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HomeMy WebLinkAbout03/10/97 Board of Public Works MinutesREGULAR MEETING MARCH 10, 1997 The regular meeting of the Board of Public Works was convened at 9:36 a.m. on Monday, March 10,1997, by Board Member James R. Caldwell, with Mr. Carl P. Littrell, James R. Caldwell and Ms. M. Catherine Roemer present. Also present was Board Attorney Anne Bruneel. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mr. Littrell, seconded by Ms. Roemer and carried, the minutes of the regular meeting of the Board held on March 3, 1997, were approved. PUBLIC HEARING - TRANSIENT MERCHANT LICENSE - KRIS SPRINGLE CRAFT SHOW Mr. Caldwell advised that this was the date set for the Board's Public Hearing concerning a Transient Merchant License, as submitted by Ms. Elinor Tyl, 1154 East LaSalle, South Bend, Indiana, to conduct a Kris Springle Craft Show at Union Station, on Sunday March 16, 1997, from 9:00 a.m. to 4:00 p.m., to conduct the sale of handmade arts and crafts. Mr. Caldwell stated that favorable recommendations have been received by the Police Department, Fire Department, Building Commissioner and the City Attorney's office. Ms. Elinor Tyl, 1154 East LaSalle, South Bend, Indiana, was present, and stated that this was the second year for the Kris Springle Craft Show, and recommended approval. There being no one else present v fishing to address the Board concerning this matter, the Public Hearing was closed. Therefore, upon a motion made by Ms. Roemer, seconded by Mr. Littrell and carried, the Application for a Transient Merchant License was approved. OPENING OF BIDS - COLLEGE FOOTBALL HALL OF FAME - EXHIBITRY UPGRADE This was the date set for receiving and opening of sealed bids for the above referred to project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bid was opened and publicly read: OMNICRAFT INTERNATIONAL 512 West Ireland Road South Bend, Indiana 46614 Bid was signed by Mr. Joseph Schreiber, Owner Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Ten per cent (10%) Bid Bond was submitted m Lump Sum - 1997 $40,926.00 Lump Sum - 1998 $40,561.00 Lump Sum - 1999 $40,171.00 Lump Sum - 2000 Lump Sum - 2001 $42,110,00 $51,209.00 Upon a motion made by Mr. Caldwell, seconded by Mr. Littrell and carried, the above bid was referred to Hilferty and Associates for review and recommendation. OPENING OF BIDS - ABANDONED VEHICLES This was the date set for receiving and opening of sealed bids for the above referred to vehicles. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: 21 REGULAR MEETING MARCH 10, 1997 MICHIANA ENTERPRISE 19270 Darden Road South Bend, Indiana 46637 I: M No. Red Tag Make Year VIN Bid Amount 1 38594 Pontiac 1987 1G2HX5430HW296571 $26.7.00 2 37988 Ford 1976 6W31L254821 $ 66.00 3 37986 Pontiac 1986 IG2wJB6904G7611644 $ 66.00 4 37391 Dodge 1984 1B3BA44D3EG262346 $ 55.50 5 38789 Nissan 1983 1N1HT13S3DT104714 $ 55.50 6 27234 Olds 1988 1G2NF544U7JM230482 $ 55.50 8 38819 Olds 1989 2G3AJ51RK2355150 $155.00 9 38861 Nissan 1982 JNIBB11S9CU500371 $ 55.50 10 38883 Mitsubishi 1987 JA3BA36K8U107073 $101.00 11 38015 Chrysler 1987 1C3BF66POHX738516 $ 79.50 12 38914 Olds 1989 2N37R8M143934 $ 79.50 13 38523 Dodge 1984 1B3BZ18C7ED190657 $ 55.50 14 38280 Buick 1983 I G4AP69YXDH474245 $101.00 15 38286 Jeep 1981 1JCNA17D5BT025543 $156.00 16 38287 Cadillac 1980 6D696A9163304 $101.00 SUPER AUTO SALVAGE 3300 South Main Street South Bend, Indiana 46614 ' 10 No. Red Tag Make Year VIN Bid Amount 1 38594 Pontiac 1987 1G2HX5430HW296571 $257.79 2 37988 Ford 1976 6W3IL254821 $ 72.79. 3 37986 Pontiac 1986 1G2wJB6904G7611644 $ 62.79 4 37391 Dodge 1984 1B3BA44D3EG262346 $ 62.79 . 