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HomeMy WebLinkAbout02/03/97 Board of Public Works MinutesREGULAR MEETING FEBRUARY 3, 1997 The regular meeting of the Board of Public Works was convened at on Monday, February 3, 1997, at 9:35 a.m., by Board Member James R. Caldwell, with Board Member M. Catherine Roemer present. Also present was Board Attorney Anne Bruneel. AGENDA ITEM ADDED Upon a motion made by Mr. Caldwell, seconded by Mrs. Roemer and carried, an agenda item for a Construction Contract for the Century Center Cooling Tower Replacement was added. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mrs. Roemer, seconded by Mr. Caldwell and carried, the minutes of the regular meeting of the Board held on January 27, 1997, were approved. PUBLIC HEARING - INTENT TO LEASE ADDITIONAL OFFICE SPACE AT 205 WEST JEFFERSON FOR THE USE OF THE ST. JOSEPH COUNTY/SOUTH BEND BUILDING DEPARTMENT/RESOLUTION NO. 7-1997 ADOPTING INTENT TO LEASE This was the Public Hearing in conjunction with the intent to lease additional office space at 205 West Jefferson for the use of the St. Joseph County/South Bend Building Department. Upon a motion made by Mr. Caldwell, seconded by Mrs. Roemer and carried, the following Resolution was adopted by the Board of Public Works. RESOLUTION NO. 7-1997 RESOLUTION OF THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, INDIANA, CONFIRMING ITS INTENT TO LEASE ADDITIONAL OFFICE SPACE AT 205 WEST JEFFERSON BOULEVARD, SOUTH BEND, INDIANA, FOR THE USE OF THE ST. JOSEPH COUNTY/SOUTH BEND BUILDING DEPARTMENT WHEREAS, the Board of Public Works of the City of South Bend, Indiana ('Board"), on January 20, 1997, adopted a Resolution 76-1996 entitled A RESOLUTION OF THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, INDIANA, DECLARING ITS INTENT TO LEASE ADDITIONAL OFFICE SPACE AT 205 WEST JEFFERSON BOULEVARD, SOUTH BEND, INDIANA, FOR THE USE OF THE ST. JOSEPH COUNTY/SOUTH BEND BUILDING DEPARTMENT ("Resolution"), in which it declared its intent to lease additional office space at 205 West Jefferson Boulevard, South Bend, Indiana ("Premises"), for the use of the St. Joseph County/South Bend Building Department (Building Department) from the 1 st Source Bank of South Bend, Indiana, for a term of one (1) year, with an option to renew for an additional one-year period, at the same annual rental, with the annual rental of said premises not to exceed Six Thousand Seven Hundred Thirty-nine and 92/100 Dollars ($6,739.92); and WHEREAS, the Resolution provided for public hearing on February 3, 1997, at 9:30 a.m., in the Board of Public Works Meeting Room, 1308 County -City Building, South Bend, Indiana 46601, at which hearing all persons wishing to be heard could address the Board as to whether the execution of the proposed lease is necessary and whether the proposed rental is fair and reasonable for the Premises; and WHEREAS, pursuant to I.C. 36-1-10-13, notice of the public hearing on the proposed lease was published one (1) time in the South Bend Tribune and Tri-CouM News on January 24, 1997; and WHEREAS, the public hearing was held pursuant to the notice and the Resolution, _ written remonstrances were filed, and all interested persons were heard at the public hearing; and WHEREAS, on January 27, 1997, the South Bend Common Council adopted Resolution entitled A RESOLUTION OF THE SOUTH BEND COMMON COUNCIL DETERMINING, AFTER INVESTIGATION, THAT THE LEASE OF ADDITIONAL OFFICE REGULAR MEETING FEBRUARY 3, 1997 SPACE AT 205 WEST JEFFERSON BOULEVARD, SOUTH BEND, INDIANA, FOR THE USE OF THE ST. JOSEPH COUNTY/SOUTH BEND BUILDING DEPARTMENT IS NEEDED wherein the Common Council of the City of South Bend, Indiana, determined the lease of the premises is necessary. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, INDIANA, AS FOLLOWS: 1. That Resolution adopted by the Board on January 20, 1997, with respect to the lease of the Premises is in all respects ratified and confirmed. 2. That the rental to be paid pursuant to the Lease is fair and reasonable. 3. The Board hereby authorizes the execution of the Lease, as modified, and any and all documents necessary to give erect to the lease and the intent of this resolution. 