Loading...
HomeMy WebLinkAbout06/09/97 Board of Public Works MinutesREGULAR MEETING JUNE 9, 1997 The regular meeting of the Board of Public Works was convened at 9:34 a.m. on Monday, June 9, 1997, by Board Member Carl P. Littrell, with Ms. M. Catherine Roemer present. Also present was Board Attorney Anne Brunel. Board Member James R. Caldwell was not present. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mr. Littrell, seconded by Ms. Roemer and carried, the minutes of the regular meeting of the Board held on June 2, 1997, were approved. _PUBLIC HEARING TRANSIENT MERCHANT LICENSE - LEEPER PARK ART FAIR Mr. Littrell advised that this was the date set for the Board's Public Hearing concerning a Transient Merchant License, as submitted by Ms. Judy Ladd, 16200 Continental Drive, Granger, Indiana, to conduct the Leeper Park Art Fair at Leeper Park, South Bend, Indiana, on June 21 and 22, 1997, for the purpose of selling art works. Mr. Littrell stated that favorable recommendations have been received by the Police Department, Fire Department, Building Department and the Legal Department. As there was no one present representing Leeper Park Art Fair, upon a motion made by Mr. Littrell, seconded by Ms. Roemer and carried, the Public Hearing was tabled. Ms. Ladd became present, and upon a motion made by Mr. Littrell, seconded by Ms. Roemer, the public hearing was re -opened. Therefore, upon a motion made by Mr. Littrell, seconded by Ms. Roemer and carried, the Application for a Transient Merchant License was approved. PUBLIC HEARING - TRANSIENT MERCHANT LICENSE - CREATION CONVENTIONS, INC. Mr. Littrell advised that this. was the date set for the Board's Public Hearing concerning an Application for a Transient Merchant License, as submitted by Ms. Fran Beultez, 411 North Central Avenue, Glendale, California, to conduct a Star Trek Convention at the Century Center, South Bend, Indiana, on June 22, 1997, from 12 noon until 10:00 p.m., for the purpose of selling science fiction related merchandise and apparel. Mr. Littrell stated that favorable recommendations have been received by the Police Department, Fire Department, Building Department and the Legal Department. Ms. Julie Nowak, Century Center, was present, and recommended approval. There being no one else present wishing to address the Board concerning this matter, the Public Hearing was closed. Therefore, upon a motion made by Mr. Littrell, seconded by Ms. Roemer and carried, the Application for a Transient Merchant License was approved. OPENING OF BIDS - EIGHT_ -FIVE (85) MORE OR LESS, SELF-CONTAINED BREATHING APPARATUS - FIRE DEPARTMENT This was the date set for receiving and opening of sealed bids for the above referred to equipment. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: MIDWEST FIRE AND SAFETY EQUIPMENT CO., INC. 1605 Prospect Street Indianapolis, Indiana 46203 Bid was signed by Mr. Stephen Swails Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Ten per cent (10%) Bid Bond was submitted BID: 2SO REGULAR MEETING JUKE 9, 1997 Quantity Description Unit Price 85 Custom 4500 MMR SCBA Type $1,777.00 70 #801287 Cylinder and Valve Assembly $ 445.00 20 #807588 Cylinder and Valve Assembly $ 854.00 235 FCPC Assembly $ 142.00 85 #493581 Kit $ 32.00 3 Carrying Cases $ 100.00 75 Voice Amplifiers $ 159.00 250 Instruction Manuals N/C 2 VHS Training Tape N/C 1 Test Equipment ACCUCHECK N/C 1 Kit Special Tools N/C Option Voice Amplifier Shown Above, Carbon Fully wrapped Cylinder, 4500 psig $ 528.00 Option Trade -In 71 complete Units $7,100.00 HOOSIER FIRE EQUIPMENT, INC. 4009 Montdale Park Drive Valparaiso, Indiana 46383 Bid was signed by Mr. Nick D. Swartz Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Ten per cent (10%) Bid Bond was submitted I:ll13 Quantity Description Unit Price Total 85 Scott Model 804490-06 Air Pak $2,183.00 $185,555.00 50, 4500 PSI, SCBA Units 70 Scott Model 804225-01, 30 $ 427.00 $ 29,890.00 minute Cylinder and Valve Assembly 20 Scott Model 804723-01, 600 $ 729.00 $ 14,580.00 minute Cylinder and Valve Assembly 235 Scott Model 804191-XX, AV- $ 116.00 $ 27,260.00 2000 Facepiece Assembly, Includes Neckstrap 250 Scott Model 89292-01 N/C Instruction Manuals 4 Scott VHS Training Tapes N/C 85 Scott Model 804442-01 $ 17.00 $ 1,445.00 Spectacle Kit 1 1 251 1 REGULAR MEETING JUKE 9. 