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HomeMy WebLinkAbout01/27/97 Board of Public Works Minutes22 REGULAR MEETING JANUARY 27, 1997 The regular meeting of the Board of Public Works was convened at 9:35 a.m.. on Monday, January 27, 1997, by Board President John E. Leszczynski, with Mr. Leszczynski, Mr. James R. Caldwell and M. Catherine Roemer present. Also present was Board Attorney Anne Bruneel. AGENDA ITEMS ADDED/STRICKEN Upon a motion made by Mr. Caldwell, seconded by Mrs. Roemer and carried, agenda items for a Title Sheet; Opening of Quotations for South Bend Parking Structure No. 2 Level 6E and 7W Repairs; and an Agreement were added to the agenda, and an Amendment to the WWTP Clarifier Modifications Agreement was stricken from the agenda. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mr. Caldwell, seconded by Mrs. Roemer and carried, the minutes of the regular meeting of the Board held on January 20, 1997, were approved. PUBLIC HEARING - APPLICATION FOR TRANSIENT MERCHANT LICENSE - MIDWEST GOLF AND SPORTS SHOW Mr. Leszczynski advised that this was the date set for the Board's Public Hearing concerning an Application for a Transient Merchant License for the Midwest Golf and Sports Show, as submitted by Mr. Robert J. Sayre, 10 South 267 Kaye Lane, Hinsdale, Illinois, to conduct the sale of golf equipment at the Century Center, on February 7, 8 and 9, 1997. A representative from the Century Center was present, and recommended approval. There being no one else present wishing to address the Board concerning this matter, the Public Hearing was closed. Therefore, upon a motion made by Mr. Caldwel:, seconded by Mrs. Roemer and carried, the Application for a Transient Merchant License was approved. PUBLIC HEARING - APPLICATION FOR TRANSIENT MERCHANT LICENSE - MICHIANA GEM AND MINERAL SHOW Mr. Leszczynski advised that this was the date set for the Board's Public Hearing concerning an Application for a Transient Merchant License for the Michiana Gem and Mineral Show, as submitted by Ms. Margaret F. Heinek, 7091 East Park Lane, New Carlisle, Indiana, to conduct the sale of gems and minerals at the Century Center, on August 29, 30 and 31, 1997. Mrs. Margaret Heinek, 7091 East Park Lane, New Carlisle, Indiana, was present, and recommended approval. There being no one else present wishing to address the Board concerning this matter, the Public Hearing was closed. Therefore, upon a motion made by Mr. Caldwell, seconded by Mrs. Roemer and carried, the Application for a Transient Merchant License was approved. AWARD BIDS - ABANDONED VEHICLES Mr. Gary Libbey, Department of Code Enforcement, advised the Board that on January 20,1997, bids were received and opened for the above referred to vehicles. After reviewing those bids, Mr. Libbey recommends that the Board award the bids as follows: SUPER AUTO 3300 South Main Street South Bend, Indiana 46614 Number Red Tag Make 3 37381 Chevrolet 6 37482 Ford 7 37606 Buick 9 37996 Pontiac 10 38459 Olds 12 38511 Ford 1.3 38728 Ford Year VIN 1977 1N47U7J357482 1984 1 FABP 13 929EW312996 1981 1 G4AZ57Y8BE406404 1977 1J57P7A122247 1981 1 G3AR69A9BPD420392 1985 1 FABP463 5FH 183134 1981 1 FABP50DXHA 154604 Bid Amount $ 96.79 $ 42.79 $ 83.79 $ 83.79 $ 83.79 $ 67.75 $107.79 1 1 REGULAR MEETING JANUARY 27, 1997 TOTAL $566.49 JOHN OXIAN 1533 Lincolnway West South Bend., Indiana 46628 Number Red.Ta%t Make Year VIN Bid Amount 8 37932 Chevy 1976 CGL356U152227 $125.00 TOTAL $125.00 MICHIANA ENTERPRISES 19270 Darden Road South Bend, Indiana 46637 Number Red Tag Make Year VIN Bid Amount 1 27232 Cadillac 1985 1G6CD69T7F4216840 $250.00 2 37242 Pontiac 1989 1G2NE54D4KC648481 $250.00 4 37392 Buick 1980 41,69WAH133855 $ 75.00 5 37434 Buick 1985 1G4GM47A2FH424052 $ 75.00 14 38816 Ford 1973 F26TCQ87843 $100.00 TOTAL $750.00 