4. Pursuant to I.C. 36-1-10-13, the Clerk of the Board is instructed to give notice of the execution of the Lease by publication in the South Bend Tribune and Tri-Coum News, newspapers of general circulation, published in the City of South Bend, with notice to be published one (1) time, within thirty (30) days of this date. Adopted on the 3rd day of February, 1997, by the Board of Public Works of the City of South Bend, Indiana. CITY OF SOUTH BEND, INDIANA BOARD OF PUBLIC WORKS s/James R. Caldwell s/M. Catherine Roemer ATTEST: s/Angela K. Jacob, Clerk OPENING OF BIDS - SAMPLE-EWING REDEVELOPMENT AREA - SITE CLEARANCE PHASE III - PROJECT NO. 96-88 This was the date set for receiving and opening of sealed bids for the above referred to project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: TOROK EXCAVATION AND DEMOLITION, INC. 54195 N. Buidette South Bend, Indiana 46637 Bid was signed by Mr. William Torok, Sr., President Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $62,983.00 , WARNER & SONS, INC. Post Office Box 87 Elkhart, Indiana 46515 Bid was signed by Mr. Jack Warner, President Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted ff REGULAR MEETING FEBRUARY 3, 1997 BID: $60,085.00 Upon a motion made by Mr. Caldwell, seconded by Mrs. Roemer and carried, the bid received from Environmental Abatement, Inc., 1434 Sadier Circle East Drive, Indianapolis, Indiana, was rejected, as only one portion of the project was bid. This project was not a divisible bid. Upon a motion made by Mr. Caldwell, seconded by Mrs. Roemer and carried, the above bids were referred to the Division of Engineering for review and recommendation. APPROVE CHANGE ORDER - IRONWOOD DRIVE ROADWAY CONSTRUCTION - PHASE I - RANDOLPH STREET SEWER - PROJECT NO. 93-05 Mr. Caldwell advised that Mr. Bob Allen, Public Construction Manager, has submitted Change Order No. 1 on behalf of Rieth Riley Construction Co., Inc., 25200 State Road 23, South Bend, Indiana indicating that the Contract amount be decreased $15,479.41 for a new Contract sum including this Change Order in the amount of $291,439.99. Upon a motion made by Mr. Caldwell, seconded by Mrs. Roemer and carried, the Change Order was approved. APPROVE CONSTRUCTION CONTRACT - CENTURY CENTER COOLING TOWER REPLACEMENT - PROJECT NO. 96-80 Mr. Caladwell advised that in accordance with the bid awarded on January 13, 1997, to Edward J. White, Inc., 1011 South Michigan, South Bend, Indiana, in the amount of $148,400.00 for the above referred to project, a Contract in said amount was being submitted for Board approval. Upon a motion made by Mr. Caldwell, seconded by Mrs. Roemer and carried, the Contract was approved and the appropriate Certificate of Insurance, Performance Bond and Labor and Materials Payment Bond as submitted were filed. APPROVAL OF AGREEMENTS - BOARD OF PUBLIC SAFETY BOARD MEMBERS Mr. Caldwell stated that the Board is in receipt of three (3) separate Agreements between the City of South Bend and Jack R. Bland, Elmer L. Carr and Thadeus T. Zakowski, for services as Board Members of the Board of Public Safety. Mr. Caldwell noted that each Agreement is in the amount of $3,400.00 for the year 1997. Therefore, upon a motion made by Mr. Caldwell, seconded by Mrs. Roemer and carried, the three (3) Agreements were approved and executed. APPROVE COMMUNITY DEVELOPMENT CONTRACTS The following Community Development Contracts were presented to the Board for approval: Center for the Homeless $ 20,000 El Buen Vecino, Inc. $ 10,000 Real Services $ 12,000 Code Enforcement $ 75,000 Community Coordinated Child Care $ 55,000 Real Services $ 10,000 Madison Center/S.O. S. $ 20,000 Near Northwest Neighborhood $ 12,500 LaCasa De Amistad/EI Campito $ 10,000 NRTSC $ 25,000 South Bend Police Department $100,000 South Bend Police Department $ 75,000 Historic Preservation Commission $ 19,000 LaSalle park Neighborhood Council $ 10,100 CANCO, Inc. $ 40,000 YWCA $ 75,000 Interior Renovation - 3 new offices The Edutra Program Guardianship Program Code Enforcement in low/moderate income neighborhoods Child care subsidies Older Adult Crime Victim Program Rape Crisis Counseling Social Service Outreach Program Staff Support - Emergency Pantry/Financial Self -Sufficiency Workshops Provide various capacity building services to Neighborhood organizations Neighborhood Foot Patrol Neighborhood Watch Program Continue historic survey, conduct local historic review to ensure compliance with Federal and State policies. LaSalle Fillmore Neighborhood Center operations Outreach services in southeast neighborhood at Boys and Girls Club Neighborhood Outreach REGULAR MEETING FEBRUARY 3, 1997 Boy's & Girl's Club $ 30,000 Youth Development Programs Upon a motion made by Mr. Caldwell, seconded by Mrs. Roemer and carried, the above referred to Contracts were approved and executed. APPROVAL OF ESCROW AGREEMENT - CENTURY CENTER COOLING TOWER REPLACEMENT - PROJECT NO. 96-80 Mr. Caldwell stated that the Board is in receipt of an EscrowAgreement between the City of South Bend, 1 st Source Bank, 100 North Michigan, South, Bend, Indiana, and Edward J. White, 1011 South Michigan, South Bend, Indiana, for an Escrow Agreement for the above referred to project. Therefore, upon a motion made by Mr. Caldwell, seconded by Mrs. Roemer and carried, the EscrowAgreement was approved and executed. APPROVE CONSENT TO ANNEXATION AND WAIVER OF RIGHT