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HomeMy WebLinkAbout01/20/97 Board of Public Works MinutesREGULAR MEETING JANUARY 20,1997 The regular meeting of the Board of Public Works was convened at 9:40 a.m. on Monday, January 20, 1997, by Board President John E. Leszczynski, with Mr. Leszczynski, Mr. James R. Caldwell and Mrs. M. Catherine Roemer present. Also present was Board Attorney Anne Brunel. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mrs. Roemer, seconded by Mr. Caldwell and carried, the minutes of the regular meeting of the Board held on January 13, 1997, were approved. PUBLIC HEARING - LICENSE APPLICATION FOR TRANSIENT MERCHANTS LICENSE - MARKETPRO COMPUTER SHOWS INC. Mr. Leszczynski advised that this was the date set for the Board's Public Hearing concerning an Application for a Transient Merchant License for MarketPro Computer Shows, Inc., as submitted by Ms. Jeanette Winton, 5880 Hubbard Drive, Rockville, Maryland, at the Century Center, on Sunday, January 26, 1997, from 9:30 a.m. until 4:00 p.m., to conduct the sale of computer hardware, software and accessories. Mr. Mark Bradley, Century Center, was present, and recommended approval. There being no one else present wishing to address the Board concerning this matter, the Public Hearing was closed. Therefore, upon a motion made by Mr. Caldwell, seconded by Mrs. Roemer and carried, the Application for a Transient Merchant was approved. OPENING OF BIDS - DEGRIT BUILDING ADDITION - WASTEWATER TREATMENT PLANT - PROJECT NO. 96-81 This was the date set for receiving and opening of sealed bids for the above referred to project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: REINKE CONSTRUCTION CORPORATION 1216 West Sample Street South Bend, Indiana 46619 Bid was signed by Mr. H.G. Reinke, Jr., President Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $124,300.00 YERK M INC. 4406 Technology Drive South Bend, Indiana 46628 Bid was signed by Mr. Fred Lusk Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $114,000.00 KASER-SPRAKER CONSTRUCTION INC. 25487 West State Road 2 South Bend, Indiana 46619 Bid was signed by Mr. Gary L. Spraker, President Non -Collusion Affidavit was in order REGULAR MEETING JANUARY 20,1997 Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $127,500.00 ZIOLKOWSKI CONSTRUCTION, INC. 1005 South Lafayette South Bend, Indiana 46624 Bid was signed by Mr. Randy Ziolkowski, President Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $117,227.00 L.L. GEANS & SONS, INC. 1923 North Home Street Mishawaka, Indiana 46545 Bid was signed by Mr. Mike Glenn Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $ 122,600.00 GIBSON-LEWIS, L.L.C. 1001 West llth Street Mishawaka, Indiana 46544 Bid was signed by Mr. Robert Carpenter, President Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $118,500.00 H.G. CHRISTMAN CONSTRUCTION CO., INC. 850 South Fellows Street South Bend, Indiana 46601 Bid was signed by Mr. Howard E. Emmons, President Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $116,800.00 Upon a motion made by Mr. Caldwell, seconded by Mrs. Roemer and carried, the above bids were referred to the Division of Engineering for review and recommendation. OPENING OF BIDS - ABANDONED VEHICLES This was the date set for receiving and opening of sealed bids for the above referred to vehicles. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: ormw IMUS REGULAR MEETING JANUARY 20,1997 SUPER AUTO 3300 South Main Street South Bend, Indiana 46614 ID Number Red Tag Make Year VIN Bid Amount 1 27232 Cadillac 1985 1G6CD69T7F4216840 $127.79 2 37242 Pontiac 1989 1G2NE54D4KC648481 $231.79 3 37381 Chevrolet 1977 1N47U7J357482 $ 96.79 4 37392 Buick 1980 4L69WAH133855 $ 67.79 5 37434 Buick 1985 1G4GM47A2FH424052 $ 67.79 6 37482 Ford 1984 1FABP13929EW312996 $ 42.79 7 37606 Buick 1981 1G4AZ57Y8BE406404 $ 83.79 8 37932 Chevy 1976 CGL356U152227 $ 97.79 9 37996 Pontiac 1977 1J57P7A122247 $ 83.79 10 38459 Olds 1981 1G3AR69A9BPD420392 $ 83.79 11 38503 Olds 1985 1G3GR47AXFP310506 $ 83.79 12 38511 Ford 1985 IFABP4635FH183134 $ 67.75 13 38728 Ford 1987 1FABP50DXHA154604 $107.79 14 38816 Ford 1973 F26TCQ87843 $ 77.79 JOHN OXIAN 1533 Lincolnway West South Bend, Indiana 46628 BID: Number Red Tag Make 8 37932 Chevy MICHIANA ENTERPRISES 19270 Darden Road South Bend, Indiana 46637 f: 16 Year VIN Bid Amount 1976 CGL356U152227 $125.00 Number Red Tau Make Year VIN Bid Amount 1 27232 Cadillac 1985 1G6CD69T7F4216840 $250.00 2 37242 Pontiac 1989 1G2NE54D4KC648481 $250.00 3 37381 Chevrolet 1977 1N47U7J357482 $ 75.00 4 37392 Buick 1980 4L69WAH133855 $ 75.00 5 37434 Buick 1985 1G4GM47A2FH424052 $ 75.00 7 37606 Buick 1981 1G4AZ57Y8BE406404 $ 75.00 8 37932 Chevy 1976 CGL356U152227 $ 75.00 9 37996 Pontiac 1977 1J57P7A122247 $ 75.00 10 38459 Olds 1981 1G3AR69A9BPD420392 $ 65.00 11 38503 Olds 1985 1G3GR47AXFP310506 $ 65.00 12 38511 Ford 1985 1FABP4635FH183134 $ 65.00 13 38728 Ford 1987 1FABP50DXHA154604 $100.00 14 38816 Ford 1973 F26TCQ87843 $100.00 STEVE & GENE'S 3109 Gertrude Street South Bend, Indiana 46614 ffl 1 1 REGULAR MEETING JANUARY 20,1997 Number Red Taiz Make Year VIN Bid Amount 1 27232 Cadillac 1985 1G6CD69T7F4216840 $ 59.85 2 37242 Pontiac 1989 1G2NE54D4KC648481 $149.85 3 37381 Chevrolet 1977 1N47U7J357482 $ 49.85 4 37392 Buick 1980 4L69WAH133855 $ 49.85 5 37434 Buick 1985 1G4GM47A2FH424052 $ 49.85 7 37606 Buick 1981 1G4AZ57Y8BE406404 $ 49.85 8 37932 Chevy 1976 CGL356UI52227 $ 49.50 9 37996 Pontiac 1977 1J57P7A122247 $ 49.50 10 38459 Olds 1981 1G3AR69A9BPD420392 $ 49.85 11 38503 Olds 1985 1G3GR47AXFP310506 $ 49.85 12 38511 Ford 1985 IFABP4635FH183134 $ 49.85 13 38728 Ford 1987 1FABP50DXHA154604 $ 49.85 14 38816 Ford 1973 F26TCQ87843 $ 49.85 TONY GARRETT 1401 Elwood South Bend, Indiana 46628 BID: Number Red Tag Make Year VIN Bid Amount 1 27232 Cadillac 1985 1G6CD69T7F4216840 $ 26.06 2 37242 Pontiac 1989 1G2NE54D4KC648481 $151.99 5 37434 Buick 1985 1G4GM47A2FH424052 $ 26.01 11 38503 Olds 1985 1G3GR47AXFP310506 $126.99 Upon a motion made by Mr. Caldwell, seconded by Mrs. Roemer and carried, the above bids were referred to the Department of Code Enforcement for review and recommendation. AWARD BID - NEAR WESTSIDE PARTNERSHIP CENTER SERVICE AREA - SIDEWALK_ CURB AND APPROACH REPAIRS - PROJECT NO. 96-46 Mr. Carl P. Littrell, Director, Division of Engineering, advised the Board that on January 13, 1997, bids were received and opened for the above referred to project. After reviewing those bids, Mr. Littrell rece.-nmends that the Board award the contract to Niles Concrete Cutting and Sawing, Inc., 2580 East Detroit Road, Niles, Michigan, in the amount of $91,280.50. Therefore, Mr. Caldwell made.a motion that the recommendation be accepted and the bid be awarded as outlined above. Mrs. Roemer seconded the motion which carried. APPROVE CHANGE ORDER - SANITARY SEWER EXTENSION - BLACKTHORN - PROJECT NO. 96-29-1 Mr. Leszczynski advised that Mr. Bob Allen, Public Construction Manager, has submitted Change Order No. 1, on behalf of LaFree Excavating, Inc., 1251 West 3rd Street, Osceola, Indiana, indicating that the Contract amount be increased $1,395.00 for a new Contract sum including this Change Order in the amount of $17,078.00. Upon a motion made by Mr. Caldwell, seconded