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Home My WebLink About12/21/98 Board of Public Works MinutesA A 41 REGULAR MEETING DECEMBER 21, 1998 The regular meeting of the Board of Public Works was convened at 9:3 5 a.m. on Monday, December 21, 1998, by Board President James R. Caldwell, with Mr. Lewis N. Powell and Ms. M. Catherine Roemer present. Also present was Board Attorney Michelle Engel. AGENDA ITEMS ADDED Upon a motion made by Ms. Roemer, seconded by Mr. Powell and carried, the following agenda items were added: - Escrow Agreement - Leighton Plaza - Plaza Finishes - Amendment to Agreement - Employee Assistance Program Agreement APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Ms. Roemer, seconded by Mr. Powell and carried, the minutes of the regular meeting of the Board held on December 14, 1998, were approved. PUBLIC HEARING - APPLICATION FOR CERTIFICATE OF PUBLIC CONVENIENCE - QUICK CAB COMPANY Mr. Caldwell advised that this was the date set for the Board's Public Hearing concerning a License Application for a Certificate of Public Convenience, as submitted by Mr. Nazir Shahin, 1820 Oak Park Drive, South Bend, Indiana. Mr. Caldwell stated that favorable recommendations have been received by the Police Department and Equipment Services. Weights and Measures stated that Mr. Shahin will heed to have his taximeters inspected for accuracy. Mr. Nazir Shahin, 1820 Oak Park Drive, South Bend, Indiana, was present, and stated that his business office is at 2321 Lincolnway West. Mr. Shahin stated that there is a need for another cab company. Mr. Michael Lisz, Yellow Cab Company, was present, and stated that there is not a need for another cab company, that there were already too may cab companies in the city. A citizen of 4301 Irish Hills Drive, South Bend, Indiana, was present, and stated that there was a need for a cab company. There being no one else present wishing to address the Board concerning this matter, the Public Hearing was closed. Therefore, upon a motion made by Ms. Roemer, seconded by Mr. Powell and carried, the License Application was approved. PUBLIC HEARING - LICENSE APPLICATION FOR TRANSIENT MERCHANT LICENSE - DAY FUR, INC. Mr. Caldwell advised that this was the date set for the Board's Public Hearing concerning a License Application for a Transient Merchant License, as submitted by Mr. Kevin Day, 1361 Rangeline Road, Carmel, Indiana, to conduct the sale of furs and leather on January 28 through 31, 1999, at the Century Center. Mr. Caldwell stated that favorable recommendation have been received by the Police Department, Fire Department, Building Commissioner and the City Attorney's Office. Ms. Sherma Kutz, Century Center, was present, and recommende;i approval. There being no one else present wishing to address the Board concerning this matter, the Public Hearing was closed. Therefore, upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, the Application for a Transient Merchants License was approved. PUBLIC HEARING TABLED - INTENT TO LEASE PROPERTY AT 205 WEST JEFFERSON Mr. Caldwell advised that this was the date set for the Board's Public Hearing concerning the intent to lease property at 205 West Jefferson. It was noted that Resolution No. 95-1998 was approved by the Board on November 23, 1998. Upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, the Public Hearing was tabled, subject to review by the Common Council. OPENING OF BIDS - 1998 SEWER LINING PROGRAM - PROJECT NO 98-94 This was the date set for receiving and opening of sealed bids for the above referred to project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: REGULAR MEETING INSITUFORM MIDWEST_ INC. 12897 Main Street Lemont, Illinois 60439 Bid was signed by Ms. Diane Bowers Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $767,701.60 CSR HYDRO CONDUIT 4143 Weaver Court Hilliard, Ohio 43026 Bid was signed by Ms. Kathleen Jarrell Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $1,522,775.63 KENNY CONSTRUCTION COMPANY 250 Northgate Parkway Wheeling, Illinois 60090 Bid was signed by Kenny Construction Company Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $933,430.00 DECEMBER 21, 1998 Upon a motion made by Ms. Roemer, seconded by