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HomeMy WebLinkAbout03/17/97 Board of Public Works0 REGULAR MEETING MARCH 17, 1997 The regular meeting of the Board of Public Works was convened at 9:3 5 a.m. on Monday, March 17, 1997, by Board Member Jams R. Caldwell, with Mr: Carl P. Littrell, Mr. James R. Caldwell and Ms. M. Catherine Roemer present. Also present was Board Attorney Anne Bruneel. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mr. Littrell, .seconded by Ms. Roemer and carried, the minutes of the regular meeting of the Board held on March 10, 1997, were approved. PUBLIC HEARING - TRANSIENT MERCHANT LICENSE - RIVER PARK DAY Mr. Caldwell advised that this was the date set for the Board's Public Hearing concerning a Transient Merchant License, as submitted by Mr. K. R. Palmer, River Park Business Association, 2528 Mishawaka Avenue, South Bend, Indiana, to conduct River Park Day, on Saturday, June 21, 1997, on Mishawaka Avenue. Ms. Angela K. Jacob was present, and stated that River Park Business Association has hosted River Park Day for the last ten to fifteen years, and it has always been a success, and recommended approval. There being no one else present wishing to address the Board concerning this matter, the Public Hearing was closed. Therefore, upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, the Application for a Transient Merchant License was approved. OPENING OF BIDS - MISCELLANEOUS VEHICLES This was the date set for receiving and opening of sealed bids for the above referred to vehicles. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: JORDAN MOTORS, INC. 609 East Jefferson Boulevard Mishawaka, Indiana 46545 Bid was signed by Mr. Jordan Kapson Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Ten per cent (10%) Bid Bond was submitted I: M Quantity Equipment Unit Price Extended Price Four (4) 3/4 Ton Pickup $17,709.00 $70,836.00 More or Less Two (2) 3/4 Ton 2WD Pickup $20,372.00 $40,744.00 More or Less Three (3) FWD Cargo Van $19,735.00 $59,205.00 More or Less Two (2) Mini Cargo Van $17,039.00 $34,078.00 More or Less REGULAR MEETING MARCH 17, 1997 One (1) 4WD Utility Vehicle $22,479.00 $22,479.00 One (1) Full Size Cargo Van $19,410.00 $19,410.00 One (1) One Ton Cargo Van $25,269.00 $25,269.00 One (1) Extended Cab Pickup $19,428.00 $19,428.00 SEWER EQUIPMENT COMPANY OF AMERICA 1148 Deport Street Glenview, Illinois 60025 Bid was signed by Mr. Dan O'Brien Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Ten per cent (10%) Bid Security was submitted 10 Quantity Equipment Unit Price Extended Price One (1) Set Sewer Bucket $59,212.00 $59,212.00 Machines - Model BU-37 PITOD Pull in Unit GATES CHEVROLET CORPORATION 401 South Lafayette Boulevard South Bend, Indiana 46601 Bid was signed by Mr. Dave Holland, Fleet Manager Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Ten per cent (10%) Bid Bond was submitted 1a Quantity Equipment Unit Price Extended Price Four (4) More or 1997 Chevrolet 3/4 $16,965.00 $67,860.00 Less Ton 2WD Pickup Two (2) More or 1997 Chevrolet 3/4 $19,395.00 $38,790.00 Less Ton 4WD Pickup Three (3) More or 1997 Chevrolet all $19,314.00 $57,942.00 Less wheel drive mini cargo van Two (2) More or 1997 Chevrolet rear $16,995.00 $33,990.00 Less wheel drive mini cargo van One (1) More or Less 1997 Chevrolet 2DR $21,943.00 $21,943.00 4x4 utility vehicle One (1)' More or less 1997 Chevrolet full $17,991.00 $17,991.00 size 3/4 Ton cargo van l REGULAR MEETING MARCH 17, 1997 A.H. CHOITZ & CO.. INC. 25166 West State Road 2 South Bend, Indiana 46619 Bid was signed by Mr. James E. Colley Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Ten per cent (10%) Bid Bond was submitted