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HomeMy WebLinkAbout03/03/97 Board of Public Works Minutes1 REGULAR MEETING MARCH 3, 1997 The regular meeting of the Board of Public Works was convened at 9:30 a.m. on Monday, March 3, 1997, by Board Member James R Caldwell, with Mr. Carl P. Littrell, Mr. James R. Caldwell and Ms. M. Catherine Roemer present. Also present was Board Attorney Anne Bruneel. AGENDA ITEMS ADDED Upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, a Request to Advertise for the Receipt of Bids for One (1) More or Less Compact Sweeper; a Survey Cost Proposal and Replat Cost Proposal were added to the agenda. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mr. Caldwell, seconded by Mr. Littrell and carried, the minutes of the regular meeting of the Board held on February 24, 1997, were approved. AWARD BID - EQUIPMENT SERVICES EQUIPMENT FACILITY EXPANSION - PROJECT NO. 96-68 Mr. Carl P. Littrell, Director, Division of Engineering, advised the Board that on January 13, 1997, bids were received and opened for the above referred to project. After reviewing those bids, Mr. Littrell recommends that the Board award the contract to The Robert Henry Corporation, 404 South Frances Street, South Bend, Indiana in the amount of $569,789.00, which is the Base Bid and Alternates 1 and 2. Therefore, Mr. Caldwell made a motion that the recommendation be accepted and the bid be awarded as outlined above. Ms. Roemer seconded the motion which carried. AWARD QUOTATION - SOUTH BEND PARKING STRUCTURE NO. 2 - LEVEL 6E AND 7W REPAIRS - PROJECT NO. 96-76 Mr. Carl P. Littrell, Director, Division of Engineering, advised the Board that on January 27, 1997, quotations were received and opened for the above referred to project. After reviewing those quotations, Mr. Littrell recommends that the Board award the contract to Kaser-Spraker Construction, Inc., 25487 West State Road 2, South Bend, Indiana in the amount of $17,700.00. Therefore, Mr. Littrell made a motion that the recommendation be accepted and the quotation be awarded as outlined above. Ms. Roemer seconded the motion which carried. APPROVAL OF REQUEST TO REJECT BIDS - PHOSPHATE SEQUESTRANT - CORROSION - WATER WORKS In a letter to the Board, Mr. John Wiltrout, South Bend Water Works, requested permission to reject the bids for polyphosphate. It was noted that the bids were received, opened and read by the Board of Public Works, on December 16, 1996, as the Water Works Board did not have a quorum. Mr. Wiltrout stated that the request for the tdrs-a form from the bid package be removed, as this information in the tdrs-a form is already on file at the National Sanitary Foundation. Upon a motion made by Mr. Littrell, seconded by Mr. Caldwell and carried, the request to reject all bids was approved. APPROVE COMMUNITY DEVELOPMENT CONTRACTS/ADDENDUM The following Community Development Contracts and Addenddum were presented to the Board for approval: Youth Service Bureau $30,000 Personnel costs relating to operation of Youth Development Commission Legal Services $40,000 Neighborhood Mediation Project Bureau of Housing Addendum II Extends 1996 Affordable Loan, Repair Grant and Good Neighbor Program REGULAR MEETING MARCH 3, 1997 Bureau of Housing $300,00 Affordable Loan, Repair Grant and Good Neighbors Programs, 1997 Upon a motion made by Mr. Littrell, seconded by Mr. Caldwell and carried, the above referred to Contracts and Addendum were approved and executed. APPROVAL OF LEASE AGREEMENT - FRATERNAL ORDER OF POLICE LODGE NO. 36 Mr. Caldwell stated that the Board is in receipt of a Lease Agreement between the City of South Bend and the Fraternal Order of Police Lodge No. 36, for property at 25327 State Road 23, South Bend, Indiana, and 1530 South Main Street, South Bend, Indiana. Mr. Caldwell noted that the Agreement is in the amount of $20,000.00 from February 1, 1996 to January 31, 1997. Therefore, upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, the Agreement was approved and executed. APPROVAL