TONY GARRETT 1401 Elwood South Bend, Indiana 46628 Number Red Tag Make Year VIN Bid Amount 11 38503 Olds 1985 IG3GR47AXFP310506 $126.99 TOTAL $126.99 Therefore, Mr. Caldwell made a motion that the recommendation be accepted and the bids be awarded as outlined above. Mrs. Roemer seconded the motion which carried. APPROVE CHANGE ORDER - BLACKTHORN INFRASTRUCTURE IMPROVEMENTS - LOT 1 - PROJECT NO. 95-86 Mr. Leszczynski advised that Mr. Bob Allen, Public Construction Manager, has submitted Change Order No. 1, on behalf of Small, Inc., 25190 State Road 4, North Liberty, Indiana indicating that the Contract amount be increased $20,201.40 for a new Contract sum including this Change Order in the amount of $269,178.40. Upon a motion made by Mr. Leszczynski, seconded by Mrs. Roemer and carried, the Change Order was approved. APPROVE PROJECT COMPLETION AFFIDAVIT - SANITARY SEWER EXTENSION - BLACKTHORN CORPORATE PARK - PROJECT NO. 96-29-1 Mr. Leszczynski advised that Mr. Bob Allen, Public Construction Manager, has submitted the Project Completion Affidavit on behalf of LaFree Excavating, 1251 West 3rd Street, Osceola, Indiana, for the above referred to project, indicating a final cost of $17,075.00. Upon a motion made by Mr. Leszczynski, seconded by Mrs. Roemer and carried, the Project Completion Affidavit was approved. OPENING OF QUOTATIONS - SOUTH BEND PARKING STRUCTURE NO 2 - LEVEL 6E AND 7W REPAIRS - PROJECT NO. 96-76 Mr. Leszczynski advised that this was the date set for the receiving and opening of sealed Quotations for the above referred to project. The following Quotations were opened and read: R1 REGULAR MEETING JANUARY 27, 1997 WESTERN WATERPROOFING COMPANY 13800 Eckles Road Livonia, Michigan 48150 Quotation was submitted by Mr. Robert T. Mazur, President QUOTATION: $55,000.00 Alternate Bid: $50,000.00 KASER-SPRAKER CONSTRUCTION, INC. 25487 West State Road 2 South Bend, Indiana 46619 Quotation was submitted by Mr. Gary L. Spraker, President QUOTATION: $17,700.00 Alternate Bid: $16,750.00 Upon a motion made by Mr. Leszczynski, seconded by Mrs. Roemer and carried, the above Quotations were referred to the Division of Engineering for review and recommendation. APPROVE TITLE SHEET - IRONWOOD WIDENING - BROOKMEDE TO RIDGEDALE Mr. Leszczynski advised that the Title Sheet for the above referred to project was being presented at this time for execution. Upon a motion made by Mr. Leszczynski, seconded by Mrs. Roemer and carried, the above referred to Title Sheet was approved and signed. APPROVAL OF AGREEMENT - APPOINTMENT OF ASSETS Mr. Leszczynski stated that the Board is in receipt of an Agreement between the City of South Bend and Housing Development Corporation of St. Joseph County, for transfer of Funds to HDC by the City of South Bend. Therefore, upon a motion made by Mrs. Roemer, seconded by Mr. Leszczynski and carried, the Agreement was approved and executed. APPROVAL OF AGREEMENT - PROFESSIONAL SERVICES - GERARD HILFERTY & ASSOCIATES, INC. Mr. Leszczynski stated that the Board is in receipt of an Agreement between the City of South Bend and Gerard Hilferty & Associates, Inc., 14240 Route 550, Athens, Ohio, for professional services for updates of exhibits, preparation of bid documents, evaluation of Contractor's bids, Administration and quality control of Contractor work, and the production of camera ready art for production by selected contractor, for the annual updating of the interpretive exhibits of the College Football Hall of Fame. Mr. Leszczynski noted that the Agreement is in the amount of $110,000.00. Therefore, upon a motion made by Mr. Caldwell, seconded by Mrs. Roemer and carried, the Agreement was approved and executed. ADOPT RESOLUTION NO. 5-1997 - ADOPT A WRITTEN FISCAL PLAN AND ESTABLISH A POLICY FOR THE PROVISION OF SERVICES TO