TO REMONSTRATE Mr. Caldwell stated that the Board is in receipt of a Consent to Annexation and Waiver of Right to Remonstrate as submitted by Garden Homes. The Consent indicates that in consideration for permission to tap into the public sanitary sewer system of the City, to provide sanitary sewer service to 17874 State Road 23, South Bend, Indiana, (Key # 02-1042-1455.01), Garden Homes waives and releases any and all rights to remonstrate against or oppose any pending or future annexation of the property by the City of South Bend. Therefore, Mr. Caldwell made a motion that the Consent be approved. Mrs. Roemer seconded the motion which carried. APPROVAL OF RECOMMENDATION - LICENSE APPLICATION FOR TRANSIENT MERCHANT LICENSE - HEIRLOOM IMAGES Mr. Caldwell stated that favorable recommendations have been received by the Division of Engineering, Code Enforcement, Police Department and the City Attorney's office, in reference to a request as submitted by Mr. Roger L. Smith, 8863 East Black Point Road, Syracuse, Indiana to conduct the above referred to sale of new and used home computer equipment, on February 9, 1997 at the Century Center. Mr. Caldwell stated that Mr. Smith received approval from the Board for several events at the Century Center for Heirloom Images, but this date was omitted from the initial Public Hearing. Upon a motion made by Mrs. Roemer, seconded by Mr. Caldwell and carried, the License Application for a Transient Merchant License for February 9, 1997, was approved. APPROVAL OF RECOMMENDATION - TO CLOSE VARIOUS STREETS - WORLD' S LARGEST GARAGE SALE Mr. Caldwell stated that favorable recommendations have been received by the Division of Engineering, Police Department and the City Attorney's office, in reference to a request as submitted by Ms. Paula Garis, Park Department, to close .various streets in conjunction with the "World's Largest Garage Sale" to be held on June 6, 1997 at the Municipal Parking Garage at Wayne and St. Joseph Streets. 'Upon a motion made by Mrs. Roemer, seconded by Mr. Caldwell and carried, the recommendation was approved.. APPROVE LICENSE APPLICATIONS - SECOND HAND STORE DEALER Mr. Caldwell stated that the following secondhand dealers license applications have been received: NAME: BY: ADDRESS: FOR THE PURPOSE OF SELLING: NAME: BY:. ADDRESS: FOR THE PURPOSE OF SELLING: NAME: BY: ADDRESS; FOR THE PURPOSE OF SELLING: Antiques and Things James K: Gregg 2210 Huron Street Secondhand items Ozark Trading Post Vendel Vegh 1530 Western Avenue Electronic Tools/General Pawn Shop Gert's Closet Gert's Closet 2709 Mishawaka Avenue Clothing/Toys/Baby Furniture 1 1 1 SH REGULAR MEETING FEBRUARY 3, 1997 Mr. Caldwell further advised that favorable recommendations have been received from the Bureau of Traffic and Lighting, Department of Code Enforcement, Police Department and Fire Department concerning the above applications. Upon a motion made by Mr. Caldwell, seconded by Mrs. Roemer and carried, the above license applications were approved and referred to the Deputy Controller's Office for issuance of a license. APPROVE RELEASE OF OCCUPANCY BOND Mr. Caldwell stated that Mr. Larry Spradlin, Division of Engineering, has submitted a request to release the Occupancy Bond for Rieth Riley Construction, 25200 State Road 23, South Bend, Indiana, in conjunction with the Ironwood Road Project. Mr. Spradlin stated that the area where Rieth Riley completed the concrete patch has been examined and found to be in satisfactory condition. Upon a motion made by Mrs. Roemer, seconded by Mr. Caldwell and carried, the request was approved. APPROVE TRAFFIC CONTROL DEVICES Upon a motion made by Mr. Caldwell, seconded by Mrs. Roemer and carried, the following traffic control devices were approved: REMOVAL OF: Handicap Sign LOCATION: 1809 South Main REMARKS: Signs are no longer needed. NEW INSTALLATION: No Parking Here to Corner LOCATION: Greenlawn east and west of Wall REMARKS: Sight problems with the Adams students parking cars too close to the intersection FILING OF CERTIFICATE OF INSURANCE Upon a motion made by Mr. Caldwell, seconded by Mrs. Roemer and carried, the following Certificate of Insurance was accepted for filing: L.L. Geans & Sons, Inc. 1923 North Home Street Mishawaka, Indiana 46545 APPROVE CLAIMS Ms. M. Catherine Roemer, City Controller, submitted claims in the amount of $485,959.04 dated January 27, 1997 and recommended approval. Mr. Caldwell made a motion that the claims be approved and the reports as submitted be filed. Mrs. Roemer seconded the motion which carried. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Caldwell, seconded by Mrs. Roemer and carried, the meeting adjourned at 9:50 a.m. BOARD OF/PPUBLI WORKS 12 V amen R. aldwell, Member M. te&efine Roemer, M tuber A/7EST: Angela K acob, Clef: