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Home My WebLink About06/02/97 Board of Public Works Minutes39 REGULAR MEETING JUNE 2, 1997 The regular meeting of the Board of Public Works was convened at 9:40 a.m. on Monday, June 2, 1997, by Board Member Carl P. Littrell and Ms. M. Catherine Roemer present. Also present was Board Attorney Anne Bruneel. Board Member James R. Caldwell was not present. AGENDA ITEMS ADDED Upon a motion made by Ms. Roemer, seconded by Mr. Littrell and carried agenda items for a Title Sheet and a Proposal for Fees were added. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mr. Littrell, seconded by Ms. Roemer and carried, the minutes of the regular meeting of the Board held on May 27, 1997, were approved. PUBLIC HEARING - TRANSIENT_ MERCHANT LICENSE - VILLAGE WEST ENTERPRISES. INC. Mr. Littrell advised that this was the date set for the Board's Public Hearing concerning a License Application for a Transient Merchant License, as submitted by Ms. Rita Stansu, RR 1, Box 195C, Lake Village, Indiana, to conduct the sale of modern rifles, shotguns, pistols and related items at Union Station, South Bend, Indiana, on Saturday, July 5, 1997 from 9:00 a.m. to 5:00 p.m., and Sunday, July 6, 1997, from 9:00 a.m. until 3:00 p.m. Mr. Littrell stated that favorable recommendations have been received by the Police Department, Fire Department, Building Department and the Legal Department. Mr. Mike Kanesh, husband of Ms. Rita Stansu, was present, and recommended approval. There being no one else present wishing to address the Board concerning this matter, the Public Hearing was closed. Therefore, upon a motion made by Ms. Roemer, seconded by Mr. Littrell and carried, the License Application for a Transient Merchant was approved. OPENING OF BIDS - LEIGHTON PLAZA - PHASE I - DEMOLITION AND SURFACE EXCAVATION - PROJECT NO. 97-57-1 This was the date set for receiving and opening of sealed bids for the above referred to project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: PHEND AND BROWN, INC.. Post Office Box 150 Milford, Indiana 46542 Bid was signed by Mr. Douglas V. Brown, Vice President Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $257,000.00 KASER SPRAKER CONSTRUCTION, INC. 25487 West State Road 2 South Bend, Indiana 46619 Bid was signed by Mr. Gary L. Spraker, President Non -Collusion Affidavi+ was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond way submitted BID: $173,000.00 REGULAR MEETING RITSCHARD BROTHERS INC. 1204 West Sample Street South Bend, Indiana 46619 JUNE 2, 1997 Bid was signed by Mr. David Reinhold, President Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted . BID: $144,596.00 Upon a motion made by Mr. Littrell, seconded by Ms. Roemer and carried, the above bids were referred to the Division of Engineering for review and recommendation. OPENING OF BIDS - CLEANING OF SECONDARY ANAEROBIC SLUDGE DIGESTERS - PROJECT NO. 97-49-1 This was the date set for receiving and opening of sealed bids for the above referred to service. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: METROPOLITAN ENVIRONMENTAL SERVICES. INC. 5055 Nike Drive Hilliard, Ohio 43026 Bid was signed by Mr. Douglas V. Brown, Vice President Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Security was submitted BID: $86,992.50 WEALING BROTHERS INC. 4161 N. 600 E. Fowler, Indiana 47944 Bid was signed by Mr. Ron Wealing, Vice President Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $139,800.00 MERRELL BROTHERS 4351 N. 900 W. Kokomo, Indiana Bid was signed by Mr. Terry Merrell, Treasurer Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $109,845.00 WHITEFORD CONSTRUCTION COMPANY, D/B/A WHITEFORD ENVIRONMENTAL Post Office Box 1605 Dooley Road Whiteford, Maryland 21160 1 REGULAR MEETING Bid was signed by Mr. Farrell Whiteford, President Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $161,000.00 JUNE 2, 1997 Upon a motion made by Mr. Littrell, seconded by Ms. Roemer and carried, the above bids were referred to the Division of Environmental Services for review and recommendation. OPENING OF BIDS - ONE (1) MORE OR LESS, JET RODDER/VACUUM MACHINE This was the date set for receiving and opening of sealed bids for the above referred to equipment. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: BEST EQUIPMENT COMPANY, INC. 2804 N. Catherwood Avenue Indianapolis, Indiana 46219 Bid was signed by Mr. Mike Dahlmann, President Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Ten per cent (10%) Bid Bond was submitted In One (1) 1998 Ford $179,843.00 $24,500.00 Trade In $155,343.00 Net L8501 on 1980 Ford wNactor Alternate Bid: One (1) 1998 Ford $178,560.00 $24,500.00 Trade In $154,060.00 L8501 on 1980 Ford wNactor DEEDS EQUIPMENT CO.. INC. 7720 Records Street Lawrence, Indiana 46226 Bid was signed by Mr. W.E. Downey, Agent Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Ten per cent (10%) Bid Bond was submitted On FOne1) Vactor $189,800.00 $15,000.00 Trade in $174,800.00 Net l 2110-C of 1980 Vactor BROWN EQUIPMENT CO.. INC. Post Office Box 9799 Fort Wayne, Indiana 46899 Bid was signed by Mr. Douglas Brown Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Ten per cent (10%) Bid Bond was submitted REGULAR MEETING JUNE 2. 1997 BID: One (1) Clean Earth $158,643.00 $10,000.00 Trade in Model 0910 of Jet Rodder Upon a motion made by Mr. Littrell, seconded by Ms. Roemer and carried, the above bids were referred to the Division of Equipment Services for review and recommendation. OPENING OF BIDS - ABANDONED VEHICLES This was the date set for receiving and opening of sealed bids for the above referred to vehicles. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: SUPER AUTO SALVAGE 3300 South Main Street South Bend, Indiana 46614 e No. Red Tag Make Year VIN Bid Amount 1 27883 Datsun 1982 JNIHZ04SOCX455998 $ 62.79 2 38114 Ford 1975 F15JUA50715 $ 77.79 3 38890 Honda 1987 1HGCA5635HA076233 $127.79 4 38901 Olds 1984 1G3AC7707DK362722 $ 62.79 5 39064 Chevy 1987 J81RG5174H8439447 $ 57.79 6 39147 Buick 1985 1G5GJ47A1FP213617 $ 77.79 7 39153 Pontiac - 1987 1G2PE11R31IP238158 $137.79 8 39225 Pontiac 1988 KLTN2166JB359133 $ 62.79 9 39262 Olds 1986 1G3NF69U2GM343358 $ 62.79 10 39287 Olds 1983 1G3AH35AXDM529810 $ 72.79 11 39311 Honda 1984 JHMAE5320ES003071 $117.79 12 39370 Olds 1984 1G3AJ19R5ED43.6951 $ 62.79 13 -39438 Pontiac 1987 2G2AH51W5H9206224 -$ 97.79 14 39678 Olds 1988 1G3NF14D5JM214953 $ 66.79 15 39716 Dodge 1985 1B3BE46GXFC137283 $ 72.79 16 39717 Pontiac 1985 1G2NV27L5FC755267 $ 66.79 17 39763 Buick 1988 1G4ND54D6JM035443 $ 67.79 STEVE AND GENES AUTO TRUCK SALVAGE 3109 Gertrude South Bend, Indiana 46614 ['I L, 1 FAI 1 I REGULAR MEETING Io JUNE 2, 1997 No. Red Tag Make Year VIN Bid Amount 1 27883 Datsun 1982 JNIHZ04SOCX455998 $ 39.85 2 38114 Ford 1975 F15JUA50715 $ 79.85 3 38890 Honda 1987 IHGCA5635HA076233 $125.85 4 38901 Olds 1984 1G3AC7707DK362722 $ 49.85 5 39064 Chevy 1987 J81RG5174H8439447 $ 49.85 6 39147 Buick 1985 1G5GJ47A1FP213617 $ 49.85 7 39153 Pontiac 1987 1G2PEl lR3HP238158 $ 49.85 8 39225 Pontiac 1988 KLTN2166JB359133 $ 49.85 9 39262 Olds 1986 1G3NF69U2GM343358 $ 49.85 10 39287 Olds 1983 1G3AH35AXDM529810 $ 49.85 11 39311 Honda 1984 JHIVIAE5320ES003071 $ 39.85 12 39370 Olds 1984 1G3AJ19R5ED436951 $ 49.85 13 39438 Pontiac 1987 2G2AH51W5H9206224 $ 49.85 14 39678 Olds 1988 1G3NF14D5JM214953 $ 49.85 15 39716 Dodge 1985 1B3BE46GXFC137283 $ 49.85 16 39717 Pontiac 1985 1G2NV27L5FC755267 $ 49.85 17 39763 Buick 1988 1G4ND54D6JM035443 $ 79.85 JOE THOMPSON 2555 South I Ith Street Niles, Michigan 49120 If No. Red Tag Make Year VIN Bid Amount 3 38890 Honda 1987 IHGCA5635HA076233 $312.65 4 38901 Olds 1984 IG3AC7707DK362722 $101.46 7 39153 Pontiac 1987 1G2PEllR3HP238158 $281.99 8 39225 Pontiac 1988 KLTN2166JB359133 $110.01 9 39262 Olds 1986 1G3NF69U2GM343358 $110.01 12 39370 Olds 1984 1G3AJ19R5ED436951 $111.99 13 39438 Pontiac 1987 2G2AH51W5H9206224 $289.99 14 39678 Olds 1988 1G3NF14D5JM214953 $127.91 15 39716 Dodge 1985 1B3BE46GXFC137283 $ 99.99 16 39717 Pontiac 1985 1G2NV27L5FC755267 1$99.79 5 s •- REGULAR MEETING EARL HULLINGER 26543 Edison Road South Bend, Indiana 46628 • m JUNE 2,.1997 No. Red Tag Make Year VIN Bid Amount 3 38890 Honda 1987 1HGCA5635HA076233 $818.59 DOMINIC MEGA 1001 