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HomeMy WebLinkAbout06/23/97 Board of Public Works Minutes264 REGULAR MEETING JUNE 23, 1997 The regular meeting of the Board of Public Works convened at 9:45 a.m. with Mr. James R. Caldwell and Ms. M. Catherine Roemer present. Board member Carl P. Littrell was not present. Board Attorney Anne Bruneel was also present. AGENDA ITEMS ADDED/STRICKEN Upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, agenda items for an Agency Agreement with the River Park Neighborhood, a Request for Recommendation for a Rolling Car Parade and Release of Contractor Bond were added to the agenda. Resolution No. 46-1997 - Acceptance of Real Property From South Bend Redevelopment Commission and Resolution No. 47-1997 - Approve Transfer of Real Property to The South Bend Heritage Foundation were stricken from the agenda. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Ms. Roemer, seconded by Mr. Caldwell and carried, the minutes of the regular meeting of the Board held on June 16, 1997, were approved. PUBLIC HEARING - PROPOSE FINANCING BY THE CITY OF CERTAIN PUBLIC IMPROVEMENTS TO BE FINANCED BY THE ISSUANCE OF CITY OF SOUTH BEND INDIANA COUNTY ECONOMIC DEVELOPMENT INCOME TAX REVENUE BONDS OF 1997 IN AN AGGREGATE PRINCIPAL AMOUNT NOT TO EXCEED SIX MILLION FOUR HUNDRED FIFTY THOUSAND AND 00/100 DOLLARS ($6,450,000.00) Mr. Caldwell advised that this was the date set for the Board's Public Hearing concerning the County Economic Development Income Tax Revenue Bonds of 1997. A representative from Bakers & Daniels, Mr. Randy Rompola, was present. There being no one else present wishing to address the Board concerning this matter, the Public Hearing was closed. Therefore, upon a motion made by Ms. Roemer, seconded by Mr. Caldwell and carried, the proposed financing was approved. OPENING OF BIDS - LEIGHTON PLAZA. PHASE 1. MASS EXCAVATION & SHEETING - PROJECT NO. 97-57-2 This was the date set for receiving and opening of sealed bids for the above referred to project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: KASER-SPRAKER CONSTRUCTION, INC. 25487 West State Road 2 South Bend, Indiana 46619 Bid was signed by Mr. Gary L. Spraker, President Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Ten per cent (10%) Bid Bond was submitted BID: $829,300.00 RITSCHARD BROTHERS. INC. 1204 West Sample Street South Bend, Indiana 46619 Bid was signed by David A. Reinhold, President Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Ten per cent (10%) Bid Bond was submitted BID: $792,000.00 Upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, the above bids were referred to the Department of Engineering for review and recommendation. OPENING OF BIDS - ABANDONED VEHICLES This was the date set for receiving and opening of sealed bids for the above referred to project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: 265 REGULAR MEETING DUNE 23, 1997 The regular meeting of the Board of Public Works convened at 9:45 a.m. with Mr. James R. Caldwell and Ms. M. Catherine Roemer present. Board member Carl P. Littrell was not present. Board Attorney Anne Brunel was also present. AGENDA ITEMS ADDED/STRICKEN Upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, agenda items for an Agency Agreement with the River Park Neighborhood, a Request for Recommendation for a Rolling Car Parade and Release of Contractor Bond were added to the agenda. Resolution No. 46-1997 - Acceptance of Real Property From South Bend Redevelopment Commission and Resolution No. 47-1997 - Approve Transfer of Real Property to The South Bend Heritage Foundation were stricken from the agenda. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Ms. Roemer, seconded by Mr. Caldwell and carried, the minutes of the regular meeting of the Board held on June 16, 1997, were approved. PUBLIC HEARING - PROPOSE FINANCING BY THE CITY OF CERTAIN PUBLIC IMPROVEMENTS TO BE FINANCED BY THE ISSUANCE OF CITY OF SOUTH BEND, INDIANA, COUNTY ECONOMIC DEVELOPMENT INCOME TAX REVENUE BONDS OF 1997 IN AN AGGREGATE PRINCIPAL AMOUNT NOT TO EXCEED SIX MILLION FOUR HUNDRED FIFTY THOUSAND AND 00/100 DOLLARS ($6,450,000.00) Mr. Caldwell advised that this was the date set for the Board's Public Hearing concerning the County Economic Development Income Tax Revenue Bonds of 1997. A representative from Bakers & Daniels, Mr. Randy Rompola, was present. There being no one else present wishing to address the