1997 3 Scott Model 804497 Molded N/C Carrying Case 75 Voice Amplifier - See Option A 1 Scott Model 804595-03 $ 355.00 $ 355.00 Charging Wand 1 Scott Model 802830-01 Test N/C Stand 75 Option - Scott Model $ 161.00 $12,075.00 #804564091 - Voice Amplifier 155 Option - Scott Model 804721-01 $ 52.00 $ 8,060.00 30 Minute Cylinder and Valve Assembly 71 Trade -In Customer's present Included in above Survivair Mark II air Masks price Complete with cylinders, plus additional 30 minute and 60 minutes spare cylinders and valve assemblies SURVIVAIR.INC. 3001 South Susan Street Santa Ana, California 92704 Bid was signed by Mr. Stephen H. Weinstein Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Ten per cent (10%) Bid Bond was submitted 1w Quantity Description Unit Price Amount 70 Sigma SCBA - P/N 96403 $1,071.35 $74,994.50 15 Sigma SCBA - P/N 967053 $1,233.17 $18,497.55 5 60 Minute Cylinder - P/N 917160 $ 461.69 $ 2,308.45 235 Twenty Twenty Facepiece P/N 2020xx $ 164.36 $38,624.60 250 Instruction Manual P/N 961550 N/C 2 VHS Training Tape - P/N 995635 N/C 85 Spectacle Kit P/N 962260 $ 46.21 $ 138.63 3 Carrying Case 983857 $ 204.86 $15,364.50 PASS key integrated PASS device $ 255.92 Unknown Super Charge Rapid Cylinder Filling System $ 274.17 Unknown Mr. Littrell stated that the following bidders declined to bid: Orr Safety Corporation 1801 S. Lawndale Avenue Indianapolis, Indiana 46241 Safety Supply Illinois 695 Sundown Road South Elgin, Illinois 60177 252 REGULAR MEETING JUNE 9, 1997 Upon a motion made by Mr. Littrell, seconded by Ms. Roemer and carried, the above bids were referred to the Fire Department for review and recommendation. AWARD BID - LEIGHTON PLAZA - PHASE I - DEMOLITION/SURFACE EXCAVATION - PROJECT NO. 97-57-1 Mr. Carl P. Littrell, Director, Division of Engineering, advised the Board that on June 2, 1997, bids were received and opened for the above referred to project. After reviewing those bids, Mr. Littrell recommends that the Board award the contract to Ritschard Brothers, Inc., 1204 West Sample Street, South Bend, Indiana the amount of $144,596.00. Therefore, Ms. Roemer made a motion that the recommendation be accepted and the bids be awarded as outlined above. Mr. Littrell seconded the motion which carried. AWARD BIDS - ABANDONED VEHICLES Mr. Gary Libbey, Code Enforcement, advised the Board that on June 2, 1997, bids were received and opened for the above referred to project. After reviewing those bids, Mr. Libbey recommends that .the Board award the bids as follows: SUPER AUTO SALVAGE 3300 South Main Street South Bend, Indiana 46614 No. Red Tag Make Year VIN Bid Amount 1 27883 Datsun 1982 JNIHZ04SOCX455998 $ 62.79 5 39064 Chevy 1987 J81RG5174H8439447 $ 57.79 6 139147 Buick 1985 1G5GJ47A1FP213617 $ 77.79 10 39287 Olds 1983 1G3AH35AXDM529810 $ 72.79 11 39311 Honda 1984 JHAlAE5320ES003071 1$117.79 TOTAL $388.95 STEVE AND GENES AUTO TRUCK SALVAGE 3109 Gertrude South Bend, Indiana 46614 No. Red Tag Make Year VIN Bid Amount 2 38114 Ford 1975 F15JUA50715 $ 79.85 17 39763 Buick 1988 1G4ND54D61MO35443 $ 79.85 TOTAL $159.70 JOE THOMPSON 2555 South I Ith Street Niles, Michigan 49120 No. Red Tag Make Year VIN Bid Amount 4 38901 Olds 1984 1G3AC7707DK362722 $101.46 7 39153 Pontiac 1987 1G2PE11R3HP238158 $281.99 8 -39225 Pontiac 1988 KLTN2166JB359133 $110.01 9 39262 Olds 1986. 1G3NF69U2GM343358 $110.01 1 1 253 REGULAR MEETING DUNE 9. 