5 38789 Nissan 1983 1N1HT13S3DT104714 $ 56.79 6 127234 Olds 1988 1G2NF544U7JM230482 $ 76.79 8 38819 Olds 1989 2G3AJS1RK2355150 $129.79 9 38861 Nissan 1982 JN1HB11S9CU500371 $ 56.79 10 38883 Mitsubishi 1987 JA3BA36K8U107073 $ 67.39 11 38015 Chrysler 1987 1C3BF66POHX738516 $127.79 12 38914 Olds 1989 2N37R8M143934 $ 97.79 I-, 1 1 1 1 REGULAR MEETING MARCH 10, 1997 13 38523 Dodge 1984 1B3BZ18C7ED190657 $ 42.79 14 38280 Buick 1983 1G4AP69YXDH474245 $ 97.79 15 38286 Jeep 1981 1JCNA17D5BT025543 $ 72.79 16 38287 Cadillac 1980 6D696A9163304 $ 97.79 STEVE AND GENE'S AUTO TRUCK SALVAGE 3109 Gertrude South Bend, Indiana 46614 No. Red Tag Make Year VIN Bid Amount 1 38594 Pontiac 1987 1G2HX5430HW296571 $ 59.85 2 37988 Ford 1976 6W31L254821 $ 69.90 3 37986 Pontiac 1986 1G2wJB6904G7611644 $ 39.00 4 37391 Dodge 1984 1B3BA44D3EG262346 $ 59.80 5 38789 Nissan 1983 1N1HT13S3DT104714 $ 39.80 6 27234 Olds 1988 1G2NF544U7JM230482 $ 39.80 7 38999 Boat - - $ 22.50 8 38819 Olds 1989 2G3AJ51RK2355150 $ 49.80 9 38861 Nissan 1982 JN1HB11S9CU500371 $ 39.80 10 38883 Mitsubishi 1987 JA3BA36K8U107073 $ 39.80 11 38015 Chrysler 1987 1C3BF66POHX738516 $ 69.90 12 38914 Olds 1989 2N37R8M143934 $ 89.80 13 38523 Dodge 1984 1B3BZ18C7ED190657 $ 49.80 14 38280 Buick 1983 j 1G4AP69YXDH474245 $ 89.85 15 38286 Jeep 1981 1JCNA17D5BT025543 $ 89.85 16 38287 Cadillac 1980 6D696A9163304 $ 89.85 STEVE BICE 21210 Osborne Road Lakeville, Indiana 46536 I: 10 No. Red Tag Make Year VIN 1 Bid Amount 15 38286 Jeep 1981 1JCNA17D5BT025543 $105.00 JOHN OXIAN 1533 Lincolnway West South Bend, Indiana 46628 no 0 REGULAR MEETING MARCH 10, 1997 No. Red Tag Make Year VIN Bid Amount 7 38999 Boat - - $ 55.00 DAVID W. EDMONDS 1919 Ontario Niles, Michigan 49120 BID: No. Red Tag Make Year VIN Bid Amount 7 38899 Boat - - $101.25 9 138861 Nissan 1982 JN1HBllS9CU500371 $ 66.66 Upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, the above bids were referred to the Department of Code Enforcement for review and recommendation. OPENING OF QUOTATIONS - COLLEGE FOOTBALL HALL OF FAME - PRESS BOX LIGHTING MODIFICATIONS- PROJECT NO. 97-26 Mr. Caldwell advised that this was the date set for the receiving and opening of sealed Quotations for the above referred to project. The following Quotations were opened and read: TRANS TECH ELECTRIC, INC. 4601 Cleveland Road South Bend, Indiana 46628 Quotation was submitted by Mr. John A. Martell, Vice President QUOTATION: $31,760.00 COLIP ELECTRIC COMPANY 714 East LaSalle Avenue South Bend, Indiana 46617 Quotation was submitted by Mr. Albert M. Suter, Vice President QUOTATION: $32,960.00 HERRMAN & GOETZ, INC. 225 South Lafayette Boulevard South Bend, Indiana Quotation was submitted by Mr. Thomas J. Herrman, President QUOTATION: $31,675.00 DELTA STAR ELECTRIC 1125 South Walnut Street South Bend, Indiana Quotation was submitted by Mr. Thomas Grabarek, Vice President QUOTATION: $35,425.00 Upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, the above Quotations were referred to the College Football Hall of Fame for review and recommendation.' I 1 REGULAR MEETING MARCH 10, 1997 APPROVE CHANGE ORDER - NORTHSIDE BIKEWAY/WALKWAY - PROJECT NO. 95-22 Mr. Caldwell advised that Mr. Greg Scherpereel, Engineer, has submitted Change Order No. 1, on behalf of Northern Indiana Construction, 55803 Dogwood, Mishawaka, Indiana indicating that the Contract amount be increased $43,387.19 for a new Contract sum including this Change Order in the amount of $1,055,602.00. Upon a motion made by Mr. Littrell, seconded by Ms. Roemer and carried, the Change Order was approved. APPROVE COMMUNITY DEVELOPMENT CONTRACTS/ADDENDA The following Community Development Contracts were presented to the Board for approval: Neighborhood $80,000 Northeast Housing Services Revitalization Phase II Center City Contract governs use Associates of parking lot - program income Planning and Addendum II NPC - Public Works Extends contract Neighborhood through end of 1997, Development also new wage decision Planning and. Addendum I N.E. Revitalization Extends contract