Board concerning this matter, the Public Hearing was closed. Therefore, upon a motion made by Ms. Roemer, seconded by Mr. Caldwell and carried, the proposed financing was approved. OPENING OF BIDS - LEIGHTON PLAZA, PHASE I, MASS EXCAVATION & SHEETING - PROJECT NO. 97-57-2 This was the date set for receiving and opening of sealed bids for the above referred to project. The Clerk tendered proofs of publication of Notice in the South Bend Tribtuie and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: KASER-SPRAKER CONSTRUCTION, INC. 25487 West State Road 2 South Bend, Indiana 46619 Bid was signed by Mr. Gary L. Spraker, President Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Ten per cent (10%) Bid Bond was submitted BID: $829,300.00 RITSCHARD BROTHERS, INC. 1204 West Sample Street South Bend, Indiana 46619 Bid was signed by David A. Reinhold, President Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Ten per cent (10%) Bid Bond was submitted BID: $792,000.00 Upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, the above bids were referred to the Department of Engineering for review and recommendation. OPENING OF BIDS - ABANDONED VEHICLES This was the date set for receiving and opening of sealed bids for the above referred to project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: 266 REGULAR MEETING JUKE 23, 1997 10 39230 Buick 1985 IG4AH19R5FD418670 $ 67.00 11 39470 Chevy 1984 I GI AW 19X2E6922369 $ 57.00 12 39471 Olds 1986 1 G3HN69L6GW407400 $ 83.00 Steve & Gene's Auto Truck Salvage 3109 South Gertrude Street South Bend, Indiana 46614 NUMBER RED TAG # MAKE OF VEHICLE YEAR V1N BID 1 25489 Buick 1964 452698h190873 $ 79.95 2 27949 Olds 1983 1 G3AN69Y7DM708620 $ 79.95 3 37188 Buick 1983 1 G4AX69Y69DH408503 $ 79.95 4 37265 Ford 1986 1FMCA11S7GZA18481 $79.95 5 37982 Cluysler 1973 CM23M3C282677 $ 79.95 6 38834 Chevy 1987 IGILT511XHE110182 $ 49.95 7 38835 Pontiac 1978 2H37W8A198339 $ 49.95 8 38838 Buick 1979 4X69X9H601210 $ 79.95 9 39080 Amerig 1970 -0- $ 20.00 10 39230 Buick 1985 1G4AH19R5FD418670 $69.95 11 39470 Chevy 1984 1 G 1 AW 19X2E6922369 $ 69.95 12 39471 Olds 1986 1 G3HN69L6GW407400 $ 59.95 Upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, the above bids were referred to the Department of Code Enforcement for review and recommendation. AWARD BID - CLEANING TWO (2) ANAEROBIC DIGESTERS AT THE WASTEWATER TREATMENT PLANT - PROJECT INTO. 97-49-1 Mr. Robert Toppel, Jr., Process Specialist, Division of Environmental Services, advised the Board that on May 30, 1997, bids were received and opened for the above referred to project. After reviewing those bids, Mr. Toppel recommends that the Board award the contract to Metropolitan Environmental Services, Inc. in the amount of $86,992.50. Therefore, Ms. Roemer made a motion that the recommendation be accepted and the bids be awarded as outlined above. Mr. Caldwell seconded the motion which carried. AWARD BID - RECREATION CENTER COMPUTERS Mr. Robert Allen, Director of Information Systems, advised the Board that on May 12, 1997, bids were received and opened for the above referred to computers. After reviewing those bids, Mr. Allen recommends that the Board award the contract to Computerland, 3371 Cleveland Road, Suite 202, South Bend, Indiana, in the amount of $30,853.52. Therefore, Ms. Roemer made a motion that the recommendation be accepted and the bid be awarded as outlined above. Mr. Caldwell seconded the motion which carried. APPROVE CONTRACT FOR LEIGHTON PLAZA PHASE I - DEMOLITION & SURFACE EXCAVATION - PROJECT NO. 97-57-1 Mr. Caldwell advised that the Board is in receipt of a Contract for Leighton Plaza, Phase I - Demolition & Surface Excavation, between City and South and Ritschard Brothers, Inc., by and through the Board of Public Works. It is noted that this Contract is in the amount of $144,596.00. Therefore, upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, the Contract was approved and executed. 