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HomeMy WebLinkAbout07/07/97 Board of Public Works Minutes279 REGULAR MEETING JULY 7, 1997 The regular meeting of the Board of Public Works was convened at 9:32 a.m. on Monday, July 7, 1997, by Board Member James R. Caldwell, with Ms. M. Catherine Roemer present. Board Member Carl P. Littrell was not present. Also present was Board Attorney Michelle Engel. AGENDA ITEMS ADDED Upon a motion made by Ms. Roemer, seconded by Mr. Caldwell and carried, Resolution Nos. 46- 1997 and 47-1997 were added to the agenda. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Ms. Roemer, seconded by Mr. Caldwell and carried, the minutes of the regular meeting of the Board held on June 30, 1997, were approved. OPENING OF BIDS - LEIGHTON PLAZA PHASE II - CAST IN PLACE CONCRETE - PROJECT NO. 97-57-3 This was the date set for receiving and opening of sealed bids for the above referred to project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: HAGERMAN CONSTRUCTION CORPORATION Post Office Box 10690 Fort Wayne, Indiana 46853-0690 Bid was signed by Mr. Mark Hagerman, President Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $1,152,000.00 BATTEAST CONSTRUCTION COMPANY, INC. 430 East LaSalle Avenue South Bend, Indiana 46617 Bid was signed by Mr. Richard S. Gagnon, Sr. Vice President Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $1,132,208.00 CASTEEL CONSTRUCTION CORPORATION 23186 West Ireland Road South Bend, Indiana 46614 Bid way signed by Mr. R.V. Casteel, President Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $1,298,000.00 VERKLER, INC. 4406 Technology Drive South Bend, Indiana 46628 W' REGULAR MEETING Bid was signed by Mr. Fred Lusk, CEO -Treasurer Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $1,332,000.00 THE ROBERT HENRY CORPORATION 404 South Frances, P.O. Box 1407 South Bend, Indiana 46624 Bid was signed by Mr. Stephen Henry, President Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $1,152,000.00 JULY 7. 1997 Upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, the above bids were referred to the Division of Engineering for review and recommendation. AWARD BID - NORTHEAST NEIGHBORHOOD SIDEWALK, CURB AND APPROACH REPAIRS - PROJECT NO. 97-41 Mr. Carl P. Littrell, Director, Division of Engineering, advised the Board that on June 30, 1997, bids were received and opened for the above referred to project. After reviewing those bids, Mr. Littrell recommends that the Board award the contract to Batteast Construction Company, 430 East LaSalle Avenue, South Bend, Indiana in the amount of $48,183.00. Therefore, Mr. Caldwell made a motion that the recommendation be accepted and the bid be awarded as outlined above. Ms. Roemer seconded the motion which carried. AWARD QUOTATION - BROADWAY IN -FILL - SIDEWALK, CURB AND APPROACH REPAIRS - PROJECT NO. 97-33-2 Mr. Carl P. Littrell, Director, Division of Engineering, advised the Board that on June 30, 1997, quotations were received and opened for the above referred to project. After reviewing those quotations, Mr. Littrell recommends that the Board award the contract to L.L. Geans & Sons, Inc., 1923 North Home Street, Mishawaka, Indiana, in the amount of $16,822.50. Therefore, Ms. Roemer made a motion that the recommendation be accepted and the quotation be awarded as outlined above. Mr. Caldwell seconded the motion which carried. AWARD QUOTATION - BROADWAY- REMOVAL OF ST. JOSEPH & CARROLL STREETS & SITE PREPARATION - PROJECT NO. 97-33-1 Mr. Carl P. Littrell, Director, Division of Engineering, advised the Board that on June 30, 1997, quotations were received and opened for the above referred to project. After reviewing those quotations, Mr. Littrell recommends that the Board award the contract to Kaser-Spraker Construction, Inc., 25487 West State Road 2, South Bend, Indiana in the amount of $64,734.00. Therefore, Ms. Roemer made a motion that the recommendation be accepted and the quotation be awarded as outlined above. Mr. Caldwell seconded the motion which carried. AWARD QUOTATION - MCKINLEY PLAZA SEWER EXTENSION - PROJECT NO 96-59 Mr. Carl P. Littrell, Director, Division of Engineering, advised the Board that on June 30, 1997, quotations were received and opened for the above referred to project. After reviewing those quotations, Mr. Littrell recommends that the Board award the contract to Small, Inc., 25190 State Road 4, North Liberty, Indiana in the amount of $31,000.00. Therefore, Ms. Roemer made a motion that the recommendation be accepted and the quotation be awarded as outlined above. Mr. Caldwell seconded the motion which carried. 