BID: Quantity Equipment Unit Price Extended Price One (1) Portable Air $9,400.00 $9,400.00 Compressor - Ingersoll Rand WISE INTERNATIONAL TRUCKS 4849 West Western Avenue South Bend, Indiana 46619 Bid was signed by Mr. Shawn Wise Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Ten per cent (10%) Bid Bond was submitted I0 Quantity Equipment Unit Price Extended Price One (1) 1998 International $28,440.34 $28,440.31 4700 One (1) Trade 1982 Ford < 3,500.00> $24,930.34 TOTAL #472 w/trade in RUDD EQUIPMENT COMPANY 2655 Kentucky Avenue Indianapolis, Indiana 46221 Bid was signed by Mr. Gary K. Harshberger Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Ten per cent (10%) Bid Bond was submitted Io Quantity Equipment Unit Price Extended Price One (1) Champion C70A Motor Grader $76,738.00 $76,738.00 AGGREGATE EQUIPMENT & SUPPLY 2222 West Washington Street South Bend, Indiana 46628 Bid was signed by Mr. Darryl Allen, Manager Non -Collusion Affidavit was in order REGULAR MEETING Non -Discrimination Commitment form was completed Ten per cent (10%) Bid Bond was submitted o MARCH 17, 1997 _ Quantity Equipment Unit Price Extended Price Two (2) Sullair 185CFM $ 9,673.92 $19,347.82 Diesel Air Compressor Two (2) Wanco Solar $ 4,389.90 $ 8,779.80 Powered WTSP106- SA Traffic Controllers It was noted that Southeasten Equipment Company, Inc., 3333 West Coliseum Boulevard, Fort Wayne, Indiana, declined to bid. Upon a motion made by Mr. Littrell, seconded by Mr. Caldwell and carried, the bid submitted by Coe Equipment, Inc., R.R. #1, Box 290, Rochester, Illinois, was rejected, as there was no bid security submitted. Upon a motion made by Mr. Littrell, seconded by Mr. Caldwell and carried, the bid received from Eby Ford, Lincoln-Mercury, 2714 Elkhart Road, Goshen, Indiana, was rejected, as the Bid Form was not notarized and the Bid Bond was not signed. Upon a motion made by Mr. Littrell, seconded by Mr. Caldwell and carried, the above bids were referred to the Division of Equipment Services for review and recommendation. AWARD BID - COLLEGE FOOTBALL HALL OF FAME - EXHIBITRY UPGRADE Mr. Bernie Kish, Executive Director, College Football Hall of Fame, advised the Board that on March 10, 1997, bids were received and opened for the above referred to project. After reviewing those bids, Mr. Kish recommends that the Board award the contract to Omnicraft, 512 West Ireland Road, South Bend, Indiana, as follows: Year Award 1997 $40,926 1998 $40,561 1999 $40,171 2000 $42,180 2001 $51,209 Therefore, Mr. Caldwell made a motion that the recommendation be accepted and the bid be awarded as outlined above. Ms. Roemer seconded the motion which carried. AWARD OUOTATION - COLLEGE FOOTBALL HALL OF FAME - PRESS BOX LIGHTING MODIFICATIONS - PROJECT NO. 97-26 Mr. Carl P. Littrell, Director, Division of Engineering, advised the Board that on March 10, 1997, quotations were received and opened for the above referred to project. After reviewing those quotations, Mr. Littrell recommends that the Board award the contract to Herrman & Goetz, Inc., 225 South Lafayette, South Bend, Indiana, in the amount of $31,675.00..Therefore, Mr. Littrell made a motion that the recommendation be accepted and the quotation be awarded as outlined above. Ms. Roemer seconded the motion which carried. AWARD BID - ABANDONED VEHICLES Mr. Gary Libbey, Department of Code Enforcement, advised the Board that on March 10, 1997, bids were received and opened for the above referred to vehicles. After reviewing those bids, Mr. Libbey recommends that the Board award the bids as follows: I - 01, 1 1 REGULAR MEETING MICHIANA ENTERPRISE 19270 Darden Road South Bend, Indiana 46637 MARCH 17, 1997 No. Red Tag Make