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HomeMy WebLinkAbout05/27/97 Board of Public Works MinutesREGULAR MEETING MAY 27, 1997 The regular meeting of the Board of Public Works was convened at 9:34 a.m. on Monday, May 27, 1997, by Board Member James R. Caldwell, with Mr. Carl P. Littrell and Ms. M. Catherine Roemer present. Board Attorney Anne Bruneel was not present. AGENDA ITEMS ADDED Upon a motion made by Ms. Roemer, seconded by Mr. Littrell and carried, three (3) agenda items for Change Orders were added. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, the minutes of the regular meeting of the Board held on May 19, 1997, were approved. APPROVE CHANGE ORDER NOS 1 AND 2 (FINAL) AND PROJECT COMPLETION AFFIDAVIT - CLYDE CREEK WATERSHED/JACKSON ROAD CULVERT - PROJECT NO. 96-55 Mr. Caldwell advised that Mr. Toy Villa, Public Construction Manager has submitted the following Change Orders on behalf of Bradberry Brothers, Inc., 20061 West Dice Street, South Bend, Indiana, and recommended approval: Change Order No. 1 Decrease $ 330.00 $55,131.00 Change Order No. 2 Decrease $11,799.80 $43,001.20 Additionally submitted was the Project Completion Affidavit indicating this new final cost. Upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, Change Order Nos. 1 and 2 (Final) and the Project Completion Affidavit were approved subject to the filing of the appropriate three-year Maintenance Bond. APPROVE CHANGE ORDER - ELDER PARKWAY - PROJECT NO. 95-65 Mr. Caldwell advised that Mr. Toy Villa, Public Construction Manager, has submitted Change Order No. 5. on behalf of Rieth Riley Construction Company, Post Office Box 1775, South Bend, Indiana indicating that the Contract amount be increased $3,620.00 for a new Contract sum including this Change Order in the amount of $1,302,863.95. Upon a motion made by Mr. Caldwell, seconded by Mr. Littrell and carried, the Change Order was approved. APPROVE CHANGE ORDER - 1996 CONCRETE PAVEMENT REPAIRS - PROJECT NO. 96- 61 Mr. Caldwell advised that Mr. Toy Villa, Public Construction Manager, has submitted Change Order No. 1 on behalf of Rieth Riley Construction Company, Post Office Box 1775, South Bend, Indiana indicating that the Contract amount be decreased $1,212.12 for a new Contract sum including this Change Order in the amount of $112,036.08. Upon a motion made by Mr. Caldwell, seconded by Mr. Littrell and carried, the Change Order was approved. APPROVE CHANGE ORDER - TRAFFIC SIGNALS MODIFICATION - PHASE IIB - PROJECT NO. 90-03B Mr. Caldwell advised that Mr. Greg Scherpereel, Engineer, has submitted Change Order No. 5, on behalf of Trans Tech Electric, Post Office Box 3915, South Bend, Indiana indicating that the Contract amount be increased $18,105.00 for a new Contract sum including this Change Order in the amount of $1,531,099.70. Upon a motion made by Mr. Caldwell, seconded by Mr. Littrell and carried, the Change Order was approved. ZOO 1 I 1 REGULAR MEETING MAY 27, 1997 APPROVAL OF PROPOSAL - LAWSON FISHER ASSOCIATES P.C. Mr. Caldwell stated that the Board is in receipt of a Proposal between the City of South Bend and Lawson Fisher Associates, 525 West Washington, South Bend, Indiana, for the following engineering services: Item 1- Preparation of Responses to Approved, not to exceed $2,200.00 the Army Corps of Engineers IItem 2 - Preparation of Section 14 I Approved, not to exceed $2,200.00 I Application IItem 3 - Preparation of FY `98 IDEM I Approved, not to exceed $2,200.00 I Section 319 Therefore, upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, the Proposal was approved and executed. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS - LEIGHTON PLAZA PHASE I, BID PACKAGE H - MASS EXCAVATION AND SHEETING - PROJECT NO 97-57-2 In a memorandum to the Board, Mr. Carl P. Littrell, Director, Division of Engineering, requested permission to advertise for the receipt of bids for the above referred to project. Mr. Littrell stated that this project will provide an earth retention system for opening the site and excavate to foundation elevation for the underground garage covering nearly the full block. The Department of Community and Economic Development and the Redevelopment Commission have advertised for the sale of bonds to finance the full development of the project. The bond proceeds will be available prior to award of contract for this first phase.. Therefore, upon a motion made by Ms. Roemer, seconded by Mr. Littrell and carried, the request to advertise for the receipt of bids was approved. APPROVAL OF RECOMMENDATION - TO CONDUCT BLOCK PARTY Mr. Caldwell stated that favorable recommendations have been received by the _Division of Engineering, Police Department and the City Attorney's office, in reference to a request as submitted by Ms. Johnnie Robinson, 521 North Jacob, South Bend, Indiana to conduct the above referred to block party, on Sunday, May 25, 1997, on Jacob from Miner to Cedar, from 2:00 p.m. until 10:00 p.m. Upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, the recommendation was approved. APPROVAL OF RECOMMENDATION - TO CONDUCT BLOCK PARTY Mr. Caldwell stated that favorable recommendations have been received by the Division of Engineering, Police Department and the City Attorney's office, in reference to a request as submitted by Mr. Roger Holbrook, 1812 East Irvington, South Bend, Indiana to conduct the above referred to block party, on Saturday, June 7, 1997, on Irvington from Sampson to Southeast, from 4:00 p.m. until 11:00 p.m. Upon a motion made by Mr. Caldwell, seconded by M Roemer and carried, the recommendation was approved. APPROVAL OF RECOMMENDATION - TO CONDUCT BLOCK PARTY Mr. Caldwell stated that favorable recommendations have been received by the Division of Engineering, Police Department and the City Attorney's office, in reference to a request as submitted by Ms. M.J. Murray Vachon, 1258 Longfellow, South Bend, Indiana to conduct the above referred to block party, on Saturday, June 14, 1997, on Longfellow from Sunnyside to Mishawaka Avenue, from 4:00 p.m. until 7:00 p.m. Upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, the recommendation was approved. APPROVAL OF RECOMMENDATION - TO CLOSE STREET - PASS PUNT AND KICK CONTEST Mr. Caldwell stated that favorable recommendations have been received by the Division of Engineering, Police Department and the City Attorney's office, in reference to a request as submitted by Ms. Nancy Eide, College Football Hall of Fame, South Bend, Indiana to close Michigan Street between Center City Associates and Washington Street, in conjunction with the Pass, Punt and Kick 236 REGULAR MEETING MAY 27, 1997 Contest, on Saturday, September 27, 1997. Upon a motion made by Ms. Roemer, seconded by Mr. Littrell and carried, the recommendation was approved. APPROVAL OF RECOMMENDATION - POLICE ESCORT Mr. Caldwell stated that favorable recommendations have been received by the Division of Engineering, Police Department and the City Attorney's office, in reference to a request as submitted by Ms. Sharon Evans, Special Olympics of Indiana, Mishawaka, Indiana, for a police escort for their departure to the games in Terre Haute, on June 5, 1997. Upon a motion made by Ms. Roemer, seconded by Mr. Littrell and carried, the recommendation was approved. APPROVAL OF RECOMMENDATION - POLICE ESCORT Mr. Caldwell stated that favorable recommendations have been received by the Division of Engineering, Police Department and the City Attorney's office, in reference to a request as submitted by Ms. Inga Bowyer, Michiana Senior Expo, South Bend, Indiana, for a police escort for the arrival and departure of Art Linkletter, in his appearance in conjunction with the Michiana Senior Expo, on June 11, 1997 and June 12, 1997. Upon a motion made by Ms. Roemer, seconded by Mr. Littrell and carried, the recommendation was approved. APPROVAL O1- TO CONDUCT HEAL OUR STREETS PARADE Mr. Caldwell stated that favorable recommendations have been received by the Division of Engineering, Park Department, Police Department and the City Attorney's office, in reference to a request as submitted by Mr. Edgar Cabello, Calvary Temple, 3717 South Michigan, South Bend, Indiana to conduct the above referred to parade, on Saturday, May 31, 1997, from 10:00 a.m. until 11:00 a.m., on the designated route as submitted. Upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, the recommendation was approved. APPROVAL OF LICENSE APPLICATION FOR A CARNIVAL OR CIRCUS Mr. Caldwell stated that the Board is in receipt of favorable recommendations from the Fire Department, Police Department, Code Enforcement, Building Department, Engineering Department and the Park Department, for a License Application for a Carnival or Circus as submitted by the Potawatomi Zoological Society, South Bend, Indiana, for a carnival/circus to be held at Potawatomi Zoo, on August 21 through August 24, 1997, 11:00 a.m. until 9:00 p.m. daily. Upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, the License Application was approved. APPROVAL OF LICENSE APPLICATION FOR RUBBISH AND GARBAGE REMOVAL SERVICE Mr. Caldwell stated that the Board is in receipt of favorable recommendation from the Department of Code Enforcement for a License Application for Rubbish and Garbage Removal Service, as submitted by Mr. Douglas Guest, 922 North St. Peter, South Bend, Indiana. Further, the Bureau of Sanitation has inspected the vehicle(s) to be used in conjunction with the business, and has approved them. Upon a motion made by Mr. Caldwell, seconded by Mr. Littrell and carried, the License Application was approved. FAVORABLE RECOMMENDATION - PETITION TO VACATE AN ALLEY Mr. Caldwell indicated that the Common Council has submitted to the Board a Vacation Petition as completed by Ms. Dea Andrews, South Bend Heritage Foundation, 914 Lincolnway West, South Bend, Indiana to vacate the following alley: The first east -west alley south of Napier Street from the east right-of-way of South Chapin Street to the west right-of-way line of the first north south alley east of South Chapin Street for a distance of approximately 295 feet and a width of 14 feet. Part located in B.O.L. 71, City of South Bend, Indiana. Mr. Caldwell advised that the Board is in receipt of favorable recommendations concerning this Vacation Petition from the Area Plan Commission, Police Department, Fire Department, Sanitation, Department of Economic Development and the Department of Public Works. In addition, the Engineering Department recommends that the drive approach to the alley on Chapin Street shall be closed with curb. Therefore, Mr. Caldwell made a motion that the Board send a favorable recommendation to the Common Council concerning this Vacation Petition. Ms. Roemer seconded 1 REGULAR MEETING the motion which carried. MAY 27, 1997 FAVORABLE RECOMMENDATION- PETITION TO VACATE VARIOUS STREETS AND AN ALLEY Mr. Caldwell indicated that the Common Council has submitted to the Board a Vacation Petition as completed by Mr. Lynne Coyne, Indiana University, South Bend, Indiana to vacate the following alley: The first north south alley west of Greenlawn Avenue from the south right-of-way of Mishawaka Avenue to the north right-of-way of Ruskin Street for a distance of approximately 504 feet and a width of 7 feet. Part situated in the northeast Quarter of Section 18, Township 37 North, Range 2 East. Mr. Caldwell advised that the Board is in receipt of favorable recommendations concerning this Vacation Petition from the Area Plan Commission, Police Department, Fire Department, Sanitation, Department of Economic Development and the Department of Public Works. Area Plan has noted that the legal descriptions are incorrect. These rights -of -ways are located in Range 3 East rather than Range 2 East. In addition, the Fire Department recommends approval, contingent on proper fire lanes. Therefore, Mr. Caldwell made a motion that the Board send a favorable recommendation to the Common Council concerning this Vacation Petition. Ms. Roemer seconded the motion which carried. APPROVE TRAFFIC CONTROL DEVICES Upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, the following three (3) traffic control devices were approved: Installation - No Parking - Various Locations (See Temporary until the Transfer Bus Stop attached) in the Central Center is in operation Business District and on Main, Monroe to South, South Main to Lafayette New Installation - Handicap 1426 College Mr. Cichos has met all the Sign requirements New Installation - Handicap 838 S. 36th Street Mrs. Cashen has met all the Sign requirements APPROVE CONTRACTOR BOND Mr. Larry D. Spradlin, Sr., Engineer, Division of Engineering, recommended that the following Contractor Bond be approved as follows: BOND OF CONTRACTOR Drew & Son Remodeling & Construction Approved Effective 5/27/97 Ms. Roemer made a motion that the recommendation be accepted and that the Bond be approved as outlined above. Mr. Littrell seconded the motion which carried. APPROVE TITLE SHEET - SOUTHVIEW CHURCH OF CHRIST MINOR SUBDIVISION Mr. Caldwell advised that the Title Sheet for the above referred to project was being presented at this time for execution. Upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, the above referred to Title Sheet was approved and signed. APPROVE CLAIMS Ms. M. Catherine Roemer, City Controller, submitted claims in the amount of $29,476.55 dated May 14, 1997, and $990,072.32 dated May 19, 1997; and $847,882.64 dated May 27, 1997 and recommended approval. Mr. Caldwell made a motion that the claims be approved and the reports as submitted be filed. Ms. Roemer seconded the motion which carried. REGULAR MEETING MAY 27, 1997 ADJOWNT There being no further business to come before the Board, upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, the meeting adjourned at 9:53 a.m BOARD OF PUBLIC WORKS . � I Carl P. Littrell, Member c James R. Caldwell, Member 4M. Catherine Roemer, mber ST: Angela Jacob, Cler 1 1