Neighborhood Public Works on through end of 1997 Development Bissell Street Planning and Addendum I NPC - Rum Village Extends contract Neighborhood through end of 1997, Development also new wage decision Neighborhood $50,000 Cover administrative Housing Services and program delivery costs Planning and Addendum III NPC - Public Works Extends 1995 Neighborhood contract through end Development of 1997, also new wage decision Ms. Roemer abstained from voting on the Neighborhood Housing Services contracts, as she is a board member. Upon a motion made by Mr. Caldwell, seconded by Mr. Littrell and carried, the above referred to Contracts and Addenda were approved and executed. APPROVAL OF AGREEMENT - SALE OF 317 AND 313 EAST BROADWAY Upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, the Agreement for the sale of the above referred to properties was approved. Mr. Marco Marian, Planning Department, was present, and stated that these properties will be used for infill housing for low and moderate homes, which will be built by American Homes. APPROVE CONSTRUCTION CONTRACT - EQUIPMENT SERVICES FACILITY EXPANSION - PROJECT NO. 96-68 Mr. Caldwell advised that in accordance with the bid awarded on March 3, 1997, to Robert Henry Corporation, 404 South Frances, South Bend, Indiana, in the amount of $569,789.00 for the above referred to project, a Contract in said amount was being submitted for Board approval. Upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, the Contract was approved and the appropriate Certificate of Insurance, Performance Bond and Labor and Materials Payment Bond as submitted were filed. REGULAR MEETING MARCH 10, 1997 APPROVAL OF LEASE AGREEMENT - PURCHASE OF CITY OWNED PROPERTY - 2221 AND 2215 SMITH STREET Mr. Caldwell stated that the Board is in receipt of an Agreement between the City of South Bend and Mr. William Harris, 2212 West Smith Street, South Bend, Indiana, for the purchase of the above referred to City -owned 'properties. Mr. Caldwell noted that the Agreement is in the amount of $20.00. Therefore, upon a motion made by Mr. Littrell, seconded by Ms. Roemer and carried, the Agreement was approved and executed. APPROVAL OF RIGHT-OF-WAY APPRAISALS - IRONWOOD RECONSTRUCTION PHASE IV - RALPH LAUVER Mr. Caldwell stated that the Board is in receipt of an Agreement between the City of South Bend and Ralph Lauver, 218 East Eckman, South Bend, Indiana, to perform right-of-way appraisals for the above referred to project. Upon a motion made by Mr. Littrell, seconded by Ms. Roemer and carried, the Agreement was approved and executed. ADOPT RESOLUTION NO. 14-1997 - ACCEPT THE TRANSFER OF CERTAIN PARCELS OF REAL PROPERTY FROM ST. JOSEPH COUNTY, INDIANA Upon a motion made by Ms. Roemer, seconded by Mr. Littrell and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO. 14-1997 A RESOLUTION OF THE BOARD OF PUBLIC WORKS FOR THE CITY OF SOUTH BEND, INDIANA, ACCEPTING THE TRANSFER OF CERTAIN PARCELS OF REAL PROPERTY FROM ST. JOSEPH COUNTY, INDIANA WHEREAS, St. Joseph County, Indiana, (hereinafter, the "County") is the owner of various parcels of land within the City of South Bend, which were obtained by the County pursuant to the tax sale process; and WHEREAS, the care, custody and control of County real estate is vested in the County's Board of Commissioners pursuant to I.C. 36-2-3.5-4; and WHEREAS, the City of South Bend, Indiana (hereinafter, the "City") desires to obtain ownership of-16 such parcels of property for community and economic development purposes, which parcels are described. more particularly as follows: Key Number Address Leal 18-2012-0266 1802 Longley Lot 248 Linden Place Addn 18-4012-0419 441 S. Pulaski Lot 45 Summit Pl. 2nd Add 18-4013-0449 442 Brookfield Lot 123 Summit Pl. 2nd Add 18-4018-0636 434 S. Warren Lot 233 Summit Pl. 2nd Add &'/2 Vacant alley 18-4048-1764 