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HomeMy WebLinkAbout10/05/98 Board of Public Works MinutesREGULAR MEETING OCTOBER 5, 1998 The regular meeting of the Board of Public Works was convened at 9:35 a.m. on Monday, October 5, 1998, by Board President James R. Caldwell, with Mr. Lewis N. Powell and Ms. M. Catherine Roemer present. Also present was Board Attorney Michelle Engel. AGENDA ITEM ADDED Upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, an Application for a Certificate of Public Convenience was added to the agenda. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Ms. Roemer, seconded by Mr. Powell and carried, the minutes of the Special Meeting held on September 22, 1998, and the minutes of the regular meeting of the Board held on September 28, 1998, were approved. COUNCIL COMMENTS - TCI FRANCHISE AGREEMENT In a letter to the Board, City Council President, Sean Coleman, presented a letter to the Board for consideration to a number of concerns regarding the renewal of the cable television contract with TCI of Michiana. Upon a motion made by Ms. Roemer, seconded by Mr. Powell and carried, the letter was filed. APPROVE CLAIMS Ms. M. Catherine Roemer, City Controller, submitted claims in the amount of $2,843,339.07 and recommended approval. Additionally, Mr. Juan Manigault, Executive Director, WDS of Northern Indiana, submitted two (2) lists containing claims in the amount of $86,146.00 and $217,13 8.00 and recommended approval. Mr. Manigault was present, and stated that the City has been a prime sponsor of their organization for many years, and at the onset of their job program, the Board of Works signed all their claims. The Board continued to sign these claims, even though these programs are no longer in effect. Mr. Manigault recommended that the WDS Board of Directors approve their claims, in lieu of the Board of Works. Upon a motion made by Ms. Roemer, seconded by Mr. Powell and carried, the Board approved the recommendation, as well as the claims. The Clerk will inform WDS of this change in approval procedures. Mr. Caldwell made a motion that the claims for the City of South Bend be approved and the reports as submitted be filed. Ms. Roemer seconded the motion which carried. PUBLIC HEARING - LEASE OF REAL PROPERTY - 2202 HURON - FOR USE AS A PARTNERSHIP CENTER Mr. Caldwell advised that this was the date set for the Board's Public Hearing concerning a lease of real property at 2202 Huron for use as a partnership center. Ms. Ann Carol Nash, Assistant City Attorney, was present, and stated that the Partnership Center has used this property for several years as a Center, and recommends approval. There being no one else present wishing to address the Board concerning this matter, the Public Hearing was closed. Therefore, upon a motion made by Ms. Roemer, seconded by Mr. Powell and carried, the Lease of Real Property was approved. OPENING OF BIDS - NORTH PUMPING STATION This was the date set for receiving and opening of sealed bids for the above referred to project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: CASTEEL CONSTRUCTION CORPORATION 23186 West Ireland Road South Bend, Indiana 46614 Bid was signed by Mr. Mitch Medich, Jr. Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed REGULAR MEETING OCTOBER 5, 1998 Subtotal Part 1 $ 56,824.60 Subtotal Part 2 $ 16,554.00 Part 3 Filter Media $143,000.00 Total part II $367,329.00 Alternate No. 1 $569,000.00 Subtotal Field Piping $ 79,011.00 Total Alternate 1 $446,340.00 Alternate No. 2 $193,626.00 Total Alternate 2 $222,214.00 Total Alternate 3 $ 28,107.00 Alternate No. 4 NO CHANGE Total Alternate 5 $ 2,78.400 (per bid) Total Alternate 6 $ 91,622.00 Total Alternate 7 $ 40,779.00 BOWEN ENGINEERING CORPORATION 210315 Allisonville Road Fishers, Indiana 46038 Bid was signed by Mr. Gary Moon Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $5,620,829.00 Subtotal Part 1 Subtotal Part 2 $ 83,310.00 $ 19,861.00 Part 3 Filter Media $178,000.00 Total part II $282,171.00 Alternate No. 1 $620,000.00 Subtotal Field Piping $ 37,524.00 Total Alternate 1 $661,226.00 Alternate No. 2 $228,000.00 Total Alternate 2 $2645000.00 Total Alternate 3 $ 705000.00 Alternate No. 4 $ 90,000.00 Total Alternate 5 $ 3,300.00 Total Alternate 6 $107,228.00 Total Alternate 7 $ 42,240.00 NORTH AMERICAN CONSTRUCTION 2249 Mahogany Way South Bend, Indiana 46614 Bid was signed by Mr. Fred Dyck Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five percent (5%) Bid Bond was submitted BID: $5,296,325.00 Subtotal Part 1 $ 61,720.00 Subtotal Part 2 $ 16,557.00 Part 3 Filter Media $155,000.00 Total part II $233,277.00 Alternate No. 1 $315,000.00 REGULAR MEETING Five per cent (5%) Bid Bond was submitted BID: $6,678,000.00 Subtotal Part 1 $ 96,336.40 Subtotal Part 2 $ 17,893.00 Part 3 Filter Media $176,000.00 Total part II $290,229.40 Alternate No. 1 $569,000.00 Subtotal Field Piping $ 43,767.00 Total Alternate 1 $616,580.00 Alternate No. 2 $246,000.00 Total Alternate 2 $281,000.00 Total Alternate 3 $ 19,000.00 Alternate No. 4 $ 11,000.00 Total Alternate 5 $ 3,300.00 Total Alternate 6 $100,790.50 Total Alternate 7 $ 18,424.00 MIC - KS JOINT VENTURE Post Office Box 3605 South Bend, Indiana 46619 Bid was signed by Mr. James Maddox Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $5,881,000.00 Subtotal Part 1 $ 57,712.00 Subtotal Part 2 $ 16,854.00 Part 3 Filter Media $187,771.00 Total part II $262,337.00 Alternate No. 1 $457,000.00 Subtotal Field Piping $ 34,710.00 Total Alternate 1 $517,054.00 Alternate No. 2 $236,000.00 Total Alternate 2 $297,000.00 Total Alternate 3 $ 90,000.00 Alternate No. 4 $ 23,000.00 Total Alternate 5 $ 3,090.00 Total Alternate 6 $ 99,855.00 Total Alternate 7 $ 35,400.00 CALL�`ffiT CONSTRUCTION CORPORATION 3215 Sugar Maple Court South Bend, Indiana 46628 Bid was signed by Mr. Richard Gardner Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $5,850,000.00 OCTOBER 5, 1998 REGULAR MEETING Subtotal Field Piping $ 49,090.00 Total Alternate 1 $365,820.00 Alternate No. 2 $183,000.00 Total Alternate 2 $215,500.00 Total Alternate 3 $ 35,000.00 Alternate No. 4 $ 32,500.00 Total Alternate 5 $ 3,000.00 Total Alternate 6 $105,445.00 Total Alternate 7 $ 40,800.00 HERRMAN & GOETZ, INC. 225 South Lafayette South Bend, Indiana 46601 Bid was signed by Mr. Thomas J. Herrman Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $7,060,098.00 Subtotal Part 1 $140,908.00 Subtotal Part 2 $ 18,228.00 Part 3 Filter Media $173,228.00 Total part II $332,364.00 Alternate No. 1 $621,000.00 Subtotal Field Piping $ 71,150.00 Total Alternate 1 $ 82,953.00 Alternate No. 2 $232,400.00 Total Alternate 2 $279,300.00 Total ,Alternate 3 $ 22,000.00 Alternate No. 4 $ 20,500.00 Total Alternate 5 $ 3,663.00 Total Alternate 6 $102,834.00 Total Alternate 7 $131,575.00 SUPERIOR CONSTRUCTION COMPANY 2045 East Dunes Highway Gary, Indiana 46402 Bid was signed by Mr. Theodore Cuson Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $5,706,942.00 Subtotal Part 1 $107,285.00 Subtotal Part 2 $ 17,773.00 Part 3 Filter Media $160,000.00 Total part II $285,058.00 Alternate No. 1 $442,000.00 Subtotal Field Piping $ 59,677.00 Total Alternate 1 $510,077.00 Alternate No. 2 $220,000.00 Total Alternate 2 $250,000.00 OCTOBER 5, 1998 i REGULAR MEETING OCTOBER 5, 1998 Total Alternate 3 $ 38,000.00 Alternate No. 4 $ 