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Home My WebLink About03/31/97 Board of Public Works MinutesREGULAR MEETING MARCH 31, 1997 The regular meeting of the Board of Public Works was convened at 9:34 a.m. on Monday, March 31, 1997, by Board Member James R. Caldwell, with Mr. Carl P. Littrell and Ms. M. Catherine Roemer present. Also present was Board Attorney Anne Bruneel. ADD AGENDA ITEMS Upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, agenda items for Resolution No. 20-1997 and a Construction Contract for the Hall of Fame Press Box Lighting were added. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mr. Littrell, seconded by Ms. Roemer and carried, the minutes of the regular meeting of the Board held on March 24, 1997, were approved. PUBLIC HEARING LICENSE APPLICATION FOR TRANSIENT MERCHANT LICENSE - COMPU SHOW COMPUTER SHOW (TABLED FROM MARCH 24 1997 MEETING) Mr. Caldwell advised that this was the date set for the Board's Public Hearing concerning a License Application fora Transient Merchant, as submitted by Mr. Anthony R. Sheets, 4318 Norton Drive, South Bend, Indiana, to conduct the Compu Show Computer Show at the Century Center, on April 13, 1997 from 9:00 a.m. until 4:00 p.m. and May 18, 1997, from 9:00 a.m. until 4:00 p.m. It was noted that the Public Hearing was tabled from the March 24, 1997 meeting. Mr. Anthony Sheets, 4318 Norton Drive, South Bend, Indiana, was present, and recommended approval. Mr. Sheets requested the dates of the shows to be changed to May 17 and May 18, 1997. As there was no one else present wishing to address the Board concerning this matter, the Public Hearing was closed. Upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, the License Application for a Transient Merchant License was approved. OPENING OF BIDS - 1997 PUBLIC WORKS PARTNERSHIP PROGRAM - PROJECT NO. 97- 19 This was the date set for receiving and opening of sealed bids for the above referred to project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: KASER SPRAKER CONSTRUCTION, INC. 25487 West State Road 2 South Bend, Indiana 46619 Bid was signed by Mr. Gary L. Spraker, President Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted F61"11 Zone Number Amount Zone 6, 7, 8 $54,055.00 BATTEAST CONSTRUCTION COMPANY, INC. 430 East LaSalle Avenue South Bend, Indiana 46617 89 1 REGULAR MEETING MARCH 31, 1997 Bid was signed by Mr. Richard S. Gagnon, Sr., Vice President Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted Zone Number Amount Zone 1 $59,571.00 Zone 2 $67,536.75 Zone 3 $59,488.75 Zone 4 $58,868.75 Zone 5 $65,935.00 Zone 6, 7, 8 $64,620.00 Zone 9 $55,812.50 Zone 10, 11A, 11B $64,778.75 Zone IIC. $62,245.00 Zone IID. $60,049.60 NILES CONCRETE SAWING & CONSTRUCTION, INC. 2580 East Detroit Road Niles, Michigan 49120 Bid was signed by Mr. Daniel L. Kulwicki, Jr., President Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted MAIN Zone Number Amount Zone 1 $51,432.80 Zone 2 $62,850.25 Zone 3 $54,651.00 Zone 4 $60,570.00 Zone 5 $68,812.00 Zone 6, 7, 8 $64,348.00 Zone 9 $49,476.50 Zone 10, 11A, 11B $68,899.50 Zone IIC $64,837.50 Zone IID $61,069.50 MCINTYRE JONES CONSTRUCTION CO., INC. 2526 West Sixth Street Mishawaka, Indiana 46544 Bid was signed by Mr. Kenneth A. McIntyre, Chairman of the Board REGULAR MEETING MARCH 3 L 1997 Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted Zone Number Amount - Zone 3 $61,477.40 Zone 4 $55,624.95 Zone 5 $63,024.00 Zone 10, 11A, 11B $66,337.20 Zone 11D $62,382.90 RIETH RILEY CONSTRUCTION CO., INC. Post Office Box 1775 South Bend, Indiana 46634 Bid was signed by Mr. John M. Szuba, Area