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Home My WebLink About02/10/97 Board of Public Works Minutes2 REGULAR MEETING FEBRUARY 10, 1997 The regular meeting of the Board of Public Works was convened at 9:32 a.m. on Monday, February 10, 1997, by Mr. James R. Caldwell, with Mr. Carl P. Littrell and Ms. M. Catherine Roemer present. Also present was Board Attorney Anne Bruneel. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Ms. Roemer, seconded by Mr. Caldwell and carried, the minutes of the regular meeting of the Board held on February 3, 1997, were approved. AGENDA ITEM ADDED Upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, an agenda item for an Agreement for Professional Services was added to the agenda. PUBLIC HEARING - LICENSE APPLICATION FOR A MASSAGE ESTABLISHMENT Mr. Caldwell advised that this was the date set for the Board's Public Hearing concerning a License Application for a Massage Establishment, as submitted by Mrs. Elizabeth A. Cecil, 2746 Tomahawk Trail, South Bend, Indiana, to operate a Massage Establishment at 117 '/s Main Street, South Bend, Indiana. Mr. Caldwell stated that favorable recommendations have been received by the Police Department, Fire Department, Building Commissioner, Code Enforcement, and the Legal Department. Ms. Elizabeth Cecil was present, and recommended approval. There being no one else present wishing to address the Board concerning this matter, the Public Hearing was closed. Therefore, upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, the license Application for a Massage Establishment was approved. In addition, Mr. Caldwell advised Ms. Cecil to check the address of 117 % Main Street with the Engineering Department, to make sure the address is correct. OPENING OF BIDS - ABANDONED VEHICLES This was the date set for receiving and opening of sealed bids for the above referred to vehicles. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: STEVE AND GENE'S AUTO TRUCK SALVAGE 3109 Gertrude South Bend, Indiana 46614 I: We Number Red Taa Make Year VIN Bid Amount 1 27238 Olds 1980 3X69RAM111672 $83.85 2 27643 Chevrolet 1979 1Q87L9N505816 $75.85 3 27877 Olds 1981 1G3AZ57Y7BE317167 $83.85 4 37429 Chevrolet 1984 1GIAQ19RIE6928018 $65.85 5 37479 Honda 1984 1HGAD5435EA063978 $55.85 6 37989 Cadillac 1977 6B69S7Q127053 $83.85 7 38344 Ford 1989 1FAPP9195KW112309 $49.85 8 38345 Buick 1984 1G4AT270XEK478950 $49.85 9 38420 Mercury 1985 1MEBP75XXFK6247121 $49.85 10 38454 Olds 1993 1G3AN69A1DM759789 $83.85 11 38459 Ford 1986 1FTDF15N5GCB11561 $83.85 12 38477 Pontiac 1987 1G2HZ5439HW259562 $98.85 13 38483 Pulsar 1987 JNIPN34SXHM005808 $49.85 14 38516 Olds 1984 1G3AM19R5ED311701 $55.85 15 38608 Chevy 1980 CCD14AF313505 $98.85 16 38660 Mercury 1986 2MEBP75XXGB639934 $49.85 1 I�l 1 REGULAR MEETING FEBRUARY 10. 1997 Number Red Taga Make Year VIN ' '. Bid Amount 17 38687 Pontiac 1986 102PG9794GP269370 $ 20.85 18 38732 Hyundai 1989 KMI-ILF32JKU640229 $ 39.85 19 38733 Ford 1986 1FABP3194GW143842 $ 39.85 20 38997 Toyota 1986 JT2AE83E4G3336117 $ 39.85 SUPER AUTO 3300 South Main Street South Bend, Indiana 46614 BID: Number Red Tag Make Year VIN Bid Amount 1 27238 Olds 1980 3X69RAM111672 $ 92.79 2 27643 Chevrolet 1979 1Q87L9N505816 $ 82.79 3 27877 Olds 1981 1G3AZ57Y7BE317167 $ 92.79 4 37429 Chevrolet 1984 1GIAQ19RIE6928018 $ 72.79 5 37479 Honda 1984 1HGAD5435EA063978 $ 67.79 6 37989 Cadillac 1977 6B69S7Q127053 $117.79 7 38344 Ford 1989 1FAPP9195KW112309 $ 82.79 8 38345 Buick 1984 1G4AT270XEK478950 $ 67.79 9 38420 Mercury 1985 1MEBP75XXFK6247121 $ 67.79 10 38454 Olds 1983 