1997 12 39370 Olds 1984 1G3AJ19R5ED436951 $111.99 13 39438 Pontiac 1987 2G2AH51W5119206224 $289.99 14 39678 Olds 1988 1G3NF14D5JM214953 $127.91 15 39716 Dodge 1985 1B3BE46GXFC137283 $ 99.99 16 39717 Pontiac 1985 1 G2NV27L5FC755267 $ 99.79 TOTAL $1,333.34 EARL HULLINGER 26543 Edison Road South Bend, Indiana 46628 No. Red Tag Make Year VIN Bid Amount 3 38890 Honda 1987 1HGCA5635HAO76233 $818.59 TOTAL $818.59 Therefore, Mr. Littrell made a motion that the recommendation be accepted and the bids be awarded as outlined above. Ms. Roemer seconded the motion which carried. 'AWARD QUOTATION - RUBBLE REMOVAL - SAMPLE/HIGH STREETS Mr. Toy Villa, Public Construction Manager, advised the Board that quotations were received and opened for the above referred to project. After reviewing those bids, Mr. Villa recommends that the Board award the contract to LaFree Excavation, 1251 West Third Street, Osceola, Indiana, in the amount of $12,400.00. Therefore, Ms. Roemer made a motion that the recommendation be accepted and the quotation be awarded as outlined above. Mr. Littrell seconded the motion which carried. APPROVE CHANGE ORDER - PUBLIC WORKS PARTNERSHIP PROGRAM - ZONES 11A AND 11 B - PROJECT NO. 96-009 Mr. Littrell advised that Mr. Toy Villa, Public Construction Manager, has submitted Change Order No. 1 on behalf of Niles Concrete, 2580 East Detroit, Niles, Michigan indicating that the Contract amount be decreased $32,217.67 for a new Contract sum including this Change Order in the amount of $34,286.83. Upon a motion made by Ms. Roemer, seconded by Mr. Littrell and carried, the Change Order was approved. APPROVE PROJECT COMPLETION AFFIDAVIT - SOUTH BEND PARKING STRUCTURE NO. 2 - 6E/6W AND 4W REPAIRS - PROJECT NO 96-76A Mr. Littrell advised that Mr. Toy Villa, Public Construction Manager, has submitted the Project Completion Affidavit on behalf of Kaser Spraker Construction, 25487 West State Road 2, South Bend, Indiana, for the above referred to project, indicating a final cost of $30,240.00. Upon a motion made by Ms. Roemer, seconded by Mr. Littrell and carried, the Project Completion Affidavit was approved. APPROVE PROJECT COMPLETION AFFIDAVIT - 1996 CONCRETE PAVEMENT REPAIRS - PROJECT NO. 96-61 Mr. Littrell advised that Mr. Toy Villa, Public Construction Manager, has submitted the Project Completion Affidavit on behalf of Rieth Riley Construction, 25200 State Road 23, South Bend, Indiana, for the above referred to project, indicating a final cost of $112,036.08. Upon a motion made by Ms. Roemer, seconded by Mr. Littrell and carried, the Project Completion Affidavit was approved. •2S4 REGULAR MEETING JUNE 9, 1997 APPROVE PROJECT COMPLETION AFFIDAVIT - CONTROL, INFORMATION AND COMMUNICATIONS - PHASE II - PROJECT NO. 95-55 Mr. Littrell advised that Mr Jason Durr, Environmental Services, has submitted the Project Completion Affidavit on behalf of Precision Control Systems of Indianapolis, for the above referred to project, indicating a final cost of $532,446.47. Upon a motion made by Ms. Roemer, seconded by Mr. Littrell and carried, the Project Completion Affidavit was approved. APPROVE COMMUNITY DEVELOPMENT ADDENDUM The following Community Development Addendum was presented to the Board for approval City of Mishawaka Addendum I Staff Support - Adds functions for selected. Mishawaka subgrantee CDBG contracts Upon a motion made by Mr. Littrell, seconded by Ms. Roemer and carried, the above referred to Addendum was approved and executed. APPROVAL OF NEIGHBORHOOD IMPROVEMENT FUND Mr. Littrell stated that the Board is in receipt of an Agreement between the City of South Bend and Neighborhood Resources and Technical Services Corporation, for the administration of $400,000.00 from the Good Neighbors/Good Neighborhoods Fund for improvements in the River Park neighborhood, consistent with the Neighborhood Preservation and Improvement Plan. Therefore, upon a motion made by Ms. Roemer, seconded by Mr. Littrell and carried, the Agreement was approved and executed. APPROVAL OF AGREEMENT - PROFESSIONAL REAL ESTATE SERVICES Mr. Littrell stated that the Board is in receipt of an Agreement between the City of South Bend and Roy Buskirk Real Estate, 105 South Jefferson, Ossian, Indiana, for real estate services necessary for securing parcels or making responsible determination to initiate condemnation proceedings on the parcels for -the City of South Bend for the Ironwood Drive Reconstruction, from Ridgedale Avenue to Ewing Avenue. Mr. Littrell noted that the Agreement is in the amount of $14,125.00, plus recording fees. Therefore, upon a motion made by Mr. Littrell, seconded by Ms. Roemer and carried, the Agreement was approved and executed. APPROVAL OF GRANT AGREEMENT - NEIGHBORHOOD YOUTH Mr. Littrell stated that the Board is in receipt of an Agreement between the City of South Bend and the Revelation of Church of God in Christ, 530 East Pennsylvania, South Bend, Indiana, for providing funds to the youth of the Southeast Neighborhood for the purpose of providing youth stipends, materials and supplies for their annual garden project.. Mr. Littrell noted that the Agreement is in the amount of $2,000.00. Therefore, upon a motion made by Ms. Roemer, seconded by Mr. Littrell and carried, the Agreement was approved and executed. APPROVAL OF ADDENDUM TO AGREEMENT - WALKER PARKING CONSULTANTS/ENGINEERS INC. Mr. Littrell stated that the Board is in receipt of an Agreement between the City of South Bend and Walker Parking Consultants/Engineers, Inc., 7330 Shadeland Station, Indianapolis, Indiana, for an Addendum to an Agreement in conjunction with the Leighton Plaza for on -site project representation and basic services. Mr. Littrell noted that the Agreement is in the maximum amount of $50,000, plus reimbursable expenses.. Therefore, upon a motion made by Ms. Roemer, seconded by Mr. Littrell and carried, the Agreement was approved and executed. ADOPT RESOLUTION NO. 41-1997 - DISPOSAL OF CITY OWNED PROPERTY Upon a motion made by Mr. Littrell, seconded by Ms. Roemer and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO. .41-1997 A RESOLUTION OF THE SOUTH BEND BOARD OF PUBLIC WORKS ON DISPOSAL OF UNFIT AND/OR OBSOLETE PROPERTY 1 1 255 REGULAR MEETING DUNE 9, 1997 WHEREAS, it has been determined by the Board of Public Works that the following property is unfit for the purpose for which it was intended and is no longer needed by the City of South Bend: ONE (1) CANON NP4050 COPIER, SN#F232400 WHEREAS, Indiana Code 36-1-11-6(c) permits and establishes procedure for disposal of personal property which is unfit for the purpose for which it was intended and which is no longer needed by the City. NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend that the item listed above is no longer needed by the City; is unfit for the purpose for which it was intended and has an estimated value of less than one thousand dollars ($1,000.00). BE IT FURTHER RESOLVED, that said equipment may be transferred or sold at public auction or private sale, without advertising. However, if the property is deemed worthless, such may be demolished or junked. ADOPTED this 9th'day of June, 1997. BOARD OF PUBLIC WORKS CITY OF SOUTH BEND, INDIANA s/Carl P. Littrell, Member s/M. Catherine Roemer, Member ATTEST: s/Angela K. Jacob, Clerk ADOPT RESOLUTION NO. 45-1997 - INTENT TO LEASE THE PROPERTY AT 2202 WEST HURON, SOUTH BEND INDIANA, FOR USE AS A NEIGHBORHOOD PARTNERSHIP CENTER Upon a motion made by Mr. Littrell, seconded by Ms. Roemer and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO. 45-1997 A RESOLUTION OF THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, INDIANA, DECLARING ITS INTENT TO LEASE THE PROPERTY AT 2202 WEST HURON, SOUTH BEND, INDIANA, FOR USE AS A NEIGHBORHOOD PARTNERSHIP CENTER WHEREAS, the City of South Bend is desirous of establishing several Neighborhood Partnership Centers in order to build stronger neighborhoods by bringing municipal and community