Vac. Lot Camden St. Lot 1401 Summit Pl. 5th &'h Vacant alley 18-2095-3564 W side Kaley Lot 495 Vernon Heights 18-2095-3565 NE side Kaley 18-2095-3568 Vac. Lot N Kaley 18-2095-3569 Vac. Lot N Kaley Lot 518 Vernon Heights Lot 496 Vernon Heights Lot 517 Vernon Heights 18-2095-3576 Vac lot N. Kaley Lot 498 Vernon Heights M 1 rr, L REGULAR MEETING 18-2095-3577 Vac lot N. Kaley 18-2095-3581 Vac lot N. Kaley 18-2095-3582 Vac lot N. Kaley 18-2095-3586 Vac lot N. Kaley 18-2095-3590 Vac lot N. Kaley 18-2095-3597 Vac lot N. Kaley Lot 515 Vernon Heights Lot 499 Vernon Heights Lot 514 Vernon Heights Lot 513 Vernon Heights Lot 512 Vernon Heights Lot 503 Vernon Heights MARCH 10, 1997 WHEREAS, the City has requested that the County transfer the parcels described above to the City's Board of Public Works, which is authorized by I.C. 36-9-6 to acquire, maintain, and control the real property of the City; and WHEREAS, the County is willing to transfer said parcels to the City upon payment of One Dollar ($1.00) per parcel and the City's agreement to assume any recording costs associated with the transfer; and WHEREAS, I.C. 36-1-11-8 provides for the transfer of real property between governmental entities by adoption of substantially equivalent resolutions; and WHEREAS, the County's Board of Commissioners has adopted a resolution substantially equivalent to this resolution setting forth the terms and conditions of this transfer of real estate between the County and the City. NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works for the City of South Bend, Indiana, as follows: 1) The County shall transfer to the City, and the City shall accept, 16 parcels of real property, more particularly described as follows: Key Number Address Legal 18-2012-0266 1802 Longley Lot 248 Linden Place Addn 18-4012-0419 441 S. Pulaski Lot 45 Summit Pl. 2nd Add 18-4013-0449 442 Brookfield Lot 123 Summit Pl. 2nd Add 18-4018-0636 434 S. Warren Lot 233 Summit Pl. 2nd Add &'/2 Vacant alley 18-4048-1764 Vac. Lot Camden St. Lot 1401 Summit Pl. 5th &'/2 Vacant alley 18-2095-3564 W side Kaley 18-2095-3565 NE side Kaley 18-2095-3568 Vac. Lot N Kaley 18-2095-3569 Vac. Lot N Kaley 18-2095-3576 Vac lot N. Kaley 18-2095-3577 Vac lot N. Kaley 18-2095-3581 Vac lot N. Kaley Lot 495 Vernon Heights Lot 518 Vernon Heights Lot 496 Vernon Heights Lot 517 Vernon Heights Lot 498 Vernon Heights Lot 515 Vernon Heights Lot 499 Vernon Heights REGULAR MEETING MARCH 10, 1997 18-2095-3582 Vac lot N. Kaley Lot 514 Vernon Heights 18-2095-3586 Vac lot N. Kaley Lot 513 Vernon Heights 18-2095-3590 Vac lot N. Kaley Lot 512 Vernon Heights 18-2095-3597 Vac lot N. Kaley Lot 503 Vernon Heights 2) Such transfers shall be accomplished by deeds executed by the Board of Commissioners. 3) For and in- consideration of such transfers, the City shall pay the County the sum of One Dollar ($1.00) per parcel and shall assume the recording cost associated with such transfers. Adopted this 1 Oth day of March, 1997. BOARD OF PUBLIC WORKS FOR THE CITY OF SOUTH BEND, INDIANA s/James R. Caldwell, Member s/Carl P. Littrell, Member s/M. Catherine Roemer, Member Attest: s/Angela K. Jacob, Clerk ADOPT RESOLUTION NO. 15-1997 - UNCOLLECTIBLE ACCOUNTS - EMS Upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO. 15-1997 WHEREAS, the City of South Bend, through its Emergency Medical Services Department, charged the persons listed on the attached documents for ambulance services; and WHEREAS, the charges have not been paid to the City of South Bend after at least three notices were sent to the person who received the services; and WHEREAS, Federated Collection Agency has made every attempt to collect the aforementioned charges, and has not been successful; and WHEREAS, the Indiana State Board of Accounts has -instructed the City to write off all uncollectible accounts after every attempt