Manager Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted Zone Number Amount Zone 1 $53,867.30 Zone 2 $61,396.50 Zone 3 $67,334.00 Zone 4 $66,012.00 Zone 5 $73,077.50 Zone 6, 7, 8 $62,974.00 Zone 9 $66,735.00 Zone 10, 11A, 11B $64,826.00 Zone 11C $53,594.50 Zone 11D $57,578.00 L.E. BARBER INC. 1200 East Napier Avenue Benton Harbor, Michigan Bid was signed by Mr. Leon E. Barber, Jr., Vice President Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: Zone Number Amount Zone 1 $50,358.55 1 V _1 1 REGULAR MEETING Zone 2 $57,463.75 Zone 3 $50,753.50 Zone 4 - $51,941.25 Zone 5 $58,260.00 Zone 6, 7, 8 $55,640.00 Zone 9 $47,350.00 Zone 10, 11A, 1113 $57,092.50 L.L. GEANS & SONS, INC. 1923 North Home Street Mishawaka, Indiana 46545 Bid was signed by Mr. Mike Glenn, Vice President Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted 10 Zone Number Amount Zone 1 $71,783.18 Zone 2 $77,836.10 Zone 3 $73,683.96 Zone 4 $67,387.45 Zone 5 $74,245.57 Zone 6, 7, 8 $79,713.97 Zone 9 $66,513.12 Zone 10, 11A, I1B $77,764.29 Zone 11C $75,567.29 Zone IID $71,810.86 MARCH 31, 1997 Upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, the above bids were referred to the Division of Engineering for review and recommendation. OPENING OF BIDS - ONE (1) MORE OR LESS, AERIAL LIFT BOOM TRUCK This was the date set for receiving and opening of sealed bids for the above referred to equipment. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: WHITEFORD FORD TRUCKS, INC. 4707 Western Avenue South Bend, Indiana 46619 Bid was signed by Mr. Rich Stopczynski Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Ten per cent.(10%) Bid Bond was submitted 92. REGULAR MEETING BID: MARCH 31, 1997 Quantity Description Price Trade -In Net Price One (1) 1998 Ford $108,450.00 Less $12,000.00 $96,450.00 L8501 w/52' (trade-in of Unit aerial device by #350) TECO, Inc. Delivery: 180 Days from P.O: Date If cable system has not been replaced and certified on the trade unit #350, deduct $500 off the trade value. WISE INTERNATIONAL TRUCKS 4849 Western Avenue South Bend, Indiana 46619 Bid was signed by Mr. Shawn Wise Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Ten per cent (10%) Bid Bond was submitted In Quantity Description Price Trade -In One (1) 1998 $103,133.64 Less $18,500.00 International (trade-in of Unit Model 4800 4x4 #350) aerial boom truck One (1) 1998 $104,111.97 Less $18, 500.00 International (trade-in of Unit Model 4800 4x4 #350) aerial boom truck, with Dalum's Equipment DUECO, INC. N4 W22610 Bluemound Road Wakesha, Wisconsin 53186 Bid was signed by Mr. Tammy J. Lowitz Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Ten per cent (101/6) Bid Bond was submitted BID: I Quantity I Description I Price I Trade -In I 7 1 _I REGULAR MEETING MARCH 31, 1997 One (1) Sim-Telelect Hi- $50,473.00 Less $18,500.00 Ranger XT-52 (trade-in of Unit and DUECO #350) Flatbed and accessories . One (1) 1998 $52,961.00 Trade -In of Unit International #350 - Less 4800 4x4 $18,500.00 LIFT -ALL DIVISION OF HYDRA -TECH INC Post Office Box 9738 Ft. Wayne, Indiana 46899 Bid was signed by Mr. Blake R. Manley Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Ten per cent (10%) Bid Security was submitted 10 Quantity Description Price Trade -In Net Price One (1) Lift Truck $113,601.00 Less $18,500.00 $95,101.00 (trade-in of Unit #350) Upon a motion made by Mr. Caldwell, seconded by Mr. Littrell and carried, the above bids were referred to the Division of Equipment Services for review and recommendation. OPENING OF BIDS - FIVE (5) MORE OR LESS, SINGLE AXLE DUMP TRUCK AND FOUR (4) MORE OR LESS, TANDEM AXLE DUMP TRUCK This was the date set for receiving and opening of sealed bids for the above referred to equipment. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: WISE INTERNATIONAL TRUCKS 4849 W. Western South Bend, Indiana 46619 Bid was signed by Mr. Shawn Wise Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Ten per cent (10%) Bid Bond was submitted . 1i Quantity Description Unit Price Amount Four (4) 1998 $72,069.18 $288,276.72 International Model 2554 T/A dump w/snow removal equipment, as supplied by Deed's REGULAR MEETING MARCH 31 1997 Four (4) 1998 Int'l. ' $72,815.18 $291,260.72 Model 2554 T/A dump with snow removal equipment, as supplied by Neil's Automotive Five (5) 1998 Int'l. $59,849.00 $299,245.10 Model 2554 S/A dumps with snow removal equipment, as supplied by 'Deed's Five (5) 1998 Int'l. $60,871.02 $304,355.10 Model 2554 S/A dumps with snow removal equipment, as supplied by Neil's Automotive Trade Ins: Unit 258 $ 600.00 Unit 244 $ 600.00 Unit 281 $3,500.00 Unit 262 $2,000.00 Unit 251 $3,500.00 Unit 255 $3,000.00 Unit 266 $3,000.00 Unit 252 $3,000.00 Unit 284 $3,000.00 Deduct $500.00 per unit if all ten dumps are purchased from Wise. POZZO MACK SALES & SERVICE, INC. Post Office Box M 98/3001 E 15th Place Gary, Indiana 46401/02 Bid was signed by Mr. Pat Wyant Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Ten per cent (10%) Bid Security was submitted BID: I- a REGULAR MEETING MARCH 3 1, 1997 Quantity Description Unit Price Amount Five (5) 1998 Mack $93,374.48 $466,872.40 RD690P S/A Dump POZZO MACK SALES & SERVICE, INC. Post Office Box M 98/3001 E 15th Place Gary, Indiana 46401/02 Bid was signed by Mr. Pat Wyant Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Ten per cent (10%) Bid Security was submitted me Quantity Description Unit Price Amount Four (4) 1998 Mack $101,092.28 $404,369.12 RD690S Tandem Dump WHITEFORD FORD TRUCKS, INC. 4707 Western Avenue South Bend, Indiana 46619 Bid was signed by Mr. Rich Stopczynski Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Ten per cent (10%) Bid Security was submitted n Quantity Description Unit Price Amount Five (5) 1998 Ford $60,590.00 $302,950.00 L8501 w/body equipment by Sherer Truck Five (5) 1998 Ford $60,750.00 $303,750.00 L8501 w/body equipment by Deeds Equipment Five (5) 1998 Ford $61,972.00 $309,860.00 L8501 w/body equipment by Neil's Automotive Trade -Ins: Unit 244 $2,000 Unit 252 $3,800 REGULAR MEETING Unit 255 $3,500 Unit 258 $ 700 Unit 262 $1,800 Unit 266 $4,000 Unit 281 $4,500 Unit 284 $3,500 Fu-;t 110 $2,500 WHITEFORD FORD TRUCKS, INC. 4707 Western Avenue South Bend, Indiana 46619 Bid was signed by Mr. Rich Stopczynski Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Ten per cent'(10%) Bid Security was submitted 1 MARCH 31, 1997 Quantity Description Unit Price Amount Four (4) 1998 Ford $72,810.00 $291,240.00 L8501 w/body equipment by Sherer Truck Four (4) 1998 Ford $72,83600 $291,344.00 L8501, w/body equipment by Deeds Equipment Four (4) 1998 Ford $73,782.00 $295,128.00 L8501 w/body equipment by ,equipment Automotive Scranton Manufacturing Company, Inc. 101 State Street, Scranton, Iowa, did not wish to bid. Upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, the above bids were referred to the Division of Equipment Services for review and recommendation. OPENING OF BIDS - ONE (1) MORE OR LESS, SINGLE AXLE DUMP TRUCK This was the date set for receiving and opening of sealed bids for the above referred to equipment. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: WHITEFORD FORD TRUCKS, INC. 4707 Western Avenue South Bend, Indiana 46619 Bid was signed by Mr. Rich Stopczynski Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed 1 J Il REGULAR MEETING Ten per cent (106/o) Bid Security was submitted Quantity Description Unit Price One (1) 1998 Ford $62,937.00 L8501 w/body equipment and removable liftgate by Deeds Equipment One (1) 1998 Ford $63,968.00 L8501 w/body equipment and removable liftgate by Neil's Automotive WISE INTERNATIONAL TRUCKS 4849 W. Western Avenue South Bend, Indiana 46619 Bid was signed by Mr. Shawn Wise Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Ten per cent (10%) Bid Security was submitted MARCH 31, 1997 Quantity Description Unit Price Trade -In Amount One (1) 1998 Int'l Model $62,036.02 Less $2,000 $60,036.02 2554 S/A Dumps w/snow removal equipment as supplied by Deeds Equipment One (1) 1998 Int'1 Model $62,867.02 Less $2,000 $60,867.02 2554 S/A dumps w/snow removal equipment as supplied by Neil's Automotive Upon a motion made by. Mr. Caldwell, seconded by Ms. Roemer and carried, the above bids were referred to the Division of Equipment Services for review and recommendation. OPENING OF PROPOSALS - DEBT COLLECTION SERVICES FOR PAST DUE AMBULANCE ACCOUNTS FOR THE YEAR 1997 This was the date set for receiving and opening of sealed proposals for the above referred to service. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: REGULAR MEETING MALCOM S. GERALD AND ASSOCIATES. INC. 332 South Michigan Avenue, Suite 514 Chicago, Illinois 60604 Proposal was signed by Mr: Tom Vaughn Non -Collusion Affidavit was in order PROPOSAL:. MARCH 31, 1997 Twenty-five (25%) percent for all accounts placed for collection, that are collected C.B.M. ACCOUNTS SERVICE, INC. 1320 Mishawaka Avenue South Bend, Indiana 46615 Proposal was signed by Mr. Robert D. Martin, Jr. Non -Collusion Affidavit was in order PROPOSAL: Twenty-five (25%) percent contingency fee of amounts collected Forty (40%) percent contingency fee for accounts forwarded to debtor's local area Forty (40%) percent contingency fee for accounts referred for legal action FEDERATED COLLECTION AGENCY 2015 West Western Avenue South Bend, Indiana 46629 Bid was signed by Mr. Robert Forgash Non -Collusion Affidavit was in order PROPOSAL: Thirty (30%) percent compensation Fifty (50%) percent compensation for legal action No fees for unrecovered accounts CREDIT BUREAU OF SOUTH BEND Post Office Box 1757 South Bend, Indiana 46634 Bid was signed by Ms. Sue Vanderglen Non -Collusion Affidavit was in order PROPOSAL: Account collection at fifteen (15%) percent for the first thirty days of collection Account collection after thirty days - twenty-five (25%) percent Legal accounts will be priced at thirty-nine (39%) percent Upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, the above bids were referred to the Fire Department for review and recommendation. AWARD BID - MISCELLANEOUS EQUIPMENT Mr. Matthew Chlebowski, Director, Division of Equipment Services, advised the Board that on March 17, 1997, bids were received and opened for the above referred to equipment. After reviewing those bids, Mr. Chlebowski recommends that the Board award the bids as follows: I-_ REGULAR MEETING MARCH 31, 1997 Low Bidder Equipment Unit Price Net Total Sewer One (1) Set BU- $59,212.00 $59,212.00 Equipment Co. 37PITODBU37 TLEDOD Bucket Machine A.H..Choitz Two (2) $ 9,400.00 $18,800.00 Ingersoll-Rand XPI85WJD Air Compressor Aggregate Two (2) Wanco $ 4,389.90 $ 8,779.80 Equipment Co. WTSP 106-SA Solar Powered Traffic Controller Quantity Description Gates Jordan Ford Four (4) 3AT Pick -Up $17,635 $70,540 $18,514 $74,056 Two (2) 3AT 4WD Pick -Up NV/Plow $22,425 $44,850 $23,827 $47,654 Three (3) FWD Mini Cargo Van $18,923 $56,769 $19,735 $59,205 One (1) 4WD Utility Vehicle $21,943 $22,479 One (1) Full Size Cargo Van $17,991 $19,410 One (1) 3AT Extended Pick -Up $18,858 $20,257 Therefore, Mr. Littrell made a motion that the recommendation be accepted and the bids be awarded as outlined above. Mr. Caldwell seconded the motion which carried. APPROVE CHANGE ORDER - NORTHEAST NEIGHBORHOOD SIDEWALK. CURB AND APPROACH REPAIRS - PROJECT NO. 96-54 Mr. Caldwell advised that Mr. Toy Villa, Public Construction Manager, has submitted Change Order No. 1 on behalf of Walsh & Kelly, 24358 State Road 23, South Bend, Indiana indicating that the Contract amount be decreased $332.00 for a new Contract sum including this Change Order in the amount of $90,546.00. Upon a motion made by Ms. Roemer, seconded by Mr. Littrell and carried, the Change Order was approved. APPROVE CHANGE ORDER - SOUTHEAST PARTNERSHIP CENTER SERVICE AREA IMPROVEMENTS -PROJECT NO. 95-1 IA Mr., Caldwell advised that. Mr. Toy Villa, Public Construction Manager has submitted Change Order No. 1, on behalf of Walsh & Kelly, 24358 State Road 23, South Bend, Indiana, indicating that the contract amount be increased by $325.00 for a new contract sum including this Change Order in the amount of $22,083.00. Upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, Change Order No. 1 was approved. APPROVE CHANGE ORDER - NEAR NORTH EAST PARTNERSHIP CENTER SERVICE AREA IMPROVEMENTS -PROJECT NO. 96-44 Mr. Caldwell advised that Mr. Toy Villa, Public Construction Manager has submitted Change Order No. 1, on behalf of Walsh & Kelly, 24358 State Road 23, South Bend, Indiana, indicating that the contract amount be increased by $879.00 for a new contract sum including this Change Order in the amount of $40,149.00. Upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, MARCH 31, 1997 APPROVE PROJECT COMPLETION AFFIDAVIT - SOUTHEAST PARTNERSHIP CENTER SIDEWALK, CURB AND APPROACH REPAIRS - PROJECT NO. 95-11 Mr. Caldwell advised that Mr. Toy Villa, Public Construction Manager, has submitted the Project Completion Affidavit, on behalf of Walsh & Kelly, Inc., 24358 State Road 23, South Bend, Indiana, for the above referred to project, indicating a final cost of $72,363.00. Upon a motion made by Mr. Caldwell, seconded by Mr. Littrell and carried, the Project Completion Affidavit was approved. APPROVE COMMUNITY DEVELOPMENT CONTRACT The following Community Development Contract was presented to the Board for approval: Family & Children's Boys & Girls Club Landscaping and Center, Inc. underground sprinkler system for new building Upon a motion made by Mr. Littrell, seconded by Ms. Roemer and carried, the above referred to Contract was approved and executed. APPROVE CONSTRUCTION CONTRACT - COLLEGE FOOTBALL HALL OF FAME - EXHIBITRY UPGRADE Mr. Caldwell advised that the Board is in receipt of a Contract for the above referred to project between Omnicraft International, 512 West Ireland Road, South Bend, Indiana, and the City of South Bend by and through the Board of Public Works. Therefore, upon a motion made by Mr. Littrell, seconded by Ms. Roemer and carried, the Contract was approved and executed. Mr. Caldwell stated that the Board is in receipt of an Agreement between the City of South Bend and the Neighborhood Resources and Technical Services Corporation (NRTSC), for the conveyance of funds to NRTSC who in turn contracts with each Partnership Center. Therefore, upon a motion made by Mr. Littrell, seconded by Ms. Roemer and carried; the Agreement was approved and executed. APPROVAL OF AGREEMENT - INTERIM TELECOMMUNICATIONS PERMIT AGREEMENT - MCIMETRO ACCESS' TRANSMISSION, INC. Mr. Caldwell stated that the Board is in receipt of an Agreement between the City of South Bend and MCImetro Access