10,000.00 Total Alternate 5 $ 2,784.00 Total Alternate 6 $ 87,564.00 Total Alternate 7 $ 27,260.00 Upon a motion made by Ms. Roemer, seconded by Mr. Powell and carried, the above bids were referred to Bonestroo, Rosene, Anderlik and Associates, Inc., 2335 West Trunk Highway 36, St. Paul, Minnesota, for review and recommendation. OPENING OF BIDS - LEIGHTON PLAZA FINISHES AND SITE CONSTRUCTION - PROJECT NO. 98-57-7 This was the date set for receiving and opening of sealed bids for the above referred to project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: CASTEEL CONSTRUCTION CORPORATION 23186 West Ireland Road South Bend, Indiana 46614 Bid was signed by Mr. R.V. Casteel Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $986,500.00 Alternate #1 $ 13,600.00 L.L. GEANS CONSTRUCTION COMPANY 1923 North Home Street Mishawaka, Indiana 46545 Bid was signed by Mr. Rocky Geans Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $909,292.00 Alternate #1 $ 14,273.00 VERKLER, INC. 4406 Technology Drive South Bend, Indiana 46628 Bid was signed by Mr. Fred Lusk Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $1,018,000.00 Alternate #1. $ 13,000.00 Upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, the above bids were referred to Calumet Construction, 3215 Sugar Maple Court, South Bend, Indiana for review and recommendation. REGULAR MEETING OCTOBER 5, 1998 OPENING OF BIDS - ONE (1) MORE OR LESS DISC TYPE CHIPPER This was the date set for receiving and opening of sealed bids for the above referred to equipment. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: C&S EQUIPMENT SALES. INC. Post Office Box 379 LaOtto, Indiana 46763 Bid was signed by Mr. Dick Caldwell Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Ten per cent (10%) Bid Bond was submitted BID: $22,370.00 BEST EQUIPMENT COMPANY, INC. 2804 North Catherwood Avenue Indianapolis, Indiana 46219 Bid was signed by Ms. Brenda Pero, Secretary/Treasurer Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Ten per cent (10%) Bid Bond was submitted BID: $22,171.00 Upon a motion made by Ms. Roemer, seconded by Mr. Powell and carried, the above bids were referred to Equipment Services for review and recommendation. AWARD QUOTATION - EXTERIOR SIDING - FIRE STATION NO 11 - PROJECT NO 98-78 Mr. Carl P. Littrell, City Engineer, advised the Board that on September 28,1998, bids were received and opened for the above referred to project. After reviewing those bids, Mr. Littrell recommends that the Board award the contract to Great Lakes Windows, 1323 South Michigan, South Bend, Indiana, in the amount of $32,675.00. Therefore, Ms. Roemer made a motion that the recommendation be accepted and the bid be awarded as outlined above. Mr. Powell seconded the motion which carried. APPROVE CONSTRUCTION CONTRACT - MORRIS PERFORMING ARTS CENTER - FIXED SEATING - PROJECT NO. 98-25-7 Mr. Caldwell advised that in accordance with the bid awarded on August 17, 1998, to Country Roads, Inc., 1125 East Washington Street, Greenville, Michigan, in the amount of $583,235.40 for the above referred to project, a Contract in said amount was being submitted for Board approval. Upon a motion made by Ms. Roemer, seconded by Mr. Powell and carried, the Contract was approved and the appropriate Certificate of Insurance, Performance Bond and Labor and Materials Payment Bond as submitted were filed. APPROVE CONSTRUCTION CONTRACT - 1998 CONCRETE PAVEMENT REPAIRS - PROJECT NO. 98-51 Mr. Caldwell advised that in accordance with the bid awarded on September 28, 1998, to Rieth Riley Construction, 25200 State Road 23, South Bend, Indiana, in the amount of $81,544.00 for the above referred to project, a