Mr. Powell and carried, the above bids were referred to the Division of Engineering for review and recommendation. AWARD BID - 1998 SEWER LINING PROGRAM - PROJECT NO. 98-94 Mr. Carl P. Littrell, City Engineer, advised the Board that on December 21, 1998, bids were received and opened for the above referred to project. After reviewing those bids, Mr. Littrell recommends that the Board award the contract to Insituform Midwest, 12897 Main Street, Lemont, Illinois, in the amount of $767,701.60. Therefore, Mr. Caldwell made a motion that the recommendation be accepted and the bid be awarded as outlined above. Ms. Roemer seconded the motion which carried. OPENING OF BIDS - BIOSOLIDS TRUCKING - WASTEWATER TREATMENT PLANT This, was the date set for receiving and opening of sealed bids for the above referred to service. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: KLING TRUCKING, INC. Post Office Box 428 Ashley, Indiana 46705 Bid was signed by Mr. Sean Watt, General Manager Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Ten per cent (10%) Bid Bond was submitted. BID: $62.50 - Monday through Friday 1 1 1 1 1 REGULAR MEETING $68.75 - Saturday NO BID - Sunday SEBASTY BROTHERS, INC. 28650 Chicago Road New Carlisle, Indiana 46552 Bid was signed by Mr. Darle Sebasty Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Ten per cent (10%) Bid Bond was submitted BID: $62.00 - Monday through Friday DECEMBER 21, 1998 Upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, the above bids were referred to Environmental Services for review and recommendation. OPENING OF BIDS - ABANDONED VEHICLES This was the date set for receiving and opening of sealed bids for the above referred to vehicles. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: MICHIANA ENTERPRISES 19270 Darden Road South Bend, Indiana 46637 Red Tag # Make Year Vin Number Bid 2115 CHEVROLET 1982 1G1AZ37K6CB102973 $ 65.00 2117 FORD 1978 F 1 OGUAG8465 $ 75.00 1346 CHEVROLET 1987 JGIMR6153HK760761 $ 65.00 1819 JEEP 1987 1 JTHG6419HT 117640 $105.00 243 VOLKSWAGEN 1981 WV2YA0257BH107688 $ 65.00 2213 CHEVROLET 1981 1GIAZ37KXBK492765 $ 65.00 1404 ATWOOD ? 0059397431 NO BID 1351 LINCOLN 1984 INMP98F2EY621831 $ 67.00 2034 DODGE 1988 1B3YA44K8JG413877 $ 65.00 2033 FORD 1989 KNJBT06K7K6108315 $ 45.00 302 BUICK 1982 1G4AJ47A8CH101084 $ 65.00 1853 CADILLAC 1985 I G6DW4787F9744964 $ 70.00 623 PONTIAC 1966 262396P275246 $ 67.00 321 BUICK 1981 1G4AP69NXBH439496 $ 65.00 2912 CHRYSLER 1984 1 1 C3BF66P8EX532775 $ 40.00 REGULAR MEETING STEVE AND GENE'S AUTO TRUCK SALVAGE 3109 Gertrude South Bend, Indiana 46614 D DECEMBER 21, 1998 Red Tag # Make Year Vin Number Bid 2115 CHEVROLET 1982 1G1AZ37K6CB102973 $ 39.95 2117 FORD 1978 F10GUAG8465 $ 39.95 1346 CHEVROLET 1987 JGIMR6153HK760761 $ 39.95 1819 JEEP 1987 1 JTHG6419HT 117640 $ 49.95 243 VOLKSWAGEN 1981 WV2YA0257BH107688 $ 29.95 2213 CHEVROLET 1981 1GIAZ37KXBK492765 $ 39.95 1404 ATWOOD ? 0059397431 NO BID 1351 LINCOLN 1984 1MRBP98F2EY621831 $ 39.95 2034 DODGE 1988 1B3YA44K8JG413877 $ 39.95 2033 FORD 1989 KNJBT06K7K6108315 $ 39.95 302 BUICK 1982 1G4AJ47A8CH101084 $ 39.95 1853 CADILLAC 1985 1 G6DW4787F9744964 $ 49.95 623 PONTIAC 1966 262396P275246 $ 39.95 321 BUICK 1981 1G4AP69NXBH439496 $ 39.95 2912 CHRYSLER 1984 1C3BF66P8EX532775 $ 39.95 SCOTT HORACE RIPLEY 812 Harrison Avenue South Bend, Indiana 46616 o Red Tag # Make Year Vin Number Bid 2117 FORD 1978 FIOGUAG8465 $ 87.50 1819 JEEP 1987 1 JTHG6419HT 117640 $ 50.00 2213 CHEVROLET 1981 1G1AZ3!KXBK492765 $ 41.00 2034 DODGE 1988 1B3YA44K8JG413877 $ 71.50 623 PONTIAC 1966 262396P275246 $110.00 321 BUICK 1981 1G4AP69NXBH439496 $ 62.50 Upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, the above bids were referred to the Department of Code Enforcement for review and recommendation. 