO. 96-52A Mr. Caldwell advised that Mr. Toy Villa, Public Construction Manager, has submitted the Project Completion Affidavit as submitted by LaFree Excavating, for the above referred to project, indicating a final cost of $12,400.00. Upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, the Project Completion Affidavit was approved. ADOPT RESOLUTION NO. 56-1997 - CHANGE STREET NAME Upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO. 56-1997 A RESOLUTION OF THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, INDIANA CHANGING THE NAME OF ELDER PARKWAY TO DEAN JOHNSON BOULEVARD WHEREAS, Section 18-2 of the South Bend Municipal Code gives the Board of Public Works "control and supervision of the streets within the City"; and WHEREAS, Elder Parkway is located south of Sample Street, north of Pennsylvania, east of Michigan Street, and west of Fellows Street, and is part of the City of South Bend; and WHEREAS, the change of name is being requested by Mayor Stephen J. Luecke of the City of South Bend; and WHEREAS, the change of the name requested will not adversely affect the health, safety or welfare of the citizens of the City of South Bend. NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend that the name of Elder Parkway be changed to Dean Johnson Boulevard effective immediately. Adopted this 21 st day of July, 1997. CITY OF SOUTH BEND BOARD OF PUBLIC WORKS s/Carl P. Littrell, Member s/James R. Caldwell, Member s/M. Catherine Roemer, Member ATTEST: s/Angela K. Jacob, Clerk ADOPT RESOLUTION NO. 57-1997 - DISPOSAL OF CITY -OWNED PROPERTY Upon a motion made by Ms. Roemer, seconded by Mr. Caldwell and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO. 57-1997 A RESOLUTION OF THE SOUTH BEND BOARD OF PUBLIC WORKS ON DISPOSAL OF UNFIT AND/OR OBSOLETE PROPERTY WHEREAS, it has been determined by the Board of Public Works that the following property is unfit for the purpose for which it was intended and is no longer needed by the City of South Bend: RCA MOBILE RADIOS - MODEL CMCL 4 NEVEVIMD: 1 1 301 1 1 REGULAR MEETING N-00823-1 N-00823-2 N-00823-3 N-00823-4 N-00823-5 N-00823-6 N-00823-7 N-00823-8 N-00823-9 N-00823-10 N-00823-12 N-00823-15 N-00823-14 N-00823-17 N-00823-18 N-00823-19 N-00823-20 N-00823-21 N-00823-22 N-00823-24 N-02888-1 N-00288-2 N-02888-3 N-03457-1 N-03457-2 N-01701-1 N-01701-2 N-01701-3 7104968-1-1 7107238-1-1 JULY 21, 1997 WHEREAS, Indiana Code 36-1-11-6(c) permits and establishes procedure for disposal of personal property which is unfit for the purpose for which it was intended and which is no longer needed by the City. NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend that the item listed above is no longer needed by the City; is unfit for the purpose for which it were intended and has an estimated value of less than one thousand dollars ($1,000.00). BE IT FURTHER RESOLVED, that said equipment may be transferred or sold at public auction or private sale, without advertising. However, if the property is deemed worthless, such may be demolished or junked. ADOPTED this 21 st day of July, 1997. BOARD OF PUBLIC WORKS CITY OF SOUTH BEND, INDIANA s/Carl P. Littrell, Member s/James R. Caldwell, Member s/M. Catherine Roemer, Member ATTEST: s/Angela K. Jacob, Clerk APPROVAL OF RECOMMENDATION - TO CONDUCT AMERICAN HEART ASSOCIATION HEART WALK Mr. Caldwell stated that favorable recommendations have been received by the Division of Engineering, Park Department, Police Department and the City Attorney's office, in reference to a request as submitted by Mr. Michael Cira, American Heart Association, 2410 North Grape Road, Mishawaka, Indiana to conduct the above referred to walk, on Sunday, October 5, 1997 from 12:30 p.m. until 4:00 p.m., on the designated route as submitted. Upon a motion made by Ms. Roemer, seconded by Mr. Littrell and carried, the recommendation was approved. APPROVAL OF RECOMMENDATION - TO CLOSE STREETS - GUS MACKER 3-ON-3 BASKETBALL TOURNAMENT Mr. Caldwell stated that favorable recommendations have been received by the Division of Engineering, Police Department and the City Attorney's office, in reference to a request as submitted by Ms. Deborah Burrow, Big Brothers, Big Sisters, 624 North Notre Dame Avenue, South Bend, Indiana to conduct the above referred to Gus Macker Basketball Tournament, on September 12, 13 and 14, 1997, on the designated streets as submitted. Upon a motion made by Ms. Roemer, seconded by Mr. Littrell and canted, the recommendation was approved. 