services directly to the neighborhoods; and WHEREAS, the property at 2202 West Huron, South Bend, Indiana, has been selected as a site for a Neighborhood Partnership Center; and WHEREAS, the property to be leased at 2202 West Huron, South Bend, Indiana, contains approximately 2,000 square feet, an area sufficient to accommodate the activities for which the Neighborhood Partnership Center is intended; and WHEREAS, the Board of Public Works of the City of South Bend, Indiana, on June 9, 1997, received a petition ("Petition") signed by at least fifty (50) taxpayers of the City of South Bend, requesting that the Board lease the premises at 2202 West Huron, South Bend, Indiana, for a term of twelve months, with a twelve month option to renew the leasehold agreement upon the City's option with a rental not to exceed Six Thousand Dollars ($6,000.00) in the term and Six Thousand Dollars ($6,000.00) in the option term if the option to renew for the second term is exercised by the City; and 255 REGULAR MEETING JUNE 9, 1997 WHEREAS, the Board also received, on June 9, 1997, a certificate of the St. Joseph County Auditor, certifying that the verifier of the Petition and at least fifty (50) of the •signatories of the Petition are taxpayers of property located within the corporate limits of the City of South Bend; and WHEREAS, the Board also received, on June 9, 1997, a proposed lease agreement ("Proposed Lease') concerning the lease of the premises as petitioned; and WHEREAS, I.C. 36-1-10-7(2) requires, that prior to the Board's entering into a lease agreement for said premises, that the South Bend Common Council, after investigation, determine that the lease of the premises is needed NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend, Indiana, as follows: 1) That the Board of Public Works of the City of South Bend, Indiana, hereby expresses its desire and intent to lease the premises at 2202 West Huron, South Bend, Indiana, for its use as a Neighborhood Partnership Center. 2) That the Petition, as certified by the St. Joseph County Auditor and submitted to the Board on June 9, 1997, is hereby accepted for filing and made available for public inspection. 3) That the lease of the premises shall be for a term of twelve (12) months with a twelve (12) month option to renew exercisable at the City's option, and with a rental not to exceed Six Thousand Dollars ($6,000.00) in the first term and Six Thousand Dollars ($6,000) in the second term if the option to renew is exercised by the City. 4) That REBS, Inc. is entitled to receive a partial tax exemption for the leased portion of the premises pursuant to I.C. 36-1-10. 5) That the Proposed Lease for the premises submitted to the Board on June 9, 1997, is hereby accepted for filing and made available for public inspection. 6) That the Board directs and authorizes that a Resolution be filed with the City Clerk for consideration by the Common Council of the City of South Bend, Indiana, a form of Resolution to establish, after investigation and consideration, its determination that the lease of the premises described herein is needed. 7) That a public hearing on -the proposed lease is hereby set for June 30, 1997, at 9:30 a.m. in the City of South Bend Meeting Room, 1308 County -City Building, South Bend, Indiana, 46601, at which hearing all persons desiring to be heard will be given the opportunity to address whether the Proposed Lease is necessary and whether the proposed rental is fair and reasonable. 8) That this Resolution will be in full force and effect from and after its passage by. the Board. Adopted this 9th day of June, 1997. CITY OF SOUTH BEND, BOARD OF PUBLIC WORKS s/Carl P. Littrell, Member s/M. Catherine Roemer, Member ATTEST: s/Angela K. Jacob, Clerk E 1 257 REGULAR MEETING JUKE 9. 