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HomeMy WebLinkAbout03/24/97 Board of Public Works MinutesrM 1 REGULAR MEETING MARCH 24, 1997 The regular meeting of the Board of Public Works was convened at 9:36 a.m. on Monday, March 24, 1997, by Board Member James R. Caldwell, with Mr. Carl P. Littrell, James R. Caldwell and Ms. M. Catherine Roemer present. Also present was Board Attorney Anne Bruneel. AGENDA ITEMS ADDED Upon a motion made by Mr. Littrell, seconded by Ms. Roemer and carried, agenda items for Change Orders for the Northside Bikeway/Walkway Project, Southeast Partnership Center Service Area, and the Olive Street Sewer Improvements were added to the agenda. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mr. Littrell, seconded by Ms. Roemer and carried, the minutes of the regular meeting of the Board held on March 17, 1997 were approved. PUBLIC HEARING - LICENSE APPLICATION FOR TRANSIENT MERCHANT LICENSE - COMPU SHOW COMPUTER SHOW Mr. Caldwell advised that this was the date set for the Board's Public Hearing concerning a License Application for a Transient Merchant, as submitted by Mr. Anthony R. Sheets, 4318 Norton Drive, South Bend, Indiana, to conduct the Compu Show Computer Show at the Century Center, on April 13, 1997 from 9:00 a.m. until 4:00 p.m. and May 18, 1997, from 9:00 a.m. until 4:00 p.m. As there was no one present wishing to address the Board concerning this matter, upon a motion made by Mr. Caldwell, seconded by Mr. Littrell and carried, the Public Hearing was tabled until March 31, 1997, OPENING OF BIDS - ONE (1) MORE OR LESS, TUB GRINDER This was the date set for receiving and opening of sealed bids for the above referred to equipment. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: DEEDS EQUIPMENT COMPANY, INC. 7720 Records Street Lawrence, Indiana 46226 Bid was signed by Mr. W. E. Downey, Agent Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Ten per cent (10%) Bid Bond was submitted Equipment Price Less Trade In. Net Price Toro Progrind Model $274,000.00 Less Trade In of $195,950.00 - 30 4000 Tub Grinder 1991 Fuel Harvester - Days delivery A.R.O. $78,050.00 VERMEER OF INDIANA, INC. 11220 Allisonville Road Fishers, Indiana 46038 Bid was signed by Mr. Jay Van Tress Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed REGULAR MEETING Ten per cent (10%) Bid Security was submitted Ia MARCH 24, 1997 Equipment Price Less Trade In Net Price Vermeer TG-400AL $272,225.00 Less Trade of 1991 Tub Grinder Fuel Harvester - $52,000.00 Vermer TG400AL $251,150.00 Tub Grinder with 128 Hours Use BEST EQUIPMENT CO.. INC. 2804 N. Catherwood Avenue Indianapolis, Indiana 46219 Bid was signed by Ms. Brenda K. Pero, Secretary/Treasurer Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Ten per cent (10%) Bid Bond was submitted IB Equipment Price Less Trade In Net Price Mobark Model 1100 $243,610.00 Less Trade In of $234,010.00 Tub Grinder 1991 Fuel Harvester - $9,600.00 Option 1: Caterpillar Deduct $15,500.00 Engine in lieu of 505 HP Option 2: Standard Deduct $3,500.00 30" conveyor in lieu of 36" Alternate Bid: $190,875.00 Less Trade In of $181,275.06 Mobark Model 1050 1991 Fuel Harvester - Tub Grinder $9,600.00 Upon a motion made by Mr. Caldwell, seconded by Mr. Littrell and carried, the above bids were referred to the Division of Equipment Services for review and recommendation. OPENING OF BIDS - ONE (1) MORE OR LESS, COMPACT SWEEPER This was the date set for receiving and opening of sealed bids for the above referred to equipment. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: SYSTEM CLEAN, INC. 50602 N. Michigan Road South Bend, Indiana 46637 Bid was signed by Mr. Keith R. Zaleski Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Ten per cent (10%) Bid Bond was submitted 1 I 01 1 1 REGULAR MEETING BID: MARCH 24, 1997 Equipment Price Net Price Power Boss Model $17,700.00 $17,700.00 Sw/62 "Badger" Rider Sweeper TENNANT COMPANY 701 North Lilac Drive Minneapolis, Minnesota Bid was signed by Mr. Paul Bundle Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Ten per cent (10%) Bid Bond was submitted FEW Equipment Price Net Price Tennant Model 6400 $17,662.27 $17,662.27 Gas Liquid Cooled Sweeper Upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, the above bids were referred to the Division of Equipment Services for review and recommendation. APPROVE CHANGE ORDER - SAMPLE EWING SITE CLEARANCE PHASE III - PROJECT NO. 96-88 Mr. Caldwell advised that Mr. Toy Villa, Public Construction Manger, has submitted Change Order No. 1, on behalf of Warner and Sons, 29099 U.S. Highway 33, Elkhart, Indiana, indicating that the Contract amount be increased $2,950.00 for a new Contract sum including this Change Order in the amount of $63,035.00. Upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, the Change Order was approved. APPROVE CHANGE ORDER - OLIVE STREET/LOCUST ROAD SEWER IMPROVEMENTS - PROJECT NO. 95-60 Mr. Caldwell advised that Mr. Toy Villa, Public Construction Manager, has submitted Change Order No. 1, on behalf of Walsh & Kelly, 24358 State Road 23, South Bend, Indiana, indicating that the Contract amount be increased $44,437.34 for a new Contract sum including this Change Order in the amount of $312,221.87. Upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, the Change Order was approved. APPROVE CHANGE ORDER - SOUTHEAST PARTNERSHIP CENTER SERVICE AREA - PROJECT NO. 95-11 Mr. Caldwell advised that Mr. Toy Villa, Public Construction Manger, has submitted Change Order No. 1, on behalf of Walsh & Kelly, 24358 State Road, 23, South Bend, Indiana indicating that the Contract amount be increased $2,476.00 for a new Contract sum including this Change Order in the amount of $72,363.00. Upon a motion made by Mr. Littrell, seconded by Ms. Roemer and carried, the Change Order was approved. APPROVE CHANGE ORDER - NORTHSIDE BIKEWAY/WALKWAY - PROJECT NO. 95-22 Mr. Caldwell advised that Mr. Greg Scherpereel, Engineer, has submitted Change Order No. 2, on behalf of Northern Indiana Construction, 55803 Dogwood, Mishawaka, Indiana indicating that the Contract amount be increased $139.25 for a new Contract sum including this Change Order in the amount of $1,055,741.25. Upon a motion made by Mr. Littrell, seconded by Ms. Roemer and carried, the Change Order was approved. REGULAR MEETING MARCH 24 1997 APPROVAL OF RIGHT OF WAY ACQUISITION AGREEMENT- IRONWOOD WIDENING PROJECT Mr. Caldwell stated that the Board is in receipt of an Agreement between the City of South Bend and Cole Associates, 2211 East Jefferson, South Bend, Indiana, for the right-of-way appraisals and review appraisals of the Ridgedale Road to Ewing phase of this project. Mr. Caldwell noted that the Agreement is in the amount of $9,735.00. Therefore, upon a motion made by Mr. Littrell, seconded by Roemer and carried, the Agreement was approved and executed. APPROVAL OF AMENDMENT TO AGREEMENT - E.M. S. Mr. Caldwell stated that the Board is in receipt of an Amendment to an Agreement for emergency medical services between the City of South Bend and the Unversity of Notre Dame, for an extension of the Agreement through June 30,1997. Therefore, upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, the Agreement was approved and executed. APPROVAL OF RECOMMENDATION - TO CONDUCT "ROLLING CAR PARADE" Mr. Caldwell stated that favorable recommendations have been received by the Division of Engineering, Park Department, Police Department and the City Attorney's office, in reference to a request as submitted by Ms. Mikki Dobski, Community Affairs to conduct the above referred to parade, on Saturday, June 28, 1997, beginning at 9:00 a.m., on the designated route as submitted. Upon a motion made by Mr. Littrell, seconded by Mr. Caldwell and carried, the recommendation was approved. APPROVAL OF RECOMMENDATION - TO CONDUCT "WALK `N ROLL" MENTAL HEALTH ASSOCIATION Mr. Caldwell stated that favorable recommendations have been received