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HomeMy WebLinkAbout06/30/97 Board of Public Works Minutes272 REGULAR MEETING JUNE 30, 1997 The regular meeting of the Board of Public Works was convened at 9:32 a.m. on Monday, June 30, 1997, by Board Member James R. Caldwell, with Mr. Carl P. Littrell present. Ms. M. Catherine Roemer was not present. Also present was Board Attorney Anne Bruneel. PUBLIC HEARING - LEASE AGREEMENT - WEST SIDE PARTNERSHIP CENTER - 2202 WEST HURON STREET Mr. Caldwell advised that this was the date set for the Board's Public Hearing concerning the Lease Agreement for the West Side Partnership Center, located at 2202 West Huron Street. Mr. Lee Cotton, Planning Department was present, and recommended approval. There being no one else present wishing to address the Board concerning this matter, the Public Hearing was closed. Therefore, upon a motion made by Mr. Littrell, seconded by Mr. Caldwell and carried, the Lease Agreement was approved. PUBLIC HEARING - MUNICIPAL LEASE PROPOSAL - SAFECO CREDIT COMPANY - COMPUTER EQUIPMENT AND OVERALL M.I.S. UPGRADE FOR THE SOUTH BEND POLICE DEPARTMENT Mr. Caldwell advised that this was the date set for the Board's Public Hearing concerning a Municipal Lease Proposal for the South Bend Police Department. Mr. Tom Skarbek, Administration and Finance, was present, and recommended approval. There being no one else present wishing to address the Board concerning this matter, the Public Hearing was closed. Therefore, upon a motion made by Mr. Caldwell, seconded by Mr. Littrell and carried, the Lease Proposal was approved. OPENING OF BIDS - NORTHEAST NEIGHBORHOOD SIDEWALK, CURB AND APPROACH REPAIRS - PROJECT NO. 97-41 This was the date set for receiving and opening of sealed bids for the above referred to project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: L.L. GEANS & SONS, INC. 1923 North Home Street Mishawaka, Indiana 46545 Bid was signed by Mr. Rocky Geans, President Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $59,280.50 KASER-SPRAKER CONSTRUCTION, INC. 25487 West State Road 2 South Bend, Indiana 46619 Bid was signed by Mr. Gary L. Spraker, President Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $63,988.00 273 1 1 1 REGULAR MEETING ZIOLKOWSKI CONSTRUCTION. INC. Post Office Box 1106 South Bend, Indiana 46624 Bid was signed by Mr. Randy Ziolkowski, President Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $62,186.00 RIETH-RILEY CONSTRUCTION CO. INC. Post Office Box 1775 South Bend, Indiana 46634 Bid was signed by Mr. John Szuba, Area Manager Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $49,776.90 BATTEAST CONSTRUCTION COMPANY, INC. 430 East LaSalle Avenue South Bend, Indiana 46601 Bid was signed by Mr. Richard S. Gagnon, Sr. Vice President Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $48,183.00 JUNE 30, 1997 Upon a motion made by Mr. Caldwell, seconded by Mr. Littrell and carried, the above bids were referred to the Division of Engineering for review and recommendation. OPENING OF QUOTATIONS - MCKINLEY PLAZA SANITARY SEWER EXTENSION - PROJECT NO. 96-059 Mr. Caldwell advised that this was the date set for the receiving and opening of sealed Quotations for the above referred to project. The following Quotations were opened and read: HRP CONSTRUCTION INC. Post Office Box 266 South Bend, Indiana 46624 Quotation was submitted by Mr. Paul J. Fallon, President QUOTATION: $46,934.00 SMALL, INC. 25190 State Road 4 North Liberty, Indiana 46554 Quotation was submitted by Mr. Ronald Howell, President QUOTATION: $31,000.00 274 REGULAR MEETING JUNE 30. 1997 APPROVE TITLE SHEETS - LOCUST ROAD SEWER AND STREET IMPROVEMENTS - PHASE III - PROJECT NO. 97- 54 - BOWMAN CREEK IMPROVEMENTS - DAYTON TO DUBAIL STREETS - PROJECT NO. 95-120 Mr. Caldwell advised that the Title Sheets for the above referred to projects were being presented at this time for execution. Upon a motion made by Mr. Caldwell, seconded by Mr. Littrell and carried, the above referred to Title Sheets were approved and signed. APPROVE CLAIMS Ms. M. Catherine Roemer, City Controller, submitted claims in the amount of $1,050,695.75 dated June 30, 1997 and recommended approval. Additionally, Mr. Juan Manigault, Executive Director, WDS of Northern Indiana, submitted one (1) list containing claims in the amount of $35,751.84 and recommended approval. Mr. Caldwell made a motion that the claims be approved and the reports as submitted be filed. Mr. Littrell seconded the motion which carried. PRIVILEGE OF THE FLOOR Ms. Anne Bruneel informed the Board that this was her last Board meeting, as Ms. Michelle Engel would be presiding as Board attorney. Board members welcomed Ms. Engel. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Caldwell, seconded by Mr. Littrell and carried, the meeting adjourned at 9:50 a.m. IK T EST: AIIA- k4 gela ITacob, Cle BOARD OF PUBLIC WORKS Carl P. Littrell, Member /ames R. dwell, Member M. Catherine Roemer, M nber 1 1 1 275 REGULAR MEETING JUKE 30, 1997 APPROVAL OF INDEMNIFICATION AGREEMENT - CROWE CHIZEK & COMPANY Upon a motion made by Mr. Caldwell, seconded by Mr. Littrell and carried, an Indemnification Agreement was approved, for the use of 330 East Jefferson Boulevard in conjunction with the Ethnic Festival, to be held on July 4, 5 and 6, 1997. APPROVAL OF AMENDMENT TO AGREEMENT - EMERGENCY MEDICAL SERVICES Mr. Caldwell stated that the Board is in receipt of an Agreement between the City of South Bend and the University of Notre Dame, Notre Dame, Indiana, to extend the Emergency Medical Services Agreement through September 30, 1997. Therefore, upon a motion made by Mr. Caldwell, seconded by Mr. Littrell and carried, the Amendment to the Agreement was approved and executed. APPROVE COMMUNITY DEVELOPMENT CONTRACT The following Community Development Contract was presented to the Board for approval: South Bend Heritage $150,000 Renovation of the 800 block Foundation of Lincolnway West, through acquisition, demolition and rehab of properties Upon a motion made by Mr. Littrell, seconded by Mr. Caldwell and carried, the above referred to Contract was approved and executed. APPROVAL OF AGREEMENT - NEIGHBORHOOD YOUTH GRANT PROGRAM Mr. Caldwell stated that the Board is in receipt of an Agreement between the City of South Bend and the Community Kids Network of Edison Middle School, for the purchase of materials and supplies for the purpose of having ten (10) cultural workshops. Mr. Caldwell noted that the Agreement is in the amount of $2,000.00. Therefore, upon a motion made by Mr. Littrell, seconded by Mr. Caldwell and carried, the Agreement was approved and executed. ADOPT RESOLUTION NO. 52-1997 - APPROVAL OF AN OFFICIAL STATEMENT RELATING TO THE ISSUANCE OF THE CITY OF SOUTH BEND, INDIANA, COUNTY ECONOMIC DEVELOPMENT INCOME TAX REVENUE BONDS OF 1997 AUTHORIZING THE DISTRIBUTION THEREOF, AND REGARDING OTHER RELATED MATTERS Upon a motion made by Mr. Littrell, seconded by Mr. Caldwell and carried, the following Resolution was adopted by the Board of Public Works: WHEREAS, the Common Council of the City of South Bend, Indiana, (the "City"), at a meeting on April 28, 1997, adopted Ordinance No. 8778-97 authorizing the issuance and sale of county economic development income tax revenue bonds in one (1) or more series in an aggregate principal amount not to exceed Eleven Million Nine Hundred Sixty Thousand and 00/100 Dollars ($11,960,000.00) (the "Bonds") in two series for the purpose of providing funds to pay for the costs of the construction and equipping of an above ground parking facility and a below ground parking facility which will provide approximately Six Hundred Eighty (680) parking spaces and approximately Eleven Thousand (11,000) square feet of retail space, improvements to the surface parking lot located at the southwest corner of the intersection of Michigan and Washington Streets, and public improvements including sidewalks and a public plaza in the block bounded by Michigan, Washington, Main Streets and Jefferson Boulevard (collectively, the `Project"); and WHEREAS, the Bonds will be sold by negotiated sale to First Chicago Capital Markets, Inc., acting on its behalf of three (3) other underwriters (collectively, the "Underwriter"), in two series with the aggregate principal amount of the Series A Bonds expected to equal approximately Six Million Two Hundred Twenty-five Thousand and 00/100 Dollars ($6,225,000.00) and the aggregate principal amount of the Series B Bonds expected to equal approximately Five Million Four Hundred Thousand and 00/100 Dollars ($5,400,000.00); and WHEREAS, a Preliminary Official Statement dated June 17, 1997 (the "Official Statement"), relating to the issuance of the Bonds has been prepared by Crowe, Chizek and Company LLP, as financial advisors to the City, which is in the form as presented to this meeting of the Board; t. 276 REGULAR MEETING JUNE 30, 1997 NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend, Indiana, as follows: 1. The Official Statement is hereby approved in the form presented to this Board at this meeting, and the Official Statement in the form presented at this meeting is hereby deemed final for purposes of the provisions of Rule 15c2-12 of the Securities and Exchange Commission (the "Rule"), subject to completion as permitted by the Rule. The Underwriter is hereby authorized and directed to cause to be distributed such Official Statement to all parties who in its judgment may be interested in bidding on such Bonds; and this Board shall place a copy of the Official Statement as presented to this meeting with the minutes of this meeting. 2. The Controller of the City is hereby authorized to make such additions or changes to the Official Statement as she may deem necessary or appropriate, with the advice of counsel, in order to describe adequately such Bonds and information related thereto. 3. The Mayor and/or the Controller and the Clerk of the City are hereby authorized to execute and attest if attestation is required, respectively, a continuing disclosure certificate or agreement to evidence compliance of the City with the requirements of the provisions of the Rule. 4. This resolution shall be in full force and effect from and after its adoption by the Board. ADOPTED at a meeting of the Board of Public Works of the City of South Bend, Indiana, held on June 30, 1997, at 1308 County -City Building, 227 West Jefferson Boulevard, South Bend, Indiana. BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, INDIANA s/Carl P. Littrell, Member s/James R. Caldwell, Member ATTEST: s/Angela K. Jacob, Clerk APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF PROPOSALS - AN INTEGRATED POLICE -FIRE INFORMATION SYSTEM AND AN INTEGRATED POLICE FIRE WIRELESS COMPUTING NETWORK In a memorandum to the Board, Captain Gary Horvath, Police Department, requested permission to advertise for the receipt of proposals for the above referred to items. Captain Horvath stated that this project will develop a wireless data system for both Police and Fire, enhanced CAD, new Records Management System for Police and Fire and computers in all uniform patrol cars. Funding will be provided from a Department of Justice COPS: MORE Grant for $799,750 and a Capital Improvement Lease Purchase for $1,645,250.00. Therefore, upon a motion made by Mr. Littrell, seconded by Mr. Caldwell and carried, the request to advertise for the receipt of proposals was approved. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS - 1997 PARK DEPARTMENT PAVING PROGRAM - PROJECT NO 97-32 In a memorandum to the Board, Mr. Carl P. Littrell, Director, Engineering, requested permission to advertise for the receipt of bids for the above referred to project. Mr. Littrell stated that this project will reconstruct pavements in Pinhook Park, Rum Village Park and Potowatomi Zoo. Sufficient funds have been appropriated by the Park Department. Therefore, upon a motion made by Mr. Littrell, seconded by Mr. Caldwell and carried, the request was approved. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS - LOCUST ROAD SEWER AND STREET IMPROVEMENTS PHASE III - PROJECT NO 97-54 In a memorandum to the Board, Mr. Carl P. Littrell, Director, Engineering, requested permission to advertise for the sale of bids for the above referred to project. Mr. Littrell stated that this project is 1 1 1 277 REGULAR MEETING JUNE 30, 1997 the third phase of storm sewer, sanitary sewer, street, curb and sidewalk extension on Locust Road south of Prairie Avenue. This phase of the project will construct these improvements from Donmoyer Avenue to Saint Mary's Drive. Sufficient funds have been appropriated from sewer revenues. Therefore, upon a motion made by Mr. Littrell, seconded by Mr. Caldwell and carried, the request was approved. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS - BOWMAN CREEK IMPROVEMENTS, DAYTON STREET TO DUBAIL STREET - PROJECT NO 95-120 In a memorandum to the Board, Mr. Carl P. Littrell, Director, Division of Engineering, requested permission to advertise for the sale of bids for the above referred to project. Mr. Littrell stated that this project is a re -bid of work advertised last Fall. Sufficient funds have been appropriated from sewer revenues.. Therefore, upon a motion made by Mr. Littrell, seconded by Mr. Caldwell and carried, the request was approved. APPROVAL OF RECOMMENDATION - TO CONDUCT BLOCK PARTY Mr. Caldwell stated that favorable recommendations have been