Year VIN Bid Amount 1 38594 Pontiac 1987 1G2HX5430HW296571 $267.00 3 37986 Pontiac 1986 1G2WJB6904G7611644 $ 66.00 8 38819 Olds 1989 2G3AJ51RK2355150 $155.00 10 38883 Mitsubishi 1987 JA3BA36K8U107073 $101.00 13 38523 Dodge 1984 1B3BZ18C7ED190657 $ 55.50 15 38286 Jeep 1981 1JCNA17D5BT025543 $156.00 16 38287 Cadillac 1980 6D696A9163304 $101.00_ TOTAL $902.00 SUPER AUTO SALVAGE 3300 South Main Street South Bend, Indiana 46614 No. Red Tag Make Year VIN Bid Amount 2 37988 Ford 1976 6W3IL254821 $ 72.79 4 37391 Dodge 1984 1B3BA44D3EG262346 $ 62.79 5 38789 Nissan 1983 1N1HT13S3DT104714 $ 56.79 6 27234 Olds 1988 1G2NF544U7JM230482 $ 76.79 11 38015 Chrysler 1987 1C3BF66POHX738516 $127.79 12 38914 Olds 1989 2N37R8M143934 $ 97.79 14 38280 Buick 1983 1G4AP69YXDH474245 $ 97.79 TOTAL $595.74 DAVID W. EDMONDS 1919 Ontario Niles, Michigan 49120 No. Red Tag Make Year VIN Bid Amount 7 38899 Boat - - $101.25 9 38861 Nissan 1982 JNIHB11S9CU500371 $ 66.66 TOTAL $101.25 Therefore, Mr. Caldwell made a motion that the recommendation be accepted and the bids be awarded as outlined above. Ms. Roemer seconded the motion which carried. REGULAR MEETING MARCH 17, 1997 APPROVE CONSTRUCTION CONTRACT - SOUTH BEND PARKING STRUCTURE NO. 2 - 6E AND 7W REPAIRS - PROJECT NO. 96-76 Mr. Caldwell advised that in accordance with the bid awarded on March 3, 1997 to Kaser Spraker Construction, Inc. 25487 West State Road 2, South Bend, Indiana, in the amount of $17,700.00, which was the base bid only for the above referred to project, a Contract in said amount was being submitted for Board approval. Upon a motion made by Mr. Littrell, seconded by Ms. Roemer and carried, the Contract was approved and the appropriate Certificate of Insurance as submitted was filed. APPROVAL OF CONTRACT - ENGINEERING DESIGN AND BIDDING SERVICES - CLEANING OF TWO (2) SECONDARY ANAEROBIC DIGESTERS - WASTEWATER TREATMENT PLANT - TRIAD ENGINEERING Mr. Caldwell stated that the Board is in receipt of a Contract between the City of South Bend and Triad Engineering, 325 East Chicago Street, Milwaukee, Wisconsin, for professional engineering design and bidding services for cleaning of the secondary anaerobic sludge digesters at the Wastewater Treatment Plant. Mr. Caldwell noted that the Contract is in the amount of $6,060.00, and the funding source for this project is the Wastewater Operating Budget. Therefore, upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, the Contract was approved and executed. APPROVE COMMUNITY DEVELOPMENT CONTRACTS AND ADDENDA The following Community Development Contracts and Addenda were presented to the Board for approval: Community Homebuyers Addendum I Extends 1996 contract Corporation through end of 1997 Housing Development Addendum I Extends 1996 contract Corporation through end of 1997 Housing Development Addendum I R.E.W.A.R.D. - Extends Corporation 1996 contract through end of 1997 South Bend Heritage Addendum III Bivens House Move/Rehab - Foundation Extends contract through May 31, 1997 South Bend Heritage Addendum III Extends 1996 Western/Chapin Commercial Development through end of 1997; adds current wage decision South Bend Heritage $70,000 Administration of SBHF Foundation housing programs and community organizing South Bend Heritage $100,000 Chapin Street Clinic Foundation Christmas in April Addendum I Extends 1996 contract through end of 1997 Division of Redevelopment $267,508 Renovation of the facade of the State Theater Christmas in April $200,000 In, 1997, this rehab program service area will be the Near Northwest Neighborhood 1 I REGULAR MEETING MARCH 17, 1997 Near Northwest $115,750 Renovate 1005 Portage Neighborhood (Minkler Hardware ) to be used as