1 281 REGULAR MEETING JULY 7, 1997 APPROVE PROJECT COMPLETION AFFIDAVIT - PUBLIC WORKS PARTNERSHIP PROGRAM - ZONES 11 A AND 11 B - PROJECT NO. 96-009 Mr. Caldwell advised that Mr. Toy Villa, Public Construction Manger, has submitted the Project Completion Affidavit on behalf of Niles Concrete and Sawing, 2580 Detroit Road, Niles, Michigan, for the above referred to project, indicating a final cost of $34,286.83. Upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, the Project Completion Affidavit was approved. APPROVAL OF PROPOSAL - PHASE I ENVIRONMENTAL SITE ASSESSMENT - THE ABONMARCHE GROUP Mr. Caldwell stated that the Board is in receipt of a Proposal between the City of South Bend and The Abonmarche Group, 95 West Main Street, Benton Harbor, Michigan, for a study to determine of the presence of any serious environmental concerns in three (3) project areas. Mr. Caldwell noted that the Proposal is in the amount not to exceed $14,500.00. Therefore, upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, the Proposal was approved and executed. APPROVAL OF AGREEMENT - STUDY OF THE INDIANA DEPARTMENT OF TRANSPORTATION RELINQUISHMENT OF U.S. 20 Mr. Caldwell stated that the Board is in receipt of an Agreement between the City of South Bend and Cole Associates, 2211 East Jefferson Boulevard, South Bend, Indiana, for engineering services regarding a study for the InDOT Relinquishment of U.S. 20, within the corporate limits of the City of South Bend.. Mr. Caldwell noted that the Agreement is in the amount of $14,800.00. Therefore, upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, the Agreement was approved and executed. APPROVE CONTRACT - EMERGENCY BOARD -UP Mr. Caldwell advised that the Board is in receipt of a Contract for Emergency Board Up Services between the City of South Bend and High Tech, 905 Western Avenue, South Bend, Indiana by and through the Board of Public Works. It is further noted that services to be provided include board up services for the City of South Bend. Therefore, upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, the Contract was approved and executed. ADOPT RESOLUTION NO.46-1997 - ACCEPTING TRANSFER OF REAL PROPERTY FROM THE SOUTH BEND REDEVELOPMENT COMMISSION Upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO. 46-1997 A RESOLUTION OF THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, INDIANA ACCEPTING THE TRANSFER OF REAL PROPERTY FROM SOUTH BEND REDEVELOPMENT COMMISSION WHEREAS, the City of South Bend, Indiana, Department of Redevelopment (Redevelopment) is the owner of the following described real property situated in St. Joseph County, Indiana: Lot Numbered Twenty (20) and a strip of land 2 feet and 4 inches in width North and South, taken off of the South side of Lot Numbered Nineteen (19), all as shown on the recorded Plat of J. K. Huston's Subdivision of Bank Out Lot Numbered Seventy- two (72) of the First Plat of Out Lots of the Town, now City of South Bend, in St. Joseph County, Indiana, platted by the State Bank of Indiana, excepting from both of said tracts, a lot or parcel of land 98 feet in length, East and West, taken off of and from the entire width oft7e West ends thereof. Commonly known as 309-313 Scott Street, (hereinafter referred to as the Real Property),and; 282 REGULAR MEETING DULY 7, 1997 WHEREAS, the City of South Bend, Indiana (City), acting by and through the Board of Public Works, hereby expresses its desire to acquire Real Property from the Commission; and WHEREAS, Redevelopment is desirous of transferring the Real Property to the City; and WHEREAS, pursuant to I.C. 36-7-14-3, the South Bend Redevelopment Commission ("Commission") is the governing body of the City of South Bend, Department of Redevelopment and, pursuant to I.C. 36-7-14-12.2 may dispose of the Real Property; and WHEREAS, pursuant to I.C. 36-7-14-3, Redevelopment, acting by and through Commission, may exchange or transfer property with another governmental entity upon terms and conditions agreed upon by the two (2) entities as evidenced by the adoption of substantially identical resolutions of each entity. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, INDIANA AS FOLLOWS: 1. That the transfer of the Real Property situated in St. Joseph County, Indiana, and generally described as follows: Lot Numbered Twenty (20) and a strip of land 2 feet and 4 inches in width North and South, taken off of the South side of Lot Numbered Nineteen (19), all as shown on the recorded Plat of J. K. Huston's Subdivision of Bank Out Lot Numbered Seventy- two (72) of the First Plat of Out Lots of the Town, now City of South Bend, in St. Joseph County, Indiana, platted by the State Bank of Indiana, excepting from both of said tracts, a lot or parcel of land 98 feet in length, East and West, taken off of and from the entire width of the West ends thereof. Commonly known as 309-313 Scott Street, by Commission to the City of South Bend, Indiana, shall be, and hereby is, accepted, subject to the adoption of a resolution by the South Bend Redevelopment Commission substantially identical in its terms and conditions to this resolution. 