302 REGULAR MEETING JULY 21, 1997 APPROVAL OF RECOMMENDATION - TO CONDUCT BLOCK PARTY Mr. Caldwell stated that favorable recommendations have been received by the Division of Engineering, Police Department and the City Attorney's office, in reference to a request as submitted by Mr. Roland Kelly, 1325 East Wayne Street, South Bend, Indiana to conduct the above referred to block party, on Saturday, August 23, 1997, from 4:00 p.m. until 9:00 p.m., on East Wayne from Eddy to Sunnyside. Upon a motion made by Ms. Roemer, seconded by Mr. Littrell and carried, the recommendation was approved. APPROVAL OF RECOMMENDATION - TO CONDUCT BLOCK PARTY Mr. Caldwell stated that favorable recommendations have been received by the Division of Engineering, Police Department and the City Attorney's office, in reference to a request as submitted by Ms. Cecilia Lucero, 129 Wakewa Avenue, South Bend, Indiana to conduct the above referred to block party, on Saturday, August 16, 1997, from 10:00 a.m. until 8:00 p.m., on Wakewa from Hillcrest to Lafayette. Upon a motion made by Ms. Roemer, seconded by Mr. Littrell and carried, the recommendation was approved. APPROVAL OF RECOMMENDATION - TO CONDUCT ST. CASIMIR SCHOOL REUNION Mr. Caldwell stated that favorable recommendations have been received by the Division of Engineering, Police Department and the City Attorney's office, in reference to a request as submitted by Mr. Leonard Dobosiewicz, St. Casimir Church, 1308 West Dunham, South Bend, Indiana to conduct the above referred to reunion, on Sunday, July 27, 1997, from 12:00 noon until 7:00 p.m., on Dunham, at alley near rectory to alley on Walnut. Upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, the recommendation was approved. APPROVAL OF RECOMMENDATION - TO CONDUCT PICKET Mr. Caldwell stated that favorable recommendations have been received by the Division of Engineering, Police Department and the City Attorney's office, in reference to a request as submitted by Ms. Cynthia Robinson, 445 South Walnut, to conduct the above referred to picket, on Michigan Avenue, once a week in the evening. Upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, the recommendation was approved. APPROVAL OF RECOMMENDATION - TO CONDUCT 4H PARADE Mr. Caldwell stated that favorable recommendations have been received by the Division of Engineering, Park Department, Police Department and the City Attorney's office, in reference to a request as submitted by Mr. Rick Kring, 4H Fair, 5117 Ironwood, South Bend, Indiana to conduct the above referred to parade, on Sunday, July 27, 1997, beginning at 4:15 p.m., on the designated route as submitted. Upon a motion made by Ms. Roemer, seconded by Mr. Caldwell and carried, the recommendation was approved. APPROVE TRAFFIC CONTROL DEVICES Upon a motion made by Mr. Littrell, seconded by Ms. Roemer and carried, the following traffic control devices -were approved: New Installation - Handicap 1713 North Brookfield Ms. Bajdek has met all Sign requirements New Installation - Handicap 1155 East Bowman Ms. Harris has met all Sign requirements New Installation - Handicap 834 South Edison Mr. Batz has met all Sign requirements New Installation - Handicap 1610 North Brookfield Mr. Hosinski has met all Sign requirements 1 303 REGULAR MEETING JULY 21, 1997 FILING OF CERTIFICATE OF INSURANCE Upon a motion made by Ms. Roemer, seconded by Mr. Littrell and carried, the following Certificate of Insurance was accepted for filing: Shaum Electric 1125 North Nappanee Street Elkhart, Indiana 46514 APPROVE CONTRACTOR BONDS Mr. Larry D. Spradlin, Sr., Engineer, Division of Engineering, recommended that the following Contractor Bonds be approved as follows: BOND OF CONTRACTOR Erlacher Painting Approved July 21, 1997 Craig Jankowski Approved July 21, 1997 Mr. Caldwell made a motion that the recommendation be accepted and that the Bonds be approved as outlined above. Ms. Roemer seconded the motion which carried. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, the meeting adjourned at 9:55 a.m. A TEST: Ang .l K. Jacob,' erk r-j BOARD OF PUBLIC WORKS Carl P. Littrell, Member James R. Caldwell, Member M. thenne Roemer, Me ber