1G3AN69AIDM759789 $ 92.79 11 38459 Ford 1986 1FTDF15N5GCB11561 $127.79 12 38477 Pontiac 1987 1G2HZ5439HW259562 $257.79 13 38483 Pulsar 1987 JNIPN34SXHM005808 $157.79 14 38516 Olds 1984 1G3AM19R5ED311701 $ 82.79 15 16 38608 38660 Chevy Mercury 1980 1986 CCD14AF31.3505 2MEBP75XXGB639934 $ 92.79 $ 67.79 17 38687 Pontiac 1986 1G2PG9794GP269370 $ 42.79 18 38732 Hyundai 1989 KMHI,F32JKU640229 $ 52.79 19 38733 Ford 1986 1FABP3194GW143842 $ 52.79 20 38997 Toyota 1986 JT2AE83E4G3336117 $ 52.79 MICHIANA ENTERPRISE 19270 Darden Road South Bend, Indiana 46637 me Number Red Tay Make Year VIN Bid Amount 1 27238 Olds 1980 3X69RAM111672 $ 75.00 2 27643 Chevrolet 1979 1Q87L9N505816 $100.00 3 27877 Olds 1981 1G3AZ57Y7BE317167 $ 75.00 4 37429 Chevrolet 1984 IOIAQ19RIE6928018 $ 60.00 5 31479 Honda 1984 IHGAD5435EA063978 $ 55.00 6 37989 Cadillac 1977 6B69S7Q127053 $100.00 7 38344 Ford 1989 1FAPP9195KW112309 $ 50.00 8 9 38345 38420 Buick Mercury 1984 1985 1G4AT270XEK478950 1MEBP75XXFK6247121 $ 50.00 $ 60.00 10 38454 Olds 1983 1G3AN69A1DM759789 $105.00 11 38459 Ford 1986 1FTDF15N5GCB11561 $155.00 12 38477 Pontiac 1987 1•G2HZ5439HW259562 $200.00 13 38483 Pulsar 1987 JN1PN34SXHM005808 $ 75.00 14 38516 Olds 1984 1G3AM19R5ED311701 $ 50.00 15 38608 Chevy 1980 CCD14AF313505 $ 80.00 16 38660 Mercury 1986 2MEBP75XXGB639934 $ 60.00 17 38687 Pontiac 1986 162PG9794GP269370 $ 85.00 18 38732 Hyundai 1989 KM P32JKU640229 $ 50.00 REGULAR MEETING FEBRUARY 10, 1997 Number Red Ta Make Year VIN . Bid Amount 19 38733 Ford 1986 IFABP3194GW143842 $ 50.00 20 38997 Toyota 1986 JT2AE83E4G3336117 $ 50.00 MARK MALSTAFF % HOOSIER SPORT LTD. 59561 Market Street South Bend, Indiana 46614 BID: Number Red lag Make Year VIN Bid Amount 1 27238 Olds 1980 3X69RAM111672 $ 41.00 2 27643 Chevrolet 1979 1Q87L9N505816 $ 41.00 3 27877 Olds 1981 1G3AZ57Y7BE317167 $ 41.00 4 37429 Chevrolet 1984 1GIAQ19RIE6928018 $ 41.00 5 37479 Honda 1984 1HGAD5435EA063978 $ 41.00 6 37989 Cadillac 1977 6B69S7Q127053 $ 41.00 7 38344 Ford 1989 1FAPP9195KW112309 $ 41.00 8 38345 Buick 1984 1G4AT270XEK478950 $ 41.00 9 38420 Mercury 1985 1MEBP75XXFK6247121 $165.00 10 38454 Olds 1983 1G3AN69A1DM759789 $210.00 11 38459 Ford 1986 1FTDF15N5GCB11561 $ 41.00 12 38477 Pontiac 1987 1G2HZ5439HW259562 $505.00 13 38483 Pulsar 1987 JNIPN34SXHM005808 $ 41.00 14 38516 Olds 1984 1G3AM19R5ED311701 $ 41.00 15 38608 Chevy 1980 CCD14AF313505 $ 41.00 16 38660 Mercury 1986 2MEBP75XXGB639934 $ 78.00 17 18 38687 38732 Pontiac Hyundai 1986 1989 1G2PG9794GP269370 KN HLF32JKU640229 $ $ 41.00 41.00 19 38733 Ford 1986 1FABP3194GW143842 $ 41.00 20 38997 Toyota 1986 JT2AE83E4G3336117 $ 41.00 TRACEY R. BRITTAIN 25171 Western Avenue South Bend, Indiana 46619 10 Number Red Taa Make Year VIN Bid Amount 2 27643 Chevrolet 1979 1Q87L9N505816 $ 75.00 DAVID W. EDMONDS 1919 Ontario Niles, Michigan 49120 Number Red Tag Make Year VIN Bid Amount 9 38420 Mercury 1985 1MEBP75XXFK6247121 $128.78 12 38477 Pontiac 1987 1G2HZ5439HW259562 $328.78 13 38483 Pulsar 1987 JN1PN34S)CHM005808 $158.78 JOSE ANTONIO CANO 57300 Chamberlain Drive South Bend, Indiana 46619 me REGULAR MEETING Number Red Tag Make 11 38459 Ford WILLIAM J. NAGY 1724 Kemble Avenue South Bend, Indiana 46613 Number Red Tag Make 12 38477 Pontiac GEORGE E. SIKORA 30604 US 20 New Carlisle, Indiana 46552 Io Number Red Tag Make 12 38477 Pontiac 13 38483 Pulsar FEBRUARY 10., 1997 Year VIN Bid Amount 1986 1FTDF15N5GCB11561 $251.00 Year VIN Bid Amount 1987 1G2HZ5439HW259562 $402.00 Year VIN Bid Amount 1987 1G2HZ5439HW259562 $160.00 1987 JN1PN34S3a-IM005808 $105.00 Upon a motion made by Mr. Caldwell, seconded