The URL can be used to link to this page

Home My WebLink About11/02/98 Board of Public Works MinutesREGULAR MEETING NOVEMBER 2, 1998 The regular meeting of the Board of Public Works was convened at 9:37 a.m. on Monday, November 2, 1998, by Board President James R. Caldwell, with Mr. Lewis N. Powell and Ms. M. Catherine Roemer present. Also present was Board Attorney Michelle Engel. AGENDA ITEM ADDED Upon a motion made by Ms. Roemer, seconded by Mr. Caldwell and carried, the 1999 Holiday Schedule for City Employees was added to the agenda. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, the minutes of the regular meeting of the Board held on October 26, 1998, were approved. PUBLIC HEARING - INTENT TO LEASE PROPERTY AT 205 WEST JEFFERSON AS GENERAL OFFICE SPACE Mr. Caldwell advised that this was the date set for the Board's Public Hearing concerning the intent to lease property at 205 West Jefferson as general office space. The Board approved Resolution No. 92-1998 declaring the City of South Bend's intent at a previous meeting. There being no one present wishing to address the Board concerning this matter, the Public Hearing was closed. Therefore, upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, the Lease Agreement was approved. PUBLIC HEARING - LICENSE APPLICATION FOR TRANSIENT MERCHANT - KRIS KRINGLE CRAFT SHOW Mr. Caldwell advised that this was the date set for the Board's Public Hearing concerning a License Application for a Transient Merchant, as submitted by Ms. Elinor Tyl, 1963 Piedmont Way, South Bend, Indiana, to conduct the Kris Kringle Craft Show at Union Station, South Bend, Indiana, on November 29, 1998. Favorable recommendations have been received by the Police Department, Fire Department, Building Commissioner and the Legal Department. Ms. Elinor Tyl, 1963 Piedmont Way, South Bend, Indiana, was present, and recommended approval. There being no one else present wishing to address the Board concerning this matter, the Public Hearing was closed. Therefore, upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, the License Application was approved. PUBLIC HEARING - LICENSE APPLICATION FOR CERTIFICATE OF PUBLIC CONVENIENCE - SHAMROCK CAB COMPANY Mr. Caldwell advised that this was the date set for the Board's Public Hearing concerning a License Application for a Certificate of Public Convenience, as submitted by Mr. William O'Brien, 3312 Hedge Maple Court, South Bend, Indiana, to operate a taxi cab company. Favorable recommendations have been received by the Police Department. Equipment Services noted that they would need to reinspect the two vehicles from his company. Previously, they were inspected and approved for service under University Cab Company. New numbers and the Company name would need to be placed on the vehicles. The Legal Department has stated that his current Certificate of Insurance has expired, and a new Certificate of Insurance be submitted. Mr. William O'Brien, 3312 Hedge Maple Court, South Bend, Indiana, was present, and stated that he would do an excellent job of running a taxi service. Mr. John Schalliol, Airport Authority Director, stated to the Clerk of the Board, via telephone, that Mr. O'Brien was a reputable individual, and that he favorably recommends him for a taxi service. Mr. Caldwell has known Mr. O'Brien for some time, and was pleased that he had submitted an application for a taxi service. There being no one present wishing to address the Board concerning this matter, the Public Hearing was closed. Therefore, upon a motion made by Ms. Roemer, seconded by Mr. Powell and carried, the License Application was approved. OPENING OF BIDS - ABANDONED VEHICLES This was the date set for receiving and opening of sealed bids for the above referred to vehicles. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: E 1 li REGULAR MEETING NOVEMBER 2. 