2. That upon receipt of fully executed quitclaim deed(s) to the Real Property from Commission, the Clerk of the Board of Public Works of the City of South Bend, Indiana is hereby authorized and directed to cause the recording of said quitclaim deed(s) in the Office of the St. Joseph County Recorder. 3. That this Resolution shall be in full force and effect upon its adoption. ADOPTED at a meeting of the Board of Public Works of the City of South Bend, Indiana held on July 7, 1997, 1308 County -City Building, 227 West Jefferson Boulevard, South Bend, Indiana 46601. CITY OF SOUTH BEND BOARD OF PUBLIC WORKS s/James R. Caldwell, Member s/M. Catherine Roemer, Member ATTEST: s/Angela K. Jacob, Clerk ADOPT RESOLUTION NO. 47-1997 - TRANSFER OF A CERTAIN PARCEL OF REAL PROPERTY TO THE SOUTH BEND HERITAGE FOUNDATION Upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, the following Resolution was adopted by the Board of Public Works: 283 REGULAR MEETING JULY 7, 1997 RESOLUTION NO. 47-1997 A RESOLUTION OF THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, INDIANA, AUTHORIZING THE TRANSFER OF A CERTAIN PARCEL OF REAL PROPERTY TO SOUTH BEND HERITAGE FOUNDATION, INC. WHEREAS, the City of South Bend, Indiana (hereinafter the "City"), is the owner of one (1) parcel of real property situated in the City of South Bend, St. Joseph County, Indiana, and being more particularly described as follows: Lot Numbered Twenty (20) and a strip of land 2 feet and 4 inches in width North and South, taken off of the South side of Lot Numbered Nineteen (19), all as shown on the recorded Plat of J. K. Huston's Subdivision of Bank Out Lot Numbered Seventy- two (72) of the First Plat of Out Lots of the Town, now City of South Bend, in St. Joseph County, Indiana, platted by the State Bank of Indiana, excepting from both of said tracts, a lot or parcel of land 98 feet in length, East and West, taken off of and from the entire width of the West ends thereof. Commonly known as 309-313 Scott Street. WHEREAS, the care, custody and control of City -owned real estate is vested in the Board of Public Works pursuant to I.C. 36-9-6-3 and 36-1-11-1, et seq.; and WHEREAS, South Bend Heritage Foundation, Inc., (hereinafter "SBHF"), an Indiana not -for -profit corporation meeting the requirements of I.C. 3 6-1-11-1(a)(7), desires to obtain ownership of the above -described real estate for use in its Chapin Market project; and WIJEREAS, the use of said property for such purposes will be beneficial to the community, and the City is willing to transfer said property to SBHF for the aforementioned purpose. NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend, Indiana, as follows: 1) The City shall transfer to SBHF one (1) parcel of real property more particularly described as follows: Lot Numbered Twenty (20) and a strip of land 2 feet and 4 inches in width North and South, taken off of the South side of Lot Numbered Nineteen (19), all as shown on the recorded Plat of J. K. Huston's Subdivision of Bank Out Lot Numbered Seventy- two (72) of the First Plat of Out Lots of the Town, now City of South Bend, in St. Joseph County, Indiana, platted by the State Bank of Indiana, excepting from both of said tracts, a lot or parcel of land 98 feet in length, East and West, taken off of and from the entire width of the West ends thereof. Commonly known as 309-313 Scott Street. 1 REGULAR MEETING JULY 7, 1997 2) Such transfer shall be accomplished by Quit -Claim Deed, executed by the Mayor of the City of South Bend and attested to by the South Bend City Clerk. 