Contract in said amount was being submitted for Board approval. Upon a motion made by Ms. Roemer, seconded by Mr. Caldwell and carried, the Contract was approved and the appropriate Certificate of Insurance, Performance Bond and Labor and Materials Payment Bond as submitted were filed. APPROVE CHANGE ORDERS - LEIGHTON PLAZA - PROJECT NO 97-57-4 Mr. Caldwell advised that Mr. Carl Littrell, City Engineer, has submitted the following Change Orders on behalf of Casteel Construction, 23086 Ireland Road, South Bend, Indiana, and REGULAR MEETING recommended approval: OCTOBER 5, 1998 Casteel Construction C.O. # 3-06.50-1 Increase $ 768.00 $ 925,768.00 Casteel Construction C.O. #3-06.50-2 Increase $17,158.00 $ 942,926.00 Casteel Construction C.O. #3-03.70-1 Increase $ 3,549.00 $1,746,549.00 Casteel Construction C.O. #3-03.70-2 Increase $20,287.80 $1,766,836.80 Upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, the Change Orders were approved. APPROVE CHANGE ORDER - IRONWOOD DRIVE CONSTRUCTION - PROJECT NO. 96-25 Mr. Caldwell advised that Mr. Toy Villa, Construction Manager, has submitted Change Order No. E7 on behalf of Rieth Riley Construction 25200 State Road 23, South Bend, Indiana indicating that the Contract amount be increased $1,963.94 for a new Contract sum including this Change Order in the amount of $2,205,189.11. Upon a motion made by Ms. Roemer, seconded by Mr. Powell and carried, the Change Order was approved. APPROVE CHANGE ORDER - IRONWOOD DRIVE CONSTRUCTION - PROJECT NO. 96-25 Mr. Caldwell advised that Mr. Toy Villa, Construction Manager, has submitted Change Order No. E6 on behalf of Rieth Riley Construction 25200 State Road 23, South Bend, Indiana indicating that the Contract amount be increased $2,549.80 for a new Contract sum including this Change Order in the amount of $2,048,456.41. Upon a motion made by Ms. Roemer, seconded by Mr. Powell and carried, the Change Order was approved. APPROVE CHANGE ORDER NO 1 (FINAL) AND PROJECT COMPLETION AFFIDAVIT - RIVER PARK PARTNERSHIP CENTER SERVICE AREA - PROJECT NO. 98-22 Mr. Caldwell advised that Mr. Toy Villa, Public Construction Manager, has submitted Change Order No. 1 (Final) on behalf of Rieth Riley Construction Company, 25200 State Road 23, South Bend, Indiana, indicating that the contract amount be decreased by $1,392.39 for a new contract sum including this Change Order in the amount of $49,754.99. Additionally submitted was the Project Completion Affidavit indicating this new final cost. Upon a motion made by Ms. Roemer, seconded by Mr. Powell and carried, Change Order No. 1 (Final) and the Project Completion Affidavit were approved subject to the filing of the appropriate three-year Maintenance Bond. APPROVAL OF PROPOSAL - INVESTIGATION OF UNDERGROUND STORAGE TANK - WWTP Mr. Caldwell stated that the Board is in receipt of a Proposal between the City of South Bend and Triad Engineering, 300 North Michigan Street, South Bend, Indiana, for professional services to perform a supplemental subsurface investigation in/near the former location of a 1,500 gallon heating oil underground storage tank at the wastewater treatment plant. Mr. Caldwell noted that the Proposal is in the amount of $6,500.00. Therefore, upon a motion made by Ms. Roemer, seconded by Mr. Powell and carried, the Proposal was approved and executed. APPROVAL OF AGREEMENT - BUILDING BLOCK GRANT PROGRAM Mr. Caldwell stated that the Board is in receipt of an Agreement between the City of South Bend and Mr. John Obrien, 531 Carrol Street, South Bend, Indiana, for landscaping the property at 531 Carroll. Mr. Caldwell noted that the Agreement is in the amount of $87.50. Therefore, upon a motion