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HomeMy WebLinkAbout11/16/98 Board of Public Works MinutesREGULAR MEETING NOVEMBER 16, 1998 The regular meeting of the Board of Public Works was convened at 9:40 a.m. on Monday, November 16, 1998, by Board President James R. Caldwell, with Mr. Lewis N. Powell and Ms. M. Catherine Roemer present. Board Attorney Michelle Engel was not present. Attorney Ann -Carol Nash was present. AGENDA ITEM ADDED Upon a motion made by Mr. Littrell, seconded by Mr. Powell and carried, an agenda item for a Construction Contract was added. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Ms. Roemer, seconded by Mr. Powell and carried, the minutes of the regular meeting of the Board held on November 9, 1998, were approved. AWARD QUOTATION - STATE THEATER MARQUEE REHABILITATION - PROJECT NO 97-07-2 Mr. Carl P. Littrell, City Engineer, advised the Board that on October 26, 1998, quotations were received and opened for the above referred to project. After reviewing those quotations, Mr. Littrell recommends that the Board award the contract to Landmark Outdoor Advertising, 7424 Industrial Avenue, Chesterton, Indiana, in the amount of $60,804.00, which is the base bid of $40,891.00 plus the voluntary alternate of $19,913.00. Therefore, Ms. Roemer made a motion that the recommendation be accepted and the bid be awarded as outlined above. Mr. Powell seconded the motion which carried. APPROVE CHANGE ORDER NO. 1 AND CERTIFICATE OF SUBSTANTIAL COMPLETION - STATE THEATER FACADE REHABILITATION - PROJECT NO 97-07 Mr. Caldwell advised that Mr. Toy Villa, Public Construction Manager has submitted Change Order No. 1 indicating that the contract amount be decreased by $13,978.40 for a new contract sum including this Change Order in the amount of $233,051.60. Upon a motion made by Mr. Powell, seconded by Ms. Roemer and carried, Change Order No. 1 and the Certificate of Substantial Completion were approved. APPROVE CONSTRUCTION CONTRACT - WOODWARD AVENUE SEWER REPAIR - PROJECT NO. 97-61 Mr. Caldwell advised that in accordance with the bid awarded on November 2, 1998, to Herrman & Goetz, Inc., 225 South Lafayette, South Bend, Indiana, in the amount of $71,445.87 for the above referred to project, a Contract in said amount was being submitted for Board approval. Upon a motion made by Mr. Powell, seconded by Ms. Roemer and carried, the Contract was approved and the appropriate Certificate of Insurance, Performance Bond and Labor and Materials Payment Bond as submitted were filed. APPROVE CONSTRUCTION CONTRACT - SOUTHFIELD RESIDENTIAL LIFT STATION AND FORCE MAIN - PROJECT NO 98-89 Mr. Caldwell advised that in accordance with the bid awarded on November 2, 1998, to Atlas Excavating, Inc., 1270 Washington Avenue, Frankfort, Indiana, in the amount of $109, 834.00 for the above referred to project, a Contract in said amount was being submitted for Board approval. Upon a motion made by Mr. Powell, seconded by Ms. Roemer and carried, the Contract was approved and the appropriate Certificate of Insurance, Performance Bond and Labor and Materials Payment Bond as submitted were filed. APPROVAL OF AGREEMENT - BUILDING BLOCK GRANT PROGRAM Mr. Caldwell stated that the Board is in receipt of an Agreement between the City of South Bend and Mr. David Heighway, 205 North Sunnyside, South Bend, Indiana, to cover the costs of landscaping his front yard. Mr. Caldwell noted that the Agreement is in the amount of $100.00. Therefore, upon a motion made by Ms. Roemer, seconded by Mr. Powell and carried, the Agreement was approved and executed. 1 REGULAR MEETING NOVEMBER 16, 1998 APPROVE COMMUNITY DEVELOPMENT ADDENDUM The following Community Development Addendum was presented to the Board for approval: Neighborhood Housing Services Addendum I 1998 NHS Administrative Contract removes the requirement that NHS raise matching funds in 1998 Upon a motion made by Mr. Powell, seconded by Mr. Caldwell and carried, the above referred to Addendum was approved and executed. Ms. Roemer abstained from voting, as she is a member of the NHS Board. APPROVAL OF SPONSORSHIP AGREEMENT - COLLEGE FOOTBALL HALL OF FAME - COACHMAN INDUSTRIES Mr. Caldwell stated that the Board is in receipt of an Agreement between the City of South Bend and Coachman Industries, Inc., Post Office Box 30, Middlebury, Indiana, for a sponsorship and donor program in order to raise funds for the construction and operation of the College Football Hall of Fame. Therefore, upon a motion made by Ms. Roemer, seconded by Mr. Powell and carried, the Agreement was approved. APPROVAL OF ADDENDUM TO AGREEMENT - ADDITIONAL DESIGN SERVICES Mr. Caldwell stated that the