3) Such transfer shall be made by the City to SBHF in an "as is" condition with no warranties, indemnities or representations made relative to said real property. Adopted this 7th day of July, 1997. SOUTH BEND BOARD OF PUBLIC WORKS s/James R. Caldwell, Member s/M. Catherine Roemer, Member ATTEST: s/Angela K. Jacob, Clerk ADOPT RESOLUTION NO. 53-1997 - TRANSFER OF ONE (1) VEHICLE FROM THE SOUTH BEND PARK DEPARTMENT TO THE DEPARTMENT OF CODE ENFORCEMENT Upon a motion made by Ms. Roemer, seconded by Mr. Caldwell and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO. 53-1997 A RESOLUTION OF THE SOUTH BEND BOARD OF PUBLIC WORKS FOR THE TRANSFER OF .ONE (1) VEHICLE FROM THE SOUTH BEND PARK DEPARTMENT TO THE SOUTH BEND DEPARTMENT OF CODE ENFORCEMENT WHEREAS, I.C. 36-1-11-8 governs the exchange of property by the City with another governmental entity; and WHEREAS, the City of South Bend Park Department owns the following vehicle which is obsolete and no longer suited for use in the motor vehicle fleet of the Department ONE (1) 1985 CHEVY PICKUP - #2GCDC14H8F1158517 and WHEREAS, the City of South Bend Department of Code Enforcement is in need of this vehicle to add to its motor vehicle fleet and seeks the transfer by the South Bend Park Department to it of said vehicle; and WHEREAS, it is the desire of the South Bend Park Department to transfer said vehicles to the City of South Bend Department of Code Enforcement. NOW THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend the transfer to the Department of Code Enforcement of the one (1) vehicle as indicated above. ADOPTED this 7th day of July, 1997. CITY OF SOUTH BEND BOARD OF PUBLIC WORKS s/James R. Caldwell, Member s/M. Catherine Roemer, Member ATTEST: s/Angela K. Jacob, Clerk 285 REGULAR MEETING JULY 7, 1997 APPROVE REQUEST TO ADVERTISE FOR RECEIPT OF BIDS - SALE OF ABANDONED VEHICLES Mrs. Kathy Dempsey, Director, Department of Code Enforcement, requested permission to advertise for the sale of approximately sixteen (16) abandoned vehicles, which are being stored at Super Auto Salvage Corporation, 3300 South Main Street, South Bend, Indiana. It was noted that all vehicles have been stored more than fifteen (15) days, identification checks had been run for auto theft and the owners and lienholders notified. Upon a motion made by Ms. Roemer, seconded by Mr. Caldwell and carried, the above request was approved. APPROVAL OF RECOMMENDATION - TO CONDUCT LUTHERAN CHURCH OF OUR REDEEMER PARADE Mr. Caldwell stated that favorable recommendations have been received by the Division of Engineering, Park Department, Police Department and the City Attorney's office, in reference to a request as submitted by Ms. Karen Doerr, Lutheran Church of Our Redeemer, 805 South 29th Street, South Bend, Indiana to conduct the above referred to parade, on Sunday, July 13, 1997, from 10:45 a.m. until 11:30 a.m., on the designated route as submitted. Upon a motion made by Ms. Roemer, seconded by Mr. Caldwell and carried, the recommendation was approved. APPROVAL OF RECOMMENDATION - TO CONDUCT ST. STEPHEN' S PARISH FESTIVAL Mr. Caldwell stated that favorable recommendations have been received by the Division of Engineering, Police Department and the City Attorney's office, in reference to a request as submitted by Mr. Benito Salazar, St. Stephen's Parish, 1102 West Thomas Street, South Bend, Indiana to conduct the above referred to Parish Festival, on Sunday, August 3, 1997, from 10:00 a.m. until 6:00 p.m., on McPherson Street from Thomas to Napier Streets. Upon a motion made by Ms. Roemer, seconded by Mr. Caldwell and carried, the recommendation was approved. APPROVAL OF RECOMMENDATION - TO CONDUCT BLOCK PARTY Mr. Caldwell stated that favorable recommendations have been received by the Division of Engineering, Police Department and the City Attorney's office, in reference to a request as submitted by Mr. John Foster, 1131 East Victoria, South Bend, Indiana to conduct the above referred to block party, on Saturday, July 12, 1997, from 2:00 p.m. until 9:00 p.m., on East Victoria from Marine to Miami. Upon a motion made by Ms. Roemer, seconded by Mr. Caldwell and carried, the recommendation was approved. APPROVE CONTRACTOR BONDS Mr. Larry D. Spradlin, Sr., Engineer, Division of Engineering, recommended that the following Contractor Bonds be approved as follows: BOND OF CONTRACTOR Decorative Brick Paver and Tile Approved July 7, 1997 Mike Bryan DBA Mike B. Concrete Approved July 7, 1997 Mr. Caldwell made a motion that the recommendation be accepted and that the Bonds be approved as outlined above. Ms. Roemer seconded the motion which carried. APPROVE CLAIMS Ms. M. Catherine Roemer, City Controller, submitted claims in the amount of $728,436.40, dated July 7, 1997 and recommended approval. Mr. Caldwell made a motion that the claims be approved and the reports as submitted be filed. Ms. Roemer seconded the motion which carried. 2 REGULAR MEETING JULY 7, 1997 ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, the meeting adjourned at 9:44 a.m. A17EST: ( J ra"!::'r, - Angela W Jacob, CI' BOARD OF PUBLIC WORKS - �-Vz9 RJ- AV, Carl P. Littrell, Member ames R. dwell, Member -q C ZCk� Lt,44� atherine Roemer, Mrmber 1