East Eckman South Bend, Indiana 46614 we No. Red Tag Make Year VIN Bid Amount 3 38890 Honda 1987 IHGCA5635HA076233 $387.00 PAUL HAHN 1216 Edgewood Drive South Bend, Indiana 46616 me No. Red Tag Make Year VIN Bid Amount 5 39064 Chevy 1987 J81RG5174H8439447 $ 90.66 LAUVEN J. CONWAY 615 West Indiana South Bend, Indiana 46613 No. Red Tag Make Year VIN Bid Amount 3 38890 Honda 1987 IHGCA5635HA076233 . $353.00 Upon a motion made by Mr. Littrell, seconded by Ms. Roemer and carried, the above bids were referred to the Department of Code Enforcement for review and recommendation. AWARD BID - ONE (1) COMPACT SWEEPER Mr. Matthew Chlebowski, Director, Division of Equipment Services, advised the Board that on March 24, 1997, bids were received and opened for the above referred to equipment. After reviewing those bids, Mr. Littrell recommends that the Board award the contract to System Clean, Inc., 50602 North Michigan, South Bend, Indiana in the amount of $17,700.00. Mr. Chlebowski noted that this was not'the low bid. Tennant Company, 701 North Lilac Drive, Minneapolis, Minnesota; did not meet the specifications required. Therefore, Ms. Roemer made a motion that the recommendation be accepted and the bid be awarded as outlined above. Mr. Littrell seconded the motion which carried. 1 1 REGULAR MEETING JUKE 2. 1997 APPROVE CHANGE ORDER - EOUIPMENT SERVICES FACILITY EXPANSION - PROJECT NO. 96-68 Mr. Littrell advised that Mr. Toy Villa, Public Construction Manager, has submitted Change Order No. 2, on behalf of Robert Henry Corporation, Frances Street, South Bend, Indiana indicating that the Contract amount be increased $3,144.00 for a new Contract sum including this Change Order in the amount of $570,338.00. Upon a motion made by Ms. Roemer, seconded by Mr. Littrell and carried, the Change Order was approved. APPROVE PROJECT COMPLETION AFFIDAVIT - SOUTH BEND PARKING STRUCTURE NO. 2 - 6E AND 7W REPAIRS- PROJECT NO. 96-76 Mr. Littrell advised that Mr. Toy Villa, Public Construction Manager, has submitted the Project Completion Affidavit on behalf of Kaser Spraker Construction, 25487 West State Road 2, South Bend, Indiana, for the above referred to project, indicating a final cost of $17,700,00. Upon a motion made by Mr. Littrell, seconded by Ms. Roemer and carried, the Project Completion Affidavit was approved. APPROVAL OF PROPOSAL - ENGINEERING SERVICES - STORMWATER DRAINAGE DESIGN - BOWMAN CREEK IMPROVEMENT. NORTHEAST TO DAYTON AND HIGH STREETS - LAWSON FISHER ASSOCIATES Mr. Littrell stated that the Board is in receipt of a Proposal between the City of South Bend and Lawson Fisher Associates, 525 West Washington, South Bend, Indiana, for the above referred to project. Mr. Littrell noted that the Agreement is in the additional amount of $2,000.00. It was noted that the the original Agreement is in the amount of $12,300.00. Therefore, upon a motion made by Mr. Littrell, seconded by Ms. Roemer and carried, the Proposal was approved and executed. ADOPT RESOLUTION NO. 42-1997 - FIXING PARKING RATES AND CHARGES FOR PARKING GARAGES AT MUNICIPALLY OPERATED PARKING FACILITIES Upon a motion made by Ms. Roemer, seconded by Mr. Littrell and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO. 42-1997 A RESOLUTION OF THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, INDIANA FIXING PARKING RATES AND CHARGES FOR PARKING GARAGES AT MUNICIPALLY OPERATED PARKING FACILITIES WHEREAS, I.C. 36-9-11-7 authorizes the Board of Public Works to fix rates for municipally owned off-street parking facilities, subject to the approval of the Common Council. WHEREAS, the Director of Administration and Finance for the City of South Bend recommends, and the Board of Public Works for the City of South Bend hereby find that it is in the best interest, fiscal and otherwise, of the City that short-term parking be available free of charge during construction of the Leighton Plaza project. NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend, that the following monthly parking rates be established for the Colfax Street Parking Garage, the Jefferson Street Parking Garage, and the Wayne Street Parking Garage: SECTION I. The following monthly rates shall be charged to vehicles parked at City operated parking garages: Rate (a) Per vehicle, on a month -to -month basis $35.00 per mo. (b) Per vehicle, on a three-year contract $35.00 per mo. REGULAR MEETING (c) Per vehicle, on a five-year contract (d) Group rates on a monthly contract (e) Group rates on a monthly contract for $35.00 per mo $35.00 per mo JUKE 2, 1997 rooftop parking $22.00 per mo. (f) For purposes of Subsection (e), a group shall be defined as ten (10) or more spaces leased pursuant to a single account. (g) ' Priority for committing parking spaces within a City operated parking garage shall be given to vehicles with the longest term parking contract and the highest monthly rental rate. Commitment of spaces within a parking garage within a particular rate structure shall be determined based upon (1) the number of parking spaces committed per single billing; (2) the length of time the person has committed spaces within that garage; and (3) the payment experience of the account. Persons entering into long term agreements for parking may be granted an option to renew within the discretion of the Board of Public Works or its designee. (h) The owner of any vehicle admitted to the garage pursuant to a rooftop group rate contract shall be fined $10.00 in the event the vehicle is parked in -violation of the contract. SECTION II. The following hourly rates shall be charged for individual vehicles parked at City operated parking garages from June 23, 1997 to the end of the Leighton Plaza Project construction, at which time rates will be reviewed: Hours Rate 0 to 2 hours . Free 2 to 3 hours $ 1.00 3 to 5 hours $ 2.00 5 to 24 hours $ 3.00 Special Events $ 2.00 SECTION III. This Resolution rescinds and supersedes all prior resolutions setting rates for municipal parking facilities. SECTION IV. Nothing herein shall affect rights and liabilities accrued prior to the effective date of this ordinance. CITY OF SOUTH BEND BOARD OF PUBLIC WORKS s/Carl P. Littrell, President, Member s/M. -Catherine Roemer, Member ATTEST: s/Angela K. Jacob, Clerk APPROVAL OF PROPERTY DAMAGE RELEASE Upon a motion made by Mr. Littrell, seconded by Ms. Roemer and carried, a Property Damage Release, as submitted by Great West Casualty Company, 1100 West 29th Street, South Sioux City, Nebraska, for damages to City property, incurred by Martin .Trucking Co., Inc., South Bend, Indiana, in the amount of $146.13 COMMUNITY DEVELOPMENT CONTRACT TABLED The Contract from Housing Development Corporation was tabled, as Ms. Roemer is a member, and there was not a quorum present. APPROVAL OF REQUEST TO LEASE FOR OFFICE SPACE - 205 WEST JEFFERSON Mr. Littrell stated that Ms. Pam Myer, Planning Department, submitted a request to exercise an option to renew office space at 205 West Jefferson, South Bend, Indiana for the Division of Planing and Neighborhood Development. Upon a motion made by Mr. Littrell, seconded by Ms. Roemer and carried, the request was approved. REGULAR MEETING JUKE 2, 1997 REQUEST REFERRED Upon a motion made by Mr Littrell, seconded by Ms. Roemer and carried, the following request was referred to the appropriate Bureaus and Departments for recommendation: - TO OBTAIN CITY -OWNED PROPERTY - HABITAT FOR HUMANITY In a letter to the Board, Mr. Robert Collett, Habitat for Humanity, 402 East South Street, South Bend, Indiana, requested permission to obtain 1751 North Fremont, a vacant lot, from the City of South Bend, for the purpose of building a single family dwelling. APPROVAL OF LICENSE APPLICATION FOR RUBBISH AND GARBAGE REMOVAL SERVICE Mr. Littrell stated that the Board is in receipt of favorable recommendation from the Department of Code Enforcement for a License Application for a Rubbish and Garbage Removal Service, as submitted by Ms. Kay Ann Griesinger, 1804 Lincolnway East, Mishawaka, Indiana. Mr. Littrell noted that the Bureau of Sanitation has inspected the vehicles(s) to be used in conjunction with this business, and has approved them. Upon a motion made by Ms. Roemer, seconded by Mr. Littrell and carried, the License Application