made by Ms. Roemer, seconded by Mr. Caldwell and carried, the Agreement was approved and executed. APPROVAL OF RECOMMENDATION - TO CONDUCT LIFE CHAIN PRAYER CHAIN Mr. Caldwell stated that favorable recommendations have been received by the Division of Engineering, Police Department and the City Attorney's office, in reference to a request as submitted by Mr. Gus Zuehlke, 134 South Greenlawn, South Bend, Indiana to conduct the above referred to life chain, on October 4, 1998, on the designated route as submitted. Upon a motion made by Ms. Roemer, seconded by Mr. Caldwell and carried, the recommendation was approved. 1 1 1 1 1 11 REGULAR MEETING OCTOBER 5, 1998 APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS - SOUTHFIELD LIFT STATION AND SEWER - PROJECT NO 98-89 In a memorandum to the Board, Mr. Carl Littrell, City Engineer, requested permission to advertise for the receipt of bids for the above referred to project. Mr. Littrell stated that this project will provide a new lift station and force main for the Southfield Subdivision. Work will be funded by the Sewage Works. Therefore, upon a motion made by Mr. Powell, seconded by Mr. Caldwell and carried, the request to advertise for the receipt of bids was approved. REOUEST TO REJECT OUOTATIONS/RE-ADVERTISE FOR BIDS - WOODWARD AVENUE SEWER REPAIR - PROJECT NO 97-61 In a memorandum to the Board, Mr. Carl Littrell, City Engineer, requested permission to reject the quotations for the above referred to project and re -advertise for the receipt of bids, as they exceeded the Engineer's Estimate. Upon a motion made by Ms. Roemer, seconded by Mr. Powell and carried, the request was approved. APPROVE TITLE SHEET - SOUTHFIELD LIFT STATION AND SEWER - PROJECT NO. 98- 89 Mr. Caldwell advised that the Title Sheet for the above referred to project was being presented at this time for execution. Upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, the above referred to Title Sheet was approved and signed. APPROVE TRAFFIC CONTROL DEVICES Upon a motion made by Ms. Roemer, seconded by Mr. Powell and carried, the following traffic control devices were approved: New Installation - Stop Sign Villa Court/Meadow Stream "T" Intersection New Installation - Stop Sign Wheatley Drive/Meadow "T" Intersection Stream New Installation - Handicap 1630 Magnolia Mrs. Kereszets has met all Sign requirements APPROVE AND/OR RELEASE CONTRACTOR AND EXCAVATION BONDS Mr. Larry D. Spradlin, Sr., Engineer, Division of Engineering, recommended that the following Contractors and Excavation Bonds be approved and/or released as follows: OCCUPANCY BOND Harmon Contract W.S.A., Inc. EXCAVATION BOND Robert Dunnuck Released Effective October 5, 1998 Approved Effective October 2, 1998 Mr. Caldwell made a motion that the recommendation be accepted and that the Bonds be approved and/or released as outlined above. Ms. Roemer seconded the motion which carried. FILING OF CERTIFICATE OF INSURANCE Upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, the following Certificate of Insurance was accepted for filing: Majority Builders, Inc. RMS Land Development Company, LLP a.k.a. 62900 U.S. 31 South South Bend, Indiana 46614 FILING OF APPLICATION FOR CERTIFICATE OF PUBLIC CONVENIENCE Upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, an Application for a Certificate of Public Convenience, as submitted by Mr. William O'Brien, Shamrock Cab Company, was filed. REGULAR MEETING OCTOBER 5, 1998 ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, the meeting adjourned at 10:30 a.m. BOARD OF PUBLIC WORKS J es R. Cal well, President 14..E Lewis N. Powell, Member C therine Roemer, Memb r EST: Angela K. a ob, Clerk 1 1