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Home My WebLink About11/09/98 Board of Public Works Minutes1 1 REGULAR MEETING NOVEMBER 9, 1998 The regular meeting of the Board of Public Works was convened at 9:40 a.m, on Monday, November 9, 1998, by Board President James R. Caldwell, with Mr. Lewis N. Powell and Ms. M. Catherine Roemer present. Also present was Board Attorney Michelle Engel. ADD AGENDA ITEM Upon a motion made by Ms. Roemer, seconded by Mr. Caldwell and carried, a Construction Contract for the North Pumping Station was added to the agenda. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Ms. Roemer, seconded by Mr. Caldwell and carried, the minutes of the regular meeting of the Board held on November 2, 1998, were approved. AWARD BIDS - ABANDONED VEHICLES Mr. Gary Libbey, Code Enforcement, advised the Board that on November 2, 1998, bids were received and opened for the above referred to vehicles. After reviewing those bids, Mr. Libbey recommends that the Board award the bids to the highest bidders as follows: MICHIANA ENTERPRISES 19270 Darden Road South Bend, Indiana 46637 Red Tag # Make Year Vin Number Bid 2099 FORD 1975 F10GUX20761 $ 55.50 2083 BUICK 1987 1G4EZ1139HU401220 $ 55.50 900 FORD 1988 1LNMB93E6JY652192 $ 95.06 2054 HONDA 1983 JHMSZ7422DC07050573 $ 40.50 2171 CHEVY 1979 IT27J914654D4 $ 76.50 2215 SAAB 1983 YS3AE43S8D1036084 $ 65.50 2148 CHEVY 1990 1 GNCU06D2LT 110201 $165.50 322 OLDSMOBILE 1984 1G3AN69YXEX407839 $ 65.50 610 BUICK 1983 1 G4AJ69A3DH888231 $ 50.50 F754 PLYMOUTH 1991 1P3XA4634MF577430 $ 76.50 TOTAL $746.50 WILLIAM MOLNAR, JR. 424 South State Street Niles, Michigan 49120 Red Tag # Make Year Vin Number Bid 598 FORD 1987 1988 1FABP36X)CEIK187845 iP3BP49K2JF221789 $150.00 $200.00 1492 PLYMOUTH 2173 LINCOLN 1981 1MRBP96F2BY664046 $150.00 TOTAL $500.00 (), A r r REGULAR MEETING SCOTT HORACE RIPLEY 812 Harrison Avenue South Bend, Indiana 46616 NOVEMBER 9. 1998 Red Tag # Make Year Vin Number Bid 321 BUICK 1981 IG4AP69NXBH439496 $ 77.50 TOTAL $77.50 Therefore, Ms. Roemer made a motion that the recommendation be accepted and the bids be awarded as outlined above. Mr. Powell seconded the motion which carried. APPROVE CONSTRUCTION CONTRACT - SAMPLE EWING REDEVELOPMENT AREA - PHASE V - SITE CLEARANCE - PROJECT NO. 98-60 Mr. Caldwell advised that in accordance with the bid awarded on October 26, 1998, to Warner and Sons, Post Office Box 87, Elkhart, Indiana, in the amount of $46,980.00 for the above referred to project, a Contract in said amount was being submitted for Board approval. Upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, the Contract was approved and the appropriate Certificate of Insurance, Performance Bond and Labor and Materials Payment Bond as submitted were filed. APPROVE CONSTRUCTION CONTRACT - NORTH PUMPING STATION - PROJECT NO 98-92 Mr. Caldwell advised that in accordance with the bid awarded on October 19, 1998, to North American Construction, 2249 Mahogany Way, Eagan, Minnesota, in the amount of $6,006,367.00 for the above referred to project, a Contract in said amount was being submitted for Board approval. Upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, the Contract was approved and the appropriate Certificate of Insurance, Performance Bond and Labor and Materials Payment Bond as submitted were filed. APPROVE CHANGE ORDER NO. 1 (FINAL) AND PROJECT COMPLETION AFFIDAVIT - WILLIAM RICHARDSON DRIVE EXTENSION - PROJECT NO 98-52 Mr. Caldwell advised that Mr. Toy Villa, Public Construction Manager has submitted Change Order No. 1 (Final) indicating that the contract amount be decreased by $3,435.35 for a new contract sum including this Change Order in the amount of $73,307.35. Additionally submitted was the Project Completion Affidavit indicating this new final cost. Upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, Change Order No. 1 (Final) and the Project Completion Affidavit were approved subject to the filing of the appropriate three-year Maintenance Bond. APPROVE CHANGE ORDER NO 1 (FINAL) AND PROJECT COMPLETION AFFIDAVIT MARQUETTE AND MEADE STREETS - CURB, SIDEWALK AND APPROACH CONSTRUCTION - PROJECT NO. 98-64 Mr. Caldwell advised that Mr. Toy Villa, Public Construction Manager has submitted Change Order No. 1 (Final) indicating that the contract amount be decreased by $6,022.83 for a new contract sum including this Change Order in the amount of $16,460.67. Additionally submitted was the Project Completion Affidavit indicating this new final cost. Upon a motion made by Ms. Roemer, seconded by Mr. Caldwell and carried, Change Order No. 1 (Final) and the Project Completion Affidavit were approved subject to the filing of the appropriate three-year Maintenance Bond. APPROVAL OF CONTRACT - RENEWAL FOR CITY OF SOUTH BEND'S INTRA LATA CALLING AND 800 SERVICE - AMERITECH Mr. Caldwell stated that the Board is in receipt of an Agreement between the City of South Bend and Ameritech, 220 North Meridian, Indianapolis, Indiana, for the above referred to Contract renewal. Therefore, upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, the Agreement was approved and executed. 71 C 1 s 1 1 1 REGULAR MEETING NOVEMBER 9, 1998 APPROVE TRAFFIC CONTROL DEVICES Upon a motion made by Ms. Roemer, seconded by Mr. Powell and carried, iz following traffic control devices were approved: New Installation - Stop Sign Oakwood/Corpus Christi "T" Intersection Removal of Handicap Sign 616 Lindsey Signs no longer needed. APPROVE CLAIMS Ms. M. Catherine Roemer, City Controller, submitted claims in the amount of $1,875,542.50 and recommended approval. Ms. Cleo Hickey, Morns Performing Arts Center, submitted a claim in the amount of $5,510.00 and recommended approval. Additionally, Mr. Juan Manigault, Executive Director, WDS of Northern Indiana, submitted lists containing claims in the amount of $330,959.06 and recommended approval. Ms. Roemer made a motion that the claims be approved and the reports as submitted be filed. Mr. Powell seconded the motion which carried. PRIVILEGE OF THE FLOOR The Clerk of the Board informed Board Members that Verkler, Inc., would like to re -bid the Morns Performing Arts Center project, and open bids on December 16, 1998 at 2:00 p.m. The Board discussed the opening date, and asked the Clerk to find a suitable location for the bid opening date. Upon a motion made by Ms. Roemer, seconded by Mr. Caldwell and carried, the request to conduct the bid opening date for December 16, 1998 was approved, with a change from 2:00 p.m. to 1:30 P.M. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Caldwell, seconded by Mr. Powell and carried, the meeting adjourned at 9:53 a.m. ATTEST: _ Xngela acob, Clem BOARD OF PUBLIC WORKS V 4 games R. Caldwell, President 4 ' wg�5n'-Ili Lewis N. Powell, Member M. rathenine Roemer, Memb� r