Transmission, Inc., 2250 Lakeside Drive, Richardson, Texas, for installation of fiber optics in the downtown South Bend area. Therefore, upon a motion made by Mr. Littrell, seconded by Ms. Roemer and carried, the Agreement was approved and executed. APPROVE CONSTRUCTION CONTRACT - COLLEGE FOOTBALL HALL OF FAME - PRESS BOX LIGHTING - PROJECT NO. 97-26 Mr. Caldwell advised that in accordance with the bid awarded on March 17, 1997, to Herrman & Goetz,* Inc., 225 South Lafayette, South Bend, Indiana, in the amount of $31,675.00 for the above referred to project, a Contract in said amount was being submitted for Board approval. Upon a motion made by Mr. Caidwell, seconded by Ms. Roemer and carried, the Contract was approved and the appropriate Certificate of Insurance, Performance Bond and Labor and Materials Payment Bond as submitted were filed. ADOPT RESOLUTION NO. 194997 - TRADE-IN 'OF CITY -OWNED PROPERTY ON PROPERTY OF SIMILAR NATURE Upon a motion made by Mr. Caldwell, seconded by Mr. Littrell and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO. 19-1997 J REGULAR MEETING MARCH 31, 1997 A RESOLUTION OF THE SOUTH BEND BOARD OF PUBLIC WORKS APPROVING THE TRADE-IN OF CITY -OWNED PROPERTY ON PROPERTY OF SIMILAR NATURE WHEREAS, it has been determined by the Board of Public Works of the. City of South Bend that the following described property is unfit for the purpose for which it was intended and should be traded -in for property of a similar nature: 1991 FORD. TEMPO - 1FAPP36X5MK164697, #114 1991 FORD TEMPO - 2FAPP3 6X2MB 161816, #104 1992 FORD TEMPO - 2FAPP36X8NB178654, #117 WHEREAS, it has been determined by the Board of Public Works of the City of South Bend that the, following described property is of a similar nature to the above -described property and should be traded with the above -described property: ONE (1) 1996 CHEVROLET LUMINA - 2G1WL52M2T1190464 ONE (1) 1996 CHEVROLET LUMINA - 2GIWL52MOTI 193783 ONE (1) 1996 CHEVROLET LUMINA - 2G1WL52M8T9287783 WHEREAS, I.C. 36-1-11-9 authorizes the Board of Public Works to trade in or exchange City -owned property. for partial or full reduction in the purchase price of property of similar nature. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, AS FOLLOWS: 1. The following described property shall be traded -in for the following described -_ property of a similar nature: PROPERTY TO BE TRADED IN: 1991 FORD TEMPO - 1FAPP36X5MK164697, #114 1991 FORD TEMPO - 2FAPP3 6X2MB 161816, #104 1992 FORD TEMPO - 2FAPP3 6X8NB 178654, #117 PROPERTY TO BE TRADED: ' ONE (1) 1996 CHEVROLET LUMINA - 2G1 WL52M2T 1190464 ONE (1) 1996 CHEVROLET LUMINA - 2GIWL52MOTI 193783 ONE (1) 1996 CHEVROLET LUMINA - 2G1WL52M8T9287783 2. That the traded in or exchanged property, to wit: 1991 FORD TEMPO - 1FAPP36X5MK164697, #114 1991 FORD TEMPO - 2FAPP36X2MB161816, #104 1992 FORD TEMPO - 2FAPP3 6X8NB 178654, #117 shall be removed from the inventory of the City of South Bend. ADOPTED this 31 st day of March, 1997. BOARD OF PUBLIC WORKS s/Carl P. Littrell, Member s/James R. Caldwell, Member s/M. Catherine Roemer, Member ATTEST: s/Angela K. Jacob, Clerk ADOPT RESOLUTION NO. 20-1997 - ACQUISITION OF REAL PROPERTY Upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, the following Resolution was adopted by the Board of Public Works: REGULAR MEETING MARCH 31, 1997 RESOLUTION 20-1997 RESOLUTION RELATING TO THE ACQUISITION OF REAL PROPERTY WHEREAS, it is deemed necessary and desirable by the South Bend Board of Public Works to acquire various easements across the real property identified in Attachments "A", "B", and "C" hereto, which real property is necessary for a sewer