1998 MICHIANA ENTERPRISES 19270 Darden Road South Bend, Indiana 46637 Io Red Tag # Make Year Vin Number Bid 2099 FORD 1975 FIOGUX20761 $ 55.50 2083 BUICK 1987 1G4EZ1139HU401220 $ 55.50 900 FORD 1988 1LNMB93E6JY652192 $ 95.06 2054 HONDA 1983 JHMSZ7422DC07050573 $ 40.50 2171 CHEVY 1979 IT27J914654D4 $ 76.50 2215 SAAB 1983 YS3AE43S8D1036084 $ 65.50 598 FORD 1987 IFABP36XXHKI87845 $ 40.50 2148 CHEVY 1990 1 GNCU06D2LT 110201 $165.50 321 BUICK 1981 IG4AP69NXBH439496 $ 65.50 1492 PLYMOUTH 1988 1P3BP49K2JF221789 $ 40.50 322 OLDSMOBILE i984 1G3AN69YXEX407839 $ 65.50 2173 LINCOLN 1981 1MRBP96F2BY664046 $110.50 610 BUICK 1983 1G4AJ69A3DH888231 $ 50.50 F754 PLYMOUTH 1991 1P3XA 4634MF577430 $ 76.50 STEVE & GENE'S 3109 Gertrude South Bend, Indiana 46614 ma Red Tag # Make Year Vin Number Bid 2099 FORD 1975 FIOGUX20761 $ 30.50 2083 BUICK 1987 1 G4EZ 1139HU401220 $ 25.90 900 FORD 1988 1LNMB93E6JY652192 $ 39.90 2054 HONDA 1983 JHMSZ7422DC07050573 $ 25.90 2171 CHEVY 1979 IT27J914654D4 $ 25.90 2215 SAAB 1983 YS3AE43S8D1036084 $ 25.90 598 FORD 1987 IFABP36XXHKI87845 $ 25.90 2148 CHEVY 1990 1 GNCU06D2LT 110201 $ 59.90 321 BUICK 1981 IG4AP69NXBH439496 $ 39.90 1492 PLYMOUTH 1988 1P3BP49K2JF221789 $ 25.90 322 OLDSMOBILE 1984 1G3AN69YXEX407839 $ 39.90 REGULAR MEETING NOVEMBER 2, 1998 2173 LINCOLN 1981 1MRBP96F2BY664046 $ 39.90 610 BUICK 1983 1G4AJ69A3DH888231 $ 25.90 754 PLYMOUTH 1991 1 1P3XA4634MF577430 $ 25.90 WILLIAM MOLNAR, JR. 424 South State Street Niles, Michigan 49120 am Red Tag # Make Year Vin Number Bid 2215 SAAB 1983 YS3AE43S8D1036084 $150.00 1492 PLYMOUTH 1988 1P3BP49K2JF221789 $200.00 2173 LINCOLN 1981 1MRBP96172BY664046 $150.00 TRICIA COLLIER 609 Klinger Street South Bend, Indiana 46614 IC o Red Tag # Make Year Vin Number Bid 1492 PLYMOUTH 1988 1P3BP49K2JF221789 $125.00 SCOTT HORACE RIPLEY 812 Harrison Avenue South Bend, Indiana 46616 aim Red Tag # Make Year Vin Number Bid 321 BUICK 1981 IG4AP69NXBH439496 $ 77.50 1492 PLYMOUTH 1988 1P3BP49K2JF221789 $ 57.50 Upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, the above bids were referred to the Department of Code Enforcement for review and recommendation. ACCEPTANCE OF BIDS - MORRIS PERFORMING ARTS CENTER - PROJECT NO. 98-25-5 In a memorandum to the Board, Ms. Anne Bruneel, Assistant City Attorney, stated that she had reviewed the bids for the above referred to project which were opened by the Board of Public Works on Monday, October 26, 1998, and has found them to be in order with the following exceptions: The bid of DuPont Flooring Systems, 35801 Mound Road, Sterling Heights, Michigan, was rejected, as it did not contain a Bid Form 96; VFP Fire Systems, 3371 Cleveland Road, South Bend, Indiana, was rejected as the Bid Form 96 was not notarized; and Stage Right did not have a Bid Form 96. Upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, the bids were accepted. The following bids may not be awarded until receipt of financial and/or Part II information: Pipco, D.A. Dodd, Johnson Controls, Ramenda Masonry, Ziolkowski Construction, Interstate Welding, Slatile, Gala Div. Of Paco Corporation, Stafford -Smith, Chicago Spotlight, Inc., and J. R. Clancy. 1 1 1 REGULAR MEETING NOVEMBER 2, 1998 The following bidders did not provide separate bid security for combined bids. Herrman and Goetz, Inc., Interstate Welding and Midland Engineering. Care should be taken that the bid security not be returned for their independent bids in the event of an award. Upon a motion made by Mr. Roemer, seconded by Mr. Caldwell and carried, the bids were accepted and noted, as listed. AWARD BID - WOODWARD AVENUE SEWER REPAIR - PROJECT NO. 97-61 Mr. Carl P. Littrell, City Engineer, advised the Board that on October 26, 1998, bids were received and opened for the above referred to project. After reviewing those bids, Mr. Littrell