AN ANNEXED AREA IN PORTAGE TOWNSHIP (YOUNG ANNEXATION) Upon a motion made by Mr. Caldwell, seconded by Mr. Leszczynski and carried, the following Resolution was adopted by the Board of Public Works. It was noted that the same Resolution was submitted on behalf of the Water Works, through the Board of Public Works. RESOLUTION NO. 5-1997 A RESOLUTION OF THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND ADOPTING A WRITTEN FISCAL PLAN AND ESTABLISHING A POLICY FOR THE PROVISION OF SERVICES TO ANNEXED AREA IN PORTAGE TOWNSHIP (YOUNG ANNEXATION) REGULAR MEETING JANUARY 27, 1997 WHEREAS, there has been submitted to the Common Council of the City of South Bend, Indiana, an ordinance which proposes the annexation of the hereinafter described real estate located in Portage Township, St. Joseph County, Indiana; and WHEREAS, the territory proposed to be annexed encompasses approximately 50.7 acres comprised primarily of undeveloped land, located in Portage Township, St. Joseph County, contiguous to the City of South Bend, approximately 76% of its aggregate external boundaries coinciding with the boundaries of the City of South Bend, is generally located at the Northeast corner ofNew Energy Drive and'State Road 23, and is needed and can be used by the City of South Bend for its development in the reasonably near future. The development of the territory proposed to be annexed will require a basic level of municipal public services, which services shall include the provision of water service; and WHEREAS, the Board of Public Works, on behalf of the City of South Bend Water Works and Board of Water Works Commissioners now desires to establish and adopt a fiscal plan and establish a definite policy showing: (1) the cost estimates of water facilities to be furnished to the territory to be annexed; (2) the method(s) of financing those services; (3) the plan for the organization and extension of those services; (4) that those services will be provided to the annexed area within three (3) years after the effective date of the annexation, and that they will be provided in the same manner as those services are provided to areas within the corporate boundaries of the City of South Bend, that have characteristics of topography, patterns of land use, and population density similar to that of the territory to be annexed, and in a manner consistent with federal, state and local laws, procedures and planning criteria; and (5) the plan for hiring the employees of other governmental entities whose jobs will be eliminated by the proposed annexation. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, INDIANA, AS FOLLOWS: Section I. That it is in the best interest of the City of South Bend and of the area proposed to be annexed that the real property located in Portage Township, St. Joseph County, Indiana, described in Exhibit "A," attached hereto and made a part hereof, be annexed to the City of South Bend. Section If. That it shall be and hereby is now declared and established that it is the policy of the City of South Bend and its Water Works to furnish to said territory water facilities within three (3) years and in the same manner as provided by the City to other areas of the City which have characteristics of typography, patterns of land utilization and population density similar to said territory, and in a manner consistent with federal, state, and local laws, procedures and planning criteria. Section III. That the Board of Public Works shall and does hereby now establish and adopt the fiscal plan, attached hereto and made a part hereof, for the furnishing of said services to the territory to be annexed. Adopted this 27th day of January, 1997. BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, INDIANA s/John E. Leszczynski s/James R. Caldwell s/M. Catherine