to collect them has been made; and WHEREAS, the City of South Bend by and through its Board of Public Works, desires to write off the accounts listed on the attached documents. NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend, that the attached documents totaling $274,016.41 be written off the accounts receivable of the City of South Bend as uncollectible. Dated this 1 Oth day of March, 1997. BOARD OF PUBLIC WORKS s/James R. Caldwell, Member s/Carl P. Littrell, Member s/M. Catherine Roemer, Member ATTEST: s/Angela K. Jacob, Clerk REGULAR MEETING MARCH 10, 1997 APPROVE TRIPLE TRAILER COMBINATION PERMIT Mr. Caldwell stated that the Board is in receipt of a Triple Trailer Combination Permit, as submitted by Roadway Express, Inc., 1415 South Olive Street, South Bend, Indiana, for permission to use certain City streets, as specified in the Permit, for ingress and egress from their terminal at 1415 South Olive Street and the Toll Road. Upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, the Triple Trailer Combination Permit was approved. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS - NIMTZ PARKWAY INTERCHANGE PHASE II - PROJECT NO. 95-18-3 In a memorandum to the Board, Mr. Carl P. Littrell, Director, Division of Engineering, requested permission to advertise for the receipt of bids for the above referred to project. Therefore, upon a motion made by Ms. Roemer, seconded by Mr. Caldwell and carried, the request to advertise for the receipt of bids was approved. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS - ONE (1) MORE OR LESS AERIAL LIFT BOOM TRUCK In a memorandum to the Board, Mr. Matthew Chlebowski, Director, Division of Equipment Services, requested permission to advertise for the receipt of bids for the above referred to equipment. Mr. Chlebowski stated that the truck will be used at the Park Department, and funding will be through the Parks Capital Motor account. Therefore, upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, the request to advertise for the receipt of bids was approved. APPROVAL OF REOUEST TO ADVERTISE FOR THE RECEIPT OF BIDS - FIVE (5) MORE OR LESS SINGLE AXLE DUMP TRUCK AND FOUR (4) MORE OR LESS TANDEM AXLE TRUCK In a memorandum to the Board, Mr. Matthew Chlebowski, Director, Division of Equipment Services, requested permission to advertise for the receipt of bids for the above referred to equipment. Mr. Chlebowski stated that the nine (9) trucks will be used by the Street Department, and funding will be through the user capital fund. Therefore, upon a motion made by Ms. Roemer, seconded by Mr. Littrell and carried, the request to advertise for the receipt of bids was approved. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS - ONE (1) MORE OR LESS SINGLE AXLE DUMP TRUCK In a memorandum to the Board, Mr. Matthew Chlebowski, Director, Division of Equipment Services, requested permission to advertise for the sale of bids for the above referred to equipment. Mr. Chlebowski stated that the truck will be used at Code Enforcement, and funding will be through their Capital Motor account. Therefore, upon a motion made by Ms. Roemer, seconded by Mr. Caldwell and carried, the request to advertise for the receipt of bids was approved. APPROVAL OF REQUEST TO SOLICIT PROPOSALS FOR THE COLLECTION OF PAST DUE AMBULANCE ACCOUNTS In a memorandum to the Board, Fire Chief Luther Taylor, requested permission to solicit for proposals for the collection of past due ambulance accounts. Chief Taylor stated this was for the past due accounts for the year 1997. Therefore, upon a motion made by Ms. Roemer, seconded by Mr. Caldwell and carried, the request to solicit proposals was approved. APPROVAL OF RECOMMENDATION - TO CONDUCT SECOND ANNUAL RIVERSIDE 4K RUN - PARKS AND RECREATION Mr. Caldwell stated that favorable recommendations have been received by the Division of Engineering, Park Department, Police Department and the City Attorney's office, in reference to a request as submitted by Ms. Susan O'Connor, Park Department to conduct the above referred to run, on Saturday, June 21, 1997, on the designated route as submitted. Upon a motion made by Mr. Littrell, seconded by Ms. Roemer and carried, the recommendation was approved. APPROVE LICENSE APPLICATIONS - PUBLIC PARKING FACILITY Upon a motion made by Mr. Littrell, seconded by Ms. Roemer and carried, the following license applications were approved: REGULAR MEETING MARCH 10, 1997 Memorial Health Care 621 Memorial Drive Cathedral Church of St. James, Inc. 3 07-3 11 West Washington Street Witmer-McNease Music Co. 420 South Main Street People's Church of South Bend, Indiana 310 West Washington Valley American Limited Partnership 211 West Washington Center City Associates 300 Block of South Michigan Center City Associates 100 Block North Michigan Ampco System Parking 322 South Lafayette Boulevard Ampco System Parking 123 North Main Street Ampco System Parking 119 West Wayne Street Ampco System Parking 123 N. St. Joseph Street Ampco System Parking 211 North Lafayette Boulevard Ampco System Parking 120 North Main Ampco System Parking 214-216 West Wayne Street The above licence applications were approved and referred to the Deputy Controller's Office for issuance of a license. It was noted that the required Proof of Insurance as well as the hours and rates to be charged was attached to the applications. APPROVE LICENSE APPLICATIONS - SECOND HAND DEALER Mr. Caldwell stated that the following secondhand dealers license applications have been received: Phyllis D. McCormick The Boutique Exchange 529 North Niles Frances Billings Casey's Furniture Mart 520 Western Avenue, Ray Tanner Renita Re -Use It Shop 1631 Linden Avenue Robert K. Harrison Harrison Furniture & Treasures 1609 South Miami Avenue Stephen A. Krupnik Red's Pawn Shop 1072 Lincolnway East Mr. Caldwell further advised that favorable recommendations have been received from the Bureau Of Traffic and Lighting, Department of Code Enforcement, Police Department and Fire Department concerning the above applications. Upon a motion made by Ms. Roemer, seconded by Mr. Littrell and carried, the above license applications were approved and referred to the Deputy Controller's Office for issuance of a license. APPROVAL OF LICENSE APPLICATIONSFOR RUBBISH AND GARBAGE REMOVAL SERVICE Mr. Caldwell stated that the Board is in receipt of favorable recommendations from the Department of Code Enforcement for the following License Applications: Carter Buchanan Carter Buchanan Rubbish Service Tommy Swinson Tommy Swinson Trash Service Mr. Caldwell noted that the Bureau of Sanitation has inspected the vehicles to be used in conjunction with the businesses, and has approved them. Upon a -motion made by Ms. Roemer, seconded by Mr. Littrell and carried, the License Applications were approved. L 1 0 REGULAR MEETING MARCH 10, 1997 FAVORABLE RECOMMENDATION - PETITION TO VACATE AN ALLEY Mr. Caldwell indicated that the Common Council has submitted to the Board a Vacation Petition as completed by Mr.John Wigfall, 1126 West Washington, South Bend, Indiana, to vacate the following alley: The first north -south alley east of South Maple Street from the south right of way of West Washington Street to the north alley line of the first east -west alley south of West Washington Street for a distance of approximately 144.5 feet in length and a width of 14 feet. Part located in Evan's Sub of B.O.L. 88 and Bakers Sub of B.O.L. 87, City of South Bend, St. Joseph.County, Indiana. Mr. Caldwell advised that the Board is in receipt of favorable recommendations concerning this Vacation Petition from theArea Plan Commission, Police Department, Fire Department, Sanitation, Department of Economic