1 1 1 REGULAR MEETING DECEMBER 21, 1998 AWARD BID - NEAR NORTHWEST NEIGHBORHOOD - ALLEY CLOSURES - PROJECT NO. 98-12 Mr. Carl P. Littrell, City Engineer, advised the Board that on December 14, 1998, bids were received and opened for the above referred to project. After reviewing those bids, Mr. Littrell recommends that the Board award the contract to L.E. Barber, 1200 East Napier, Benton Harbor, Michigan, in the amount of $52,131.90. Therefore, Mr. Powell made a motion that the recommendation be accepted and the bid be awarded as outlined above. Ms. Roemer seconded the motion which carried. AWARD QUOTATION - CHIPPEWA/MICHIGAN LANDSCAPING - PROJECT NO 98-88 Mr. Carl P. Littrell, City Engineer, advised the Board that on December 14, 1998, quotations were received and opened for the above referred to project. After reviewing those quotations, Mr. Littrell recommends that the Board award the contract to Northern Indiana Construction, Mishawaka, Indiana, in the amount of $47,018.80. Therefore, Mr. Caldwell made a motion that the recommendation be accepted and the bid be awarded as outlined above. Ms. Roemer seconded the motion which carried. AWARD QUOTATION- HOMELAND SUBDIVISION SEWER EXTENSION - PROJECT NO 98-69 Mr. Carl P. Littrell, City Engineer, advised the Board that on December 14, 1998, bids were received and opened for the above referred to project. After reviewing those bids, Mr. Littrell recommends that the Board award the contract to Bradberry Brothers, 20061 West Dice Street, South Bend, Indiana, in the amount of $17,510.00. Therefore, Ms. Roemer made a motion that the recommendation be accepted and the bid be awarded as outlined above. Mr. Powell seconded the motion which carried. APPROVE FINAL CHANGE ORDER AND PROJECT COMPLETION AFFIDAVIT - SOUTHEAST NEIGHBORHOOD - EXCAVATION SERVICES - PROJECT NO. 98-41-3 Mr. Caldwell advised that Mr. Toy Villa, Public Construction Manger has submitted the Final Change Order on behalf of Grade -Rite Excavating, Inc., 12877 Industrial Drive, Granger, Indiana, which reflects no change for a new contract sum including this Change Order in the amount of $44,800.00. Additionally submitted was the Project Completion Affidavit indicating this new final cost. Upon a motion made by Mr. Caldwell, seconded by Mr. Powell and carried, the Final Change Order and the Project Completion Affidavit were approved. APPROVE CHANGE ORDER NO. 1 (FINAL) AND PROJECT COMPLETION AFFIDAVIT - SAMPLE EWING REDEVELOPMENT AREA - PHASE V - PROJECT NO. 98-60 Mr. Caldwell advised that Mr. Toy Villa, Public Construction Manager has submitted Change Order No. 1 (Final) on behalf of Warner and Sons, Post Office Box 87, Elkhart, Indiana, indicating that the contract amount be increased by $31.00 for a new contract sum including this Change Order in the amount of $47,011.00. Additionally submitted was the Project Completion Affidavit indicating this new final cost. Upon a motion made by Ms. Roemer, seconded by Mr. Powell and carried, Change Order No. 1 (Final) and the Project Completion Affidavit were approved. APPROVAL OF ESCROW AGREEMENT - LEIGHTON PLAZA - PLAZA FINISHES - PROJECT NO. 97-57-7 Mr. Caldwell stated that the Board is in receipt of an Escrow Agreement between the City of South Bend; L. L. Geans, 1923 Home Street, Mishawaka, Indiana; and National City Bank, 310 West McKinley, Mishawaka, Indiana, for the above referred to project. Mr. Caldwell noted that this project is in excess of $100,000.00. Therefore, upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, the Escrow Agreement was approved and executed. APPROVAL OF AMENDMENT TO AGREEMENT - EMPLOYEE ASSISTANCE PROGRAM SELECT HEALTH NETWORK, INC. Mr. Caldwell stated that the Board is in receipt of an Agreement between the City of South Bend and Select Health Network, for the employee assistance program for employees of the City of South Bend. Therefore, upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, the Agreement was approved and executed. S 33. REGULAR MEETING DECEMBER 21, 1998 APPROVAL OF AGREEMENT - NEO-NATAL AGREEMENT Mr. Caldwell stated that the Board is in receipt of an Agreement between the City of South Bend and Memorial Hospital, for the transport of new-borns. Therefore, upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, the Agreement was approved and executed. APPROVAL OF PURCHASE AGREEMENT - 625 WALNUT STREET Mr. Caldwell stated that the Board is in receipt of a Purchase Agreement between the City of South Bend and Mr. Damon Holmes, 623 Walnut, South Bend, Indiana, for the purchase of City owned property at 625 Walnut Street. Mr. Caldwell noted that the Agreement is in the amount of $20.00. Therefore, upon