by Mrs. Roemer and carried, the Change Order was approved. APPROVE CHANGE ORDER NO. 1 (FINAL) AND PROJECT COMPLETION AFFIDAVIT - SAMPLE-EWING REDEVELOPMENT AREA - SITE CLEARANCE - PHASE II, PACKAGE I - PROJECT NO. 96-15-1 Mr. Leszczynski advised that Mr. Bob Allen, Public Construction Manager has submitted Change Order No. 1 (Final), on behalf of LaFree Excavating, 1251 West 3rd Street, Osceola, Indiana, indicating that the contract amount be increased by $4,840.00 for a new contract sum including this Change Order in the amount of $24,140.00. Ms. Bruneel stated that LaFree Excavating is seeking to increase its contract for site clearance work in the Sample Ewing Redevelopment area by $4, 840.00, which is a 25% increase in the cost of public works. The increase results from the discovery of additional concrete after the Street Department removed asphalt at the intersection of Ohio and Rush Streets. It is cheaper and more efficient to proceed with this work with a change order to the contract as opposed to seeking additional bids. This change order can be approved as REGULAR MEETING JANUARY 20,1997 a permissible exception to the rule set out in Indiana Code 36-1-12-18. Additionally submitted was the Project Completion Affidavit indicating this new final cost. Upon a motion made by Mrs. Roemer, seconded by Mr. Caldwell and carried, Change Order No. 1 (Final) and the Project Completion Affidavit were approved. APPROVE CONSTRUCTION CONTRACT - WEST SIDE PARTNERSHIP CENTER SERVICE AREA - CURB SIDEWALK AND APPROACH REPAIRS - PROJECT NO. 96-45 Mr. Leszczynski advised that in accordance with the bid awarded on December 9, 1996, to Reinke Construction Corporation, 1216 West Sample Street, South Bend, Indiana, in the amount of $71,840.78 for the above referred to project, a Contract in said amount was being submitted for Board approval. Upon a motion made by Mr. Leszczynski, seconded by Mr. Caldwell and carried, the Contract was approved and the appropriate Certificate of Insurance, Performance Bond and Labor and Materials Payment Bond as submitted were filed. APPROVAL OF AGENCY AGREEMENT - CENTURY CENTER Mr. Leszczynski stated that the Board is in receipt of an Agreement between the City of South Bend and the CenturyCenter, to be invoked from time to time as the need arises. The Century Center will forward a Work Order to the Board whenever it proposes to undertake a public work and wishes to have the Board act as its agent. Therefore, upon a motion made by Mr. Caldwell, seconded by Mrs. Roemer and carried, the Agreement was approved and executed. APPROVAL OF WORK ORDER - CENTURY CENTER Mr. Leszczynski stated that a Work Order for the Century Center has been submitted to the Board for approval. It was noted that the Agency Agreement for this project was approved on January 20, 1997. Upon a motion made by Mr. Caldwell, seconded by Mrs. Roemer and carried, the Work Order was approved. APPROVE COMMUNITY DEVELOPMENT CONTRACT The following Community Development Contract was presented to the Board for approval: Division of Planning/Neighborhood Development $273,600 Administration - 1997 Upon a motion made by Mr. Leszczynski, seconded by Mr. Caldwell and carried, the above referred to Contract was approved and executed. ADOPT RESOLUTION NO.01-1997 - INTENT TO LEASE ADDITIONAL OFFICE SPACE AT 205 WEST JEFFERSON BOULEVARD SOUTH BEND, INDIANA FOR THE USE OF THE ST. JOSEPH COUNTY/SOUTH BEND BUILDING DEPARTMENT Upon a motion made by Mr. Caldwell, seconded by Mrs. Roemer and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO. 01-1997 RESOLUTION OF THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, INDIANA, DECLARING ITS INTENT TO LEASE ADDITIONAL OFFICE SPACE AT 205 WEST JEFFERSON BOULEVARD, SOUTH BEND, INDIANA, FOR THE USE OF THE ST. JOSEPH COUNTY/SOUTH BEND, BUILDING DEPARTMENT WHEREAS, the current offices of the St. Joseph County/South Bend Building Department (Building Department) located at 205 West Jefferson Boulevard, South Bend, Indiana, provide insufficient space to accommodate the Building Department and to allow for effective and efficient operations of these various divisions of the Building Department; and WHEREAS, the Building Commissioner of the City of South Bend has recommended that the Building Department expand its offices; and REGULAR MEETING JANUARY 20.1997 WHEREAS, the Board of Public Works of the City of South Bend, Indiana, on January 20, 1997, received a petition ("Petition") signed by fifty (50) taxpayers of the City of South Bend, requesting that the Board lease additional office space at 205 West Jefferson Boulevard, South Bend, Indiana, ("Premises"), for the use of the Building Department, from the 1 st Source Bank of South Bend, Indiana, for a term of one (1) year, with an option to renew for an additional one-year period, at the same annual rental, with the annual rental of said Premises not to exceed Six Thousand Seven Hundred Thirty-nine and 92/100 Dollars ($6,739.92); and WHEREAS, the Board of Public Works also received, on January 20, 1997, a certificate of the St. Joseph County Auditor, certifying that the verifier of the Petition and the signatories of the Petition are taxpayers of property located within the corporate limits of the City of South Bend; and WHEREAS, the Board of Public Works also received, on January 20, 1997, a proposed lease agreement ("Proposed Lease") concerning the lease of the Premises as petitioned; and WHEREAS, I.C. 36-1-10-7(2) requires, prior to the Board of Public Works entering into a lease agreement for said premises, that the South Bend Common Council, after investigation, determine that the premises are needed. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, INDIANA, as follows: 1. The Board of Public Works of the City of South Bend, Indiana, hereby expresses its desire and intent to lease additional office space at 205 West Jefferson Boulevard, South Bend, Indiana, for the use and benefit of the St. Joseph County/South Bend Building Department. 2. That the Petition, as certified by the St. Joseph County Auditor, submitted to the Board . of Public Works on January 20, 1997, is hereby accepted for filing and made available for public inspection. 3. That the Proposed Lease of the Premises shall be for a period of one (1) year, with an option to renew for an additional one-year period, at the same annual rental, with the annual rental of said Premises not to exceed Six Thousand Seven Hundred Thirty-nine and 92/100 Dollars ($6,739.92). 4. That the Proposed Lease for the Premises submitted to the Board of Public Works on January 20, 1997, is hereby accepted for filing and made available for public inspection. S. That the Board of Public Works directs and authorizes the Building Commissioner as its agent, to file with the City Clerk for consideration by the Common Council of the City of South Bend, Indiana, a form of resolution to establish, after investigation, its determination that the lease of the Premises described herein is needed. 6. That a public hearing on the Proposed Lease is set for the 3rd day of February, 1997, at 9:30 a.m., in the Board of Public Works Meeting Room, 1308 County -City Building, South Bend, Indiana 46601, at which hearing all persons wishing to be heard will be given the chance to address whether the Proposed Lease is necessary and whether the proposed rental is fair and reasonable. 