received by the Division of Engineering, Police Department and the City Attorney's office, in reference to a request as submitted by Mr. Calvin Winston, 1050 North Johnson, South Bend, Indiana, to conduct the above referred to block party, on Friday, July 4, 1997, from 8:00 a.m. until 10:00 p.m., on Vassar from Brookfield to Johnson. Upon a motion made by Mr. Littrell, seconded by. Mr. Caldwell and carried, the recommendation was approved. APPROVAL OF RECOMMENDATION - TO CONDUCT BLOCK PARTY Mr. Caldwell stated that favorable recommendations have been received by the Division of Engineering, Police Department and the City Attorney's office, in reference to a request as submitted by Ms. Rachelle Burton, 821 North O'Brien, South Bend, Indiana to conduct the above referred to block party, on Friday, July 4, 1997, from 11:00 a.m. until 11:00 p.m. Upon a motion made by Mr. Littrell, seconded by Mr. Caldwell and carried, the recommendation was approved. APPROVAL OF RECOMMENDATION - TO CONDUCT BLOCK PARTY Mr. Caldwell stated that favorable recommendations have been received by the Division of Engineering, Police Department and the City Attorney's office, in reference to a request as submitted by Ms. Susan Farrell, 1842 Wilbur Street, South Bend, Indiana to conduct the above referred to block party, on Friday, July 4, 1997, from 1:00 p.m. until 8:00 p.m. Upon a motion made by Mr. Littrell, seconded by Mr. Caldwell and carried, the recommendation was approved. APPROVE WASTEWATER DISCHARGE PERMITS In a Memorandum to the Board, Mr. Ken Zmudzinski, Pretreatment Coordinator, Division of Environmental Services, submitted the following Wastewater Discharge Permits and recommended approval: Bertrand Products, Inc. 2323 Foundation Drive South Bend, Indiana 46628 2. Accuride, Inc. 4300 Olive Road South Bend, Indiana 46628 Upon a motion made by Mr. Caldwell, seconded by Mr. Littrell and carried, the Wastewater Discharge Permits were approved. ACCEPTANCE AND APPROVAL OF COUNTEROFFER - O J SHOEMAKER Upon a motion made by Mr. Caldwell, seconded by Mr. Littrell and carried, a Revision for a Uniform Land Acquisition Offer for the Easement at 1087 Lincolnway East was accepted and approved. 278 REGULAR MEETING JUNE 30. 1997 HERRMAN & GOETZ, INC. 225 South Lafayette South Bend, Indiana 46601 Quotation was submitted by Mr. Thomas J. Herrman, President QUOTATION: $59,884.00 Upon a motion made by Mr. Caldwell, seconded by Mr. Littrell and carried, the above Quotations were referred to the Division of Engineering for review and recommendation. OPENING OF QUOTATIONS - BROADWAY - REMOVAL OF ST JOSEPH AND CARROLL STREETS AND SITE PREPARATION - PROJECT NO. 97-33-1 Mr. Caldwell advised that this was the date set for the receiving and opening of sealed Quotations for the above referred to project. The following Quotation was opened and read: KASER SPRAKER CONSTRUCTION, INC. 25487 West State Road 2 South Bend, Indiana 46619 Quotation was submitted by Mr. Gary Spraker, President QUOTATION: $64,734.00 Upon a motion made by Mr. Caldwell, seconded by Mr. Littrell and carried, the above Quotations were referred to the Division of Engineering for review and recommendation. OPENING OF QUOTATIONS - BROADWAY IN -FILL - SIDEWALK, CURB AND APPROACH REPAIRS - PROJECT NO. 97-33-2 Mr. Caldwell advised that this was the date set for the receiving and opening of sealed Quotations for the above referred to project. The following Quotations were opened and read: KASER SPRAKER CONSTRUCTION. INC. 25487 West State Road 2 South Bend, Indiana 46619 Quotation was submitted by Mr. Gary Spraker, President QUOTATION: $46,359.00 L.L. GEANS & SONS, INC. 1923 North Home Street Mishawaka, Indiana 46545 Quotation was submitted by Mr. Rocky Geans, President QUOTATION: $16,822.50 Upon a motion made by Mr. Caldwell, seconded by Mr. Littrell and carried, the above Quotations were referred to the Division of Engineering for review and recommendation. APPROVAL OF AGREEMENTS - RESEARCH SERVICES Mr. Caldwell stated that the Board is in receipt of two (2) Agreements between the City of South Bend and Mr. Matt Dull, 844 Park Avenue, South Bend, Indiana, and Mr. Scott Downes, 125 South Esther, South Bend, Indiana, for expertise in and familiarity with certain projects including research of data. Mr. Caldwell noted that the Agreement is in the amount of $120.00 per report. Therefore, upon a motion made by Mr. Caldwell, seconded by Mr. Littrell and carried, each Agreement was approved and executed.