a motion made by Mr. Caldwell, seconded by Mr. Powell and carried, the Agreement was approved and executed. APPROVAL OF RECOMMENDATION TO INCORPORATE "ONE WILDCAT WAY" INTO STREET ADDRESS FOR RILEY HIGH SCHOOL Mr. Caldwell stated that favorable recommendations have been received by the Division of Engineering, Code Enforcement, Police Department and the City Attorney's office, in reference to a request as submitted by Mr. George McCullough, Riley High School, 405 East Ewing, South Bend, Indiana, to incorporate "One Wildcat Way" into their address of 1902 South Fellows. Upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, the recommendation was approved. DENIAL OF LICENSE APPLICATION FOR RUBBISH AND GARBAGE REMOVAL SERVICE Mr. Caldwell stated that the Board is in receipt of an unfavorable recommendation from the Department of Code Enforcement for a License Application for a Rubbish and Garbage Removal Service, as submitted by Mr. Steve Herron, 517 East Broadway; South Bend, Indiana. The Department of Code Enforcement has recommended denial of the License, as Mr. Herron parks his truck full of trash in the residential neighborhood. In addition, he has recently been cited for illegally dumping debris. Upon a motion made by Mr. Caldwell, seconded by Mr. Powell and carried, the License Application was denied. APPROVAL OF RECOMMENDATION - TO ENCROACH ONTO PUBLIC RIGHT OF WAY - SIGN INSTALLATION - FARMER'S MARKET Mr. Caldwell stated that favorable recommendations have been received by the Division of Engineering, Building Department, Police Department and the City Attorney's office, in reference to a request as submitted by Burkhart Advertising, 1247 Mishawaka Avenue, South Bend, Indiana to install a sign cabinet at 760 South Eddy, South Bend, Indiana. Upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, the License Application was approved. ADOPT RESOLUTION NO. 102-1998 - APPROVAL OF CHECK DISBURSEMENTS FOR THE ST. JOSEPH COUNTY HOUSING CONSORTIUM Upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO. 102-1998 WHEREAS, the Board of Public Works (Board) meets on a weekly basis; and WHEREAS, the City of South Bend is a member of an interlocal agreement comprising the St. Joseph County Housing Consortium; and WHEREAS, pursuant to Indiana State Laws for interlocal agreements, a local governmental Board must approve check disbursements of said organizations. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND AS FOLLOWS: The Board of Public Works shall approve, on a regular basis, the check disbursements of the St. Joseph County Housing Consortium. 1 1 1 REGULAR MEETING DECEMBER 21 1998 ADOPTED at a meeting of the Board of Public Works of the City of South Bend, Indiana, held on December 21, 1998, at 1308 County -City Building, 227 West Jefferson, South Bend, Indiana 46601. BOARD OF PUBLIC WORKS s/James R. Caldwe'l, President s/Lewis N. Powell, Member s/M. Catherine Roemer, Member ATTEST: s/Angela K. Jacob, Clerk APPROVE TRAFFIC CONTROL DEVICE Upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, the following traffic control device ww� approved: Installation - Handicap Sign 1230 North Adams Mr. Shankle has met all requirements APPROVE COI, i RACTOR BOND Mr. harry D. Spradlin, Sr., Engineer, Division of Engineering, recommended that the following Contractor Bond be approved as follows: BOND OF CONTRACTOR Kent Companies Approved Retroactive to December 14, 1998 Ms. Roemer made a motion that the recommendation be accepted and that the Bond be appro�'ed as outlined above. Mr. Powell seconded the motion which carried. APPROVE CLAIMS Ms. M. Catherine Roemer, City Controller, submitted claims in the amount cf $2,175,567.61 and recommended approval. In addition, Mr. Juan Manigault, Workforce Deve'.opment Services, submitted on.- (1) list of claims in the amount of $281,513.76, and recommended approval. Mr. Caldwell made a motion that the claims be approved and the reports as submitted be filed. Ms. Roemer seconded the motion which carried. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, the meeting adjourned at 10:03 a.m. BOARD OF PUBLIC WORKS EST: Angela Jacob, Cl 4ameswell, President Lewis N. Powell, Member M. Catherine Roemer, Member 1