commercial space for non -profits. Division of Business $25.00 per hour Contract w/Michelle Russell Assistance and Development for financial analysis and commercial loan processing Upon a motion made by Mr. Caldwell, seconded by Mr. Littrell and carried, the above referred to Contracts and Addenda were approved and executed. It was noted that Ms. Roemer abstained from voting on the Contract from Housing Development Corporation, as she is a member of that Board. APPROVAL OF GRANT AGREEMENT - NORTHEAST NEIGHBORHOOD COUNCIL, INC. Mr. Caldwell stated that the Board is in receipt of an Agreement between the City of South Bend and the Near. Northeast Neighborhood Council, Inc., for the purpose of funding Northeast Neighborhood Council, Inc. Mr. Caldwell noted that the Agreement is in the amount of $25,000.00. Therefore, upon a motion made by Ms. Roemer, seconded by Mr. Caldwell and carried, the Agreement was approved and executed. APPROVAL OF UTILITY AGREEMENT - AT&T Mr. Caldwell stated that the Board is in receipt of an Agreement between the City of South Bend and AT&T, for telephone lines and appurtenances located on Ironwood Drive, 100 feet south of Ewing Avenue to Randolph Street in South Bend, and are granted a permit to be located within the highway right-of-way and within two feet of the right-of-way line. Therefore, upon a motion made by Mr. Littrell, seconded by Ms. Roemer and carried, the Agreement was approved and executed. APPROVAL OF PARKING GARAGE FUND AUDIT - CROWE CHIZEK Mr. Caldwell stated that a letter of understanding for the parking garage fund audit has been presented to the Board for approval, on behalf of Crowe Chizek and Company, 330 East Jefferson Boulevard, South Bend, Indiana. Mr. Caldwell stated that the fees for this audit are $5,400.00, and in addition, a fee in the amount of $500.00 for preparation of the federal and state tax returns of the Parking Facilities of South Bend, Inc. will be added. Upon a motion made by Mr. Littrell, seconded by Ms. Roemer and carried, the Proposal was approved. ADOPT RESOLUTION NO. 16-1997 - DISPOSAL OF CITY -OWNED PROPERTY Upon a motion made by Mr. Littrell , seconded by Mr. Caldwell and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO. 16-1997 WHEREAS, I.C. 36-9-6-1 gives the Board of Public Works of the City of South Bend the right and duty to have custody of, control of, use of, and dispose of in accordance with Indiana statutes, all real and personal property owned by the City of South Bend; and WHEREAS, the Common Council of the City of South Bend passed as amended, on January 9, 1995, Ordinance No. 8570-95 which states that upon retirement with twenty (20) or more years of service: "Upon retirement with twenty (20) or more years of service to the City of South Bend, Indiana, a sworn member of the South Bend Fire Department shall be entitled to retain as his or her own personal property, the fire helmet used by such Firefighter immediately prior to giving notice of his or her retirement." and WHEREAS, Melvin Lesniewicz and Richard Pusztai retired from the South Bend, Indiana Fire Department after twenty (20) or more years of service, and the Board of Public Safety of the City WHEREAS, I.C.. 36-1-11-6 permits and established procedure for -disposal of personal property which is no longer needed by the City and which is unfit for the purpose for which it was intended; and WHEREAS, Chief Luther Taylor has advised that the fire helmet previously worn by these Firefighters is of no further use to the Department and of no practical value; NOW, THEREFORE, BE IT RESOLVED, by the Board of Public Works of the City of South Bend that the fire helmets worn by these Firefighters