1 1 267 1 LJ REGULAR MEETING JUNE 23, 1997 APPROVE PROJECT COMPLETION AFFIDAVIT - 1996 SEWER LINING PROGRAM - PROJECT NO. 96-66 Mr. Caldwell advised that Mr. Toy Villa, Project Construction Manager„ has submitted the Project Completion Affidavit, for the above referred to project, indicating a final cost of $30,944.95. Upon a motion made by Ms. Roemer, seconded by Mr. Caldwell and carried, the Project Completion Affidavit was approved. APPROVE CHANGE ORDER NO. 1 (FINAL) AND PROJECT COMPLETION AFFIDAVIT - COMBINED SEWER OVERFLOW DISCONNECTIONS AND MODIFICATIONS - PROJECT NO. 95-110 Mr. Caldwell advised that Mr. John Dillion, Director, Division of Environmental Services, has submitted Change Order No. 1 (Final) indicating that the contract amount be increased by $5,860.65 for a new contract sum including this Change Order in the amount of $101,420.65. Additionally submitted was the Project Completion Affidavit indicating this new final cost. Upon a motion made by Ms. Roemer, seconded by Mr. Caldwell and carried, Change Order No. 1 (Final) and the Project Completion Affidavit were approved subject to the filing of the appropriate three-year Maintenance Bond. APPROVE COMMUNITY DEVELOPMENT CONTRACTS The following Community Development Contracts were presented to the Board for approval: Charles Martin Youth Center Neighborhood Youth Grant Program $2,000.00 Jump Start Gardeners Neighborhood Youth Grant Program $1,841.60 Upon a motion made by Ms. Roemer, seconded by Mr. Caldwell and carried, the above referred to Contracts were approved and executed. APPROVAL OF AGREEMENT - ADS ENVIRONMENTAL SERVICES Mr. Caldwell stated that the Board is in receipt of an Agreement between the City of South Bend and ADS Environmental Services, for Temporary Extension of Comprehensive Service Agreement. Mr. Caldwell noted that the Agreement is in the amount of $1,680.00 per month. Therefore, upon a motion made by Ms. Roemer, seconded by Mr. Caldwell and carried, the Agreement was approved and executed. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS - TWO (2), MORE OR LESS, MEDIUM DUTY TYPE I AMBULANCES In a memorandum to the Board, Chief Luther Taylor, South Bend Fire Department, requested permission to advertise for the sale of bids for the above referred to ambulances. Chief Taylor stated that these ambulances will be funded by the Emergency Medical Services Capital Fund. Therefore, upon a motion made by Ms. Roemer, seconded by Mr. Caldwell and carried, the request to advertise for the receipt of bids was approved. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS - CLEVELAND ROAD AND BENDIX DRIVE INTERSECTION IMPROVEMENTS - PROJECT NO 97-010 In a memorandum to the Board, Mr. Carl Littrell, Director, Division of Engineering, requested permission to advertise for the sale of bids for the above referred to project. Mr. Littrell stated that this project will be funded with LRSA appropriated and CEDIT funds. Therefore, upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, the request to advertise for the receipt of bids was approved APPROVAL OF LICENSE APPLICATION FOR RUBBISH AND GARBAGE REMOVAL SERVICE Mr. Caldwell stated that the Board is in receipt of favorable recommendations from Code Enforcement for a License Application for Charles Himes, Himco Waste -Away Service, Inc., Elkhart, Indiana. Upon a motion made by Ms. Roemer, seconded by Mr. Caldwell and carried, the License Application was approved. REGULAR MEETING JUNE 23, 1997 APPROVAL OF RECOMMENDATION - FIESTA MICHIANA Mr. Caldwell stated that favorable recommendations have been received by the Division of Engineering, Code Enforcement, Police Department and the City Attorney's office, in reference to a request as submitted by Zulma Prieto, LaCasa De Anistad, 746 South Meade Street, South Bend, Indiana to conduct the above referred to Fiesta Michiana, on Saturday, September 13, 1997, on the designated route as submitted. Therefore, upon a motion made by Ms. Roemer, seconded by Mr. Caldwell and carried, the recommendation was approved. APPROVAL OF RECOMMENDATION - CONDUCT P.O.W./M.I.A. HOSTAGE FREEDOM MARCH Mr. Caldwell stated that favorable recommendations have been received by the Division of Engineering, Code Enforcement, Police Department and the City Attorney's office, in reference to a request as submitted by Bob Farkas, Michigan Vietnam Veterans, 68137 Lawndale Street, Edwardsburg, Michigan to conduct the above referred to P.O.W./M.I.A. Hostage Freedom March, on Saturday, August 9, 1997, on the designated route as submitted. Therefore, upon a motion made by Ms. Roemer, seconded by Mr. Caldwell and carried, the recommendation was approved. Upon a motion made by Ms. Roemer, seconded by Mr. Caldwell and carried, the following Resolution was adopted by the Board of Public Works. RESOLUTION NO. 48-1997 WHEREAS, I.C. 36-9-6-1 gives the Board of Public Works of the City of South Bend the right and duty to