recommends that the Board award the contract to Herrman & Goetz, 225 South Lafayette, South Bend, Indiana the amount of $71,445.87. Therefore, Mr. Caldwell made a motion that the recommendation be accepted and the bid be awarded as outlined above. Ms. Roemer seconded the motion which carried. AWARD BID - SOUTHFIELD RESIDENTIAL LIFT STATION AND FORCE MAIN - PROJECT NO. 98-89 Mr. Carl P. Littrell, City Engineer, advised the Board that on October 26, 1998, bids were received and opened for the above referred to project. After reviewing those bids, Mr. Littrell recommends that the Board award the contract to Atlas Excavating, Inc., 1270 Washington Avenue, Frankfort, Indiana in the amount of $109,834.00. Therefore, Ms. Roemer made a motion that the recommendation be accepted and the bid be awarded as outlined above. Mr. Caldwell seconded the motion which carried. APPROVE CONSTRUCTION CONTRACT - WAYNE STREET PARKING GARAGE - BRICK VENEER REPAIR AND CAULK - PROJECT NO 97-23-2 Mr. Caldwell advised that in accordance with the bid awarded on October 19, 1998, to Ramenda Masonry Company, 54889 Lexington Avenue, South Bend, Indiana, in the amount of $4,120.00 for the above referred to project, a Contract in said amount was being submitted for Board approval. Upon a motion made by Mr. Caldwell, seconded by Mr. Powell and carried, the Contract was approved and the appropriate Certificate of Insurance, Performance Bond and Labor and Materials Payment Bond as submitted were filed. APPROVE CHANGE ORDERS AND PROJECT COMPLETION AFFIDAVIT - ST. JOSEPH VALLEY PARKWAYINIMTZ PARK.WAYANDIANA TOLL ROAD INTERCHANGE - PROJECT NO. 95-18-3 Mr. Caldwell advised that Mr. Toy Villa, Public Construction Manager, has submitted the following Change Orders on behalf of Walsh Construction Company, 929 West Adams Street, Chicago, Illinois, and recommended approval: Change Order Amount Contract Sum No. 5 Increase $ 8,098.34 $3,663,426.10 No. 6 (Amended) Increase $40,440.33 $3,703,866.43 Final Increase $21,133.80 $3,725,000.23 Additionally submitted was the Project Completion Affidavit indicating the final cost of $3,725,000.23. Upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, the Change Orders and the Project Completion Affidavit were approved subject to the filing of the appropriate three-year Maintenance Bond. APPROVE CHANGE ORDERS AND PROJECT COMPLETION AFFIDAVIT - SOUTHEAST NEIGHBORHOOD - UTILITY LATERALS - PROJECT NO. 98-41-4 Mr. Caldwell advised that Mr. Toy Villa, Public Construction Manager has submitted the following Change Orders on behalf of Nezgodski Plumbing, Inc., Post Office Box 3096, South Bend, Indiana, and recommended approval: REGULAR MEETING NOVEMBER 2, 1998 Change Order Amount Final Cost No. 1 Increase $11,685.00 $58,815.00 No. 2 Increase $0 $58,815.00 Additionally submitted was the Project Completion Affidavit indicating the final cost of $58,815.00. Upon a motion made by Ms. Roemer, seconded by Mr. Powell and carried, the Change Order and the Project Completion Affidavit were approved subject to the filing of the appropriate three-year Maintenance Bond. APPROVE CHANGE ORDER NO. 1 AND PROJECT COMPLETION AFFIDAVIT - 1998 PUBLIC WORKS PARTNERSHIP PROGRAM - ZONES2 AND 3 - PROJECT NO. 98-27 Mr. Caldwell advised that Mr. Toy Villa, Public Construction Manager has submitted Change Order No. 1 on behalf of L.L. Geans and Sons, Inc., 1923 North Home Street, Mishawaka, Indiana, indicating that the contract amount be decreased by $106,925.05 for a new contract sum including this Change Order in the amount of $227,022.95. Additionally submitted was the Project Completion Affidavit indicating this new final cost. Upon a motion made by Ms. Roemer, seconded by Mr. Caldwell and carried, Change Order No. 1 (Final) and the Project Completion Affidavit were approved subject to the filing of the appropriate three-year Maintenance Bond. APPROVE CHANGE ORDER - MAYFLOWER ROAD PHASE II - PROJECT NO. 98-13-2 Mr. Caldwell advised that Mr. Toy Villa, Public Construction Manger, has submitted Change Order No. 1 on behalf of R&R Excavating, 2010 Went Avenue, Mishawaka, Indiana indicating that the Contract amount be increased $2,100.00 for a new Contract sum including this Change Order in the amount of $599,588.75. Upon a motion made by Ms. Roemer, seconded by Mr. Powell and carried, the Change Order was approved. APPROVAL OF ESCROW AGREEMENT - MORRIS PERFORMING ARTS CENTER - PROJECT NO. 98-25-7 Mr. Caldwell stated that the Board is in receipt of an Agreement between the City of South Bend; Citizens Trust Bank, Evansville, Indiana; and Country Roads, Inc., 1125 East Washington, Greenville, Michigan, for the above referred to project. Mr. Caldwell noted that the Agreement is required for projects in excess of $100,000.00. Therefore, upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, the Agreement was approved and executed. APPROVAL OF AGREEMENT - NEIGHBORHOOD YOUTH GRANT PROGRAM Mr. Caldwell stated that the Board is in receipt of an Agreement between the City of South Bend and St. Joseph High School, South Bend, Indiana, for the purpose of providing a neighborhood clean-up in the Near Northwest Neighborhood on November 1, 1998. Mr. Caldwell noted that the Agreement is in the amount of $728.35. Therefore, upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, the Agreement was approved and executed. APPROVAL OF AGREEMENT - NEIGHBORHOOD YOUTH GRANT Mr. Caldwell stated that the Board is in receipt of an Agreement between the City of South Bend and MWBDC/YEOEP, 401 East Colfax, South Bend, Indiana, for a reading project at Cardinal Nursing Home. They will purchase books, tapes and snacks. Mr. Caldwell noted that the Agreement is in the amount of $338.80. Therefore, upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, the Agreement was approved and executed. APPROVAL OF AGREEMENT - BUILDING BLOCK GRANT PROGRAM Mr. Caldwell stated that the Board is in receipt of an Agreement between the City of South Bend and St. Casimir's Church, 1306 Dunham, South Bend, Indiana, for costs associated with planting flower bulbs, trees, bushes and spreading mulch around St. Casimir's Church and Rectory. Mr. Caldwell noted that the Agreement is in the amount of $500.00. Therefore, upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, the Agreement was approved and executed. 11 1 F� 1 1 1 REGULAR MEETING NOVEMBER 2 1998 APPROVAL OF AGREEMENT - BUILDING BLOCK GRANT PROGRAM Mr. Caldwell stated that the Board is in receipt of an Agreement between the City of South Bend and the American Red Cross, 3220 East Jefferson, South Bend, Indiana, for. the costs of landscaping improvements in the front yard of the Red Cross. Mr. Caldwell noted that the Agreement is in the amount of $241.00. Therefore, upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, the Agreement was approved and executed. APPROVAL OF AGREEMENT - BUILDING BLOCK GRANT PROGRAM Mr. Caldwell stated that the Board is in receipt of an Agreement between the City of South Bend and Mr. Robert Brunke, 1608 East LaSalle, for the planting of two pear trees on their front lawn. Mr. Caldwell noted that the Agreement is in the dmount of $100.00. Therefore, upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, the Agreement was approved and executed. APPROVAL OF 1999 HOLIDAY SCHEDULE FOR CITY EMPLOYEES Upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, the 1999 Holidays Schedule for City Employees was approved, as follows: New Year's Day Good Friday Memorial Day Independence Day Labor Day Veteran's Day Thanksgiving Day Day after Thanksgiving Friday, January 1, 1999 Friday, April 2, 1999 Monday, May 31, 1999 Monday July 5, 1999 Monday, September 