by the Division of Engineering, Park Department, Police Department and the City Attorney's office, in reference to a request as submitted by Ms. Jennifer Maddox, Mental Health Association, 211 West Madison Street, South Bend, Indiana to conduct the above referred to event, on Sunday, May 4, 1997, beginning at 3:00 p.m., on the designated route as submitted. Upon a motion made by Ms. Roemer, seconded by Mr. Caldwell and carried, the recommendation was approved. APPROVAL OF RECOMMENDATION - TO CONDUCT 1997 CRIME STOPPERS MOONLIGHT WALK Mr. Caldwell stated that favorable recommendations have been received by the Division of Engineering, Park Department, Police Department and the City Attorney's office, in reference to a request as submitted by Mr. Thomas Richardson, Crime Stoppers, Inc., 701 West Sample Street, South Bend, Indiana to conduct the above referred to walk, on Sunday, June 22, 1997, beginning at 6:30 p.m., on the designated route as submitted. Upon a motion made by Mr. Littrell, seconded by Mr. Caldwell and carried, the recommendation was approved. APPROVAL OF LICENSE APPLICATIONS FOR SCRAP METAL DEALERSQUNK DEALERS/RECYCLING OPERATIONS/TRANSFER STATIONS Mr. Caldwell stated that the Board is in receipt of favorable recommendations from the Fire Department and the Department of Code Enforcement for a License Application for Scrap Metal Dealers/Junk Dealers/Recycling Operations/Transfer Stations for the below listed businesses. Super Auto Parts of South Bend 330 South Main - Motion made by Mr. Caldwell, seconded by Ms. Roemer South Bend Baling Company 1420 South Walnut - Motion made by Mr. Caldwell, seconded by Ms. Roemer South Bend Scrap and Processing 1305 Prairie - Motion made by Mr. Caldwell, seconded by Ms. Roemer South Bend Scrap & Processing 3113 S. Gertrude - Motion made by Mr. Caldwell, seconded by Ms. Roemer 1 L� �5 I 1 REGULAR MEETING MARCH 24. 1997 A-1 Auto Parts 2014 South Lafayette - Motion made by Mr. Caldwell, seconded by Ms. Roemer Boliden Metech, Inc. 445 N. Sheridan - Motion made by Mr. Caldwell, seconded by Ms. Roemer Western Avenue Iron & Metal Corporation 3123 S. Gertrude - Motion made by Mr. Caldwell, seconded by Ms. Roemer North Side Iron & Paper Company 3123 S. Gertrude - Motion made by Mr. Caldwell, seconded by Ms. Roemer South Bend Iron and Metal 429 W. Indiana - Motion made by Mr. Caldwell, seconded by Ms. Roemer South Bend Waste Paper 1519 S. Franklin - Motion made by Mr. Caldwell, seconded by Ms. Roemer Steve & Gene's 3109 Gertrude - Motion made by Mr. Caldwell, seconded by Ms. Roemer Weaver Truck & Equipment Company 3700 S. Gertrude - Motion made by Ms. Roemer, seconded by Mr. Littrell Hurwich Iron Co., Inc. 1602 S. Lafayette - Motion made by Mr. Caldwell, seconded by Ms. Roemer Hurwich Iron Co., Inc. 1700 S. Lafayette - Motion made by Mr. Caldwell, seconded by Ms. Roemer Hurwich Iron Co., Inc. 2016 W. Washington - Motion made by Mr. Littrell, seconded by Ms. Roemer Hurwich Iron Co., Inc. 1610 Circle Avenue - Motion made by Ms. Roemer, seconded by Mr. Littrell The License Applications for the above referred to businesses were approved as noted. UNFAVORABLE RECOMMENDATION - PETITION TO VACATE AN ALLEY Mr. Caldwell indicated that the Common Council has submitted to the Board a Vacation Petition as completed by Mr. John Ford, Jones, Obenchain, Ford, Pankow, Lewis & Woods, 1800 Valley American Bank Building, South Bend, Indiana, to vacate the following alley: The south 12.5 feet of the original 82.5 foot right-of-way from the East right-of-way of North Notre Dame Avenue to the West right-of-way of the first North/South alley East of North Notre Dame Avenue and South of East Madison Street, for a distance of approximately 165 feet and also the South 12.5 feet of East Madison Street of the original 82.5 foot right-of-way from the East right-of-way of the first North/South alley East of North Notre Dame Avenue and South of East Madison Street, to the West right-of-way of North