have custody of, control of, use of, and dispose of in accordance with Indiana statutes, all real and personal property owned by the City of South Bend; and WHEREAS, the Common Council of the City of South Bend passed as amended on January 11, 1988, Ordinance No. 7847-88 which mandates the Board of Public Works of the City of South Bend to determine that the sidearm of a police officer who retires in good standing is surplus property and no longer useful to the City of South Bend; and WHEREAS, CAPTAIN PAUL M. JEWELL has retired from the South Bend Police Department after twenty (20) years of service and the Board of Public Safety of the City of South Bend has determined that he has retired in good standing; and WHEREAS, I.C. 36-1-11-6 permits and establishes procedure for disposal of personal property which is no longer needed by the City and which is unfit for the purpose for which it was intended; NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend that sidearm Serial No. AD 19106 a .40 caliber Sig -Sauer sidearm, is no longer needed* by the City and is unfit for the purpose for which it was intended and has an estimated fair market value of less than Five Hundred Dollars ($500.00). BE IT FURTHER RESOLVED that said property be disposed of and removed from the City inventory. ADOPTED this 23rd day of June, 1997. BOARD OF PUBLIC WORKS s/James R. Caldwell, Member s/M. Catherine Roemer, Member ATTEST: s/Angela K. Jacob, Clerk ADOPT RESOLUTION NO. 49-1997 - DISPOSAI, OF CITY OWNED PROPERTY 1 1 0 -_ � J REGULAR MEETING JUNE 23, 1997 Upon a motion made by Ms. Roemer, seconded by Mr. Caldwell and carried, the following Resolution was adopted by the Board of Public Works. RESOLUTION NO. 49-1997 WHEREAS, I.C. 36-9-6-1 gives the Board of Public Works of the City of South Bend the right and duty to have custody of, control of, use of, and dispose of in accordance with Indiana statutes, all real and personal property owned by the City of South Bend; and WHEREAS, the Common Council of the City of South Bend passed as amended on January 9, 1995, Ordinance No. 8570-95 which states that upon retirement with twenty (20) or more years of service: "Upon retirement with twenty (20) or more years of service to the City of South Bend, Indiana, a sworn member of the South Bend Fire Department shall be entitled to retain as his or her own personal property, the fire helmet used by such Firefighter immediately prior to giving notice of his or her retirement." and WHEREAS, Joseph Szucits, William Shaffer, and Jerome Badur retired from the South Bend, Indiana Fire Department after twenty (20) or more years of service, and the Board of Public Safety of the City of South Bend, Indiana has determined that they have retired in good standing; and WHEREAS, I.C.. 36-1-11-6 permits and established procedure for disposal of personal property which is no longer needed by the City and which is unfit for the purpose for which it was intended; and WHEREAS, Chief Luther Taylor has advised that the fire helmet previously worn by these Firefighters is of no further use to the Department and of no practical value; NOW, THEREFORE, BE IT RESOLVED, by the Board of Public Works of the City of South Bend that the fire helmet worn by these Firefighters is no longer needed by the City and unfit for the purpose for which it was intended and has an estimated fair market value of less than One Thousand ($1,000.00) Dollars. BE IT 1-IJRTHER RESOLVED that said property be disposed of in accordance with Ordinance 8570- 95 and removed from the City inventory. ADOPTED this 23rd day of June, 1997. BOARD OF PUBLIC WORKS s/James R. Caldwell, Member s/M. Catherine Roemer, Member ATTEST: s/Angela K. Jacob, Clerk ADOPT RESOLUTION NO. 50-1997 - DISPOSAL OF CITY -OWNED PROPERTY Upon a motion made by Ms. Roemer, seconded by Mr. Caldwell and carried, the following Resolution was adopted by the Board of Public Works. RESOLUTION NO. 50-1997 WHEREAS, I.C. 36-9-6-1 gives the Board of Public Works of the City of South Bend the right and duty to have custody of, control of, use of, and dispose of in accordance with Indiana statutes, all real and personal property owned by the City of South Bend; and WHEREAS, the Common Council of the City of South Bend passed as amended on January 11, 1988, 270 REGULAR MEETING JUNE 23, 1997 Ordinance No. 7847-88 which mandates the Board of Public Works of the City of South Bend to determine that the