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Home My WebLink About12/07/98 Board of Public Works Minutes(1'4 w r-o. REGM MEETING DECEMBER 7 1998 The regular meeting of the Board of Public Works was convened at 9:35 a.m. on Monday, December 7, 1998, by Board President James R. Caldwell, with Mr. Lewis N. Powell and Ms. M. Catherine Roemer present. Also present was Board Attorney Michelle Engel. ADD AGENDA ITEM Upon"a motion made by Ms. Roemer, seconded by Mr. Caldwell and carried, an agenda item for an Addendum to an Agreement for Leighton Plaza was added. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Ms. Roemer, seconded by Mr. Powell and carried, the minutes of the regular meeting of the Board held on November 30, 1998, were approved. OPENING OF BIDS TABLED - SALE OF CITY -OWNED PROPERTY - 625 WALNUT This was the date set for receiving and opening of sealed bids for the above referred to property. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. There were no bids submitted. Upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, the bid opening was tabled. OPENING OF QUOTATIONS - HOMELAND SUBDIVISION SEWER EXTENSIONS PHASE I - PROJECT NO. 98-69 Mr. Caldwell advised that this was the date set for the receiving and opening of sealed Quotations for the above referred to project. The following Quotations were opened and read: BRADBERRY BROTHERS INC 20061 West Dice Street South Bend, Indiana 46614 Quotation was submitted by Mr. W.J. Bradberry QUOTATION: $17, 510.00 SMALL, INC. 25190 State Road 4 North Liberty, Indiana 46554 Quotation was submitted by Mr. Ronald Howell, President QUOTATION: $21,300.00 HRP CONSTRUCTION INC. Post Office Box 266 South Bend, Indiana 46624-0266 Quotation was submitted by Mr. Paul Fallon, President QUOTATION: $25,920.00 HERRMAN & GOETZ, INC 225 South Lafayette South Bend, Indiana 46601 Quotation was submitted by Mr. Thomas J. Herrman QUOTATION: $22,205.00 1 r REGULAR MEETING YOUNGS EXCAVATING INC Post Office Box 2766 South Bend, Indiana 46680 Quotation was submitted by Mr. David Dudash QUOTATION: $27,143.00 DECEMBER 7, 1998 Upon a motion made by Ms. Roemer, seconded by Mr. Powell and carried, the above Quotations were referred to the Division of Engineering for review and recommendation. AWARDIREJECTIRE-ADVERTISE BIDS - MORRIS PERFORMING ARTS CENTER - PROJECT NO. 98-25-5 Mr. Fred Lusk, Verkler, Inc., 4406 Technology Drive, South Bend, Indiana, Construction Manger, advised the Board that on October 26, 1998, bids were received and opened for the above referred to project. After reviewing those bids, Mr. Lusk recommends that the Board award the bids as follows. Ms. Cleo Hickey, Morris Performing Arts Center, concurs. Bid Package Awarded To Bid Amount 98-25-5.2 - Lead Based Paint Abatement Clean Air Systems, Inc. $ 39,590.00 98-25-5.4 - Masonry and Masonry Ramenda Masonry $551,600.00 Restoration Company, Inc. 98-25-5.9E - Painting Interstate Decorating $288,728.00 Service, L.L.C. 98-25-5.9F - Decorative Painting EverGreene Painting $596,750.00 Studios, Inc. 98-25-1 lA - Stage Rigging, Curtains and SECOA, Inc. $351,900.00 Track (Combination Bid) 98-25-5.11B - Orchestra Pit Platform 98-25-5.14B - Wheelchair Lift Michiana Lift Equipment, $ 10,150.00 Inc. In addition, Mr. Lusk recommended that the following bids be rejected, and requested to re -advertise for the receipt of bids: Bid Package Description 98-25-5.9B Ceramic Tile Reject all Bids, Readvertise 98-25-5.9C Terrazzo Reject all Bids, Readvertise 98-25-5.9D Flooring Reject all Bids, Readvertise urther, Mr. Lusk recommended that the following bids be rejected: Bid Package Description Reason 98-25-5.7A Manufactured Wall Panels Reject Bids. Panels have been removed from the project. Will not be rebid. [98-25-5.1 IC Food Service Equipment I Reject bids. No timetable for rebid. Therefore, Ms. Roemer made a motion that the recommendation be accepted and the bids be awarded/rejected and rebid as outlined above. Mr. Powell seconded the motion which carried. v .