Roemer Attest: s/Angela K. Jacob, Clerk THAT PART OF THE NORTHWEST QUARTER OF SECTION 22, TOWNSHIP 37 NORTH. RANGE 2 EAST, PORTAGE TOWNSHIP, ST. JOSEPH COUNTY, INDIANA, REGULAR MEETING JANUARY 27, 1997 WHICH IS DESCRIBED AS: BEGINNING AT A POINT ON THE WEST LINE OF SAID SECTION 210 FEET SOUTH OF THE NORTH LINE OF SAID SECTION; THENCE WEST 1,317.65 FEET PARALLEL TO THE NORTH LINE OF, SAID SECTION TO THE WEST LINE OF KALEY STREET AND ALSO BEING THE CITY LIMITS OF THE CITY OF SOUTH BEND; THENCE SOUTH ALONG SAID WEST LINE TO THE NORTH RIGHT-OF-WAY LINE OF STATE ROAD #23; THENCE NORTHEASTERLY ALONG SAID LINE TO THE CENTERLINE OF LOCUST ROAD (OLIVE STREET); THENCE SOUTH ALONG SAID CENTERLINE TO THE SOUTH RIGHT-OF-WAY LINE OF STATE ROAD #23; THENCE SOUTHWESTERLY ALONG SAID LINE TO A POINT 211.43 FEET FROM THE WEST LINE OF SAID SECTION; THENCE NORTH 5 DEGREES 40 MINUTES 27 SECONDS WEST 400 FEET; THENCE SOUTH 58 DEGREES 07 MINUTES 20 SECONDS WEST 177.48 FEET TO THE WEST LINE OF SAID SECTION; THENCE NORTH ALONG SAID WEST LINE TO THE POINT OF BEGINNING. APPROVE REQUEST TO ADVERTISE FOR RECEIPT OF BIDS - SALE OF ABANDONED VEHICLES Mrs. Kathy Dempsey, Director, Department of Code Enforcement, requested permission to advertise for the sale of approximately twenty (20) abandoned vehicles, which are being stored at Super Auto Salvage Corporation, 3300 South Main Street, South Bend, Indiana. It was noted that all vehicles have been'stored more than fifteen (15) days, identification checks had been run for auto theft and the owners and lienholders notified. Upon a motion made by Mr. Caldwell, seconded by Mrs. Roemer and carried, the above request was approved. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS - MISCELLANEOUS VEHICLES In a memorandum to the Board, Mr. Matthew Chlebowski, Director, Division of Equipment Services, requested permission to advertise for the receipt of bids for the above referred to vehicles. Mr. Chlebowski stated that funding is to be provided by Capital Improvements Plans.. 'Therefore, upon a motion made by Mr. Caldwell, seconded by Mrs. Roemer and carried, the request to advertise for the receipt of bids was approved. APPROVE REQUEST TO REJECT BIDS - DEGRIT BUILDING EXPANSION - WWTP - PROJECT NO. 96-81 In a letter to the Board, Mr. Robert Toppel, Division of Environmental Services, requested permission to reject all bids which were opened at the Board of Public Works meeting on January 20,1997. Mr. Toppel stated that all bids came in at 45% over the Engineer's estimate. Upon a motion made by Mr: Leszczynski, seconded by Mr. Caldwell and carried, the request was approved. FAVORABLE RECOMMENDATION - PETITION TO VACATE AN.ALLEY Mr. Leszczynski indicated that the Common Council has submitted to the Board a Vacation Petition as completed by Mr. William Panzica, Western Avenue Properties, 422 East Monroe Street, South Bend, Indiana to vacate the following alley: The first. north -south alley west of St. Joseph Street from the south right-of-way of West Western Avenue to the north right-of-way of the first east -west alley south of West Western Avenue for a distance of approximately 198 feet in length and width of 14 feet. Part located in Martin's Addition in the City of South Bend, Indiana. Mr. Leszczynski advised that the Board is in receipt of favorable recommendations concerning this Vacation Petition from the Area Plan Commission, Police Department, Fire Department, Sanitation, Department of Economic Development and the Department of Public Works. Therefore, Mrs. Roemer made a motion that the Board send a favorable recommendation to the Common Council concerning this Vacation Petition. Mr. Caldwell seconded the motion which carried. FILING OF TAXI CAB RATES - ACE CAB LINES Mr. Leszczynski stated that favorable recommendations