sidearm of a police officer who retires in good standing is surplus property and no longer useful to 'the City of South Bend; and WHEREAS, LIEUTENANT NORVAL J. WILLIAMS has retired from the South Bend Police Department after twenty-three (23) years of service and the Board of Public Safety of the City of South Bend has determined that he has retired in good standing; and WHEREAS, I.C. 36-1-11-6 permits and establishes procedure for disposal of personal property which is no longer needed by the City and which is unfit for the purpose for which it was intended; NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend that sidearm Serial No. AD19872, a .40 caliber Sig -Sauer sidearm, is no longer needed by the City and is unfit for the purpose for which it was intended and has an estimated fair market value of less than Five Hundred Dollars ($500.00). BE IT FURTHER RESOLVED that said property be disposed of and removed from the City inventory. ADOPTED this 28th day of April, 1997. BOARD OF PUBLIC WORKS s/M. Catherine Roemer, Member s/James R. Caldwell, Member ATTEST: s/Angela K. Jacob, Clerk APPROVE CONSENT TO ANNEXATION AND WAIVER OF RIGHTS TO REMONSTRATE Mr. Caldwell stated that the Board is in receipt of a Consent to Annexation and Waiver of Right to Remonstrate as submitted by. The Consent indicates that in consideration for permission to tap into the public sanitary sewer system of the City, to provide sanitary sewer service to , South Bend, Indiana, (Key # ), the `s waive and release any and all right to remonstrate against or oppose any pending or future annexationof the property by the City of South Bend. Therefore, Ms. Roemer made a motion that the Consent be approved. Mr. Caldwell seconded the motion which carri- d. APPROVE DEED OF DEDICATION Mr. Caldwell stated that the Board is in receipt of a Deed of Dedication as submitted by . The Consent indicates that in consideration for permission to tap into the public sanitary -sewer system of the City, to provide sanitary sewer service to, South Bend, Indiana, (Key # ), the `s waive and release any and all right to remonstrate against or oppose any pending or future annexation of the property by the City of South Bend. Therefore, Ms. Roemer made a motion that the Consent be approved. Mr. Caldwell seconded the motion which carried. APPROVE TRAFFIC CONTROL DEVICE Upon a motion made by Mr. Caldwell,, --,seconded by Ms. Roemer and carried, the following traffic control device was approved: Revise to stop sign 4-Way Stop Nimtz Pkwy. & Mayflower Road Revise to stop sign Temporary 4-Way Stop Jefferson & Michigan Remove handicap signs `818 S. 30th Street No longer needed Remove County Police Signs -East Side .100 S. Main Street Re -install on south side of Jefferson St. along Federal Court House 271 1 E REGULAR MEETING JUNE 23, 1997 Temporary - One Way - Jefferson, Main to Michigan, Jefferson to June 30, 1997 Michigan - one way east Washington - one way north bound bound [Remove Stop Sign Keasey & Marietta AWest bound Keasey closed Upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, the above traffic control devices were approved. FILING OF CERTIFICATE OF INSURANCE Upon a motion made by Ms. Roemer, seconded by Mr. Caldwell and carried, the following Certificate of Insurance was accepted for filing: APPROVE TITLE SHEET - TRAFFIC SIGNAL IMPROVEMENTS Mr. Caldwell advised that the Title Sheet for the above referred to project was being presented at this time for execution. Upon a motion made by Ms. Roemer, seconded by Mr. Caldwell and carried, the above referred to Title Sheet was approved and signed. APPROVE TITLE SHEET - CLEVELAND ROAD AND BENDIX DRIVE INTERSECTION IMPROVEMENTS - PROJECT NO 97-010 Mr. Caldwell advised that the Title Sheet for the above referred to project was being presented at this time for execution. Upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, the above referred to Title Sheet was approved and signed. APPROVE CLAIMS Ms. M. Catherine Roemer, City Controller, submitted claims in the amount of and recommended approval. Ms. Roemer made amotion that the claims be approved and the reports as submitted be filed. Mr. Caldwell seconded the motion which carried. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Ms. Roemer, seconded by Mr. Caldwell and carried, the meeting adjourned at 10:10 a.m. I �L BOARD OF PUBLIC WORKS Carl P. Littrell, Member 7ames R. ell, Member M. Catherine Roemer, Member