�f REGULAR MEETING DECEMBER 7. 1998 APPROVE CHANGE ORDER - INTERSECTION IMPROVEMENTS - AMERITECH DRIVEXLEVELAND ROAD - PROJECT NO. 97-98 Mr. Caldwell advised that Mr. Toy Villa, Public Construction Manager, has submitted Change Order No. 1 on behalf of Rieth Riley Construction, 25200 State Road 23, South Bend, Indiana indicating that the Contract amount be increased $3,190.00 for a new Contract sum including this Change Order in the amount of $261,359.63. Upon a motion made by Mr. Powell, seconded by Ms. Roemer and carried, the Change Order was approved. APPROVE CHANGE ORDERS - LEIGHTON PLAZA - PRECAST PARKING GARAGE - PROJECT NO. 97-57-5 Mr. Caldwell advised that Mr. Carl Littrell, City Engineer, has submitted Change Orders No. 3-03.73- 2 and 3-03.73-1 on behalf of Prestress Services, Inc. 7855 NW Winchester Road, Decatur, Indiana, indicating that the Contract price be increased by $120, 000.00 (Change order 1), and an increase of $122,430.00 for Change Order 2, for a new Contract sum including this Change Order in the amount of $4,058,430.00. Additionally, Change Order 2 adds five (5) calendar days to the completion time for this bid package. Upon a motion made by Ms. Roemer, seconded by Mr. Powell and carried, the Change Orders were approved. APPROVE CHANGE ORDER NO. 1 (FINAL) AND PROJECT COMPLETION AFFIDAVIT - MAYFLOWER ROAD PHASE II - PROJECT NO. 98-13-2 Mr. Caldwell advised that Mr. Toy Villa, Public Construction Manager, has submitted Change Order No. 1 (Final) on behalf of R&R Excavating, Inc., 2010 Went Avenue, Mishawaka, Indiana indicating that the contract amount be decreased by $5,289.73 for a new contract sum including this Change Order in the amount of $594,299.02. Additionally submitted was the Project Completion Affidavit indicating this new final cost. Upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, Change Order No. 1 (Final) and the Project Completion Affidavit were approved subject to the filing of the appropriate three-year Maintenance Bond. APPROVAL OF AGREEMENT - SERVICES - MEMBER OF BOARD OF PUBLIC SAFETY - JESUSA RODRIGUEZ Mr. Caldwell stated that the Board is in receipt of an Agreement between the City of South Bend and Ms. Jesusa Rodriguez, a member of the Board of Public Safety, for services on the Board, from September 30, 1998 through December 31, 1998. Mr. Caldwell noted that the Agreement is in the amount of $3,400.00. Therefore, upon a motion made by Mr. Caldwell, seconded by Mr. Powell and carried, the Agreement was approved and executed. APPROVE COMMUNITY DEVELOPMENT CONTRACTS The following Community Development Contracts were presented to the Board for approval: 1998 Christmas in April Addendum I To increase the size of the 1998 service area to include the near west side and the west side neighborhoods. Industrial Revolving Loan Fund $43,700.00 Staff Support Upon a motion made by Mr. Caldwell, seconded by Mr. Powell and carried, the above referred to Contracts were approved and executed. APPROVAL OF CONSULTING AGREEMENTS - PROPERTY AND WORKERS' COMPENSATION - GIBSON INSURANCE GROUP Mr. Caldwell stated that the Board is in receipt of two (2) Agreements between the City of South Bend and Gibson Insurance Group, 333 East Jefferson, Plymouth, Indiana, for workers' compensation and property compensation. Mr. Caldwell noted that the Workmens' Compensation Agreement is in the amount of $21,600.00, and the amount of $18,000.00 for the Property Compensation Agreement. Therefore, upon a motion made by Ms. Roemer, seconded by Mr. Powell and carried, the Agreements were approved and executed. REGULAR MEETING DECEMBER 7. 1998 APPROVAL OF AGREEMENT - BUILDING BLOCK GRANT PROGRAM Mr. Caldwell stated that the Board is in receipt of an Agreement between the City of South Bend and Christ Child Society of South Bend, 1124 West Thomas, South Bend, Indiana, to cover the costs of installing a floodlight outside of their building. Mr. Caldwell noted that the Agreement is in the amount of $1,000.00. Therefore, upon a motion made by Mr. Powell, seconded by Mr. Caldwell and carried, the Agreement was approved and executed. APPROVAL OF AGREEMENT - BUILDING BLOCK GRANT PROGRAM Mr. Caldwell stated that the Board is in receipt of an Agreement between the City of South Bend and Ms. Catherine Wade, 505 Altgeld, South Bend, Indiana, to cover the costs of landscaping the grantee's front yard. Mr. Caldwell noted that the Agreement is in the amount of $100.00. Therefore, upon a motion made by Mr. Powell, seconded by Mr. Caldwell and carried, the Agreement was approved and executed. APPROVAL OF ADDENDUM TO AN AGREEMENT - LEIGHTON PLAZA - PLAZA LANDSCAPING Mr. Caldwell stated that the Board is in receipt of an Addendum to an Agreement between the City of South Bend and Urban Design Group, Inc., 233 South Wacker Drive, Chicago, Illinois, for a preparation of plans and specifications for an alternate design of the plaza hardscape. Mr. Caldwell noted that the Addendum is in the amount of $7,500.00. Therefore, upon a motion made by Ms. Roemer, seconded by Mr. Powell and carried, the Addendum to the Agreement was approved and executed. APPROVE REQUEST TO ADVERTISE FOR RECEIPT OF BIDS - SALE OF ABANDONED VEHICLES Mrs. Kathy Dempsey, Director, Department of Code Enforcement, requested permission to advertise for the sale of approximately fifteen (15) abandoned vehicles, which are being stored at Super Auto Salvage Corporation, 3300 South Main Street, South Bend, Indiana. It was noted that all vehicles have been stored more than fifteen (15) days, identification checks had been run for auto theft and the owners and lienholders notified. Upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, the above request was approved. APPROVE REQUEST TO REJECT BIDS - RUM VILLAGE PARTNERSHIP CENTER SERVICE AREA - PROJECT NO. 98-54 In a memorandum to the Board, Mr. Toy Villa, Public Construction Manger, requested permission to reject all bids for the above referred to project, as they exceeded the engineer's estimate. Upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, the request was approved. APPROVE REQUEST TO REJECT BIDS - WAYNE STREET PARKING GARAGE LAMP AND BALLAST REPAIR In a memorandum to the Board, Mr. Toy Villa, Public Construction Manger, requested permission to reject all bids for the above referred to project, as they exceeded the engineer's estimate. Upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, the request was approved. ADOPT RESOLUTION NO. 101-1998 - DISPOSAL OF CITY -OWNED PROPERTY Upon a motion made by Mr. Caldwell, seconded by Mr. Powell and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO. 101-1998 WHEREAS, I.C. 36-9-6-1 gives the Board of Public Works of the City of South Bend the right and duty to have custody of, control of, use of, and dispose of in accordance with Indiana statutes, all real and personal property owned by the City of South Bend; and WIJEREAS, the Common Council of the City of South Bend passed as amended on January 9, 1995, Ordinance No. 8570-95 which states that upon retirement with twenty (20) or more years of service: "Upon retirement with twenty (20) or more years of service to the City of South Bend, REGULAR MEETING Indiana, a sworn member of the South Bend Fire Department shall be entitled to retain as his or her own personal property, the fire helmet used by such Firefighter immediately prior to giving notice of his or her retirement." and WHEREAS, DONALD SPALDING has retired from the South Bend, Indiana Fire Department after twenty (20) or more years of service, and the Board of Public Safety of the City of South Bend, Indiana has determined that he has retired in good standing; and WHEREAS, I.C.. 36-1-11-6 