are no longer needed by the City and unfit for the purpose for which they were intended and has an estimated fair market value of less. than One Thousand ($1,000.00) Dollars. BE IT FURTHER RESOLVED that said property be disposed of in accordance with Ordinance 8570-95 and removed from the City inventory. Adopted this 17th day of January, 1997. BOARD OF PUBLIC WORKS s/Carl P. Littrell, Member s/James R. Caldwell, Member s/M. Catherine Roemer, Member ATTEST: s/Angela K. Jacob, Clerk ADOPT RESOLUTION NO. 17-1997 - DISPOSAL OF CITY -OWNED PROPERTY Upon a motion made by Mr. Caldwell, seconded by Mr. Littrell and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO. 17-1997 A RESOLUTION OF THE SOUTH BEND BOARD OF PUBLIC WORKS ON DISPOSAL OF UNFIT AND/OR OBSOLETE PROPERTY WHEREAS, it has been determined by the Board of Public Works that the following property is unfit for the purpose for which it was intended and is no longer needed by the City of South Bend: 1989 FRUEHAUF TRAILER - SN 641; SERIAL # H4D0292XKK044501 WHEREAS, Indiana Code 36-1-11-6(c) permits and establishes procedure for disposal of personal property which is unfit for the purpose for which it was intended and which is no longer needed by the City. NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend that the item listed above is no longer needed by the City; is unfit for the purpose* for which it were intended and has an estimated value of less than one thousand dollars ($1,000.00). BE IT FURTHER RESOLVED, that said equipment may be transferred or sold at public auction or private sale, without advertising. However, if the property is deemed worthless, such may be demolished or junked. ADOPTED this 17th day of March, 1997. BOARD OF PUBLIC WORKS CITY OF SOUTH BEND, INDIANA REGULAR MEETING MARCH 17, 1997 s/Carl P. Littrell, Member s/James R. Caldwell, Member s/M. Catherine Roemer, Member ATTEST: s/Angela K. Jacob, Clerk APPROVAL OF RECOMMENDATION - TO CONDUCT SUNBURST MARATHON Mr. Caldwell stated that favorable recommendations have been received by the Division of Engineering, Park Department, Police Department and the City Attorney's office, in reference to a request as submitted by Mr. Mark Chambers, Memorial Hospital, 615 North Michigan, South Bend, Indiana to conduct the above referred to marathon, 5K, 1OK and Fun Walk, on Saturday, June 7, 1997, on the designated route as submitted. Upon a motion made by Mr. Caldwell, seconded by Mr. Littrell and carried, the recommendation was approved. APPROVAL, OF RECOMMENDATION - TO CONDUCT WALK FOR HOSPICE Mr. Caldwell Mated that favorable recommendations have been received by the Division of Engineering, Park Department, Police Department and the City Attorney's office, in reference to a request as submitted by Ms. Kate Lee, Hospice of St. Joseph County, Inc., 111 Sunnybrook Court, South Bend, Indiana to conduct the above referred to walk, on Sunday, October 12, 1997, on the designated route as submitted. Upon a motion made by Mr. Littrell, seconded by Ms. Roemer and carried, the recommendation was approved. APPROVAL OF RECOMMENDATION - TO ENCROACH ONTO PUBLIC RIGHT-OF-WAY Mr. Caldwell stated that favorable recommendations have been received by the Division of Engineering, Design Review, Police Department and the City Attorney's office, in reference to a request as submitted by Mr. David Pearson, Mansur Investment Services, Inc., 700 Market Tower, Indianapolis, Indiana to block the alley behind the old Robertson's Building, in order to proceed repairing face brick in the alley way, from.March 17, 1997 through July 30, 1997. Upon a motion made by Ms. Roemer, seconded by Mr. Littrell and carried, the recommendation was