by Mr. Littrell and carried, the above bids were referred to the Department of Code Enforcement for review and recommendation. APPROVE CONSTRUCTION CONTRACT - WEST SIDE PARTNERSHIP_ CENTER SERVICE AREA - CURB. SIDEWALK AND APPROACH REPAIRS - PROJECT NO 96-46 Mr. Caldwell advised that in accordance with the bid awarded on January 20, 1997, to Niles Concrete Sawing & Construction, Inc., 2580 East Detroit Road, Niles, Michigan, in the amount of $91,280.50 for the above referred to project, a Contract in said amount was being submitted for Board approval. Upon a motion made by Mr. Littrell, seconded by Mr. Caldwell and carried, the Contract was approved and the appropriate Certificate of Insurance, Performance Bond and Labor and Materials Payment Bond as submitted were filed. APPROVE CHANGE ORDER - OLIVE STREET/LOCUST ROAD SEWER IMPROVEMENTS - PROJECT NO. 95-60 Mr. Caldwell advised that Mr. Bob Allen, Public Construction Manager, has submitted Change Order No. 1 on behalf of Walsh and Kelly, Inc. 24358 State Road 23, South Bend, Indiana indicating that the Contract amount be increased $44,347.34 for a new Contract sum including this Change Order in the amount of $312,221.87. Upon a motion made by Mr. Littrell, seconded by Ms. Roemer and carried, the Change Order was approved. APPROVE COMMUNITY DEVELOPMENT CONTRACTS The following Community Development Contracts were presented to the Board for approval: Planning/Neighborhood Development $60,000 Public Works improvements in 1100-1200 blocks Bissell Planning/Neighborhood Development $320,000 Rehab of public facilities and public works improvements Park Department $ 60,000 Bring various park facilities into ADA compliance Upon a.motion made by Mr. Littrell, seconded by Ms. Roemer and carried, the above referred to Contracts were approved and executed. REGULAR MEETING FEBRUARY 10, 1997 APPROVAL OF PROPOSALS - SOUTH BEND WASTEWATER TREATMENT PLANT - SECONDARY CLARIFIER IMPROVEMENTS PROJECT - CONVERSION OF CLARIFIER NOS. 6 AND 7 TO'PARALLEL OPERATION - DESIGN AND CONSTRUCTION SERVICES - TRIAD ENGINEERING INCORPORATED Mr. Caldwell stated that the Board is in receipt of two (2) Proposals between the City of South Bend and Triad Engineering Incorporated, 300 North, Michigan Street, South Bend, Indiana, for the referred to project. Mr. Caldwell noted that the Proposal for Design Services is in the amount of $80,230.00, and the Proposal for Construction Services is not to exceed $131,770.00. Therefore, upon a motion made by Ms. Roemer, seconded by Mr. Caldwell and carried, the Proposals were approved and executed. APPROVAL OF PROFESSIONAL SERVICES AGREEMENT - XP-SWMM TRAINING AND MODEL CONVERSION ASSISTANCE - GREELEY AND HANSEN Mr. Caldwell stated that the Board is in receipt of an Agreement between the City of South Bend and Greeley and Hansen, 100 South Wacker Drive, Chicago, Illinois, for professional services in connection with XP-SWMM Training and Model Conversion Assistance. Mr. Caldwell noted that the Agreement is in the amount of $15,650.00. Therefore, upon a motion made by Ms. Roemer, seconded by Mr. Caldwell and carried, the Agreement was approved and executed. APPROVE COMMUNITY DEVELOPMENT ADDENDUM The following Community Development Addendum was presented to the Board for approval: Neighborhood Housing Services Extend Contract through end of 1997 Upon a motion made by Ms. Roemer, seconded by Mr. Caldwell and carried, the above referred to Addendum was approved and executed. ADOPT RESOLUTION NO. 8-1997 - TRANSFER OF TWO PARCELS OF REAL PROPERTY TO AMERICAN HOME DREAMS, INC. Upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, the following Resolution -was adopted by the Board of Public Works. In addition, Mr. Jon R. Hunt submitted a letter to the board stating that American Home Dreams, Inc. is a private, not -for -profit company established to build or rehabilitate single-family housing in the Southeast Neighborhood for first time, low income home buyers. Mr. Hunt noted that he serves on the board of AHDI. RESOLUTION NO. 8-1997 A RESOLUTION OF THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, INDIANA, AUTHORIZING THE TRANSFER OF TWO PARCELS OF REAL PROPERTY TO AMERICAN HOME DREAMS, INC. WHEREAS, the. City of South Bend, Indiana (hereinafter the "City"), is the owner of two (2) parcels of real property situated in the City of South Bend, St. Joseph County, Indiana, and being more particularly described as follows: Key No. - .18-7013-0499 Lot Numbered Three Hundred -Twenty -Nine •(329) as shown on the recorded Plat of Wenger and . Kreighbaum's First Broadway Addition, recorded in the Office of the Recorder of St: Joseph County, in Plat Book 9,.page 74, commonly known as 313 Broadway Street. Key No: 18-7013-0500 Lot Numbered Three Hundred -Thirty (330) as shown on the recorded Plat. of Wenger and Kreighbaum's First Broadway Addition to the City -of South Bend, recorded in the office of the Recorder. of 1 1 1 REGULAR MEETING FEBRUARY 10, 1997 St. Joseph County, Indiana, in Plat Book 9, page 74, more commonly know as 317 Broadway Street. WHEREAS, said real property was obtained by the City'from St. Joseph County from among the parcels held for the County Owned Property Sale with the understanding that the City would use such parcels for community and economic development purposes; and WHEREAS, the care, custody and control of City real estate is vested in the Board of Public Works pursuant to I.C. 36-9-6-3; and WHEREAS, AHD, Inc. desires to obtain ownership of the above -described real estate for development of good quality, affordable housing for residents with low or moderate incomes; and WHEREAS, the above -described real estate is in an area which has been targeted for redevelopment; and WHEREAS, I.C. 36-1-114.2 allows the Board to sell property not acquired through eminent domain for the purpose of promoting an economic development project or facilitating compatible land use planning; and WHEREAS, the construction of affordable in -fill housing is consistent with these purposes; and WHEREAS, the Board has obtained joint appraisals on each parcel by two appraisers. NOW, THEREFORE, BE IT RESOLVED by the Board of Pubfic Works of the City of South Bend, Indiana, as follows: 1) The City shall transfer to AHD, Inc. for the Sum of two (2) parcels of real property more particularly described as follows: Key No. 18-7013-0499 Lot Numbered Three Hundred -Twenty -Nine (329) As shown on the recorded Plat of Wenger and Kreighbaum's First Broadway Addition; recorded in the Office of the Recorder of St. Joseph County, in Plat Book 9, page 74, commonly known as 313 Broadway Street. Key No. 18-7013-0500 Lot Numbered Three Hundred -Thirty (330) as shown on the recorded Plat of Wenger and Kreighbaum's First Broadway Addition to the City of South Bend, recorded in the office of the Recorder of St. Joseph County, Indiana, in Plat Book 9, page 74, more commonly know as 317 Broadway Street. 2). Said transfer shall be subject to a purchase agree- ment setting forth the terms and conditions of the sale. 3) Said transfer shall be accomplished by a warranty deed, executed by the Mayor of the City of South Bend and attested to by the South Bend City Clerk. Adopted this 1 Oth day of February, 1997 !1 REGULAR MEETING ATTEST: s/Angela K. Jacob, Clerk FEBRUARY 10, 1997 BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, INDIANA s/Carl P. Littrell, Member s/James R. Caldwell, Member s/M. Catherine Roemer, Member FAVORABLE RECOMMENDATION - PETITION TO VACATE VARIOUS STREETS AND ALLEYS Mr. Caldwell indicated that the Common Council has submitted to the Board a Vacation Petition as completed by Ms. Ann Kolata, Community and Economic Development to vacate the following alleys and streets: All streets. and alleys south of vacated Keasey Street between east of Fellows Street, North of Wenger Street, and west of Marietta Street. Mr. Caldwell advised that the Board is in receipt of favorable recommendations concerning this Vacation Petition from the Area Plan Commission, Police Department, Fire Department, Sanitation, Department of Economic Development and the Department of Public Works. Therefore, Mr. Caldwell made a motion that the Board send a favorable recommendation to the Common Council concerning this Vacation Petition. Ms. Roemer seconded the motion which carried. APPROVE LICENSE APPLICATION - SECOND HAND DEALER Mr. Caldwell stated that the following secondhand dealers license application has been received: NAME: Indiana Furniture BY: Fred Romine ADDRESS: 742 West Indiana FOR THE PURPOSE OF SELLING: Used Furniture Mr. Caldwell further advised that favorable recommendations have been received from the Bureau of Traffic and Lighting, Department of Code Enforcement, Police Department and Fire Department concerning the above application. Upon a motion made -by Mr. Littrell, seconded by Ms. Roemer and carried, the above license application was approved and referred to the Deputy Controller's Office for issuance of a license. APPROVAL OF LICENSE. APPLICATIONS FOR RUBBISH AND GARBAGE REMOVAL SERVICE Mr. Caldwell stated that the Board is in receipt of fvorable recommendations from Code Enforcement for a License Application for a Rubbish and Garbage Removal Service for the following businesses: NAME: Superior Waste Systems ADDRESS: 20645 West Ireland Road NAME: Charles Ham II ADDRESS: 1323 East Dayton NAME: Eddie Ivory ADDRESS: 1302 West Linden Mr. Caldwell stated that the Bureau of Sanitation has inspected the vehicles to be used in conjunction with these businesses and have approved them. Upon a- motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, the License Applications were approved. I 1 EF REGULAR MEETING FEBRUARY 10, 1997 APPROVE CLAIMS Ms. M. Catherine Roemer, City Controller, submitted -claims in the amount of $708,070.27, dated February 3, 1997 and $2,751,527.23 dated February 10, 1997, and recommended approval. Additionally, Mr. Juan Manigault, Executive Director, WDS of Northern Indiana, submitted two (2) lists containing claims in the amount of $155,129.70 and $34,473.12 and recommended approval. Mr. Caldwell made a motion that the claims be approved and the reports as submitted be filed. Ms. Roemer seconded the motion which carried. PRIVILEGE OF THE FLOOR Mr. Caldwell congratulated Ms. Anne Brunel, who has been appointed the new Assistant City Attorney, and all Board Members joined Mr. Caldwell in wishing Ms. Brunel good luck in her new position. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Caldwell, seconded by Mr. Littrell and carried, the meeting adjourned at 9:50 a.m. ST:. �l Angela . Jacob, rk 1 BOARD OF PUBLIC WORKS Carl P. Littrell, Member James . raldwell, Member � U. at Brine Roemer, M ber