OF MANAGEMENT AGREEMENT - STUDEBAKER NATIONAL MUSEUM INC. Mr. Caldwell stated that the Board is in receipt of an Agreement between the City of South Bend and the Studebaker National Museum, Inc., for management services for the Studebaker National Museum. Mr. Caldwell noted that the Agreement is in the amount of $125,262.00 annually. Therefore, upon a motion made by Mr. Littrell, seconded by Mr. Caldwell and carried, the Agreement was approved and executed. ADOPT RESOLUTION NO. 11-1997 - DISCLAIMING ANY INTEREST IN A CERTAIN PARCEL OF REAL ESTATE COMMONLY KNOWN AS 1016 NORTH OLIVE STREET SOUTH BEND, INDIANA Upon a motion made by Mr. Caldwell, seconded by Mr. Littrell and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO. 11-1997 A RESOLUTION OF THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, INDIANA, DISCLAIMING ANY INTEREST IN A CERTAIN PARCEL OF REAL ESTATE COMMONLY KNOWN AS 1016 NORTH OLIVE STREET, SOUTH BEND, INDIANA WHEREAS, the Board of Public Works ('Board") has custody of all real property owned by the City of South Bend; and WHEREAS, a quit -claim deed has been received in the Office of the Recorder which purports to transfer the following described parcel of real property: Key number: 18 2091 3405 Lot 30 Plat Mayes Mich Avenue Addition, and commonly described as 1016 North Olive Street, to the City of South Bend; and WHEREAS, said quit -claim deed was executed by Jay Read, prepared and .notarized by Carol McIntyre, and recorded with the Office of the Recorder of St. Joseph County, Indiana, on November 15, 1996; and WHEREAS, the Department of Code Enforcement ordered that the structure on the above mentioned parcel be demolished, said order was affirmed by the St. Joseph County Circuit Court in Cause No. 71C01-9508-CP-00873, and is currently pending before the Indiana Court of Appeals in Cause No. 71A03-9609-CV-002-00352, Jay Read and Carol McIntyre v. City of South Bend; and 1 REGULAR MEETING MARCH 3, 1997 WHEREAS, on January 6, 1997, Jay Read and Carol McIntyre submitted to the Court of Appeals the affidavit of Carol McIntyre, stating under oath, "Technically, Mr. Read is the title owner and I was utilized as a manager of that property [ 1016 North Olive Street] for Mr. Read," without mentioning the quit -claim deed executed by Jay Read and prepared and notarized by Carol McIntyre; and WHEREAS, neither the Board of Public Works nor any person acting on behalf of the City of South Bend has accepted or intends to accept transfer of a deed to the above mentioned parcel; and WHEREAS, the attempt to transfer the above mentioned parcel and the execution and recording of the above mentioned quit -claim deed were done without the knowledge or consent of the Board of Public Works or of any person acting on behalf of the City of South Bend; NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, INDIANA, AS FOLLOWS: Section I. That the Board of Public Works hereby disclaims any interest, legal or equitable, in the following described parcel of real property: Key number: 18 2091 3405 Lot 30 Plat Mayr's Mich Avenue Addition, and commonly described as 1016 North Olive Street. Section II. The Clerk of the Board is instructed to give notice of the adoption of this resolution to the Office of the Recorder and the Office of the Treasurer for St. Joseph County, Indiana immediately upon its execution, and to take any and all other necessary and proper actions to effectuate this disclaimer. Adopted on the 3rd day of March, 1997, by the Board of Public Works of the City of South Bend, Indiana. BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, INDIANA s/James R. Caldwell, Member s/Carl P. Littrell, Member s/M. Catherine Roemer, Member ATTEST: s/Angela K. Jacob, Clerk ADOPT RESOLUTION NO. 12-1997 - DISPOSAL OF CITY -OWNED PROPERTY Upon a motion made by Mr. Littrell, seconded by Ms. Roemer and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO. 12-1997 WHEREAS, I.C. 36-9-6-1 gives the Board of Public Works of the City of South Bend the right and duty to have custody of, control of, use of, and dispose of in accordance with Indiana statutes, all real and personal property owned by the City of South Bend; and WHEREAS, the Common Council of the City of South Bend passed as amended on January 11, 1988, Ordinance No. 7847-88 which mandates the Board of Public Works of the City of South Bend to determine that the sidearm of a police officer who retires in good standing is surplus property and no longer useful to the City of South Bend; and REGULAR MEETING MARCH 3, 1997 WHEREAS, LIEUTENANT TIMOTHY L. DECKER has retired from the South Bend Police Department after twenty-four (24) years of service and the Board of Public Safety of the City of South Bend has determined that he has retired in good standing; and WHEREAS, I:C. 36-1-11-6 permits and establishes procedure for disposal of personal property which is no longer needed by the City and which is unfit for the purpose for which it was intended; NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend that sidearm Serial No. AD19863, a .40 caliber Sig -Sauer sidearm, is no longer needed by the City and is unfit for the purpose for which it was intended and has an estimated fair market value of less than Five Hundred Dollars ($500.00). BE IT FURTHER RESOLVED that said property be disposed of and removed from the City inventory. ADOPTED this 3rd day of March, 1997. BOARD OF PUBLIC WORKS s/Carl P. Littrell, Member s/James R. Caldwell, Member s/M. Catherine Roemer, Member ATTEST: s/Angela K. Jacob, Clerk ADOPT RESOLUTION NO. 13-1997 - DISPOSAL OF CITY -OWNED PROPERTY Upon a motion made by Mr. Littrell, seconded by Ms. Roemer and carried, the following Resolution was adopted by the Board of Public.Works: RESOLUTION NO. 13-1997 WHEREAS, I.C. 36-9-6-1 gives the Board of Public Works of the City of South Bend the right and duty to have custody of, control of, use of, and dispose of in accordance with Indiana statutes, all real and personal property owned by the City of South Bend; and WHEREAS, the Common Council of the City of South Bend passed as amended on January 11, 1988, Ordinance No. 7847-88 which mandates the Board of Public Works of the City of South Bend to determine that the sidearm of a police officer who retires in good standing is surplus property and no longer useful to the City of South Bend; and WHEREAS, LIEUTENANT. BONNIE B. WERNTZ has retired from the South Bend Police Department after twenty-three (23) years of service and the Board of Public Safety of the City of South Bend has determined that she has retired in good standing; and WHEREAS, I.C. 36-1-11-6 permits and establishes procedure for disposal of personal property which is no longer needed by. the City and which is unfit for the purpose for which it was intended; NOW, THEREFORE, BE IT RESOLVED by the Board, of Public Works of the City of South Bend that sidearm Serial No. AD19153, a .40 caliber Sig -Sauer sidearm, is no longer needed by the City and is unfit for the purpose for which it was intended and has an estimated fair market value of less than Five Hundred Dollars ($500.00). BE IT FURTHER RESOLVED that said property be disposed of and removed from the City inventory. ADOPTED this 3rd day of March, 1997. I UN 1 l REGULAR MEETING ATTEST: s/Angela K. Jacob, Clerk MARCH 3, 1997 BOARD OF PUBLIC WORKS s/Carl P. Littrell, Member s/M. Catherine Roemer, Member s/James R. Caldwell, Member APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS - 1997 GOOD NEIGHBORS/GOOD NEIGHBORHOODS. PUBLIC WORKS PROGRAM -PROJECT NO. 97-19 In a memorandum to the Board, Mr. Carl P. Littrell, Director, Division of Engineering, requested permission to advertise for the receipt of bids for the above referred to project. Mr. Littrell stated that this project is in its fourth year to assist resident homeowners improve the frontage on their properties. A total of $700,000 has been appropriated from the General Fund to make the improvements and to advance funding.to those who have chosen to participate in the no -interest loan program associated with the construction program. Therefore, upon a motion made by Mr. Littrell, seconded by Ms. Roemer and carried, the request to advertise for the receipt of bids was approved. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS - ONE (1) MORE OR LESS, TUB GRINDER In a memorandum to the Board, Mr. Matt Chlebowski, Director, Equipment Services, requested permission to advertise for the receipt of bids for the above referred to item. Mr. Chlebowski stated that the tub grinder will be used at the Organic Resources Facility, and funding will be through a lease purchase. Therefore, upon a motion made by Ms. Roemer, seconded by Mr. Littrell and carried, the request to advertise for the receipt of bids was approved. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS - ONE (1) MORE OR LESS, COMPACT SWEEPER In a memorandum to the Board, Mr. Matthew Chlebowski, Director, Division of Equipment Services, requested permission to advertise for the receipt of bids for the above referred to equipment. Mr. Chlebowski stated that the sweeper will be used at the Park Department, and funding will be through the Park Department Capital Motor account. Therefore, upon a motion made by Ms. Roemer, seconded by Mr. Littrell and carried, the request to advertise for the receipt of bids was approved. APPROVAL OF LICENSE APPLICATION FOR RUBBISH AND GARBAGE REMOVAL SERVICE Mr. Caldwell stated that the Board is in receipt of a favorable recommendation from the Department of Code Enforcement for a License Application for a Rubbish and Garbage Removal Service, as submitted by Meyer Waste Systems, Inc., 809 Wabash Avenue, Chesterton, Indiana. It was noted that the Bureau of Sanitation has inspected the vehicles to be used in conjunction with this business, and have been approved. Upon a motion made by Mr. Littrell, seconded by Mr. Caldwell and carried, the License Application was approved. APPROVE LICENSE APPLICATION - SECOND HAND DEALER Mr. Caldwell stated that the following secondhand dealers license application has been received: Ethel Anderson Classic Boutique 1636 Lincolnway Sale of Used West Furniture Mr. Caldwell further advised that favorable recommendations have been received from the Bureau of Traffic and Lighting, Department of Code Enforcement, Police Department and Fire Department concerning the above application. Upon a motion made by Ms. Roemer, seconded by Mr. Littrell and carried, the above license application was approved and referred to the Deputy Controller's Office for issuance of a license. REGULAR MEETING MARCH 3, 1997 APPROVAL OF SURVEY COST PROPOSAL AND REPLAT COST PROPOSAL - LANG FEENEY AND ASSOCIATES. INC. Upon a motion made by Mr. Littrell, seconded by Ms. Roemer and carried, the Survey Cost Proposal for the Downtown Mixed Use Development, in the amount of $5,120.90; and the: Replat Cost Proposal for Downtown Jefferson Street and Main Street project, in the amount of $721.00 was approved. The Proposal will be completed by Lang, Feeney and Associates, Inc., 715 South Michigan Street,' South Bend, Indiana. APPROVE TRAFFIC CONTROL DEVICE Upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, the following traffic control device was approved: New Installation Handicap Sign 1819 Prairie - New Church has no Covenant Baptist parking lot, and street Church parking is only means of parking APPROVE EXCAVATION BOND Mr. Larry D. Spradlin; Sr„ Engineer, Division of Engineering, recommended that the following Excavation Bond be approved as follows: EXCAVATION BOND Brubacher Excavating Approved Effective March 3, 1997, Retroactive to February 24, 1997 Mr. Caldwell made a motion that the recommendation be accepted and that the Bond be approved as'outlined above. Ms. Roemer seconded the motion which carried. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, the meeting adjourned at 9:40 a.m. BOARD OF PUBLIC WORKS Carl P. Littrell, Member . James a dwell, Member M. Cat Brine Roemer Member EST: Angela . Jacob, CIA 1 1 1