1997 APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS - NORTHEAST NEIGHBORHOOD CURB AND SIDEWALK REPAIRS - PROJECT NO 97-41 In a memorandum to the Board, Ms. Deb Martin, Division of Engineering, requested permission to advertise for the receipt of bids for the above referred to project. Ms. Martin stated that this project will remove and replace sidewalk, curbs and approaches in the 1300 block of Bissell. The project will be funded through CBDG funds. Therefore, upon a motion made by Ms. Roemer, seconded by Mr. Littrell and carried, the request to advertise for the receipt of bids was approved. APPROVE REQUEST TO ADVERTISE FOR RECEIPT OF BIDS - SALE OF ABANDONED VEHICLES Mrs. Kathy Dempsey, Director, Department of Code Enforcement, requested permission to advertise for the sale of approximately twelve (12) abandoned vehicles, which are being stored at Super Auto Salvage Corporation, 3300 South Main Street, South Bend, Indiana. It was noted that all vehicles have been stored more than fifteen (15) days, identification checks had been run for auto theft and the owners and lienholders notified. Upon a motion made by Mr. Littrell, seconded by Ms. Roemer and carried, the above request was approved. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS - LEIGHTON PLAZA PHASE II - CAST IN PLACE CONCRETE - PROJECT NO 97-57-3 In a memorandum to the Board, Mr. Carl P. Littrell, Director, Division of Engineering, requested permission to advertise for the sale of bids for the above referred to project. Mr. Littrell stated that this project will construct the foundations, below grade columns, perimeter retaining walls, and ground level structural slab for the two buildings that will be constructed by others in the Plaza. The remainder of the Plaza, the remainder of the underground parking garage and the parking garage above grade will be constructed by this construct. Further, the Department of Community and Economic Development and the Redevelopment Commission have advertised for the sale of bonds to finance the full development of this projects, and bond proceeds will be available prior to award of the contract for this phase. Therefore, upon a motion made by Ms. Roemer, seconded by Mr. Littrell and carried, the request to advertise for the receipt of bids was approved. APPROVAL OF RECOMMENDATION - TO CONDUCT NEIGHBORHOOD CAR WASH Mr. Littrell stated that favorable recommendations have been received by the Division of Engineering, Police Department and the City Attorney's office, in reference to a request as submitted by Ms. Pat Barham, Southeast Partnership Center, 626 Broadway Street, South Bend, Indiana to conduct the above referred to car wash on Broadway from Rush to Marrietta, on Saturday, June 14, 1997, from 9:00 a.m. until 5:00 p.m. Upon a motion made by Mr. Littrell, seconded by Ms. Roemer and carried, the recommendation was approved. APPROVAL OF RECOMMENDATION - TO CONDUCT BLOCK PARTY Mr. Littrell stated that favorable recommendations have been received by the Division of Engineering, Police Department and the City Attorney's office, in reference to a request as submitted by Ms. Kim Barham, 505 East Irvington, South Bend, Indiana to conduct the above referred to block party on Irvington from Fellows to Rush, on Saturday June 21, 1997 and Saturday, July 5, 1997, from 12:00 noon until 11:00 p.m. Upon a motion made by Ms. Roemer, seconded by Mr. Littrell and carried, the recommendation was approved. APPROVAL OF RECOMMENDATION - TO CONDUCT BLOCK PARTY Mr. Littrell stated that favorable recommendations have been received by the Division of Engineering, Police Department and the City Attorney's office, in reference to a request as submitted by Mr. Thomas Wisniewski, 1620 Sunnymede, South Bend, Indiana to conduct the above referred to block party, on Friday, July 4, 1997, from 10:00 a.m. until 7:00 p.m., in the 1500-1700 blocks of Sunnymede. Upon a motion made by Ms. Roemer, seconded by Mr. Littrell and carried, the recommendation was approved. APPROVAL OF RECOMMENDATION - TO CONDUCT BLOCK PARTY Mr. Littrell stated that favorable recommendations have been received by the Division of Engineering, Police Department and the City Attorney's office, in reference to a request as submitted by Mr. Ephram Ike, 1723 South Leer, South Bend, Indiana to conduct the above referred to block party on Leer from Dubail to Randolph, on Saturday, June 21, 1997. Upon a motion made by Ms. Roemer, 258 REGULAR MEETING JUNE 9, 1997 seconded by Mr. Littrell and carried, the recommendation was approved. APPROVAL OF RECOMMENDATION - TO CONDUCT RIVER PARK DAY PARADE Mr. Littrell stated that favorable recommendations have been received by the Division of Engineering, Park Department, Police Department and the City Attorney's office, in reference to a request as submitted by Mr. K.R. Palmer, 2528 Mishawaka Avenue, South Bend, Indiana to conduct the above referred to parade in conjunction with the River Park Day, on Saturday, June 21, 1997, beginning at 10:00 a.m., on the designated route as submitted. Upon a motion made by Ms. Roemer, seconded by Mr. Littrell and carried, the recommendation was approved. UNFAVORABLE RECOMMENDATION - PETITION TO VACATE A STREET Mr. Littrell indicated that the Common Council has submitted to the Board a Vacation Petition as completed by Mr. Michael Anastasio, 3334 Woodmont Drive, South Bend, Indiana to vacate the following street: Tudor Lane from the east right-of-way of Woodmont Street (or Drive) approximately 115 east to dead end and a width of 50 feet. Part located in Twyckenham Hills Section "H", City of South Bend, St. Joseph County, Indiana. Mr. Littrell advised that the Board is in receipt of favorable recommendations concerning this Vacation Petition from the Area Plan Commission, Police Department, Fire Department and Sanitation. However, the Department of Economic Development and the Department of Public Works submitted unfavorable recommendations, as submitted to the Board. Therefore, Ms. Roemer made a motion that the Board send an unfavorable recommendation to the Common Council concerning this Vacation Petition. Mr. Littrell seconded the motion which carried. APPROVE CONTRACTOR BONDS Mr. Larry D. Spradlin, Sr., Engineer, Division of Engineering, recommended that the following Contractors Bonds be approved as follows: BOND OF CONTRACTOR Jose Polomo Roger Mattix & William Claeys Robert Bradburn Approved June 9, 1997 Approved June 9, 1997 Approved June 9, 1997, Retroactive to June 6, 1997 Mr. Littrell made a motion that the recommendation be accepted and that the Bonds be approved as outlined above. Ms. Roemer seconded the motion which carried. APPROVE TITLE SHEET - NORTHEAST NEIGHBORHOOD CURB AND SIDEWALK REPAIRS - PROJECT NO. 97-41 Mr. Littrell advised that the Title Sheet for the above referred to project was being presented at this time for execution. Upon a motion made by Mr. Littrell, seconded by Ms. Roemer and carried, the above referred to Title Sheet was approved and signed. APPROVE TITLE SHEET - LEIGHTON PLAZA - PHASE II - CAST IN PLACE CONCRETE - PROJECT NO. 97-57-3 Mr. Caldwell advised that the Title Sheet for the above referred to project was being presented at this time for execution. Upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, the above referred to Title Sheet was approved and signed. APPROVE CLAIMS Ms. M. Catherine Roemer, City Controller, submitted claims in the amount of $1,744,053.90 dated June 9, 1997, and recommended approval. Mr. Littrell made a motion that the claims be approved and the reports as submitted be filed. Ms. Roemer seconded the motion which carried. 1 259 REGULAR MEETING DUNE 9, 1997 ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Littrell, seconded by Ms. Roemer and carried, the meeting adjourned at 10:17 a.m. EST: LA j Angela k0acob, ClerkG 1 Fj BOARD OF PUBLIC WORKS Carl P. Littrell, Member James R. dwell, Member �:e Catherine Roemer, M tuber