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Home My WebLink About02/17/97 Board of Public Works MinutesVa KM REGULAR MEETING FEBRUARY 17, 1997 The regular meeting of the Board of Public Works was convened at 9:40 a.m. on Monday, February 17, 1997, by Board Member James R. Caldwell, with Mr. Carl P. Littrell and Ms. M. Catherine Roemer present. Also present was Board Attorney Anne Brunel. AGENDA ITEM ADDED Upon a motion made by Mr. Littrell, seconded by Mr. Caldwell and carried, an agenda item to Re - advertise for the Receipt of Bids for Exhibitry Upgrade for the College Football Hall of Fame was added. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mr. Littrell, seconded by Ms. Roemer and carried, the minutes of the regular meeting of the Board held on February 10, 1997, were approved. PUBLIC HEARING - LICENSE APPLICATION FOR TRANSIENT MERCHANT LICENSE - SHIPSHEWANA ON THE ROAD Mr. Caldwell advised that this was the date set for the Board's Public Hearing concerning a License Application for a Transient Merchant License, as submitted by Darrell and Julie Lepper, 10720 Three Mile Road, East Leroy, Michigan, to conduct the sale of various merchandise at the Century Center, from February 28, 1997 through March 2, 1997, from 10:00 a.m. until 6:00 p.m. Mr. Caldwell stated that favorable recommendations have been received by the Police Department, Fire Department, Building Commissioner and the Legal Department. Mr. Darrell Lepper, 10720 Three Mile Road, East Leroy, Michigan, was present, and stated that this was the 5th Annual "Shipshewana on the Road", and recommended approval. There being no one else present wishing to address the Board concerning this matter, the Public Hearing was closed. Therefore, upon a motion made by Mr. Littrell, seconded by Ms. Roemer and carried, the License Application for a Transient Merchant License was approved. OPENING OF BIDS - VARIOUS AUTOMOBILES This was the date set for receiving and opening of sealed bids for the above referred to vehicles. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: GATES CHEVY WORLD 401 South Lafayette Boulevard South Bend, Indiana 46634 Bid was signed by Mr. Dave Holland, Fleet Manager Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Ten per cent (10%) Bid Bond was submitted ' M Thirteen (13) more or less, $12,200.00 $158,600.00 1996 Chevrolet Lumina Program Cars Nine (9) more or less, 1996 $9,900.00 $ 89,100.00 Chevrolet Lumina Program Cars Two (2) more or less, $12,385.00 $ 24,770.00 Chevrolet Cavalier, 2 Dr. M 1 u REGULAR MEETING JORDAN MOTORS, INC. 609 East Jefferson Boulevard Mishawaka, Indiana 46545 Bid was signed by Mr. Jordan Kapson Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Ten per cent (10%) Bid Bond was submitted 10 FEBRUARY 17, 1997 Two (2) more or less, 1997 $14,250.00 $ 28,500.00 Ford Contour Thirteen (13) more or less, $13,377.00 $173,901.00 Used 1996 Ford Taurus Nine (9) more or less, Used $11,155.00 $100,395.00 1996 Ford Contour Upon a motion made by Mr. Caldwell, seconded by Mr. Littrell and carried, the above bids were referred to the Division of Equipment Services for review and recommendation. APPROVAL OF REOUEST TO RE -ADVERTISE FOR THE RECEIPT OF BIDS - EXIBITRY UPGRADE - COLLEGE FOOTBALL HALL OF FAME In a memorandum to the Board, Mr. Kent Stephens, College Football Hall of Fame, requested permission to re -advertise for the receipt of bids for the above referred to project. Therefore, upon a motion made by Mr. Littrell, seconded by Mr. Caldwell and carried, the request to re -advertise for the receipt of bids was approved. AWARD BID - SAMPLE-EWING REDEVELOPMENT AREA - SITE CLEARANCE - PHASE III - PROJECT NO. 96-88 Mr. Carl P. Littrell, Director, Division of Engineering, advised the Board that on February 3, 1997, bids were received and opened for the above referred to project. After reviewing those bids, Mr. Littrell recommends that the Board award the contract to Warner and Sons, Inc., Post office Box 87, Elkhart, Indiana in the amount of $60,085.00. Therefore, Mr. Littrell made a motion that the recommendation be accepted and the bid be awarded as outlined above. Mr. Caldwell seconded the motion which carried. AWARD BIDS - ABANDONED VEHICLES Mr. Gary Libbey, Department of Code Enforcement, advised the Board that on February 10, 1997, bids were received and opened for the above referred to vehicles. After reviewing those bids, Mr. Libbey recommends that the Board award the bids as follows: STEVE AND GENE'S AUTO TRUCK SALVAGE 3109 Gertrude South Bend, Indiana 46614 