permits and established procedure for disposal of personal property which is no longer needed by the City and which is unfit for the purpose for which it was intended; and WHEREAS, Chief Luther Taylor has advised that the fire helmet previously worn by this Firefighter is of no further use to the Department and of no practical value; NOW, THEREFORE, BE IT RESOLVED, by the Board of Public Works of the City of South Bend that the fire helmet worn by this Firefighter is no longer needed by the City and unfit for the, purpose for which it was intended and has an estimated fair market value of less than One Thousand ($1,000.00) Dollars. BE IT FURTHER RESOLVED that said property be disposed of in accordance with Ordinance 8570-95 and removed from the City inventory. Adopted this 7th day of December, 1998. BOARD OF PUBLIC WORKS s/James R. Caldwell, President s/Lewis N. Powell, Member s/M. Catherine Roemer, Member ATTEST: s/Angela K. Jacob, Clerk APPROVAL OF RECOMMENDATION - TO POST TEMPORARY NO PARKING SIGNS - RIVER PARK CHRISTMAS CELEBRATION Mr. Caldwell stated that favorable recommendations have been received by the Division of Engineering, Police Department and the City Attorney's office, in reference to a request as submitted by Ms. Kitty Gerschoffer, River Park Neighborhood Association, 2214 Mishawaka Avenue, South Bend, Indiana, to post no parking signs along Pleasant Street from Logan to Ironwood in conjunction with their Christmas festivities, on December 19, 1998. Upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, the recommendation was approved. APPROVAL OF RECOMMENDATION - TO CONDUCT BLOCK PARTY Mr. Caldwell stated that favorable recommendations have been received by the Division of Engineering, Police Department and the City Attorney's office, in reference to a request as submitted by Ms. Kelly Nenklis, 1326 East Monroe, South Bend, Indiana to conduct the above referred to block party, on December 13, 1998, on Monroe from Sunnyside to Twyckenham. Upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, the recommendation was approved. TABLE RECOMMENDATION - TO INCORPORATE "ONE WILDCAT WAY" TO RILEY HIGH SCHOOL STREET ADDRESS Mr. Caldwell stated that favorable recommendations have been received by the Division of Engineering, Code Enforcement, Police Department, Fire Department, Building Department, Street Department and the City Attorney's office, in reference to a request as submitted by Mr. George McCullough, Riley High School, 405 East Ewing, South Bend, Indiana, to incorporate "One Wildcat Way" to their established street address. Upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, the recommendation was tabled. �l E 1 1 REGULAR MEETING DECEMBER 7, 1998 FILING OF CERTIFICATE OF INSURANCE Upon a motion made by Mr. Caldwell, seconded by Mr. Powell and carried, the following Certificate of Insurance was accepted for filing: Memorial Health System Inc. 615 North Michigan South Bend, Indiana 46601 FILING OF REIMBURSEMENT CONTRACT PAYMENT In a letter to the Board, Mr. Larry Spradlin, Engineer, requested that the Board accept a check in the amount of $22,989.45 from Pelican Cove Development Corporation for payment of a reimbursement of sanitary sewer and water lines installed abutting the Villas at Sandalwood. The sewer and water lines were installed by Garden Homes and the reimbursement contact was approved by the Board of Public Works on July 20, 1992 for a period of eight (8) years. Upon a motion made by Mr. Caldwell, seconded by Mr. Powell and carried, the reimbursement contract payment was filed. APPROVE TRAFFIC CONTROL DEVICES Upon a motion made by Ms. Roemer, seconded by Mr. Powell and carried, the following traffic control devices were approved: New Installation - No Parking 630 West Washington, to Request from Oliver Inn to - Tow Zone Scott; Scott Washington to eliminate a public nuisance south property line New Installation - Handicap 1956 Inglewood Mr. Lorenc has met all requirements New Installation - Handicap 811 Sherman Ms. Young has met all requirements New Installation - Handicap 210 S. St. Louis Mr. Hacker has met all requirements APPROVE WASTEWATER DISCHARGE PERMITS In a Memorandum to the Board, Mr. Ken Zmudzinski, Pretreatment Coordinator, Division of Environmental Services, submitted the following Wastewater Discharge Permits and recommended approval. Mr. Zmudzinski was present, and stated that the City Council, at their November 23, 1998 meeting, set new local limitations. Accuride, Inc. 4300 Olive Road South Bend, Indiana 46628 Allied Signal, Inc. 717 North Bendix South Bend, Indiana 46620 Ashland Chemical, Inc. 1817 West Indiana South Bend, Indiana 46613 Heat Treat Inc. 1331 Northside Boulevard South Bend, Indiana 46615 Allied-Signal Aerospace 3520 Westmoor Street South Bend, Indiana 46628 Aramark Uniform Services, Inc. 3701 Progress Drive South Bend, Indiana 46628 Cintas Corporation 835 Prairie Avenue South Bend, Indiana 46601 Imagineering Enterprises, Inc. 1302 West Sample Street South Bend, Indiana 46619 REGULAR MEETING DECEMBER 7, 1998 IN Tek IN Kote McCormick & Company 30755 Edison Road 3425 West Lathrop Drive New Carlisle, Indiana 46552 South Bend, Indiana 46628 Metech International, Inc. 445 North Sheridan Avenue South Bend, Indiana 46619 New Energy Corporation 3201 West Calvert Street South Bend, Indiana 46680 Prairie View Recycling & Disposal 15505 Shively Road Wyatt, Indiana 46595 Solvay Automotive, Inc. 1827 North Bendix Drive South Bend, Indiana 46628 Swank Uniform Rental 1101 King Street South Bend, Indiana 46616 Uniroyal Tech. Corporation 2001 West Washington South Bend, Indiana 46628 Steel Warehouse 2722 W. Tucker Drive South Bend, Indiana 46624 Lock Joint Tube Company 515 Ireland Road South Bend, Indiana 46614 Edcoat Limited Partnership 30350 Edison Road New Carlisle, Indiana 46552 Van Waters & Rogers 59865 Market Street South Bend, Indiana 46614 Monarch Textile Rental Services, Inc. 812 Wilber Street South Bend, Indiana 46628 Nimet Industries 2424 Foundation Drive South Bend, Indiana 46628 Qualex Inc. 921 Louise Street South Bend, Indiana 46615 South Bend Absorbtech 3900 West William Richardson Drive South Bend, Indiana 46628 Unifrax Corporation 54401 Smilax Road New Carlisle, Indiana 46552 Van Dyne Crotty 2810 Foundation Drive South Bend, Indiana 46628 Kokoku Wire Industries 1217 South Walnut Street South Bend, Indiana 46619 Federal Mogul 3605 West Cleveland Road South Bend, Indiana 46628 Haldex Garphyttan Wire 4404 Nimtz Parkway South Bend, Indiana 46628 Ziker Cleaners 251 East Sample South Bend, Indiana 46618 APPROVE RELEASE OF CONTRACTOR BOND Mr. Larry D. Spradlin, Sr., Engineer, Division of Engineering, recommended that the following Contractor Bond be released as follows: BOND OF CONTRACTOR Bradberry Brothers Released Effective November 30, 1998 Mr. Powell made a motion that the recommendation be accepted and that the Bonds be released as outlined above. Ms. Roemer seconded the motion which carried. APPROVE CLAIMS Ms. M. Catherine Roemer, City Controller, submitted claims in the amount of $1,459,424.51 and recommended approval. Additionally, Mr. Juan Manigault, Executive Director, WDS of Northern Indiana, submitted three (3) lists containing claims in the amount of $41,287.52, $204,301.21 and $276,242.62 and recommended approval. Ms. Cleo Hickey, Morris Performing Arts Center, L 1 1 REGULAR MEETING DECEMBER 7, 1998 submitted claims and recommended approval. Mr. Caldwell made a motion that the claims be approved and the reports as submitted be filed. Ms. Roemer seconded the motion which carried. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, the meeting adjourned at 10:05 a.m. BOARD OF PUBLIC WORKS Z/ games R. C e 1, President 4�= Lfl Lewis N. Powell, Member M. Catherine Roemer, Member A ST: Angela Aacob, Clerk