improvement. NOW, THEREFORE, BE IT RESOLVED by the South Bend Board of Public Works as follows: 1. The City Engineer is authorized and directed to cause a notice and written offer to be made to the owner(s) of real property identified in Attachments "A", "B", and "C" hereto- (Real Estate), to purchase the Real Estate under the condition that the offering price shall not exceed the average of two (2) appraisals of the Real Estate procured by the South Bend Department of Public Works, 2. The appointment of appraisers is hereby ratified. Adopted at the Regular Meeting of the South Bend Board of Public Works held on March 31, 1997, at 1308 County -City Building, 227 West Jefferson Boulevard, South Bend, IN 46601. CITY OF SOUTH BEND BOARD OF PUBLIC WORKS s/James R. Caldwell, Member s/Carl Littrell, Member s/M. Catherine Roemer, Member ATTEST: s/Angela K. Jacob, Clerk APPROVAL OF DEEDS OF DEDICATION Mr. Caldwell stated that the following Deeds of Dedication have been submitted to the Board for approval: Teresa Bova Key Number 18-8.153-5528 Locust Road Barbara Luckett Key Number 18-8153-5522 Locust Road Upon a motion made by Mr. Caldwell, seconded by Mr. Littrell and carried, the Deeds of Dedication were approved. APPROVE CONSENT TO ANNEXATION AND WAIVER OF RIGHTS TO REMONSTRATE Mr. Caldwell stated that the Board is in receipt of a Consent to Annexation and Waiver of Right to Remonstrate as submitted by Mr. and Mrs. Austin Hickey, 59600 S. Ironwood Road, South Bend, Indiana. The Consent"indicates that in consideration for permission to tap into the public sanitary sewer system of the City, to provide sanitary sewer service to 59600 South Ironwood Road, South Bend, Indiana, (Key # 14-1167-6187), the Hickey's waive and release any and all right to remonstrate against or oppose any pending or future annexation of the property by the City of South Bend. Therefore, Ms. Roemer made a motion that the Consent be approved. Mr. Caldwell seconded the motion which carried. APPROVE CONSENT TO _ANNEXAT.ION AND WAIVER OF RIGHTS TO REMONSTRATE W. Caldwell stated that the Board is in receipt of a Consent to Annexation and Waiver of Right to Remonstrate as submitted by Mr. and Mrs. Barry Painter. The Consent indicates that in consideration for permission to tap into the public sanitary sewer system of the City, to provide sanitary sewer service to 54450 30th Street, South Bend, Indiana, South Bend, Indiana, (Key # 02-2053-2135), the Painter's waive and release any and all right to remonstrate against or oppose any pending or future annexation of the property by the City of South Bend. Therefore, Ms. Roemer made a motion that the Consent be approved. Mr. Caldwell seconded the motion which carried. 1 i 3 1 1 1 REGULAR MEETING MARCH 31, 1997 APPROVAL OF RECOMMENDATION - BLOCK PARTY Mr. Caldwell stated that favorable recommendations have been received by the Division of Engineering and the Police Department, in reference to a request as submitted by Ms. Deborah Douglas, 1133 East. Bissell, South Bend, Indiana to conduct the above referred to block party on Saturday, June 14, 1997, from 5:00 p.m. until 11:00 p.m. Upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, the recommendation was approved. APPROVAL OF RECOMMENDATION TO ENCROACH ONTO PUBLIC RIGHT-OF-WAY Mr. Caldwell advised that the Board is in receipt of favorable recommendations from the Division of Engineering, Police Department and the Redevelopment Design Review Committee for a request to place rolling scaffolding at the corner of Jefferson and Main, to provide protection while replacing windows on the First Bank Building, as submitted by Mr. Larry Schultz, Garmon, Inc., 