7. This resolution shall be in full force and effect from and after its passage by the Board. Adopted this 20th day of January, 1997. BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, INDIANA s/John Leszczynski s/James R. Caldwell s/M. Catherine Roemer REGULAR MEETING ATTEST: s/Angela K. Jacob, Clerk JANUARY 20.1997 ADOPT RESOLUTION NO. 3-1997 - DISPOSAL OF CITY OWNED PROPERTY Upon a motion made by Mr. Caldwell, seconded by Mrs. Roemer and carried, the following Resolution was adopted by the Board of Public Works: . RESOLUTION NO. 3-1997 WHEREAS, I.C. 36-9-6-1 gives the Board of Public Works of the City of South Bend the right and duty to have custody of, control of, use of, and dispose of in accordance with Indiana statutes, all real and personal property owned by the City of South Bend; and WHEREAS, the Common Council of the City of South Bend passed as amended on January 9, 1995, Ordinance No. 8570-95 which states that upon retirement with twenty (20) or more years of service: "Upon retirement with twenty (20) or more years of service to the City of South Bend, Indiana, a sworn member of the South Bend Fire Department shall be entitled to retain as his or her own personal property, the fire helmet used by such Firefighter immediately prior to giving notice of his or her retirement." and. WHEREAS, Melvin Lesniewicz has retired from the South Bend, Indiana Fire Department after twenty (20) or more years of service, and the Board of Public Safety of the City of South Bend, Indiana has determined that they have retired in good standing; and WHEREAS, I.C.. 36-1-11-6 permits and established procedure for disposal of personal property which is no longer needed by the City and which is unfit for the purpose for which it was intended; and WHEREAS, Chief Luther Taylor has advised that the fire helmet previously worn by these Firefighters is of no'further use to the Department and of no practical value; NOW, THEREFORE, BE IT RESOLVED, by the Board of Public Works of the City of South Bend that the fire helmet worn by these Firefighters is no longer needed by the City and unfit for the purpose for which it was intended and has an estimated fair market value of less than One Thousand ($1,000,00) Dollars. BE IT FURTHER RESOLVED that said property be disposed of in accordance with Ordinance 8570-95 and removed from the City inventory. Adopted this 20th day of January, 1997. BOARD OF PUBLIC WORKS s/John E. Leszczynski, President s/James R. Caldwell, Member s/M. Catherine Roemer, Member ATTEST: s/Angela K. Jacob, Clerk REGULAR MEETING JANUARY 20,1997 APPROVE TRAFFIC CONTROL DEVICE Upon a motion made by Mr. Caldwell, seconded by Mrs. Roemer and carried, the following traffic control device was approved: REVISED TO: Tow Zone LOCATION: 500 and 600 blocks of North Blaine REMARKS: Was posted No Parking; Police Department having enforcement problems. APPROVE CLAIMS Ms. M. Catherine Roemer, City Controller, submitted claims in the amount of $957,395.05, dated January 13, 1997 and $242,506.50, dated January 7, 1997 and recommended approval. Mr. Leszczynski made a motion that the claims be approved and the reports as submitted be filed. Mr. Caldwell seconded the motion which carried. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Caldwell, seconded by Mr. Leszczynski and carried, the meeting adjourned at 9:50 a.m. l ATT�ST: Angela k. Jacob, Clerk 1 BOARD OF PUBLIC WORKS Fames al well, Member Gu-dt�J4.c-G`p M. Catherine Roemer, X16ber