6, 1999 Thursday, November 11, 1999 Thursday, November 25, 1999 Friday, November 26, 1999 In addition to the nine (9) designated holidays above, employees may chose one (1) additional holiday from the holidays listed below: Martin Luther King nay Monday, January 18, 1999 President's Day Monday, February 15, 1999 Columbus Day Monday, October 11, 1999 Monday after Christmas Monday, December 27, 1999 Employee's Birthday APPROVE LICENSE APPLICATION - SECOND HAND DEALER Mr. Caldwell stated that the following scondhand dealers license application has been received: NAME: English Rose BY: Susan Kessler ADDRESS: 116 South Taylor FOR THE PURPOSE OF SELLING: Antiques Mr. Caldwell further advised that favorable recommendations have been received from the Bureau Of Traffic and Lighting, Department of Code Enforcement, Police Department and Fire Department concerning the above application. Upon a motion made by Ms. Roemer, seconded by Mr. Caldwell and carried, the above license application was approved and referred to the Deputy Controller's Office for issuance of a license. DENIAL OF REQUEST TO PURCHASE PROPERTY AT 1036 LINCOLNWAY EAST Mr. Caldwell stated that unfavorable recommendations have been received by Community and Economic Development and the Department of Code Enforcement in reference to a request as submitted by Mr. Steve Garman, Post Office Box 562, South Bend, Indiana to purchase the City - owned property at 1036 Lincolnway East. Community and Economic Development has stated that the property is approximately 29,000 square feet and is bordered on the west by Bowman Creek. Although Bowman Creek is not currently an attraction at this location, it is a natural waterway and any City properties that may be adjacent to it should remain in City ownership. Upon a motion made by Ms. Roemer, seconded by Mr. Caldwell and carried, the request was denied. (lAr0 REGULAR MEETING NOVEMBER 2,199 APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS - REBID - LEIGHTON PLAZA - PHASE II - PLAZA FINISHES - BID PACKAGE 2-11.10 - PLAZA PAVERS - PROJECT NO. 97-57-8 In a memorandum to the Board, Mr. Carl Littrell, City Engineer, requested permission to advertise for the receipt of bids for the above referred to project. Mr. Littrell stated that this is a rebid of this phase of the project. Therefore, upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, the request to advertise for the receipt of bids was approved. APPROVE AND/OR RELEASE CONTRACTOR AND EXCAVATION BONDS Mr. Larry D. Spradlin, Sr., Engineer, Division of Engineering, recommended that the following Contractors and Excavation Bonds be approved and/or released as follows: BOND OF CONTRACTOR James Conboy Jeffrey Workman EXCAVATION BOND Grade -Rite Excavating Approved November 2, 1998 Released November 2, 1998 Approved November 2, 1998 (Name change from D&L Excavating) Ms. Roemer made a motion that the recommendation be accepted and that the Bonds be approved and/or released as outlined above. Mr. Caldwell seconded the motion which carried. APPROVE CLAIMS Ms. M. Catherine Roemer, City Controller, submitted claims in the amount of $1,245,144.56 and recommended approval. Ms. Cleo Hickey, Morris Performing Arts Center, submitted claims in the amount of $13,000.00, and recommended approval. Additionally, Mr. Juan Manigault, Executive Director, WDS of Northern Indiana, submitted one (1) list containing claims in the amount of $229,513.47 and recommended approval. Mr. Caldwell made a motion that the claims be approved and the reports as submitted be filed. Ms. Roemer seconded the motion v;hich carried. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, the meeting adjourned at 10:12 a.m. BOARD OF PUBLIC WORKS #ames R. aldwell, President Lewis N. Powell, Member �_ I M. Cat erine Roemer, M tuber T T: Xiigela K- J cob, Clr - 1�1 1