have been received by the Police Department, Equipment Services and the City Attorney's office, in reference to a request as submitted by Mr. Robert M. Personett, Ace Cab Lines, 300 East High,Street, Elkhart, Indiana, for a Certificate of 1 1 Ll REGULAR MEETING JANUARY 27, 1997 Public Convenience. It was noted that the Public Hearing for the Certificate of Public Convenience was held on January 13, 1997. Therefore, upon a motion made by Mr. Leszczynski, seconded by Mrs. Roemer and carried, the taxi cab rates for Ace Cab Lines were filed. APPROVAL OF RECOMMENDATION - TO CONDUCT A CIRCUS Mr. Leszczynski stated that favorable recommendations have been received by the Division of Engineering, Code Enforcement, Police Department, Park Department, Building Department, Fire Department and the City Attorney's office, in reference to a request as submitted by Ms. Donna McMahon, Post Office Box 14005 NE Plaza, Sarasota, Florida to conduct the above referred to circus, on July 17, 1997, at the Armory at 1901 South Kemble, South Bend, Indiana. Additionally submitted was their Certificate of Insurance for this date. Upon a motion made by Mrs. Roemer, seconded by Mr. Leszczynski and carried, the recommendation was approved. APPROVAL OF LICENSE APPLICATIONS FOR RUBBISH AND GARBAGE REMOVAL SERVICE Mr. Leszczynski stated that the Board is in receipt of favorable recommendations from Code Enforcement for four (4) License Applications for a Rubbish and Garbage Removal Service for the following individuals: K&D Hauling and Moving 812 Division Mishawaka, Indiana Best Way Disposal Inc. 3290 Hennessey Road Watervliet, Michigan Leroy Garden 218 N. Sadie South Bend, Indiana Willie Alsander Sr. 3719 W. Jefferson South Bend, Indiana It was also noted that the vehicles to be used in conjunction with their services have been inspected and approved by the Bureau of Sanitation. Upon a motion made by Mr. Leszczynski, seconded by Mrs. Roemer and carried, the License Applications were approved. APPROVE TRAFFIC CONTROL DEVICES Upon a motion made by Mr. Caldwell, seconded by Mrs. Roemer and carried, the following traffic control devices were approved: NEW INSTALLATION LOCATION: REMARKS: REVISED TO: LOCATION: Handicap Sign 926 Altgeld Mrs. Evelyn Harman has met all the requirements No Parking, Tow Zone 600 South Bend Avenue, east of Hill, both sides FILING OF CERTIFICATE OF INSURANCE Upon a motion made by Mr. Leszczynski, seconded by Mrs. Roemer and carried, the following Certificate of Insurance was accepted for filing: Walsh & Kelly, Inc. W&K Equipment Co., Inc. & Omega Trucking Co., Inc. 1700 Main Street Griffith, Indiana 46319 APPROVE CLAIMS Ms. M. Catherine Roemer, City Controller, submitted claims in the amount of $2,811,505.23 dated January 20, 1997, and recommended approval. Additionally, Mr. Juan Manigault, Executive Director, WDS of Northern Indiana, submitted one (1) list containing claims in the amount of $25,239.55 and recommended approval. Mr. Leszczynski made a motion that the claims be approved and the reports as submitted be filed. Mrs. Manier seconded the motion which carried. REGULAR MEETING JANUARY 27, 1997 PRIVILEGE OF THE FLOOR Mr. Caldwell stated that today was the last Board of Public Works meeting Mr. Leszczynski would be attending, as January 31, 1997 would be his last day with the City of South Bend. Mr. Caldwell joined with other Board members in congratulating Mr. Leszczynski for his years of commitment and dedication with the City of South Bend, and wished him well in his new endeavor., ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Leszczynski, seconded by Mrs. Roemer and carried, the meeting adjourned at 9:46 a.m. BOARD OF PUBLIC WORKS John E. Leszczynski, President James !Caldwell, Member M. at erine Roemer, M mber A TEST: gels . Jacob, Cl 1 1