Number Red Tag Make Year VIN Bid Amount 15 38608 Chevy 1980 CCD14AF313505 $98.85 MICHIANA ENTERPRISE 19270 Darden Road South Bend, Indiana 46637 Total $98.85 REGULAR MEETING FEBRUARY 17, 1997 Number Red Tag Make Year VIN Bid Amount 2 27643 Chevrolet 1979 1Q87L9N505816 $100.00 17 38687 Pontiac 1986 1G2PG9794GP269370 $ 85.00 TOTAL $185.00 MARK MALSTAFF % HOOKER SPORT LTD. 59561 Market Street South Bend, Indiana 46614 Number Red Tag Make Year VIN Bid Amount 9 38420 Mercury 1985 1MEBP75XXFK624712 1 $165.00 10 38454 Olds 1983 1 G3AN69A1DM759789 $ 21.00 12 38477 Pontiac 1987 1 G2HZ5439HW259562 $505.00 16 138660 Mercury 1 1986 2MEBP75XXGB639934 $ 78.00 TOTAL $958.00 DAVID W. EDMONDS 1919 Ontario Niles, Michigan 49120 Number Red Tae Make Year VIN Bid Amount 13 38483 Pulsar 1987 JNIPN34SXHM005808 $158.78 TOTAL $158.78 JOSE ANTONIO CANO 57300 Chamberlain Drive South Bend, Indiana 46619 Number Red Taiz Make Year VIN Bid Amount 11 38459 Ford 1986 1FTDF15N5GCB11561 $251.00 TOTAL $251.00 Therefore, Mr. Caldwell made a motion that the recommendation be accepted and the bids be awarded as outlined above. Mr. Littrell seconded the motion which carried. APPROVE CHANGE ORDER - BERGAN STREET SEWER EXTENSION - PROJECT NO. 96- 62 Mr. Caldwell advised that Mr. Bob Allen, Public Construction Manager, has submitted Change Order No. 1, on behalf of Selge Construction Co., Inc., 2833 South 1 lth Street, Niles, Michigan indicating that the Contract amount be increased $509.50 for a new Contract sum including this Change Order in the amount of $21,112.50. Upon a motion made by Ms. Roemer, seconded by Mr. Littrell and carried, the Change Order was approved. I 1 REGULAR MEETING FEBRUARY 17, 1997 APPROVAL OF PROPOSAL - ENGINEERING SERVICES - PHASE III - SANITARY SEWER AND STREET IMPROVEMENTS - LOCUST ROAD SOUTH OF S.R. 23 Mr. Caldwell stated that the Board is in receipt of a Proposal between the City of South Bend and Lawson -Fisher Associates, 525 West Washington Avenue, South Bend, Indiana, for engineering design services to provide final design for the above referred to project. Mr. Caldwell noted that the Proposal is in the amount of $16,895.00. Therefore, upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, the Proposal was approved and executed. APPROVE COIViMUNITY DEVELOPMENT CONTRACTS The following Community Development Contracts were presented to the Board for approval: Center for the Homeless $33,000.00 1997 Emergency Shelter Grant Youth Service Bureau $15,200.00 Operations St. Joe County AIDS Task $10,000.00 Homeless operations Force YWCA $33,000.00 Operations/Essential Services El Campito, Inc. $ 4,000.00 Site Improvements at child care center Hansel Neighborhood Center $30,000.00 Rehabilitation of the Martin Day Care Center Upon a motion made by Ms. Roemer, seconded by Mr. Littrell and carried, the above referred to Contracts were approved and executed. Mr. Caldwell abstained from the Contract with Center for the Homeless, as he is a Board Member of that agency. APPROVAL OF LICENSE APPLICATIONS FOR RUBBISH AND GARBAGE REMOVAL SERVICE Mr. Caldwell stated that the Board is in receipt of favorable recommendations from the Department of Code Enforcement for a License Application for Rubbish and Garbage Removal Service for the following businesses. Mr. Caldwell stated that the Bureau of Sanitation has inspected the vehicles to be used in conjunction with these businesses, and has approved them. Michigana Recycling and Disposal 2275 Ruem Road, Niles, Michigan City of South Bend 3113 Riverside Drive, South Bend, Indiana Browning -Ferris Industries 57820 Charlotte Ave., Elkhart, Indiana Upon a motion made by Mr. Littrell, seconded by Ms. Roemer and carried, the License Applications were approved. APPROVE TRAFFIC CONTROL DEVICES Upon a motion made by Ms. Roemer, seconded by Mr. Littrell and carried, the following three (3) traffic control devices were approved: REMOVAL OF LOCATION:. REMARKS: NEW INSTALLATION LOCATION: REMARKS: Handicap Sign 814 South Liberty Signs are not needed 1 Hour Parking - 6:00 a.m. - 6:00 p.m. 808 South Michigan, Acoustic Audio Services Business turnover REGULAR MEETING FEBRUARY 17, 1997 REMOVAL OF: 1 Hour Parking LOCATION: 100 W. Navarre, North side only REMARKS: Memorial Hospital ER entrance and Nursing School are closed. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Littrell, seconded by Ms. Roemer and carried, the meeting adjourned at 9:53 a.m. BOARD OF PUBLIC WORKS ze Carl P. Littrell, Member ames R. tddwrell, Member M. a Brine Roemer, mber AT 2 Angela K acob, Cler 1