3805 South Main Street, South Bend, Indiana. Upon a motion made by Mr. Littrell, seconded by Ms. Roemer and carried, the recommendation was approved, subject to a Certificate of Insurance and the appropriate Bond. APPROVAL OF LICENSE APPLICATION FOR PUBLIC PARKING FACILITY Mr. Caldwell stated that the Board is in receipt of favorable recommendations from the Fire Department and Code Enforcement, for a License Application for a Public Parking Facility, as submitted by Ampco System Parking, for their parking lot at 220 East Wayne, South Bend, Indiana. Upon a motion made by Mr. Littrell, seconded by Ms. Roemer and carried, the License Application was approved. APPROVAL OF RECOMMENDATION - TO CONDUCT 1997 GLOBAL MARCH FOR JESUS Mr. Caldwell stated that favorable recommendations have been received by the Division of Engineering, Park Department, Police Department and the City Attorney's office, in reference to a request as submitted by Ms. Lynne Davis, Global March for Jesus, to conduct the above referred to march, on Saturday, May 17, 1997, beginning at 1:00 p.m., on the designated route as submitted. Upon a motion made by Mr. Caldwell, seconded by Mr. Littrell and carried, the recommendation was approved, subject to an Indemnification and Hold Harmless Undertaking. APPROVAL OF RECOMMENDATION - TO CONDUCT CINCO DE MAYO 5K Mr. Caldwell stated that favorable recommendations have been received by the Division of Engineering, Park Department, Police Department and the City Attorney's office, in reference to a request as submitted by Mr. Savino Rivera, Infancia Mexicana, Post Office Box 8042, South Bend, Indiana to conduct the above referred to 5K, on Sunday, May 4, 1997, from 1:00 p.m. until 2:15 p.m.; on the designated route as submitted. Upon a motion made by Ms. Roemer, seconded by Mr. Littrell. and carried, the recommendation was approved. APPROVE RELEASE OF CLAIM Mr. Caldwell- stated that a Release of Claim has been presented to the Board for approval, as submitted. by Apollo Casualty Company, 1400 East Touhy Avenue, Des Plaines, Illinois, for the settlement of damages which occurred on or about December 24, 1996 at Huron Street and Kosciuszko Street, by Bernardo Galvez. Upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, the Release of Claim was approved. APPROVE RELEASE OF CONTRACTOR AND EXCAVATION BONDS Mr. Larry D. Spradlin, Sr., Engineer, Division of Engineering, recommended that the following Contractors and Excavation Bonds be released as follows: ' BOND OF CONTRACTOR Two Guys Plumbing Co., Inc. EXCAVATION BONDS - Environmental Crossings, Inc. Released Effective March 24, 1997 Released Effective March 31, 1997 Mr. Caldwell made- a motion that the recommendation be accepted and that the Bonds be released as outlined above. Mr. Littrell seconded the motion which*carried. J-04 REGULAR MEETING MARCH 31, 1997 FILING OF CERTIFICATE OF INSURANCE Upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, the following Certificate of Insurance was accepted for filing: Woodruff& Sons, Inc. P.O. Box 450 Michigan City, Indiana 46361 APPROVE CLAIMS Ms. M. Catherine Roemer, City Controller, submitted claims in the amount of $907,161.80, dated March 24, 1997 and recommended approval. Ms. Roemer made a motion that the claims be approved and the reports as submitted be filed. Mr. Caldwell seconded the motion which carried. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Caldwell, seconded by Mr. Littrell and carried, the meeting adjourned at 10:05 a.m. T ST: Angela K.Jacob, Clerk BOARD OF PUBLIC WORKS (Z to C Carl P. Littrell, Member ames 4CaTrwll,N terriber M. datherine Roemer, Mefiber. 1