Development and the Department of Public Works. Therefore, Ms. Roemer made a motion that the Board send a favorable recommendation to the Common Council concerning this Vacation Petition. Mr. Littrell seconded the motion which carried. UNFAVORABLE RECOMMENDATION - PETITION TO VACATE AN ALLEY Mr. Caldwell indicated that the Common Council has submitted to the Board a Vacation Petition as completed by Mr..John Roxy, 519 South St. Joseph Street, South Bend, Indiana, to vacate the following alley: The first east -west alley south of East Monroe Street from the west right-of-way line of South St. Joseph Street to the east line of the first north -south alley west of South Saint Joseph Street for a' distance of approximately 165 feet and a width of approximately 14 feet. Part situated in the Taylor Field Addition in the City of South Bend, St. Joseph County, Indiana. The Board of Public Works received favorable recommendations from the Fire Department, Department of Economic Development, Bureau of Sanitation, and the Police Department concerning this vacation, subject to any utility easements that may be required. The Area Plan Commission has reviewed the petition, and it is in their opinion that is does not meet the test of I.C. 36-7-3-13(2) in that, "The vacation would make access to the lands of the aggrieved person by means of a public way difficult or inconvenient." Vacation of this. alley would deny access to the parcel on the south side of the alley located on the back third of Lot 13. Seven feet (half of the vacated alley) will not be sufficient for a vehicle to access the parking area located on this property. In addition, the property owner of the back third of Lot 13 and the property owner adjacent to the alley to the north have not signed the petition to vacate. While this may not affect the legality of the petition, it is the opinion of Area Plan that it is important to note that the property owner who will be denied access by this vacation has not signed the petition to vacate. The Division of Engineering concurs with Area Plan. Therefore, upon a motion.made by Mr. Caldwell, seconded by Ms. Roemer and carried, the Board will send an unfavorable recommendation to the City Council concerning this alley vacation. APPROVAL OF RECOMMENDATION - TO CONDUCT WEST SIDE MEMORIAL PARADE Mr. Caldwell stated that favorable recommendations have been received by the Division of Engineering, Park Department, Police Department and the City Attorney's office, in reference to a request as submitted by Ms. Adeline Jaskowiak, 727 South Illinois, South Bend, Indiana,. to conduct the above referred to parade, on Monday, May 26, 1997, on the designated route as submitted. Upon a motion made by Mr. Littrell, seconded by Ms. Roemer and carried, the recommendation was approved. APPROVE TRAFFIC CONTROL DEVICE Upon a motion made by Mr. Littrell, seconded by Ms. Roemer and carried, the following traffic control device was approved: New Installation No Parking Tow Zone 3616 Northside - north and south side of street 0 y REGULAR MEETING MARCH 10, 1997 APPROVE CLAIMS Ms. M. Catherine Roemer, City Controller, submitted claims in the amount of $844,855.25 dated March 10, 1997 and $359,823.12 dated March 3, 1997. and recommended approval. Additionally, Mr. Juan Manigault, Executive Director, WDS of Northern Indiana, submitted two (2) lists containing claims in the amount of $148,914.74 and $48,785.06 and recommended approval. Mr. Littrell made a motion that the claims be approved and the reports as submitted be filed. Ms. Roemer seconded the motion which carried. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Littrell, seconded by Ms. Roemer and carried, the meeting adjourned at 10:06 a.m. AT T. Angela K. cob, ClerkU BOARD OF PUBLIC WORKS Carl P. Littrell, Member ames R.ha-1-dwell, Member M. 6atheerine Roemer, Mpmber 1 1 1