was approved. APPROVE CONSENT TO ANNEXATION AND WAIVER OF RIGHTS TO REMONSTRATE Mr. Littrell stated that the Board is in receipt of a Consent to Annexation and Waiver of Right to Remonstrate as submitted by Ms. Shirley Schneck, 17676 State Road 23, South Bend, Indiana. The Consent indicates that in consideration for permission to tap into the public sanitary sewer system of the City, to provide sanitary sewer service to 17676 State Road 23, South Bend, Indiana, (Key # 02- 2023-054411), Ms. Schneck waives and releases any and all right to remonstrate against or oppose any pending or future annexation of the property by the City of South Bend. Therefore, Ms. Roemer made a motion that the Consent be approved. Mr. Littrell seconded the motion which carried. APPROVE CONSENT TO ANNEXATION AND WAIVER OF RIGHTS TO REMONSTRATE Mr. Littrell stated that the Board is in receipt of a Consent to Annexation and Waiver of Right to Remonstrate as submitted by Joseph and Alice Gerard, 18655 Cleveland Road, South Bend, Indiana. The Consent indicates that in consideration for permission to tap into the public sanitary sewer system of the City, to provide sanitary sewer service to 18655 Cleveland Road, South Bend, Indiana, (Key # 02-1173-8299), the Gerard's waive and release any and all right to remonstrate against or oppose any pending or future annexation of the property by the City of South Bend. Therefore, Ms. Roemer made a motion that the Consent be approved. Mr. Littrell seconded the motion which carried. APPROVAL OF DEEDS OF DEDICATION Upon a motion made by Ms. Roemer, seconded by Mr. Littrell and carried, the following Deeds of Dedication were approved: Name Address/Key Number Purpose Joan C. Kunde 2810 Locust Road Sewer Improvements William/Barbara Marvin 2718 Locust Road Sewer Improvements APPROVE TRAFFIC CONTROL DEVICES Upon a motion made by Ms. Roemer, seconded by Mr. Littrell and carried, the following five (5) traffic control devices were approved: New Installation - Handicap 2002 Elwood Ms. Arwood has met all the Signs requirements New Installation - Handicap 802 East Ewing - High Street Faith United Methodist Sign Side Church New Installation - Handicap 1430 East Miner Mr. Lue has met all the Sign requirements 8 REGULAR MEETING JUKE 2, 1997 New Installation - Handicap 1029 West Rose Ms. Haines has met all the Sign requirements New Installation - Handicap 609 'North St. Joseph Mr. Derickson has met all the Sign requirements APPROVE TITLE SHEET - LEIGHTON PLAZA PHASE I PACKAGE II Mr. Littrell advised that the Title Sheet for the above referred to project was being presented at this time for execution. Upon a motion made by Mr. Littrell, seconded by Ms. Roemer and carried, the above referred to Title Sheet was approved and signed. APPROVAL OF FEE PROPOSAL - VALLEY AMERICAN BANK Upon a motion made by Ms. Roemer, seconded by Mr. Littrell and carried, a Fee Proposal, as submitted by Valley American Bank, Post Office Box 11588, South Bend, Indiana, for the bond issue for the County Economic Development Income Tax Revenue Bonds for 1997 was approved. FILING OF CERTIFICATE OF INSURANCE Upon a motion made by Mr. Littrell, seconded by Ms. Roemer and carried, the following Certificate of Insurance was accepted for filing: ' Lykowski Construction, Inc. 21707 West Ireland Road South Bend, Indiana 46614 APPROVE CLAIMS Ms. M. Catherine Roemer, City Controller, submitted claims in the amount of $690,930.24 dated June 2, 1997 and recommended approval. Additionally, Mr. Juan Manigault, Executive Director, WDS of Northern Indiana, submitted one (1) list containing claims in the amount of $26,630.55. and recommended approval. Mr. Littrell made amotion that the claims be approved and the reports as submitted be filed. Ms. Roemer seconded the motion which carried. ADJOURNMENT There being no further business to come before the Board, upon a motion made -by Mr. Littrell, seconded by Ms. Roemer and carried, the meeting adjourned at 10:06 a.m. QW! V-410 R A FA d�A'w It " �Alf ' BOARD OF PUBLIC WORKS (Z.60XA� Carl P. Littrell, Member James R. Caldwell, Member M. Ca Brine Roemer, ember 1 1