Board is in receipt of an Addendum to an Agreement between the City of South Bend and Kessler Associates, 409 East Jefferson, Detroit,Michgian, for additional design services. Mr. Caldwell noted that the Agreement is in the amount of $67,000.00. Therefore, upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, the Addendum was approved and executed. APPROVAL OF REQUEST TO RE -ADVERTISE FOR THE RECEIPT OF BIDS (REBID) MORRIS PERFORMING ARTS CENTER - PROJECT NO. 98-25-5 In a letter to the Board, Mr. Fred Lusk, Verkler, Inc., 4406 Technology Drive, South Bend, Indiana, requested permission to re -advertise for the receipt of bids for the above referred to project. Mr. Lusk stated that the bid packages noted be rebid. Therefore, upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, the request to re -advertise for the receipt of bids was approved. ADOPT RESOLUTION NO. 93-1998 - DISPOSAL OF CITY -OWNED PROPERTY Upon a motion made by Ms. Roemer, seconded by Mr. Powell and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO. 93 -1998 A RESOLUTION OF THE SOUTH BEND BOARD OF PUBLIC WORKS ON DISPOSAL OF UNFIT AND/OR OBSOLETE PROPERTY WHEREAS, it has been determined by the Board of Public Works that the following property is unfit for the purpose for which it was intended and is no longer needed by the City of South Bend: MISCELLANEOUS EQUIPMENT (SEE ATTACHED) WHEREAS, Indiana Code 36-1-11-6(c) permits and establishes procedure for disposal of personal property which is unfit for the purpose for which it was intended and which is no longer needed by the City. NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works ofthe City of South Bend that the items listed above are no longer needed by the City; are unfit for the purpose for which they were intended and have an estimated value of less than five thousand dollars ($5,000.00). BE IT FURTHER RESOLVED, that said items may be transferred or sold at public auction or private sale, without advertising. However, if the property is deemed worthless, such may be demolished or junked. (IA k'0 REGULAR MEETING ADOPTED this 16th day of November, 1998. ATTEST: s/Angela K. Jacob, Clerk NOVEMBER 16, 1998 BOARD OF PUBLIC WORKS CITY OF SOUTH BEND, INDIANA s/James R. Caldwell, President s/Lewis N. Powell, Member s/M. Catherine Roemer, Member APPROVAL OF DISTRIBUTION EASEMENT In a memorandum to the Board, Mr. Carl Littrell, City Engineer, requested permission to approve a Distribution Easement to American Electric Power, which is located in Portage Township on Lot No. 92 in Garst's First Addition. The property was deeded to the City of South Bend, but is used as a right of way for Sample Street. AEP intents to construct a new distribution line to replace the line in vacated Tutt Street. Upon a motion made by Mr. Powell, seconded by Ms. Roemer and carried, the Easement was approved. APPROVE TRAFFIC CONTROL DEVICES Upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, the following traffic control devices were approved: Removal of Handicap Sign 426 LaMonte Terrace Signs no longer needed New Installation of 500-700 block of N. St. Memorial Hospital Residential Parking, 6 a.m - 6 Joseph construction p.m. , east side of 600 block and from 615 on the west side to Bartlett FILING OF CERTIFICATE OF INSURANCE Upon a motion made by Ms. Roemer, seconded by Mr. Caldwell and carried, the following Certificate of Insurance was accepted for filing: Hoosier Fleet Maintenance Dan & Billie Newman 1906 South Olive Street South Bend, Indiana 46613 APPROVE CONTRACTOR BOND Mr. Larry D. Spradlin, Sr., Engineer, Division of Engineering, recommended that the following Contractor Bond be approved as follows: BOND OF CONTRACTOR Bradberry Brothers, Inc. Approved Effective November 9, 1998 Ms. Roemer made a motion that the recommendation be accepted and that the Bond be approved as outlined above. Mr. Powell seconded the motion which carried. APPROVE CLAIMS Ms. M. Catherine Roemer, City Controller, submitted claims in the amount of $2,605,283.49 and recommended approval. Additionally, Mr. Juan Manigault, Executive Director, WDS of Northern Indiana, submitted two (2) lists containing claims in the amount of $78,584.88 and $291,328.23 and recommended approval. Mr. Caldwell made a motion that the claims be approved and the reports as submitted be filed. Ms. Roemer seconded the motion which carried. 1 REGULAR MEETING NOVEMBER 16, 1998 ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Caldwell, seconded by Mr. Powell and carried, the meeting adjourned at 9:50 a.m. T ST: Angela K. ob, Clerk 1 1 BOARD OF PUBLIC WORKS r� James R. Caldwell, President Lewis N. Powell, Member Ace erne Roemer, Me er