Frances Street for a distance of approximately 165 feet. Mr. Caldwell advised that the Board is in receipt of favorable recommendations concerning this Vacation Petition from the Area Plan Commission, Police Department, Fire Department and Sanitation. The Department of Community and Economic Development and the Division of Engineering sent an unfavorable recommendation, as there is a water main in the area to be vacated, and the area in question is a public way. Therefore, Ms. Roemer made a motion that the Board send an unfavorable recommendation to the Common Council concerning this Vacation Petition. Mr. Caldwell seconded the motion which carried. V REGULAR MEETING MARCH 24, 1997 ADOPT RESOLUTION NO. 18-1997 ISSUANCE OF SCRAP METAL/JUNK DEALERS/RECYCLING OPERATIONS AND TRANSFER STATION LICENSES FOR THE CALENDAR YEAR 1997 Upon a motion made by Mr. Littrell, seconded by Ms. Roemer and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO. 18-1997 A RESOLUTION OF THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND RECOMMENDING APPROVAL OF THE ISSUANCE OF SCRAP METAL/JUNK DEALERS/RECYCLING OPERATIONS AND TRANSFER STATION LICENSES.FOR THE CALENDAR YEAR 1997 WHEREAS, sixteen (16) scrap metal/junk dealers/transfer stations license renewal applications for the year 1997 have been received by the Board of Public Works; and WHEREAS, inspections of the property has been completed by the Department of Code Enforcement and the Fire Prevention Bureau as required by Chapter 4, Article 4, Section 4-51 of the Municipal Code; and WHEREAS, the Department of Code Enforcement and the Fire Prevention Bureau have found that such premises are fit and proper for the maintenance and operation of such business; and WHEREAS, Chapter 4, Article 4, Section 4-51 of the Municipal Code requires adoption of a Resolution of the Board of Public Works recommending the renewal of the license applications. NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend, Indiana, that the license renewal applications for the following be recommended favorably based upon the satisfactory review of the properties by the Department of Code Enforcement and the Fire Prevention Dureau: South Bend Scrap & Processing 3113 S. Gertrude South Bend, Indiana South Bend Waste Paper 1519 S. Franklin South Bend, Indiana Northside Iron & Paper Corporation 3123 S. Gertrude South Bend, Indiana Weaver Truck & Equipment 3700 S. Gertrude South Bend, Indiana Hurwich Iron Co., Inc. 1700 S. Lafayette South Bend, Indiana South Bend Baling Iron Co., Inc. 1420 S. Walnut South Bend, Indiana South Bend Iron & Metal 429 W. Indiana South Bend, Indiana A-1 Auto Parts 2014 S. Lafayette South Bend, Indiana Western Avenue Iron & Metal 3123 S. Gertrude South Bend, Indiana Boliden Metech, Inc. 445 N. Sheridan South Bend, Indiana Hurwich Iron Co., Inc. 1602 S. Lafayette South Bend, Indiana Hurwich Iron Co., Inc. 1610 Circle Avenue South Bend, Indiana Hurwich Iron Co., Inc. Super Auto Parts 2016 W. Washington 3300 S. Main South Bend, Indiana South Bend, Indiana 1 1 REGULAR MEETING Steve & Gene's Auto Truck Salvage 3109 Gertrude South Bend, Indiana MARCH 24, 1997 South Bend Scrap 1305 Prairie South Bend, Indiana BE IT FURTHER RESOLVED that this Resolution shall be submitted to the Common Council for its consideration and adoption of an appropriate Resolution. DATED this 24th day of March, 1997. BOARD OF PUBLIC WORKS Carl P. Littrell, Member James R. Caldwell, Member M. Catherine Roemer, Member ATTEST: Angela K, Jacob, Clerk FILING OF CERTIFICATE OF INSURANCE Upon a motion made by Mr. Caldwell, seconded by Mr. Littrell and carried, the following Certificate of Insurance was accepted for filing: Hayes Boiler & Mechanical, Inc. 2160 N. Ashland Avenue Chicago, IL 60614 ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, the meeting adjourned at 9:55 a.m. BOARD OF •PUBLIC WORKS (f67 Carl P. Littrell, Member v James aldwell, Member M. at Brine Roemer, Mymber TEST: Angel K. Jacob( Clerk