approved, subject to an Occupancy Bond. APPROVAL OF REQUEST TO CONDUCT A PUBLIC AUCTION Mr. Caldwell stated the Services Division Chief Richard R. Kilgore, South Bend Police Department, requested permission to conduct a public auction to dispose of unclaimed property as allowed by law. Chief Kilgore -stated that the auction will be held on April 12, 1997, beginning at 8:30 a.m., in the garage area'at the rear of 701 West Sample Street, South Bend, Indiana. Also submitted was a contract with Kaser's Auction Service, 68099 Sycamore, North Liberty, Indiana, who is a licensed auctioneer, that will be conducting the auction service. Upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, the request to conduct a public auction was approved, as well as the Contract with Kaser's Auction Service. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS - 1997 STREET MATERIALS In a memorandum to the Board, Mr. Carl P. Littrell, Director, Division of Engineering, requested permission to advertise for the receipt of bids for 1997 Street Materials. Therefore, upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, the request to advertise for the receipt of bids was approved. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS - ONE (1) MORE OR LESS IO' CARGO VAN In a memorandum to the Board, Mr. Matthew Chlebowski, Director, Equipment Services, requested permission to advertise for the receipt of bids for the above referred to equipment. Mr. Chlebowski stated that funding for this vehicle will be through Central Services Capital Motor Equipment Account. Therefore, upon a motion made by Mr. Caldwell, seconded by Mr. Littrell and carried, the request to advertise for the receipt of bids was approved. INVOKE EMERGENCY POWERS Mr. Littrell stated that due to a sewer collapse on South Main Street, the Sewer Department urgently required to provide a contractor, Herrman & Goetz, to repair the sewer. Upon a motion made by REGULAR MEETING MARCH 17, 1997 Mr. Caldwell, seconded by Ms. Roemer and carried, emergency powers were invoked in order to repair the collapsed sewer. APPROVE TRAFFIC CONTROL DEVICES Upon a motion made by Ms. Roemer, seconded by Mr. Littrell and carried, the following two (2) traffic control devices were approved: New Installation Handicap Sign - 1168 East Mr. Nijzk has met all Bowman requirements New Installation Handicap Sign - 1353 W. Mr. Foster has met all Fisher requirements RELEASE CONTRACTOR BOND Mr. Larry D. Spradlin, Sr., Engineer, Division of Engineering, recommended that the following Contractor Bond be released as follows: BOND OF CONTRACTOR Almac-Sotebeer, Inc. No Permit found for Last Two Years Released March 17, 1997 Mr. Caldwellmade a motion that the recommendation be accepted and that the Bond be released as outlined above. Mr. Littrell seconded the motion which carried. APPROVE TITLE SHEET - TAWNEY LAKE - SECTION VI Mr. Caldwell advised that the Title Sheet for the above referred to project was being presented at this time for execution. Upon a motion made by Mr. Littrell, seconded by Ms. Roemer and carried, the above referred to Title Sheet was approved and signed. APPROVE CLAIMS Ms. M. Catherine Roemer,. City Controller, submitted claims in the amount of $1,961,574.76, dated March 17, 1997, and recommended approval. Mr. Littrell made a motion that the claims be approved and the reports as submitted be filed. Mr. Caldwell seconded the motion which carried. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Caldwell, seconded by Mr. Littrell and carried, the meeting adjourned at 10:10 a.m. BOARD OF PUBLIC WORKS Carl P. Littrell, Member amen R. Caldwell; Member M. ( at Brine Roemer, mber AT 7 Angela K. cob, Clerk